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Home My WebLink AboutPW Master Services Agreement; Task Order No. 56 2416 Fifth AvenueCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED AUGUST 20, 2021 WITH PAKPOUR CONSULTING GROUP, INC. TASK ORDER NO. 56 Land Development Discipline 2416 Fifth Avenue Contract Amount: $6,300 THIS TASK ORDER is entered into on lo k 202 / between the City of San Rafael, a municipal corporation ("City"), and Pakpour/Consulting Group, Inc. ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated August 20, 2021 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated September 23, 2021, as directed by the City. Gary Ushiro shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Matthew Pepin as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2021 City of San Rafael Haster Consultant Sernices Agreement Task Order 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 5. Signatures. The patties have executed this Task Order, as of the date first written above. CITY Or SAN RJA)CL CONSULTANT By:_M By: Bill Guerin, Public Works Director Name: 30,ih Contents IZ ved: Title: plea;b By: a� Apr' Miller, Assistant PW Director/City Engineer (if Consultant is a corporation, add signature Reviewed By of second corporate officer) Robert F. Epstein, City Att •ney BY P Name: �9`% GfSLliiy 2 Rev. May 2021 City of San Rafael Master Consultant Services flgreement Task Order Title: Exhibits: A Scope of work dated September 23, 2021, time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) Rev. May 2021 Exhibit A Pakpour Consulting Group, Inc. September 23, 2021 Matthew Pepin Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Subject: Scope of Work and Budget for Taslc Order #1— 2416 Fifth Avenue Pre -Application Review Dear Mr. Pepin, 10040.01 Per your request Pakpour Consulting Group has prepared the following scope and budget for pre - application review services at 2416 Fifth Avenue. The proposed project will divide the property into five lots while two existing homes will remain on Lots 1 and 2. Three new homes and three second homes are proposed on Lots 3, 4 and 5. Scope of Work 1. Review of pre -application submittals; which includes a pre -application site plan, to identify feasibility of the project and identify information required for a future entitlement submittal. 2. Work collaboratively with Public Works staff and other City departments such as Planning, Building and Fire. 3. Write memorandum summarizing pre -application review comments for transmittal to the Planning Department. 4. Attend project meetings with the City staff, the applicant and their consultants. 5. Site visits as needed. 6. Review includes first pre -application submittal and one re -check if needed. Budget Senior Engineer 30 hours at $200 per hour = $6,000.00 5% Direct Cost Multiplier — $300.00 Total = $6,300.00 We are proposing a budget in an amount not to exceed $6,300.00 and billed on a time and materials basis. 5776 Stoneridge Mail Road, Suite 320, Pleasanton, CA 94588 (925) 224-7717 + FAX (925) 224-7726 + www.pciengr.com Zerokotprint Certified rl� } Should you have any questions please do not hesitate to contact me at (925) 224-7717. Very truly yours, Pakpour Consulting Group, Inc. Jo P (pour, P.E. President !:\Projects\San Rafael -10040.00\Task Ord ar Proposal\Pakpour Scope & Fee 01- 2416 Fifth Ave•Latter.doca September 22, 2021—Page 2 Pepin -Scope and Budget for Task Order 111— 2416 Fifth Avenue 1 a 2 yo iTY WITH A - CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for MP Extension: 3352 Contractor Name: Pakpour Consulting Group, Inc. 2416 Fifth Ave Contractor's Contact: Gary Ushiro Contact's Email: GUshiro@pcgengr.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 10/7/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑x IKK 2 City Attorney a. Review, revise, and comment on draft agreement 10/7/2021 0 LG and return to Project Manager 10/7/2021 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 10/7/2021 ❑x BG contractor 4 Project Manager Forward three (3) originals of final agreement to 10/7/2021 ❑X IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement N/A agendized for City Council approval * *City Council approval required for Professional Services I� IY - Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form �4• 7 City Attorney Review and approve hard copy of signed agreement Review and approve insurance in PINS, and bonds 8 City Attorney (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized City Clerk official 10 Attest signatures, retains original agreement and �v forwards copies to Project Manager