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Home My WebLink AboutPW Master Services Agreement; Task Order No. 64 Geotechnical Engineering and Testing ServicesCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED MARCH 6, 2020 WITH MILLER PACIFIC ENGINEERING GROUP TASK ORDER NO. 64 Geotechnical Discipline Project title: Geotechnical Engineering and Testing Services Contract Amount: $20,000 Y THIS TASK ORDER is entered into on Y/VL �202Abetween the City of San Rafael, a municipal corporation ("City"), and Miller Pacific E gineering Group, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated March 6, 2020 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated November 16, 2021, as directed by the City. Scott Stephens shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate April Miller as the person at the City responsible for monitoring performance under this Task Order. b. Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A. Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2021 City of San Rafael Master Consultant Services Agreement Task Order 2. Date of completion; Work hours estimate: Cost estimate and budget, Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 5. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev. May 2021 City of San Rafael Master Consultant Services Agreement Task Order CITY o sAN RAFAEL By: Jim chutz, City g Contents approved: By: Billerin, Public Works Director Reviewe By By: Robert F. Epstein, City Gtorney CONSULTANT By: r -- Name: 5"IT, 5T" E P qE 1'4' S Tide: YCzz LA'S 11?L N r -- (if Consultant is a corporation, add signature of second corporate offic By: Name:LL/`'uviZll� 6 / Title: fit_ Exhibits: A Scope of work dated November 16, 2021, time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) 3 Rev. May 2021 ATTACHMENT A MILLER PACIFIC • 1161N11RIN6 GROUP November 16, 2021 File 21-11963pro City of San Rafael — Department of Public Works Attn: April Miller 111 Morphew Street San Rafael, California 94901 Introduction In response to the City of San Rafael's request, Miller Pacific Engineering Group (MPEG) is pleased to present this proposal to provide on-call geotechnical engineering and testing services for small projects. We believe MPEG is uniquely qualified to provide on-call geotechnical services based on our extensive experience in providing similar services to the City of San Rafael and other public agencies throughout the northern Bay Area. Our proposed scope and qualifications in providing these services are detailed herein. Anticipated Scope and Budget We understand the work will include geotechnical consultation and testing on an as -needed basis primarily for short term assignments or small projects. We anticipate the scope of services will include site inspections, consultation, email summaries, brief letters and/or daily field reports with test results. We recommend an annual budget allowance be established so that individual assignments can be billed as needed. We expect individual assignments would range from $500 to $3,000 and would recommend an annual budget of roughly $20,000. As noted above, larger projects, such as; geotechnical feasibility evaluations, geologic hazard studies, soils and foundation investigations, geo-civil design plans, and observation and materials testing for capital improvement projects would have project specific proposals and agreements for geotechnical services. Firm Overview and Organization Miller Pacific provides clients with services in the Geosciences by drawing on its professional expertise in Geology, Civil and Geotechnical Engineering. MPEG is an employee -owned California Corporation, certified Small Business Enterprise and Microbusiness and was founded in 1989 by Eugene Miller. The firm has maintained a staff of about 20 to 25 employees over the past five years. The vast majority of the firm's projects are located in the Bay Area and the firm maintains offices in Petaluma, Novato, and Napa. The firm also maintain a soils testing laboratory in our Petaluma office which is accredited by AASHTO and certified by the California Division of the State Architect under their Laboratory Evaluation and Acceptance program (LEA Certification No. 282). Mailing Address: LID Phone Number: (415) 382-3444 EQ Physical Address: P.O. Box 2802 IN Fax Number: (415) 382-3450 0 504 Redwood Blvd., Suite 220 Novato, California 94948-2802 Novato, California 94947 City of San Rafael — DPW Page 2 MILLER PACIFIC ENBINfE11N6 GROUP November 16, 2021 MPEG consults with numerous municipalities and public agencies in Marin County and the greater northern Bay Area with services including Geotechnical Planning, Geological Hazards Analysis, Geotechnical Exploration and Testing, Foundation Engineering, Geotechnical Expert Witness, Construction Monitoring, Materials Testing, and Geo -Civil Engineering. The firm has an active quality control program, regular participation in professional activities and has undergone four cycles of peer review inspections and evaluations by ASFE, the National Association of Professional Firms Practicing in the Geosciences. An organization chart for the firm is presented below. MANAGING ENGINEER Petaluma Daniel Caldwell, G.E. PROJECT MANAGER PROJECT MANAGER Benjamin Pappas, G.E. Eric Dabanian, G.E. SR. FIELD TECHNICIANS PETALUMA Geoffrey Arend Ben Caldwell Brian Hunter Allen Miller Mannv Ochoa President and Principal Engineer Novato Scott A. Stephens, G.E. STAFF/PROJECT ENGINEERS & GEOLOGISTS NOVATO Rusty Arend Trevor Moore Manny Ochoa Jeff Overlock Zoe Stephens MANAGING ENGINEER Napa Michael Morisoli, G.E. PROJECT MANAGER/GEOLOGIST Michael Jewett, CEG BOOKEEPPER Laura Hansen OFFICE ADMINSTRATOR Kymbedy Bailey OFFICE ASSISTANT Marilyn Terrazas STAFF/PROJECT ENGINEERS & GEOLOGISTS PETALUMA Nate Klemin Monica Thornton Nelson Ramos When you wish us to proceed, please send your Agreement for the City of San Rafael. If there are any questions or if we can be of further assistance, please call. Very truly yours, MILLER PACIFIC ENGINEERING GROUP Scott Stephens Geotechnical Engineer No. 2398 (Expires 6/30/23) 5. MILLER PACIFIC EA61N1111Ni iR11F MILLER PACIFIC ENGINEERING GROUP a California corporation SCHEDULE OF CHARGES PROFESSIONAL ENGINEERING AND TESTING SERVICES Professional and Technical Personnel Hourly Rate Staff Engineer/Geologist— Level 1-3 .......................................... $105 - $115 - $125 Project Engineer/Geologist— Level 1-3 ..................................... $135 - $145 - $155 Senior Engineer/Geologist— Level 1-3 ...................................... $175 - $185 - $195 Associate Engineer/Geologist — Level 1-3 ................................. $210 - $220 - $230 Principal Level 1-3...................................................................... $235 - $245 - $255 ProjectAssistant/Word Processor....................................................................... $85 Technician Level 1-3.................................................................... $100 - $105- $110 Senior Technician Level 1-3 .....................................................$120 - $125 - $130 PrevailingWage........................................................................................... $150 Other Inside Charges Mileage................................................................................................$ 0.80 per mile Vehicle(Field).......................................................................................... $9 per hour Nuclear Density Gage............................................................................... $8 per test Inclinometer.............................................................$160 per day / $90 per half day Laser Level/Floor Level Equipment.......................................................$25 per day Sampling and Video Equipment ........................................ $50 per day / $30 half day OutsideServices......................................................................................................Cost + 20% Exploration, drilling equipment and instrumentation, in-situ monitoring, specialized laboratory testing, per diem, shipping, courier/delivery services, outside reproduction, and other services and supplies not normally provided. *NOTES: Field site visits and travel time are normal hourly rates, portal to portal. 2. Overtime — Weekday add $35 Overtime — Weekend/Holiday/Night add $45* *(4 or 8 hour -minimums) 3. Rates are for normal Geotechnical Engineering and Geological services. Rates for depositions and testimony are $510 per hour for Principal; $460 per hour for Associate; and $410 per hourfor Senior. All other personnel are $305 per hour. These fees are due and payable at the time of service. 4. Schedule of charges is effective as of January 2021. It is subject to revision annually and at other times without notice. AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES January 2021 �,ta, RAfi,� y 2 � y4 fTN WITH p.� y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann for AM Extension: 3352 Contractor Name: Miller Pacific Engineering Group Contractor's Contact: Scott Stephens Contact's Email: SStephens@millerpac.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 12/8/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org HAD 2 City Attorney a. Review, revise, and comment on draft agreement 12/19/2021 N LG and return to Project Manager 12/19/2021 N LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 1/3/2022 N BG contractor 4 Project Manager Forward three (3) originals of final agreement to 1/4/2022 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement N N/A agendized for City Council approval * *City Council approval required for Professional Services N Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 2/1/2022 AD Attorney with printed copy of this routing form Review and approve hard copy of signed 7 City Attorney agreement ' 8 City Attorney Review and approve insurance in PINS, and bonds „ /24' (for Public Works Contracts) Agreement executed by City Council authorized •�( � / 9 City Manager/ Mayor official Attest signatures, retains original agreement and �Z 10 City Clerk forwards copies to Project Manager