HomeMy WebLinkAboutPW Permitting Coordination for Creek Dredging; First AmendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
HALEY & ALDRICH, INC. FOR PROFESSIONAL SERVICES FOR UMBRELLA
PERMITTING COORDINATION FOR PRIVATE PROPERTY SAN RAFAEL CREEK
DREDGING
THIS FIRST AMENDMENT to the Professional Services Agreement by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and HALEY & ALDRICH, INC.,
(hereinafter "CONSULTANT"), is made and entered into as of the day of
RECITALS
WHEREAS, the CITY and CONSULTANT entered into a Professional Services
Agreement dated November 18, 2021 to coordinate the implementation of the umbrella dredge
agreement with private property owners for the U.S. Army Corps of Engineers dredging of the
Federal Channel along the San Rafael Creek, for an amount not to exceed $74,700 (the
"Agreement"); and
WHEREAS, there are more applicants than originally anticipated and the CITY requires
additional support from the CONSULTANT; and
WHEREAS, the CONSULTANT is willing to provide such services;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
1. Article II of the Agreement, entitled "DUTIES OF CONSULTANT" is hereby
amended to include the additional services set forth in CONSULTANT's
proposal dated November 12, 2021, attached to this First Amendment as Exhibit
A and incorporated herein by reference.
2. Article IV of the Agreement, entitled "COMPENSATION" is hereby amended to
include additional compensation payable to CONSULTANT for the services
described in Exhibit A to this First Amendment, in accordance with the "Proposed
Scope of Services" included in Exhibit A, in a not -to -exceed amount of $16,200,
and to change the total not -to -exceed amount under the Agreement to $90,900.
1
3. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be
in full force.
IN WITNESS WHEREOF, the parties have executed this First Amendment on the day,
month, and year first above written.
CITY OF SAN RAFAEL
SC Z, Ci Ma ger
ATTEST:
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
-
LW
�e, ROBERT F. EPSTEIN, City Attorney
2
CONSULTANT
By: I
Name: Lizetta Fennessy
Title: VP- GM B & I
[If Contractor is a corporation, add signature
of second corporate officer]
Name:
Title:
3. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be
in full force.
IN WITNESS WIIEREOF, the parties have executed this First Amendment on the day,
month, and year first above written.
CITY OF SAN RAFAEL
JIM SCHUTZ, City Manager
ATTEST:
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
ROBERT F. EPSTEIN, City Attorney
2
CONSULTANT
By:
Name:
Title:
[If Contractor is a corporation, add signature
of second corporate officer]
Name: e x-ryAup
Title: 6
12 November 2021
City of San Rafael
Department of Public Works
VIA EMAIL: bill.guerin@cityofsanrafael.org
Attention:
Subject:
Dear Mr. Guerin:
Exhibit A
Mr. Bill Guerin
Director, Department of Public Works, City of San Rafael
Haley & Aldrich, Inc.
2033 N. Main Street
Suite 309
Walnut Creek, CA 94596
925.949.1012
Scope of Work for Additional Services Necessary for the San Rafael Creek Umbrella
Maintenance Dredging Permit and Approval Process
Haley & Aldrich, Inc. (Haley & Aldrich) has prepared this proposal for the City of San Rafael (City) to provide
additional services necessary for obtaining the umbrella maintenance dredging permits for the non-federal
maintenance dredging on San Rafael Creek.
Proposed Scope of Services
This scope of services includes necessary effort to address new regulatory requirements for obtaining the
BCDC permit and the Water Quality Certification from the Water Board. It also includes additional
meetings/phone calls and the preparation of previously unscoped updates to the project dredge area map
that became necessary with each new participant notification and each individual dock -owner request.
Additional effort also required to address BCDC's design level requests for project maps. Cost for each
additional task is provided in the table below.
TASK #
TASK ID
COST
1
New Regulatory Requirements & Response to Agencies
$4,800
2
Meetings and Phone Calls
$1,200
3
Mapbook Modifications & Additional Participant Correspondence
$4,500
4
TOTAL
Pre -Design Services
$5,700
$16,200
We appreciate the opportunity to submit this proposal and look forward to continuing work with you and the
dock owners on this project. Please don't hesitate to contact me if you wish to discuss the proposal or any
aspect of the project.
Sincerely yours,
f/ ,
Scott Bodensteiner
Haley & Aldrich, Inc.
www.haleyaIdrich. corn
N,51MO
ALMOCH
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Iman Kayani for BG Extension: 3354
Contractor Name: Haley Aldrich
Contractor's Contact: Scott Bodensteiner Contact's Email: SBodensteiner@haleyaldrich.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
a. Email PINS Introductory Notice to Contractor
DATE
Check/Initial
1
Project Manager
click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
11/16/2021
OIKK
Attorney c/o Laraine.Gittens@cityofsanrafael.org
a. Review, revise, and comment on draft agreement
11/19/2021
❑x LG
2
City Attorney
and return to Project Manager
11/19/2021
❑X LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
11/22/2021
❑X BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
11/22/2021
❑x IKK
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑ N/A
agendized for City Council approval *
*City Council approval required for Professional Services
❑x IKK
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
12/6/2021
PRINT
Date of City Council approval
CONTINUE ROUTING PROCESS WITH HARD COPY
6
_
Project Manager
Forward signed original agreements to City
City Attorney
Attorney with printed copy of this routing form
7
Review and approve hard copy of signed
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
2,
�J1--
9
City Manager/ Mayor
Agreement executed by City Council authorized
If �/Z�
official
10
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
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