HomeMy WebLinkAboutPark & Rec Commission 2022-01-20 Agenda PacketPARK AND RECREATION
COMMISSION AGENDA
Thursday, January 20, 2022
6:00 P.M.
Watch on Zoom: https://tinyurl.com/PRC-1-20-2022
Telephone: Telephone: (669) 900-9128
Meeting ID: 833 4004 9460
CALL TO ORDER
• Roll Call
AGENDA AMENDMENTS
MINUTES
1. Approve regular meeting minutes of November 18, 2021
MEETING OPEN TO THE PUBLIC
2. Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
3. 2021 Annual Youth Enrichment Program Review
4. Parks Maintenance Status Report for October – December 2021
5. Parks Projects Status Report for October – December 2021
6. Review of the Park & Recreation Commission’s Annual Work Plan for 2022
COMMISSION REPORTS AND COMMENTS
7. Other brief reports on any meetings, conferences, and/or seminars attended by the
Commission members.
STAFF COMMENTS
8. Schedule of Upcoming Meetings and Events of Interest
NEXT MEETING: February 17, 2022
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Commission less than 72 hours before the
meeting, shall be available for inspection online. Sign Language interpreters may be requested by calling (415) 485 -3066
(voice), emailing Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”,
at least 72 hours in advance of the meeting. Copies of documents are available in acces sible formats upon request.
Parks and Recreation Commission Agenda Page 2 of 2 Jan 20, 2022
Page 1 of 5
PARK AND RECREATION COMMISSION
November 18, 2021 – 6:00 p.m.
DRAFT MINUTES
__________________________________________________________________
Watch on Zoom:
https://tinyurl.com/PRC-10-21-2021
Telephone: (669) 900-9128
Meeting ID: 946 0348 5912#
CALL TO ORDER
Chair Machado called the meeting to order at 6:02 p.m.
ROLL CALL
Present: Commissioner Cabrales
Commissioner Emerson (left at 7:02)
Commissioner Gutierrez
Commissioner Laumann (left at 6:48)
Chair Machado
Commissioner Reisinger (arrived 6:03)
Commissioner Sandoval
Absent:
Also Present: Susan Andrade-Wax, Library & Recreation Director
Becky Ordin, Senior Administrative Assistant
Debbie Younkin, Senior Recreation Supervisor
Tiffany Haley, Program Coordinator
Darcie Chellew, Program Coordinator
AGENDA AMENDMENTS
Susan Andrade-Wax requested to move items #6 and #7 to be moved up after item #3.
MINUTES
1. Approve regular meeting minutes of October 21, 2021
2
Commissioner Laumann moved, and Commissioner Gutierrez seconded, to approve the
meetings minutes of October 21, 2021.
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado,
Reisinger, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: None
ABSTAINED: Commissioners: None
Minutes approved as submitted.
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
Susan invited Debbie Younkin to introduce the President of the Terra Linda Orca Swim
Team. Ms. Younkin introduced Andrei Pasternak. Mr. Pasternak presented a recap of
the Orca’s swim season.
3. Public Comment from the audience regarding items not listed on the agenda
None.
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time
limits for the presentations by individual speakers.
6. Selection of Commission Chair and Vice Chair
Ms. Andrade-Wax gave a brief overview of how the selection of the Commission Chair
works. Ms. Andrade-Wax invited Chair Machado to open the discussion.
Commissioner Gutierrez nominated Vice Chair Emerson to move up to the Chair
position
Commissioner Gutierrez moved, and Commissioner Sandoval seconded to elect Vice
Chair Emerson as Chair.
Public Comment: None
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado,
Reisinger, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: None
ABSTAINED: Commissioners: None
Motion accepted to select Commissioner Emerson as Chair.
3
Chair Machado opened discussion for nominations for the Vice Chair position.
Commissioner Reisinger nominated Commissioner Laumann as Vice Chair.
Commissioner Reisinger moved, and Commissioner Gutierrez seconded to elect
Commissioner Laumann as Vice Chair.
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado,
Reisinger, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: None
ABSTAINED: Commissioners: None
Motion accepted to select Commissioner Laumann as Vice Chair.
Director Andrade-Wax confirmed that Commissioner Laumann’s second of two terms
ends May 2022. Commissioner’s Gutierrez and Reisinger’s first term expires May 2022.
If anyone is interested in staying on the Commission, they would need to reapply.
Ms. Andrade-Wax continued with the nomination for the liaison for the Pickleweed
Advisory Board. She noted that the liaison for the Pickleweed Advisory Board
Committee could serve up to two terms and Commissioner Reisinger has completed her
service as the board’s liaison. Since Commissioner Gutierrez was the alternate, she
could step up if she was interested.
Commissioner Reisinger nominated Commissioner Gutierrez to serve as liaison, and
Commissioner Emerson seconded the motion to elect Commissioner Gutierrez as
liaison of the Pickleweed Advisory Board Committee.
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado,
Reisinger, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: None
ABSTAINED: Commissioners: None
Motion accepted to select Commissioner Gutierrez as liaison to the Pickleweed
Advisory Board Committee.
7. Review of Commission Schedule 2022
Ms. Andrade-Wax presented the Commission schedule for 2022 and asked for any
conflicts of holidays or school schedules. There were no conflicts, and the Commission
chose to go dark in August and December.
Public Comment: None
Commissioner Emerson motioned to go dark in August and December, and
Commissioner Cabrales seconded the motion.
4
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado,
Reisinger, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: None
ABSTAINED: Commissioners: None
Motion accepted for the Commission to go dark in August and December of 2022.
4. 2021 Annual Aquatics Report
Debbie Younkin. Senior Recreation Supervisor introduced Program Coordinator Tiffany
Haley who presented the 2021 Annual Aquatics Report.
Staff responded to questions from the Commission.
Public Comment: None
5. Review of the Updated Community Garden Guidelines for the Canal and Terra
Linda Community Gardens
Ms. Andrade-Wax introduced Debbie Younkin and Darcie Chellew who presented the
Community Garden Guidelines.
Staff responded to questions from the Commission.
Public Comment: Becky Ordin, Senior Administrative Assistant noted that they had
received feedback via email that was forwarded to the Commissioners.
Public Comments regarding the updated community garden guidelines for the Canal
and Terra Community Gardens.
• Shirley Fisher addressed the Commission
• Jennifer Arc Uni
Commissioner Cabrales motioned to approve the updated Community Garden
guidelines, and Commissioner Reisinger seconded the motion.
AYES: Commissioners: Cabrales, Gutierrez, Machado, Reisinger, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Emerson, Laumann
ABSTAINED: Commissioners: None
Motion accepted to approve the updated Community Garden guidelines.
5
COMMISSION REPORTS AND COMMENTS
8. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
Commissioner Reisinger supported the CPRS bowing fundraiser, and also attended the
Día de los Muertos event at the Albert J. Boro Community Center.
Public Comment: None
STAFF COMMENTS
9. Schedule of Upcoming Meetings and Events of Interest
Ms. Andrade-Wax shared that on November 15th the City Council awarded the contract
to RAJA to start the Park and Recreation Master Plan process. She also announced
the Board and Commission and Committees reception will be on December 7th at the
City Council Chambers.
Ms. Andrade-Wax discussed the Terrapin Crossroads closure. She explained there
were two lease agreements. One was for the restaurant, and they could not come to an
agreement with the property manager for the restaurant. On November 30th Terrapin
will be leaving Beach Park.
Ms. Andrade-Wax gave an update on the on the staff recommendation to do a
community wide survey to see if the public is willing to support a tax measure to help
fund the renovation and expansion of the Downtown Carnegie Library or a new Joint
Library and Community Center at Albert Park.
ADJOURNMENT
Chair Machado adjourned the meeting at 7:40 p.m.
___________________________________________
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2021
___________________________________________
SUSAN ANDRADE-WAX, Library & Recreation Director
PARK AND RECREATION COMMISSION
AGENDA REPORT
January 20, 2022
Item #3
TITLE: 2021 ANNUAL YOUTH ENRICHMENT PROGRAM REVIEW
SUMMARY
The City of San Rafael manages youth after-school enrichment programs at six (6)
elementary schools serving students in the San Rafael City Schools and Miller Creek
School District(s) each school year. In addition, the Youth Enrichment Program offers
Summer Camps and a Theater Program.
RECOMMENDATION
That the Park and Recreation Commission receive and comment.
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BACKGROUND
The City of San Rafael Youth Enrichment Program has been managing the after-school
enrichment program since the mid 1990’s. The first after-school program began at
Lucas Valley Elementary School which provided a single afterschool sports class to
students three days a week during the school year. In 1998, staff expanded the program
to Glenwood Elementary School and offered more classes in arts and science. In 2000,
staff saw the potential to continue the growth of the program by offering classes at the
other schools within the San Rafael City School and Miller Creek School Districts. In
2003, the Youth Enrichment Program assumed the operations and supervision of the
existing after-school program at the Sun Valley Elementary School. City staff partnered
with the school to continue to offer the existing classes while the City and school district
agreed to a sharing the program revenue derived from class registration fees. Once
class programing was proven successful at Sun Valley, Glenwood, and Lucas Valley
Elementary Schools, it was then expended to the Coleman, Mary Silveira, and Vallecito
Elementary School(s) as well as Davidson Middle School.
In 2008, staff initiated an athletics program at Davison Middle School which included:
Basketball, Wrestling, Flag Football, Volleyball, and Tennis. Combined athletic
programs where a huge success with hundreds of students participating each season.
Based on equity, seven years later the Davison Middle School PTO and Davison
Administration wanted to eliminate program fees and decided to discontinue the
partnership with the City and assumed supervision over the athletic programs at
Davison Middle School. The Youth Enrichment Program continued to offer a few athletic
classes during the transition such as tennis and flag football at Albert Park.
With the hiring of additional department staff from 2010 - 2016, the Youth Enrichment
Program expanded exponentially offering 200+ courses across the seven (7) school
sites each school year as well as expanding the Summer Camp offerings to include 30+
camps each summer. The Youth Enrichment Program also assumed the operations and
supervision of an existing Theater Program offering three (3) theatrical productions at
the San Rafael Community Center.
From 2017 until present, the Youth Enrichment Program has experienced challenges
and program iterations, yet staff has continued to find ways to expand the program,
reduce expenditures and ensure the continuation of offering enriching opportunities for
students to learn, explore, and have rewarding experiences while participating in the
City of San Rafael’s After-school Enrichment Classes, Summer Camps, and Theater
Arts programs.
Currently, the City’s Youth Enrichment Program includes the following:
• Operates afterschool enrichment classes at six (6) elementary schools in the San
Rafael City Schools and Miller Creek School Districts at Coleman Elementary,
Glenwood Elementary, Lucas Valley Elementary, Mary Silveira Elementary, Sun
Valley, and Vallecito Elementary each school year.
• Offering a total of 52 after-school classes during Winter/Spring 2022 Session
(January – May 2022).
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• Serving 326 registered school age children.
• City has agreements with 23 contract class instructors that offer different class
subject matter.
• 2021/2022 fiscal year to date revenue totals $174,047.83 and expenditures total
$113,199.23.
COVID-19 Program Impacts
After-School Enrichment class programming was impacted enormously during last
school year due to the COVID-19 pandemic. All classes were cancelled beginning on
March 16, 2020, and staff postponed afterschool enrichment classes until Fall 2021
when schools permitted after-school classes to resume on district campuses.
Registration numbers where initially low and based on feedback from families, there
was still fear of the virus transmitting between different student cohorts and families still
were experiencing financial hardships. Contract instructors lowered their participation
fees and staff worked to ensure all Covid-19 safety protocols were in place before
resuming classes. Enrollment has continued to increase over time, and we are
encouraged that families are becoming more comfortable with their children
participating in enrichment classes once again.
With City facilities remaining closed to the public in the summer of 2021, staff took
advantage of the available facility space to offer 20 limited capacity summer camps at
the San Rafael Community Center, Terra Linda Community Center, and Falkirk Cultural
Center. Camps topics included: Cooking, Spanish, Design Your Own Dream House,
STEM + Minecraft with Legos, Theater, Dance, Soccer, Glass Fusing, Art Wonder,
Marin Youth Television, and Kindergarten Camps. In FY 2020/2021, revenue during the
summer months totaled $69,298.22 and expenditures totaled $42,343.45.
Youth Enrichment Program Revenue and Expenditures
Fiscal Year Revenue Expenditures
2018/19 1st Quarter $186,471.42 $153,336.56
2018/19 2nd Quarter $241,278.04 $178,238.45
2018/19 3rd Quarter $227,696.71 $308,801.12
2018/19 4th Quarter $187,659.38 $305,353.89
2019/20 1st Quarter $175,564.55 $148,924.01
2019/20 2nd Quarter $220,240.30 $229,677.62
2019/20 3rd Quarter $208,566.79 $89,374.83
2019/20 4th Quarter $55,783.19 $87,402.60
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Fiscal Year Revenue Expenditures
2020/21 1st Quarter $25,023.95 $59,606.17
2020/21 2nd Quarter $9,868.99 $41,072.16
2020/21 3rd Quarter $4,742.31 $33,871.62
2020/21 4th Quarter $54,723.35 $44,046.65
2021/22 1st Quarter $69,298.22 $42,343.45
2021/22 2nd Quarter $95,739.04 $43,450.98
Conclusion
The City of San Rafael Youth Enrichment Program has supported thousands of San
Rafael families over the years by providing an assortment of educational and enjoyable
after-school classes, summer camps, and other various opportunities to engage with
families. The program strives to be diverse in its class offerings and excels at delivering
quality classes and camps to our community. A partnership with contract instructors and
school districts has allowed the Youth Enrichment Program to flourish and benefit all
involved. Moving forward, staff intends to increase class and camp offerings, continue to
develop further participation opportunities for all students at different socio -economic
levels, and ensure that the program operates at 100% cost recovery. Staff is committed
to provide unsurpassed customer service and resources to guarantee families in our
community have opportunities to discover, create, and find their recreation passions into
the future.
FISCAL IMPACT
There are no costs associated with accepting this report.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Jason Fong
Jason Fong
Program Coordinator
PARK AND RECREATION COMMISSION
AGENDA REPORT
January 20, 2022
Item #4
TITLE: PARK MAINTENANCE STATUS REPORT FOR OCTOBER 2021
THROUGH DECEMBER 2021
SUMMARY
This report is submitted for informational purposes. It summarizes the last quarter’s
parks and maintenance project status. The intent of the report is to inform the
Commission of the status of ongoing park maintenance projects during the last quarter.
RECOMMENDATION
It is recommended that the Park and Recreation Commission receive and provide
comment.
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COMPLETED PROJECTS
Vandalism at Freitas Park
Parks Maintenance staff has seen frequent vandalism in the bathrooms at Freitas Park
in the form of graffiti. Staff remove or paint over graffiti when they discover it, but it is a
constant issue.
Turf Renovator Attachment Purchase
Public Works recently submitted an order for a tractor attachment that will allow staff to
restore and better maintain sports fields such as Alberts Ball Field and the Pickleweed
Sports Fields. The machine will de-thatch, verti-cut, aerate, soften, and level turf in the
same pass.
Page 3 of 4
Alberts Park Tennis Court Maintenance
In December, Parks staff replaced the nets at the Alberts Park tennis courts and made
repairs to the fence netting. The purchase of a bucket truck makes making repairs to the
fence netting much easier.
Page 4 of 4
FISCAL IMPACT
There are no costs associated with accepting this report.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Ryan Montes
Ryan Montes
Operations and Maintenance Manager
Page 1 of 5
PARK AND RECREATION COMMISSION
AGENDA REPORT
January 20, 2022
Item # 4
TITLE: PARK PROJECTS QUARTERLY STATUS REPORT FOR APRIL 2021
– AUGUST 2021
SUMMARY
This report is submitted for informational purposes. The intent of the report is to
summarize for the Commission the status of ongoing parks projects during the past
quarter.
RECOMMENDATION
It is recommended that the Park and Recreation Commission receive and provide
comment.
ACTIVE PROJECTS
SHORELINE PARK RESTROOM
The original development of the properties along the Francisco
Blvd near the Richmond-San Rafael Bridge required the
installation of the Shoreline Pathway. In addition, a small
restroom facility was installed when the area was subdivided; it
was subsequently closed shortly after installation due to illicit
activities.
The San Francisco Bay Conservation and Development District
(BCDC), who has jurisdiction over this area along the
waterfront, has requested that the restroom be reopened to the
public. As a result of the restroom being closed for many years,
reopening the facility to the public requires improvements to the
mechanical, electrical and accessibility access.
This project is noted in the Capital Improvement Program and will be funded through the
Building Fund. The interior renovation is estimated to be $70,000; however, with additional
mechanical/plumbing work to be completed, the total cost is estimated to be at least
$125,000.
Project Status
Over the last several months, DPW has worked with an accessibility expert to assist with
the internal and external modification needed for the facility. In addition, the City is
working directly with BCDC staff regarding the review of the proposed improvements.
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Additional modifications to the electrical and plumbing for this facility will also be needed.
Construction will not start at this location for several months based on the review time
needed from BCDC.
The construction drawings to be utilized by contractors are complete and a City-issued
building permit secured. The project has been combined and advertised to contractors
with the San Rafael Community Center Restroom Renovation project to take advantage
of economies of scale. Bids are due back in mid-October 2019.
After reviewing contractor bids for the interior renovation, staff recommended not
combining this restroom remodel with the San Rafael Community Center Restroom
Renovation project. We anticipate this project moving forward during summer/fall 2020. A
project budget of $140,000 in Building Maintenance Funds have been set aside to
accommodate construction expenses.
While the Capital Improvement Program includes funding for this project, this project has
not advanced into construction as a result of available staffing shortages caused by the
on-going pandemic. An estimated timeline of when the improvements will be built is not
known at this time. However, the Capital Improvement Program has set aside $150,000
in funding for this next fiscal year on top of approximately $40,000 used to rehabilitate
the interior of the restroom. The total project cost will be approximately $190,000-
$200,000.
The contractor has completed the accessibility upgrades to the restroom; however, the
building will need new utility service connections. Based on feedback from utility
companies, construction is anticipated later this fiscal year.
In order to receive utility connections, the restroom had to get an address associated
with it. DPW worked with the building department to establish an address. The City is
working with PG&E, SRSD, and MMWD to complete the utility connections early this
year.
SUN VALLEY PARK PLAYGROUND RENOVATION
The playground structure at this park is more than 20 years
old and needs replacement. This project includes the
removal and the replacement of the existing playground
structures at this park but does not expand the footprint of
the original play area. In addition, this project includes the
removal of the sand surface and replaces it with compliant
engineered wood fiber. ADA access improvements will also
be included in this project.
Project Status
Staff anticipate design and public outreach occurring in the spring/summer of 2021.
In March 2021, the City entered into a contract with Gates + Associates to provide
conceptual design exhibits and support public outreach efforts. The current contract is
for $16,000. Once community feedback is received over the next several months, the
City will move into the design phase.
Gates + Associates created an accessibility report of the park, conceptual sketch, and
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estimate to be used to apply for Grant Funding for the project. The design will not begin
until the grant is approved and there is outreach to the community. This is anticipated to
begin early next year.
The City was informed in November 2021 that we successfully received the Prop 68
Per Capita Grant. Outreach and design are anticipated to begin in the Spring 2022 for
construction in the Fall.
ALBERT PARK FIELD – ADA RAMP, RESTROOMS, AND NETTING
This project includes the installation of a new ramp to
the bleachers area of the Albert Park Field. Currently,
no ADA access to the grand stand area at the field is
available. Furthermore, the restrooms serving the
stadium are not compliant with current accessibility
standards. This project will install a prefabricated
restroom facility with up to four stalls. The proposed
project will no longer renovate the existing restrooms
due to excessive costs. The project will also install
taller netting along the first and third base lines to
ensure the safety of patrons and protect vehicles
from foul balls.
Project Status
Public Works has prepared a Request for Proposals to solicit design and architectural
services associated with not only an ADA wheelchair lift/ramp but also family-style ADA
compliant restrooms. Consultant proposals are due back to the City in early November
2019.
In the Fall of 2020, the City retained BKF Engineers to assist with the design of an ADA
compliant wheelchair ramp rather than pursuing a wheelchair lift as well as performing
the design for a prefabricated restroom facility with
utility hookups. The project is tentatively scheduled
for construction in the Fall of 2021.
Over the past few months, staff have Worked with
the design team to select a prefabricated restroom,
confirm costs, and understand utility impacts.
Furthermore, staff have retained a geotechnical
engineering firm to collect soil samples for use in
foundation design for the tall netting to be installed
along the first and third base lines.
This project has been split into several smaller projects in order to expedite the
improvements. After receiving five informal bids, the City signed a contract with the
lowest responsible bidder, Structures Cast, for the prefabricated restroom. The
company has started manufacturing and we anticipate delivery sometime this winter.
The Netting project will be going out to bid in September and depending on funding
construction is anticipated to begin in November. The ADA compliant ramp project will
go out to bid later this year with construction to occur after the restroom is in place.
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The Restroom and Ramp project are going out to bid in January 2022 to prepare the
site for the prefabricated restroom delivery anticipated for March 2022.
The Netting Project has been gone out to Bid twice. The first time no bids were
received, and the second time there was one bid received that came in significantly
over budget. The City has been working with the design consultant on ways to modify
the foundation design to reduce the cost of the project. Construction of the Netting
project has been delayed until after the baseball season.
PARKS AND RECREATION MASTER PLAN
A major component of the Capital Improvement Program this year is the commencement of a
Park and Recreation Master Plan, which will review services, analyze needs, and propose
recommendations for parks and recreations services across the City.
Project Status
Staff anticipate releasing a Request for Proposals to retain a consultant in the spring of
2021.
Staff have developed a draft Request for Proposals (RFP), however, this will not be
released until a steering committee is developed and ready to review proposals. Staff are
leading the effort to identify key stakeholders such that the steering committee equitably
represents our thriving community. We anticipate releasing the RFP in the next quarter
once all steering committee members are on board.
City Council approved the Steering Committee members last quarter. In July staff
received five proposals for the Master Plan. Over the course of the last two months, a
selection committee consisting of members from the Library & Recreation Department,
Public Works, City Council member, and the Parks & Recreation commission reviewed
the proposal and interviewed the five teams. Staff has been following up with the final
firms references and plans to enter into negotiations with the selected firm in September.
City Council approved the consultant contract for the Parks and Recreation Master plan
to RHAA in November 2021. The process is set to begin early 2022 and last about a
year.
PROPOSED PROJECTS FOR FY 2021/2022
GERSTLE PARK RESTROOM REPAIR
The restroom at Gerstle Park was reviewed by an outside consultant in connection with the
overall facilities study performed by the City. This restroom needs exterior siding repair and
some minor shingle replacement. DPW facilities maintenance will be reviewing the facility and
possibly performing the repairs themselves.
SAN RAFAEL COMMUNITY CENTER MISCELLANOUS REPAIRS
Based on the Facilities Assessment study, repairs are needed to the
San Rafael Community Center. These include but are not limited to
the sealing flashing, re-staining and sealing the soffit and overhang at
the front of the building, replacing damage ceiling tiles, removing stain
exterior and other minor repairs.
This project is being postponed pending the outcome of a study to
determine what improvements may be implemented at this location for
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a combined library/community center.
AJ Boro Community Center
Based on a Facility review and ongoing maintenance, miscellaneous repairs
Falkirk
During regular maintenance of the facility, City Staff discovered an issue with the Falkirk veranda. Upon
further investigation, it was determined that a full replacement of the exterior deck was needed in order
to offer this space for events. As an alternate for active reservations, the City decided to add lighting
over the wedding lawn to provide another location for guest in the evening. The veranda is anticiapted to
be completed early 2022 before the event season.
FISCAL IMPACT
There are no costs associated with accepting this report.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
April Miller
Assistant Public Works Director/City Engineer
PARK AND RECREATION COMMISSION
AGENDA REPORT
January 20, 2022
Item #6
TITLE: REVIEW OF THE PARK AND RECREATION COMMISSION’S ANNUAL
WORK PLAN FOR 2022
RECOMMENDATION
That the Park and Recreation Commission review the draft work plan and provide input.
BACKGROUND
The Park and Recreation Commission has requested the opportunity to receive more
regular reports on the Park and Recreation programs and activities, so that the
Commissioners can better understand, provide feedback, and advocate for the full
offerings of the division. The Commission has also expressed interest in having a fuller
understanding as well as input on the topics that will be brought forward for their
consideration. As a result, staff has drafted a one-year work plan designed to inform the
community and the Commission of the City’s Park and Recreation facilities, programs
and services, and policies to be discussed at future meetings.
At this time, City staff is seeking the Park and Recreation Commission’s assistance in
refining or amending the draft work plan. The Work Plan will help to facilitate and generate
agenda items that will be scheduled for future Park and Recreation Commission
meetings.
FISCAL IMPACT:
There is no fiscal impact associated with the review of this item.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Catherine Quffa, Assistant Library & Recreation Director
Attachment:
1. Park and Recreation Commission Draft Work Plan for 2022
Park and Recreation Commission
Work Plan – 2022
ATTACHMENT 1
Possible topics with date TBD: Review Measure A Work Plan; Prop 68 Per Capita Grant - Sun Valley Playground Renovation & ADA Improvement Project;
Meeting Date Agenda Items Who Responsible Staff Report Due
January 20
• Youth Enrichment Program Report
• Parks Maint. & Projects Quarterly Status Reports October – December
• Park and Recreation Commission Work Plan
• Jason
• April/Ryan
• Susan/Catherine
January 6
February 17 • San Rafael Community Center, Albert Field, Tennis Courts Program Report
• CPRS District I - Community Service Award
• Damian
• TBD February 3
March 17 • Marin Bocce Federation Annual Report
• Sun Valley Park Prohibited Activities – Gazebo
• Damian
• Catherine March 3
April 21
• Pickleweed Advisory Board Annual Report
• Albert J. Boro Community Center and Pickleweed Park and Field Program
Report
• Parks Maint. & Projects Quarterly Status Reports January - March
• Steve
• Steve
• April/Ryan
April 7
May 19 • Marin Master Gardeners Presentation
• Falkirk Cultural Center Program Report
• Darcie
• Darcie May 5
June 16 • Movies in the Parks Informational Presentation
• Parks & Recreation Master Plan Update #1
• Patty
• Catherine June 2
July 21 • Parks Maint. & Projects Quarterly Status Report April – June • April/Ryan July 7
August 18 DARK
September 15 • San Rafael Girls Softball Annual Presentation
• Parks & Recreation Master Plan Update #2
• Damian/Steve
• April/Ryan September 1
October 20
• Parks Maint. & Projects Quarterly Status Report July – September
• Childcare Program Report
• Youth Enrichment Program Report
• April/Ryan
• Kelly
• Jason
October 6
November 17
• Community Gardens Program Report
• Terra Linda Community Center and Aquatics Program Report
• Selection of Chair, Vice Chair and Committee Assignments
• Review of Park and Recreation Commission Meeting Schedule 2023
• Debbie
• Catherine
• Catherine
November 3
December 16 DARK
Item 7
MEMORANDUM
Date: January 20, 2022
To: Park and Recreation Commission
From: Susan Andrade-Wax, Library & Recreation Director
Subject: Schedule of Upcoming Meetings and Events of Interest
Date Time Meeting/Event Location
Jan. 17 CLOSED HOLIDAY ALL CITY OFFICES
Jan. 18 7:00 p.m. City Council Zoom
Jan. 20 6:00 pm Park and Recreation
Commission Zoom
Feb. 7 7:00 pm City Council Zoom
Feb. 17 6:00 pm Park and Recreation
Commission Zoom
Feb. 21 CLOSED HOLIDAY ALL CITY OFFICES
Feb. 22 7:00 pm City Council Zoom