HomeMy WebLinkAboutPark & Rec Commission 2021-06-17 Minutes
Page 1 of 4
PARK AND RECREATION COMMISSION
June 17, 2021 – 6:00 p.m.
APPROVED MINUTES
__________________________________________________________________
Watch on Zoom:
https://tinyurl.com/PRC-05-20-2021
Telephone: (669) 900-9128
Meeting ID: 946 0348 5912#
CALL TO ORDER
Chair Machado called the meeting to order at 6:02 p.m.
ROLL CALL
Present: Commissioner Cabrales
Commissioner Emerson
Commissioner Gutierrez
Chair Machado
Commissioner Sandoval
Absent: Commissioner Laumann, Commissioner Reisinger
Also Present: Susan Andrade-Wax, Library & Recreation Director
Catherine Quffa, Assistant Library & Recreation Director
Becky Ordin, Senior Administrative Assistant
Patty McCulley, Program Coordinator
AGENDA AMENDMENTS
None
MINUTES
1. Approve regular meeting minutes of May 20, 2021
Commissioner Gutierrez moved, and Commissioner Emerson seconded, to approve the
meetings minutes of May 20, 2021.
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Machado, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Laumann, Reisinger
2
ABSTAINED: Commissioners: None
Minutes approved as submitted.
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
Ms. Andrade-Wax introduced Patty McCulley, Program Coordinator who presented an
overview of the movies in the parks scheduled for the summer.
Staff responded to questions from Commissioners.
Ms. Quffa noted there had been interest from the Commission to participate in a more
formal capacity at the events to meet with people. She asked the Commission if they
were still interested and wanted to organize something. The Commissioners expressed
interest.
Ms. Andrade-Wax offered to give the Commissioners the dates and movies along with a
script for the event, and those who can attend will have the oppor tunity to participate.
3. Public Comment from the audience regarding items not listed on the agenda
None.
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time
limits for the presentations by individual speakers.
4. Selection of Two (2) Commissioners to Participate on the Screening Committee
for the Parks and Recreation Master Plan Request for Proposal (RFP) Process
Ms. Andrade-Wax described what is entailed for the screening committee for the Parks
and Recreation Master Plan Request for Proposal process and asked for participants.
The Commission discussed and Commissioner Sandoval and Commissioner Cabrales
volunteered to participate on the RFP process.
Commissioner Emerson moved, and Commissioner Gutierrez seconded, to accept the
selection of Commissioners Sandoval and Cabrales to participate on the Screening
Committee for the Parks and Recreation Master Plan Request for Proposal Process.
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Machado, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Laumann, Reisinger
ABSTAINED: Commissioners: None
3
Selection Accepted
5. Review Proposed Scholarship and Community Center Meeting Room Fee Waiver
Policies.
Catherine Quffa presented Review Proposed Scholarship and Community Center
Meeting Room Fee Waiver Policies.
Staff responded to questions from Commissioners.
Commissioner Emerson wanted to see a self-affidavit process for income, so people
can qualify for services to reduce the barrier of those may not have a pay stub or be
enrolled in a government program but doesn’t mean they don’t meet the eligibility
requirement. Commissioner Emerson will provide examples of what the County of
Marin uses to Ms. Andrade-W ax for the City Attorney to review.
Commissioner Gutierrez moved, and Commissioner Sandoval seconded, to accept the
Proposed Scholarship and Community Center Meeting Room Fee Waiver Policies. .
AYES: Commissioners: Cabrales, Gutierrez, Machado, Sandoval
NOES: Commissioners: Emerson
ABSENT: Commissioners: Laumann, Reisinger
ABSTAINED: Commissioners: None
Report accepted
COMMISSION REPORTS AND COMMENTS
6. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
Commissioner Gutierrez just wanted to thank staff for opening the library.
STAFF COMMENTS
7. Schedule of Upcoming Meetings and Events of Interest
Ms. Quffa announced that the department has started summer camps this week. Both
child care program and youth enrichment camps throughout the community centers and
parks in the City. We could not have as many camps as we have had in the past,
however enrollment has been strong. The Terra Linda and Hamilton pools are both
open and have been in high demand. In July we will be doubling our capacity and
reservations available for each time slot. The times will be lengthened, and fees
reduced because we are able to increase capacity. We do not have the staff to fully re -
open with the drop-in model. The Pickleweed soccer field opened last Saturday. The
Pacifics started playing again at Albert Park Field. Rentals will start in the beginning of
4
July. The fees are going to Council on July 6th and if accepted we will be rolling them
out.
Chair Machado asked how we are going handle watering the parks with the drought.
Parks Dept. will limit the days/times of general watering. They did get an exception for
the baseball field to water a little bit more.
Commissioner Cabrales asked about the watering in the community gardens. Ms.
Quffa replied that watering is limited to occur between 7pm-9am and is limited to hand
watering and drip watering. Timers are not allowed, so they need to be present when
watering to make sure there are not leaks or things like that.
Ms. Andrade-W ax asked if the Commission had a preference of going dark in July or
August. The Commission discussed and felt like August would be best.
ADJOURNMENT
Chair Machado adjourned the meeting at 7:32 p.m.
___________________________________________
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2021
___________________________________________
SUSAN ANDRADE-WAX, Library & Recreation Director