HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 13.2 Spinnaker Point Parking ModificationsCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED DECEMBER 12, 2019
WITH BKF ENGINEERS
TASK ORDER NO. 13.2
(Amendment to Task Order No. 13)
Civil Discipline
Spinnaker Point Parking Modifications
Contract Amount: $7,500
T ISS COND A ENDMENT TO TASK ORDER No. 13 is entered into on
t�l11 C 20_XWetween the City of San Rafael, a municipal corporation ("City"), and BKF
Engine s, (" onsultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated December 12, 2019 under which Consultant has agreed to perform professional
Surveying + Utilities services for the City.
B. Pursuant to the Agreement, on June 15, 2020, the City and Consultant entered into "Task
Order No. 13" under which Consultant agreed to perform civil services in connection with City's Schoen
Park Roadway Improvements Project, now called Spinnaker Point Parking Modifications Project (City
Project No. 11363) (the "Project"), as specified in Exhibit A attached to and included in Task Order No.
13, for a total not to exceed $5,800.
C. Pursuant to the Agreement, on September 24, 2021, the City and Consultant entered into
"Task Order No. 13.1" under which Consultant agreed to perform additional civil services in connection
with the Project, as specified in Exhibit A attached to and included in Task Order No. 13. 1, for a total not
to exceed $24,800.
D. City now requires Civil Engineering services for the Project, and the Consultant is willing
to provide such services.
NOW, THEREFORE, City and Consultant agree to amend Task Order No. 13 as follows:
AGREEMENT TO AMEND TASK ORDER NO. 13
1. Section 1 of Task Order No. 13, entitled "Scope of Services,", as amended by Task Order No. 13. 1,
is hereby amended to include the additional services set forth in Consultant's proposal dated October 8
2021, attached to this Amendment to Task Order No. 13 as Exhibit A and incorporated herein by reference.
2. Section 2 of Task Order No. 13, entitled "Date of completion; Work hours estimate; Cost estimate
and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost
Rev. May 2013
City of San Rafael Master Consultant Services Agreement
Task Order
estimate and budget set forth in Consultant's proposal dated October 8 2021, attached to this Second
Amendment to Task Order No. 13 as Exhibit A, for an amount of $7,500, changing the total not to exceed
to $32,300.
3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task
Order No. 13 dated June 15, 2020, as amended by Task Order No. 13. 1, shall remain valid and shall be in
full force.
4. Signatures.
ate.
written above.
CTI
Sts
The parties have executed this Amendment to Task Order No. 13, as of the date first
contents approves:
By: GCQitciL
Bill iguerin, Public Works Director
Reviewed By
By.
_L i0 AAo.�
�yLRobert F. Epstein, City 5kftorney
CONSULTANT
Name: Jason Kirchmann
Title: Vice President
(if Consultant is a corporation, add
signature of second corporate officer)
By:
Name: Jean Chen
Title: Chief Financial Officer
Exhibits:
A — Proposal for Spinnaker Point Parking Modifications, dated October 8, 2021
2
Rev. Jan 2019
Exhibit A
Amendment #01
Project Name: Spinnaker Point Drive Parking Modifications
BKF Job No. C20191470-14
Date: October 8, 2021
Client: City of San Rafael Consultant: BKF Engineers
111 Morphew Street 200 Fourth Street, Suite 300
San Rafael, CA 95901 Santa Rosa, CA 95401
Contact: JC Agcaoili Project Manager: Becky Dower
Services and fees summarized in this Amendment will be performed under the terms of the existing contract
between BKF Engineers and the City of San Rafael dated December 12, 2019 and Task Order no. 13.1 dated
September 24, 2021.
Approved
BKF Engineers
Jason Kirchmann
Vice President
City of San Rafael
Public Works Dept. Representative
200 4th Street, Suite 300, Santa Rosa, CA 95401 1707.583.8500
DESCRIPTION:
The following additional electrical engineering services are to be provided:
Electrical one -line diagram, design, and electrical load calculation for
new electrical service equipment pedestal. The new pedestal will provide
power distribution associated with the new street lights & lighting
controls.
➢ Electrical site plans for locations of the new electrical service equipment
NEW TASK:
pedestal, street lights and conduit routings.
➢ Light fixture schedule indicating fixture specification for street
lights/poles.
Photometrics site plan for confirmation of lighting levels.
➢ Voltage drop calculations.
➢ Conduit & wire sizes.
➢ Installation details as required.
➢ Sheet specifications.
SERVICES TO BEGIN:
Upon receipt of written authorization.
DELIVERABLES:
4-5 Electrical Drawings for Plan Set Package & items indicated above.
ORIGINAL CONTRACT VALUE:
$ 19,000 (Time & Materials)
PREVIOUS AMENDMENT VALUE(S):
N/A
CURRENT AMENDMENT VALUE:
$ 7,500 (T&M)
NEW TOTAL:
$ 26,500
Approved
BKF Engineers
Jason Kirchmann
Vice President
City of San Rafael
Public Works Dept. Representative
200 4th Street, Suite 300, Santa Rosa, CA 95401 1707.583.8500
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yWITH P
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann for JCA Extension: 3352
Contractor Name: BKF Engineers
Contractor's Contact: Becky Dower Contact's Email: bdower@bkf.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
a. Email PINS Introductory Notice to Contractor
DATE
Check/Initial
1
Project Manager
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
12/9/2021
Attorney c/o Laraine.Gittens@cityofsanrafael.org
NAD
2
City Attorney
a. Review, revise, and comment on draft agreement
12/17/2021
N LG
and return to Project Manager
12/17/2021
N LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
12/20/2021
N BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
12/20/2021
N
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
N N/A
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
12/27/2021
AD
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
1 IZ�LZ
agreement
r'y
8
City Attorney
Review and approve insurance in PINS, and bonds
t Jy Ism&
W
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
C�S
official
10
City Clerk
Attest signatures, retains original agreement and
/
J�
forwards copies to Project Manager
i