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Home My WebLink AboutCC Resolution 15000 (Vehicle Purchases)1 RESOLUTION NO. 15000 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO PURCHASE TWO (2) AMBULANCES FOR THE FIRE DEPARTMENT IN A TOTAL AMOUNT NOT TO EXCEED $630,000. WHEREAS, San Rafael’s various departments operate a fleet of 204 street-legal vehicles and the Department of Public Works maintains 66 heavy equipment vehicles; and WHEREAS, the management and replacement of the City’s fleet of vehicles and equipment is governed by the guidelines set forth in San Rafael’s Fleet Management Policies and Procedures document issued September 6, 2012; and WHEREAS, the Public Works and Fire Departments are recommending the replacement of two ambulances: vehicles 109-11 and 121-12 which have been in operation for 10 and 9 years, respectively, and do not meet current fleet standards; and WHEREAS, the ambulances are critical to the timely and effective emergency and paramedic services the Fire Department provides to the community and greater San Rafael area; and WHEREAS, the City has the ability to competitively procure the equipment needed to fit the department’s and community’s safety needs through Houston- Galveston Area Council (HGAC), a Cooperative Purchasing Program for municipal agencies; and WHEREAS, $614,000 shall be appropriated in the Vehicle Replacement Fund (#600) and $16,000 shall be appropriated in the Fire Equipment Replacement Fund (#602) to support this purchase; and NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Rafael authorizes the City Manager to execute the purchase of two new ambulances for the Fire Department, as described in Exhibit A attached hereto and incorporated herein, 2 in accordance with the guidelines set forth in San Rafael’s Fleet Management Policies and Procedures, issued on September 6, 2012, in a total amount not to exceed $630,000. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 15th day of November 2021 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None LINDSAY LARA, City Clerk Contract No.:AM10-18 Date Prepared: Buying Agency: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Product Code:AM20KA12 Description: 194,497 Cost Cost 52,431 Subtotal B: 52,431 Cost Cost 274,021 Subtotal C: 27,402 11% Cost Cost 3400 24,689.70 2800 12.25 Subtotal D: 30,901.95 1 == Subtotal E: 305,232 Subtotal F: 1,000 Cost Cost Subtotal G: 306,232 This Form must be prepared by Contractor, and provided to End User to attach to Purchase Order, with copy to H-GAC. The H-GAC administrative fee shall be calculated and shown as a separate line item. Please type or print legibly. C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) San Rafael Fire Department Conan Kelly (415) 256-9076 Conan.Kelly@cityofsanrafael.org PROFESSIONAL AMBULANCE SALES & SERVICE NATALIE CARROLL 866-356-2236 natalie.carroll@proambulance.net Description Description SEE ATTACHED PAGE Description Description Final Inspection at Horton Grove City OH. F. H-GAC Fee Calculation (From Current Fee Tables) E. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C+D) G. Trade-Ins / Other Allowances / Special Discounts X Subtotal of A + B + C + D: Tire Fees Subtotal From Additional Sheet(s): Quantity Ordered: Description Description For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Description Subtotal From Additional Sheet(s): B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) SEE ATTACHED PAGE CONTRACT PRICING WORKSHEET For MOTOR VEHICLES Only #NAME? A. Product Item Base Unit Price Per Contractor's H-GAC Contract: H. Total Purchase Price (E+F+G): Delivery Date: Deleivery Ca Sales Tax @ 9% II II 10941 Weaver Avenue South El Monte, CA 91733 Steve De La Montanya, Sales Representative Mobile: (707) 529-7522 steve.delamontanya@leader-ambulance.com 26-Aug-2021 TERMS SHIP VIA COD Ground QUANTITY EACH EXTENDED AMOUNT 2 264,769.00$ 529,538.00$ 2 REV Commodities Sur-Charge (orders after 7/1/21)9,561.00$ 19,122.00$ Sub-Total 274,330.00$ 548,660.00$ 2 Sales Tax @ 9.00%(City of Rafael)24,689.70$ 49,379.40$ 2 Estimated DMV Fees N/A Exempt.-$ -$ 2 CA Tire Fee $1.75/tire$1.75 (Per Tire)12.25$ 24.50$ 2 Delivery 3,400.00$ 6,800.00$ 2 1,000.00$ 2,000.00$ 1 2,800.00$ 2,800.00$ Grove City OH, 2 personnel 2 night 3 day TOTAL QUOTED AMOUNT 306,231.95$ 609,663.90$ Customer Approval:Payment: (Please check one) Leasing Company Check Wire Transfer Quotation is valid for 60 days QUOTATION San Rafael Fire 1039 C Street San Rafael , CA. 94901 FOB PricingFOB: 111 Morphew Street San Rafael, CA DESCRIPTION HGAC DODGE 5500/HORTON 623 CUSTOM AMBULANCE Estimated Delivery: 365 Days from receipt of Signed Order. THANK YOU FOR YOUR BUSINESS HGAC Admin Fees Final Inspection:Horton Grove City OH. Titles to be Processed Upon Receipt of Payment in Full. Signature Date Purchaser agrees to defend, indemnify and hold Halcore Group Inc., dba Leader Industries, harmless from any claims, costs (including actual attorney's fees), damages and liabilities cuased in whole or inpart by any alteration or modification of, or changes or additions to these purchased products. TERMS: All Vehicle Sales Are C.O.D. r.il LE;RDE;R ~ EMERGENCY VEHICLES I I D D D 10941 Weaver Avenue South El Monte, CA 91733 Steve De La Montanya, Sales Representative Mobile: (707) 529-7522 steve.delamontanya@leader-ambulance.com x Van $8.75 Mod $12.25 Tire Fee Calculation - Each fiiilLE;RDE;R ~ EMERGENCY VEHICLES