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Home My WebLink AboutPickleweed Advisory Committee 2021-07-07 Minutes Page 1 of 5 PICKLEWEED ADVISORY COMMITTEE July 7, 2021 – 7:00 p.m. APPROVED MINUTES __________________________________________________________________ Watch on Zoom: https://tinyurl.com/PWAC-2021-07-07 Telephone: (669) 900-9128 Meeting ID: 950 5173 5161 CALL TO ORDER Chair Mason called the meeting to order at 7:03 p.m. ROLL CALL Present: Chair Mason Member Palacios Member Sprague Member Tanchez Member Vasquez Member Yost Absent: Member Avalos, Member Ceballos, Park & Recreation Commission Representative Reisinger Also Present: Mayor Kate Susan Andrade-Wax, Library & Recreation Director Catherine Quffa, Assistant Library & Recreation Director Becky Ordin, Senior Administrative Assistant AGENDA AMENDMENTS None MINUTES 1. Approve regular meeting minutes of December 9, 2020 Member Yost moved, and Member Palacios seconded, to approve the meetings minutes of December 9, 2020. AYES: Members: Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None 2 ABSENT: Members: Avalos, Ceballos ABSTAINED: Members: None Minutes approved as submitted. 2. Approve special meeting minutes of June 22, 2021 Member Sprague noted the misspelling of her name in the roll call. Member Tanchez moved, and Member Sprague seconded, to approve the meetings minutes as corrected of June 22, 2021. AYES: Members: Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Avalos, Ceballos ABSTAINED: Members: None Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 3. Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE COMMITTEE If necessary, to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 4. Co-Sponsorship Applications and Final Reports A. DrawBridge: Weekly Expressive Art Group Chair Mason presented the background, goals and overview of the Co-Sponsorship program. Chair Mason introduced Tracy Bays-Boothe, Executive Director of DrawBridge who presented the background for their application. Staff responded to questions from Members. Member Yost made a motion for a full fee waiver. Member Palacios seconded the motion. AYES: Members: Palacios, Sprague, Tanchez, Vasquez, Yost 3 NOES: Members: None ABSENT: Members: Avalos, Ceballos ABSTAINED: Members: None Motion approved. B. Parent Services Project: Aprendiendo Juntos Chair Mason presented the background of the Parent Services Project. Chair Mason introduced Cecilia Hudson, Family Engagement Coordinator for Parent Services Project who presented the background for their application. Member Sprague made a motion to grant a full fee waiver to the Parent Services Project for their Wednesday and Thursday use. Member Tanchez seconded the motion. AYES: Members: Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Avalos, Ceballos ABSTAINED: Members: None Motion approved. C. Scouts BSA: Troop 2000 Chair Mason presented a background of the Scouts BSA Troop 2000. Chair Mason introduced William Coronado who is the Scoutmaster for Scouts BSA Troop 2000 who presented the background for their application. Staff responded to questions from Members. Member Tanchez made a motion to fully waive the fees for the Scouts BSA Troop 2000. Member Palacios seconded the motion. AYES: Members: Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Avalos, Ceballos ABSTAINED: Members: None Motion approved. 5. Review Proposed Revisions to the Albert J. Boro Community Center Community Use Policy 4 Chair Mason introduced Assistant Library and Recreation Director Catherine Quffa who presented with Chair Mason the proposed revisions to the Albert J. Boro Community Center community use policy. Staff responded to questions from Members. Member Palacios made a motion to accept the Albert J. Boro Community Center Use Policy as proposed recommending Option B of the Co-Sponsorship Application Process. Member Sprague seconded the motion. AYES: Members: Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Avalos, Ceballos ABSTAINED: Members: None Motion approved. COMMITTEE REPORTS AND COMMENTS 6. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Member Sprague is very excited to be able to visit the library in person again. Member Yost has been going downtown for dining under the lights on Thursday and Friday and encouraged everyone to check it out. She complimented the company who took over the Farmer’s Market for doing a great job downtown, and there are great bands that are performing. STAFF COMMENTS 7. Events of Interest Chair Mason announced that Perla, their afternoon front desk staff member left for a benefited position with more hours in the Library last month. They have hired a new part-time staff member, Jennifer Godinez, to take her place and Jennifer is fitting in well and learning the ropes. The Community Center had their first big post COVID rental last Saturday and many more on the books with people coming in daily to reserve event and meeting space. This Friday the Center will have a planned power outage from 8 am to 3 pm to install the final connections for a PG&E generator hook-up. The City now has a contract that should PG&E have a Public Safety Power Shutoff event, an installed PG&E generator would power the Community Center and PG&E could use of the Center’s Multipurpose Room as a charging station. Back in 2019, PG&E erected tents in the Center’s parking lot to serve as a charging station for customers who were left without power. 5 Pickleweed Soccer Fields opened to the joy of the community on Saturday, June 12 after being closed for approximately 18 months for maintenance and COVID restrictions. The summer Jr. Giants program and the Canal Mini Soccer League both kicked-off their seasons on the Pickleweed Soccer Fields Saturday, June 19th, allowing kids to work cooperatively while having fun and getting exercise. The Center’s has also been hosting summer volleyball camps since June 21. In addition to these programs being offered by the Recreation Division, athletic rentals such as the adult Bay Area Disk Association and teen soccer training also began that week with two additional adult soccer leagues beginning this Sunday. The Albert J. Boro Community Center is supporting a FREE six-week summer camp for up to 100 children conducted by the YMCA and funded by San Rafael City School District. The camp, with an emphasis on recreation, is intended to bring children together after a challenging schoolyear of virtual learning and social distancing. The camp runs Monday through Friday, 8 am to 5 pm. In front of proud parents and family members, thirty-two of the City’s Canal Karate students advanced in ranking at the Canal Karate’s belt ceremony at the Albert J. Boro Community Center on Thursday, July 1. Vice Mayor Maribeth Bushey and Senior Supervisor Mason assisted in handing out certificates and belts following a demonstration conducted by program participants and Chief Sensei Hugo Que. The program began in the old Community Center in 2000 with a mission to teach good healthy social and sports habits, respect and discipline. The previous night, the City Council approved the Department’s fee policy which the Pickleweed Advisory Committee reviewed at their special meeting on June 22. Director Susan Andrade-Wax shared that the previous night the City Council approved the formation of the Park and Recreation Master Plan Steering Committee. Part of the formation of the Committee will be asking the Pickleweed Advisory Committee to provide with a member and an alternate to represent the Pickleweed Committee. ADJOURNMENT Chair Mason adjourned the meeting at 8:48 p.m. ___________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2021 ___________________________________________ SUSAN ANDRADE-WAX, Library & Recreation Director