No preview available
HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 37.2 Bungalow Avenue Rehabilitation DesignCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 37.2 (Amendment to Task Order No. 37) Civil Discipline Bungalow Avenue Rehabilitation Design — Second Amendment Contract Amount: $16,200 THIS AMENDMENT TO TASK ORDER No. 37 is entered into on I , 20�! between the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, (" onsultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform professional Civil services for the City. B. Pursuant to the Agreement, on April 15, 2021, the City and Consultant entered into "Task Order No. 37" under which Consultant agreed to perform Civil services in connection with City's Bungalow Avenue Rehabilitation Design project (the "Project"), as specified in Exhibit A attached to and included in Task Order No. 37, for a total not to exceed $29,150. C. Pursuant to the Agreement, on June 17, 2021, the City and Consultant entered into "Task Order No. 37.1" under which Consultant agreed to perform additional Civil services in connection with the Project, as specified in Exhibit A attached to and included in Task Order No. 37.1, for additional compensation in the amount of $9,700 and for a total not to exceed Task Order amount of $38,850. D. City now requires Civil services for the Project, and the Consultant is willing to provide such services. NOW, THEREFORE, City and Consultant agree to amend Task Order No. 37 as follows: AGREEMENT TO AMEND TASK ORDER NO. 37 1. Section 1 of Task Order No. 37, entitled "Scope of Services,", as amended by Task Order 37.1, is hereby amended to include the additional services set forth in Consultant's proposal dated December 7, 2021, attached to this Amendment to Task Order No. 37 as Exhibit A and incorporated herein by reference. 2. Section 2 of Task Order No. 37, entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Consultant's proposal dated December 7, 2021, attached to this Second Rev. May 2013 City of San Rafael Master Consultant Services Agreement Task Order Amendment to Task Order No. 37 as Exhibit A, for an amount of $16,200, changing the total not to exceed amount for Task Order No. 37 to $55,050. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 37 dated April 15, 2021, as amended by Task Order No. 37. 1, shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment to Task Order No. 37, as of the date first written above. CITY OF SAN RAFAEL By: chutz, City Manager Contents approved: By: Bill uerin, Public Works Director Reviewed By By: If Robert F. Epstein, C Attorney CONSULTANT By:�— Name: Jason Kirchmann Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) ry By: G Name: Jean Chen Title: Chief Financial Officer Exhibits: A — Proposal for Bungalow Avenue Rehabilitation Design, dated December 7, 2021 2 Rev, Jan 2019 t.r Exhibit A CONTRACT AMENDMENT PROJECT: Bungalow Ave. Rehabilitation JOB NO.: 20191470-12 CLIENT: City of San Rafael _ AMENDMENT NO.: 2 ADDRESS: 111 Mor hew Street San Rafael, CA 95901 PROJECT MGR.: Becky Dower ATTN: April Miller CHANGE REQUESTED BY: City of San Rafael DATE OF REQUEST: December 7, 2021 VIA ❑ PHONE ❑ MEETING ❑ LETTER N EMAIL TASK WORK DESCRIPTION 1 Additional budget for the Topographic Survey task to collect limited additional survey data at the newly -constructed curb ramps at the intersection of Woodland Avenue and Bungalow Avenue, and additional survey data at the intersection of Bungalow Avenue and Picnic Avenue. No Boundary or right of way work is included. 2 Additional budget to revise the current Construction Documents to widen the portion of Bungalow Avenue from Woodland Avenue to Picnic Avenue. In addition to roadway widening, the existing non-standard curbs, gutters, and driveways will be replaced. The roadway widening will result in the reduction of the width of the existing sidewalk. Original Contract Value: Previous Amendment Value Current Amendment Value New Total: FEE BASIS ADDITIONAL FEE Time and Materials $4,400 Time and Materials $29,150 $ 9,700 $16,200 $55,050 $ 11,800 COMMENTS: This contract addendum is attached to the Master Consulting Services Agreement between BKF Engineers and City of San Rafael dated December 12, 2019 and Task Order No. 37 Dated April 15, 2021, and is governed by the terms and conditions therein. REASON FOR CHANGE: Client -requested redesign of Bungalow Avenue from Woodland Avenue to Picnic Avenue. BKF ENGINEERS 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 CONTRACT AMENDMENT BKF Engineers: �L DATE: December 7, 2021 (Signature) ❑ THE ABOVE DESCRIBED WORK WILL BEGIN UPON RETURN OF THIS SIGNED ADDENDUM ® THE ABOVE DESCRIBED WORK IS IN PROCESS BASED UPON YOUR VERBAL REQUEST CLIENT: (Signature) DATE: BKF ENGINEERS 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 �Vx RAFq -� r WITH O f�rP�� CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann for JC Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Rebecca Dower Contact's Email: bdower@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION _ DEPARTMENT Project Manager CONTINUE ROUTING PROCESS WITH HARD COPY 1 a. Email PINS Introductory Notice to Contractor Forward signed original agreements to City 1 b. Email contract (in Word) and attachments to City I Attorney with printed copy of this routing form City Attorney Attorney c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager 8 b. Confirm insurance requirements, create Job on Click here to PINS, send PINS insurance notice to contractor Department Director Approval of final agreement form to send to 3 9 contractor 4 Project Manager Forward three (3) originals of final agreement to official 10 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 COMPLETED DATE Click here to enter a date. 12/16/2021 REVIEWER Check/Initial Mml 1/3/2022 ® LG Date of City Council approval _ PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 1 1/5/2022 I Attorney with printed copy of this routing form City Attorney 7 Review and approve hard copy of signed agreement Review and approve insurance in PINS, and bonds 8 City Attorney Click here to (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Proiect Manaeer COMPLETED DATE Click here to enter a date. 12/16/2021 REVIEWER Check/Initial Mml 1/3/2022 ® LG 1/3/2022 N LG 1/5/2022 © BG 1/5/2022 © N/A Or Click here to enter a date. 2/1/2022 AD 74-3 /21 -Z,-Z- CT