HomeMy WebLinkAboutPark & Rec Commission 2022-03-17 Agenda PacketPARK AND RECREATION
COMMISSION AGENDA
Thursday, March 17, 2022
6:00 P.M.
Watch on Zoom: https://tinyurl.com/PRC-03-17-2022
Telephone: Telephone: (669) 900-9128
Meeting ID: 833 4004 9460
CALL TO ORDER
• Roll Call
AGENDA AMENDMENTS
MINUTES
1. Approve regular meeting minutes of February 17, 2022
MEETING OPEN TO THE PUBLIC
2. Introductions/Awards/Recognitions/Presentations
3. Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
4. Discuss Sun Valley Park Prohibited Activities
5. Marin Bocce Federation Annual Report
COMMISSION REPORTS AND COMMENTS
6. Other brief reports on any meetings, conferences, and/or seminars attended by the
Commission members.
STAFF COMMENTS
7. Schedule of Upcoming Meetings and Events of Interest
NEXT MEETING: April 21, 2022
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Commission less than 72 hours before the
meeting, shall be available for inspection online. Sign Language interpreters may be requested by calling (415) 485 -3066
(voice), emailing Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”,
at least 72 hours in advance of the meeting. Copies of documents are available in acces sible formats upon request.
Parks and Recreation Commission Agenda Page 2 of 2 Mar 17, 2022
Page 1 of 4
PARK AND RECREATION COMMISSION
February 17, 2022 – 6:00 p.m.
DRAFT MINUTES
__________________________________________________________________
Watch on Zoom:
https://tinyurl.com/PRC-01-20-2022
Telephone: (669) 900-9128
Meeting ID: 946 0348 5912#
CALL TO ORDER
Chair Emerson called the meeting to order at 6:01 p.m.
ROLL CALL
Present: Commissioner Cabrales
Chair Emerson
Commissioner Gutierrez
Commissioner Laumann
Commissioner Machado
Commissioner Sandoval
Absent: Commissioner Reisinger
Also Present: Susan Andrade-Wax, Library & Recreation Director
Catherine Quffa, Assistant Library & Recreation Director
Becky Ordin, Senior Administrative Assistant
Steve Mason, Senior Recreation Supervisor
Damian Sandholm, Recreation Supervisor
AGENDA AMENDMENTS
None.
MINUTES
1. Approve regular meeting minutes of January 20, 2022
Commissioner Gutierrez moved, and Commissioner Sandoval seconded, to approve the
meetings minutes of January 20, 2022.
2
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado,
Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Reisinger
ABSTAINED: Commissioners: None
Minutes approved as submitted.
MEETING OPEN TO THE PUBLIC
2. Public Comment from the audience regarding items not listed on the agenda
None
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time limits for
the presentations by individual speakers.
3. 2021 Annual San Rafael Community Center and Albert Park Program Report
Steve Mason, Senior Recreation Supervisor introduced Damian Sandholm, Recreation
Supervisor, who presented the 2021 Annual San Rafael Community Center and Albert
Park Program Report.
Staff responded to questions from the Commission.
Public Comment: None
Commissioner Gutierrez moved, and Commissioner Machado seconded to accept the
2021 Annual San Rafael Community Center and Albert Park Program Report.
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Laumann, Machado,
Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Reisinger
ABSTAINED: Commissioners: None
Motion approved to accept the 2021 Annual San Rafael Community Center and Albert
Park Program Report.
COMMISSION REPORTS AND COMMENTS
4. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
3
Commissioner Gutierrez attended the Pickleweed Advisory Committee meeting on
February 2, 2022. The Marin YMCA summer camp and the Canal Alliance/Marin
Football Club co-sponsorship applications were presented under the new co-
sponsorship guidelines.
Commissioner Machado asked if there were plans to make the Pickleweed field project
happen since the grant was declined. Ms. Quffa replied that we have applied for the
Land and W ater Conservation Fund grant, and we should hear if gets approved this
Summer. Ms. Quffa also noted that the City of San Rafael is committed to this project
and is continuing to look for promising opportunities for funding it.
Public Comment: None
STAFF COMMENTS
5. Schedule of Upcoming Meetings and Events of Interest
Ms. Quffa announced that we have officially started the Park and Recreation Master
Plan. Three and a half days were spent with the consultants, the parks and facilities
staff, and the recreation staff touring all the recreation facilities and parks. They began
assessing the current state and needs of the facilities and parks. On March 3rd, they will
be launching the statically valid survey. They will be calling, texting and emailing
specific residents to survey. Towards the end of March, the committee will be holding
community meetings and launching a communitywide questionnaire. The first steering
committee will be March 16th.
Ms. Quffa noted that the rentals were a little slow over the Winter and are now picking
up. The City is following the state and county guidelines in regard to wearing masks.
The guidelines have been more relaxed, and our facilities are no longer requiring
vaccinated customer to wear masks, although it is strongly recommended. Non-
vaccinated customers are still required to wear masks. All of youth programs will follow
the school guidelines and will continue to be masked. Many of the senior exercise
programs that were uncomfortable wearing masks will start back up again now that
masks aren’t required.
Ms. Quffa stated that the department is getting ready for Summer programming. The
pools are doing a lot of hiring. The pool heater is currently broken, and the part is
supposed to arrive Tuesday. This has been an issue at other pools as well. The Terra
Linda Orcas are set to get back in the pool in March, so we are hoping it is fixed in time.
ADJOURNMENT
Chair Emerson adjourned the meeting at 6:31 p.m.
4
___________________________________________
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2021
___________________________________________
SUSAN ANDRADE-WAX, Library & Recreation Director
PARK AND RECREATION COMMISSION
AGENDA REPORT
March 17, 2022
Item #4
TITLE: DISCUSS SUN VALLEY PARK PROHIBITED ACTIVITIES
SUMMARY:
The City of San Rafael operates and maintains Sun Valley Park along with many other
pocket, neighborhood, and community parks within the city limits. Over the past year,
both neighbors and patrons of the Sun Valley Park expressed their concerns over
prohibited types of behavior occurring in and around the wooden gazebo located on the
upper terrace at the back of the Park. Residents who have expressed concern
regarding this issue have been invited to share their experiences with the Commission
at tonight’s meeting.
RECOMMENDATION:
That the Park and Recreation Commission receive report and provide feedback.
BACKGROUND:
The City was notified that individuals were reported consuming alcoholic beverages and
smoking in and around the wooden gazebo located on the upper terrace at the back of
Sun Valley Park. Neighbors are concerned about under-age drinking and smoking in
and around the wooden gazebo especially due to its close proximity to adjacent park
neighbors and a highly vegetated hillside. This poses both fire risks and risks of damage
to the adjacent private property. Although these types of behaviors are prohibited and a
violation of the City’s Municipal Code; they can be extremely difficult to regulate or
enforce.
The wooden gazebo is located at the back of the park on the upper terrace area behind
a berm and cannot be seen from street level nor the park’s main/lower area.
Complaints are mainly received from the neighbors adjacent to the wooden gazebo as
they are the most affected by the loud noise and trash that has been thrown into their
backyards.
On July 15, 2021, the prohibited activities associated with the wooden gazebo along
with off-leash dogs was introduced and discussed by the Park and Recreation
Commission. City staff was directed to further analyze the wooden gazebo, barbeque
and adjacent area to determine what amenities needed to be removed due to possible
Page 2 of 3
fire concerns and to explore possible options for mitigating or resolving the off-leash dog
activity at the Park.
DISCUSSION:
Off-Leash Dogs
In an attempt to find a solution for off-leash dog activity in the Park, City staff
researched off-leash dog programs which included the cities of Burlingame, Los Altos,
Mountain View and Petaluma. These municipal off-leash dog programs allow dogs to be
off-leash at specific days/hours while the park is open. The concept of this shared use
program allows both types of park users (dog owners and non-dog owners) to mutually
enjoy and share their respective parks without the need of establishing a fenced dog-
park/area at every park site. All of the aforementioned cities had criteria that they used
to determine whether a park was suitable to support an off-leash dog program in
conjunction with other park activities and use. The size of the park (3 acres+) was the
most important factor identified along with making sure that the program was
established at multiple parks to mitigate the potential impact to any one park.
Staff shared their findings with the Sun Valley residents at a community meeting at Sun
Valley Park on October 5, 2021 and those in attendance agreed that Sun Valley Park’s
turf area was too small for the potential shared use. The residents also stated that they
didn’t want Sun Valley Park to be the only location in the City that offered an off-leash
dog program because it would potentially attract more dog owners outside of the
neighborhood area to use the park.
As a result, staff stated that they would not be recommending moving forward with
implementing the program at this time but that it could be revisited in the future if the
Sun Valley neighborhood was supportive. Additionally, the City committed to installing
additional park signage when the proposed playground renovation project is completed.
Wooden Gazebo & Barbeque
After Department staff toured the site with Fire and Public Works staff to analyze the
wooden gazebo, barbeque and the adjacent area, it was determined that the barbeque
should be removed since it was located underneath an all-wood gazebo structure in a
highly vegetated area. While there is a newer picnic shelter within the lower level of the
Park, the wooden gazebo located in the upper terrace area is structurally sound and not
a fire hazard unto itself. Therefore, the primary consideration in the discussion of the
potential removal of the wooden gazebo would focus on its possible contribution to
prohibited activities.
SUMMAR Y:
Although staff is not seeking additional feedback or direction from the Commission
tonight regarding dogs off-leash, staff is requesting that the Commission discuss the
status of the wooden gazebo and invite public feedback. Prior to tonight’s Park and
Recreation Commission meeting, the adjacent neighborhood was notified via a letter
Page 3 of 3
that was mailed and posted at the Park that the wooden gazebo located in the upper
terrace area would be discussed and how they could provide feedback (Attachment 1).
FISCAL IMPACT:
Although there are no costs associated with the review of this item, there may be costs
associated with staff removing the wooden gazebo.
ALTERNATIVE ACTION:
Any other action as determined by the Commission.
Submitted by:
Susan Andrade-Wax, Library and Recreation Director
Attachment:
1. Sun Valley Park Letter (03-01-22)
ATTACHMENT 1
Kate Colin, Mayor • Rachel Kertz, Vice Mayor • Maribeth Bushey, Councilmember • Eli Hill, Councilmember • Maika Llorens Gulati, Councilmember
March 1, 2022
Dear Sun Valley Park Neighbor,
As a San Rafael resident, you may already be aware that the City of San Rafael
operates and maintains Sun Valley Park along with many other pocket, neighborhood,
and community parks within the city limits. Recently, both neighbors and patrons
of the Sun Valley Park expressed their concerns over prohibited types of
behavior occurring in and around the wooden gazebo located on the upper
terrace at the back of the Park.
In order to address the prohibited behavior and to mitigate any potential fire risk, we
have received requests that the wooden gazebo be removed. There are a couple of
options to address the issues and the City would like to invite you to participate at the
next regular meeting of the Park and Recreation Commission on Thursday, March 17,
2022 at 6:00 p.m. (via Zoom).
Watch on Zoom:
https://tinyurl.com/PRC-03-17-2022
Telephone: Telephone: (669) 900-9128
Meeting ID: 833 4004 9460
At that meeting, Sun Valley Park neighbors will be able to share their experiences and
provide feedback when the item regarding Sun Valley Park is discussed. Additional
information on the Park and Recreation Commission meetings, including how to
access the agenda packet and participate in the meeting virtually, is available on the
City’s website at: https://www.cityofsanrafael.org/park-and-recreation-commission-
meetings/
ATTACHMENT 1
Kate Colin, Mayor • Rachel Kertz, Vice Mayor • Maribeth Bushey, Councilmember • Eli Hill, Councilmember • Maika Llorens Gulati, Councilmember
If you have any feedback or input regarding the issues raised, but are unable to
attend the meeting, please forward your comments on or before March 16, 2022 to
Susan.Andradewax@cityofsanrafael.org. All feedback received by this date will be
shared with the Park and Recreation Commission. Please know that your personal
information (email address, etc.) will be redacted before it is shared.
We appreciate your time and look forward to hearing from you!
Sincerely,
Susan Andrade-Wax
Library and Recreation Director
PARK AND RECREATION COMMISSION
AGENDA REPORT
March 17, 2022
Item #5
TITLE: MARIN BOCCE FEDERATION ANNUAL REPORT
SUMMARY
Since 1994, the Marin Bocce Federation (Federation), in partnership with the City of San
Rafael, has provided public bocce ball facilities and programs in Albert Park. The
Federation is a non-profit organization dedicated to promoting the sport of bocce for all
local citizens to enhance their social and physical well-being.
The term of the current Agreement is December 1, 2011-November 30, 2030, inclusive.
Upon expiration, the term of the Agreement may be renewed for an additional 15 years.
Per the Agreement, the Marin Bocce Federation is required to provide the Park and
Recreation Commission with an annual report that includes a summary of their
operations, activities, participation, and budget.
RECOMMENDATION
That the Commission receives the Marin Bocce Federation 2021 Annual Report and
provide comment.
BACKGROUND
In 1993, the City Council approved a Masterplan Amendment for Albert Park including
the installation of a new bocce facility, playground, and formal garden features. In 1994,
the City established a partnership with the Marin Bocce Federation, a non-profit
corporation which is dedicated to promoting the sport of bocce for all local citizens to
enhance their social and physical well-being.
As part of the original agreement, the Federation was approved to install equipment,
furnishings, and facilities for the sport of bocce in Albert Park with the provision that it
made those facilities accessible for public use. The Federation has installed $1.1 million
of improvements to the Bocce Complex (Complex) between 1994 and 2012. During that
time, the Federation and the City have amended and extended the original Agreement to
add site improvements and the enhanced program scope. The facility includes 10
premier, state of the art bocce courts and operates year-round, serving over 5,000 visitors
per month during the peak season, March-November.
Federation leagues, programs and activities are popular and successful. League
participation consistently remains at capacity with 160 teams and 1,600 players, plus a
waitlist. Open-play days often drew lines of participants and new players continued to
register for formal and informal clinics. The Federations hosted on site bocce tournaments
for league players, United States Bocce Federation Tournaments fundraisers and private
rental events. That was before the COVID virus made its’ way to San Rafael in 2020.
The term of the current Agreement is from December 1, 2011, until November 30, 2030,
inclusive. Upon expiration, the term of the Agreement may be renewed for 15 additional
years. The terms of the current Agreement are summarized below as a reference.
Under the Agreement, the Federation will:
- Maintain its private, non-profit corporation status and routinely and regularly
manage and maintain Complex at its sole expense including its related equipment
and furnishings.
- Assume responsibility for property damage due to normal wear and tear, minor
vandalism, and graffiti. Federation is responsible for the payment of all utility
charges generated by operation off the Complex.
- Establish, organize, promote, conduct, and supervise bocce ball leagues, lessons,
tournaments, casual play for any member of the public who wishes to engage in
such organized bocce balk activities.
- Develop reasonable rules and procedures for persons using Complex, subject to
the review and approval of the Park and Recreation Commission and the
Community Services Director.
- Annually provide the Community Services Department with a complete schedule
of all organized activities (leagues, lessons, and tournaments) which require
Federation’s organized use of Complex.
- Establish a reasonable fee schedule for persons participating in its organized
activities (leagues, lessons, and tournaments), rental uses of the facilities, and fees
for use of equipment, subject to review of the Director.
- Responsible for collection and disbursement of program and rental fees. Fees
collected shall be used primarily for Federation programs, maintenance costs,
capital improvements and repayment of City loans. The City reserves the right to
conduct City-organized bocce programs that complement the Federation activities
at no fee to the Federation.
- Provide supervisory personnel for its programs and organized activities.
Federation shall not be required to provide supervision for City-organized or non-
Federation bocce programs.
- Comply with all requirements and conditions of its Permit for Possession and
Consumption of Beer and Wine, granted by the Director under San Rafael
Municipal Code Section 2.16.028 (18).
- Notify the Community Services Department at least 60 days in advance of
Federation events, programs, or organized activities, involving more than 100
participants. Federation, at its sole expense will prepare, provide, and implement
a parking plan for the Complex, Albert Park, and San Rafael Community Center
for the dates affected at the Federations expense. Said plan shall be provided to
the City for review and approval.
- Provide a events management plan approved by the City when scheduling
competitive events at the Complex, where attendance is expected to exceed 300
persons per day, four hours per day, for a period of two or more consecutive days.
The events management plan will address parking, traffic, noise controls, security,
impacts on the neighborhood, community, and City functions.
Under the Agreement, the City will:
- Permit the Federation use of the Complex for its organized activities pursuant to
the submitted schedules and subject to the provisions outlines in the Agreement.
- Cooperate with Federation in the promotion and supervision of is organized
activities.
- Subject to the City’s limitations of budget and other resources, City shall rebuild
and/or repair Complex in the event it is damaged by acts of God, vandalism or
intentional or negligent acts of third parties in excess of $25,000. Both parties
understand, acknowledge, and agree that because of fiscal constraints of the City,
agreed repairs are contingent upon the City having funds available for this
purpose.
The Federation reports annually to the Park and Recreation Commission to review the
organization’s financial statements, program status, attendance, and facility issues.
DISCUSSION
Marin Bocce Federation provided the Park and Recreation Commission with their Annual
Report for 2021 (Attachment 1) and 2021 Financial Report (Attachment 2) for review and
discussion at the March 17, 2022, meeting. The report includes a summary of the
Federation’s program status and attendance, facility improvement/repair projects and
financial report.
Due to the COVID-19 virus response, the Federation received a $11,515 Paycheck
Prevention Program (PPP) second draw loan from the federal government, a $15,000
grant from State of California, and employee retention tax credits totaling $36,058.
A few of the highlights noted in the Annual Report (Attachment 1) are:
• Mini Leagues were offered during the Spring
• 75% of teams returned for Summer and Fall Leagues
• Offered a 22% discount per team for Summer Leagues to encourage participants
to return
2021 Participation Statistics:
• Hosted 5 In-House Tournaments and 3 United States Bocce Federation
Tournaments
• The Bocce Facility was reserved for 15 contracted events.
• Open Play attracted 100 players a week from June-December.
• Teams were allowed to rent courts and play with a max of 8 players per court.
Team play was about 45% of reservations of total bocce rentals.
The Federation’s Financial Report (Attachment 2) provides the financial summary
illustrating a net gain of $90,431 for 2021. Through the challenges that the COVID-19
pandemic has brought, the Marin Bocce Federation should be commended for all of their
hard work and dedication to the sport and the complex.
Table 1: Summary of Federation’s Expenses and Revenue – 2017-2018, 2020-2021
2017 2018 2020 2021
Operational Income $237,843 $262,816 $87,725 $179,983
Covid Relief Income 19,335 62,573
Expenses $194,080 $191,647 $113,436 $152,126
Net (Gain/Loss) $43,764 $71,168 (-$6,376) $90,431
FISCAL IMPACT
In exchange for the Federation’s contribution of park improvements and ongoing
maintenance of the Complex, the City waives facility use fees for the Complex for the
term of the agreement. Upon any renewal of the Agreement, the parties may re-negotiate
the terms of compensation.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Damian Sandholm
Damian Sandholm
Recreation Supervisor
Attachments:
1. Marin Bocce Federation 2021 Annual Report
2. Marin Bocce Federation 2021 Financial Report
pg. 1
The Marin Bocce Federation
2021 Annual Report
Presented to City of San Rafael
Park and Recreation Commission
Presented By
Brian Johnson, Board President
Jessica Libien, General Manager
March 17, 2022
ABOUT MARIN BOCCE AND OUR MISSION
The Marin Bocce Federation is a 501(c)-3 non-profit organization dedicated to
promoting the sport of bocce with all local citizens to enhance their social and
physical well-being.
Marin Bocce is a very special place. We boast ten premier, state-of-the-art
bocce courts nestled amid beautifully landscaped surroundings. Our facilities are
open year-round. We feature very active leagues from March thru October,
open-play all year, host tournaments, and rent out our facilities on weekend to
non-profits and corporations.
HIGHLIGHTS OF 2021
As expected, our operations were impacted by the pandemic. Here is how we
responded:
Mini Leagues – We normally host morning and evening leagues in three 9-week
sessions from March thru October. Due to the pandemic, we canceled the first
spring session. In its place, we created Mini-Leagues on three mornings per week.
Rather than the normal six-person teams, each team was limited to three players
to increase social distancing. Each of the three mornings was successful with 19
or 20 teams signed up for each day. This special league provided much needed
social connection for many of the seniors who play in our morning leagues.
pg. 2
Regular Leagues Resumed in June – As state and county restrictions loosened,
regular leagues resumed play June thru October. We continued to monitor State
and County guidelines and altered our mitigation plans accordingly. For instance,
at times masks were required when teams used the two inside courts.
“Keep ‘em Rolling” Fund Drive – In response to the reduced income from
cancelled leagues, we held a fund drive at the end of 2020. Through the
generosity of our community of league players, we exceeded our goal of raising
$80,000.
COVID Relief PPP Loans and Grants – Marin Bocce received a $11,515 PPP second
draw loan from the federal government (in addition to $19,335 for a PPP first
draw loan in 2020); received a $15,000 grant from State of California; and
received employee retention tax credits totaling $36,058. Combined with the
fund drive, Marin Bocce managed to increase our cash balance to over $300,000.
Increased Day Use – In 2020 we realized increased use of our courts during non-
league days. Our outdoor bocce courts offer a relatively safe leisure activity for
seniors during a pandemic.
Workshops – Our General Manager has been leading some very popular
workshops on strategy and technique. The classes sell out quickly and feedback
has been tremendously positive. These classes have been increasing our day use
as players want to practice what they have learned.
WHAT IS COMING IN 2022
Regular League Play – We are happy to report that leagues will be back at full
capacity when competition resumes on March 21st. Through successful social
media outreach and engagement with the community, we will be welcoming a
number of new teams this year, increasing our demographic diversity.
Court Refinishing – We intend to have our outdoor and indoor courts refinished
in November of 2022. The outdoor courts surfaces are seven years old and the
indoor courts fifteen years. Going forward, it is our intention to refinish the
outdoor courts every five years to lessen the bubbles and repairs needed.
pg. 3
Internal Control Review – We will hire an outside accounting firm to review our
internal cash and financial controls. The same firm was used several years ago,
but with many improvements in our systems, such as hiring an outside accounting
firm, it is time to review again.
Forecast of Capital Expenditures and Reserve Requirements – We are developing
a forecast of future capital expenditures and maintenance. Similar to forecasts
used by HOA’s, it will allow us to better manage our reserves so that we are not
short when major expenses appear and likewise so that we do not build our
reserves higher than needed.
Signage – We will be installing improved signage at our front gate. Our intention
is to let residents know that the courts are open to all to enjoy. This set of signs
will also feature Spanish.
Financials - Attached is a set of preliminary financial reports for 2021.
Through this last crazy couple of years, Marin Bocce has adapted and thrived. Our
community support during the fund drive shows how much local residents value
this unique social activity hub. We are proud to partner with the City of San
Rafael and look forward to continuing our partnership.
pg. 4
Appendix - Anticipated Contracted Events for 2022
Organization
Nancy Ridout January
Little People of America March
CMSA April
Gaspar Garcia Memorial April
Coleman Cornhole Tournament April
God Squad April
Nick Pigati May
Kay Karchevsky May
Salesian's June
Dominican University June
Golden Gate Breakfast Club June
Scaciapensieri August
SFIAC August
Rotoplast August
Matteucci's September
Gilead House September
Curry Senior Center September
Marin Tip Club September
Women's Council of Realty September
Elizabeth Pedley October
For management use only
08Fall
Draft Financial Statements
Marin Bocce Federation
For the period ended December 31, 2021
Prepared by
Accountiful LLC
Prepared on
January 18, 2022
2/7
Table of Contents
Financial Statements:Profit and Loss by Month ....................................................................................................3
Financial Statements:Balance Sheet .....................................................................................................................6
Marin Bocce Federation 3/7
Financial Statements:Profit and Loss by Month
January - December 2021
Jan 2021 Feb 2021 Mar 2021 Apr 2021 May 2021 Jun 2021 Jul 2021 Aug 2021 Sep 2021 Oct 2021 Nov 2021 Dec 2021 Total
INCOME
Bocce Fees 0.00
Clinics 550.00 360.00 910.00
Daily Fees 1,549.00 2,914.00 2,185.00 3,180.01 4,112.00 3,024.00 2,434.00 4,300.00 900.00 2,443.00 2,380.00 1,965.00 31,386.01
Events - Contracted 1,272.50 600.00 525.00 2,350.00 1,467.50 2,620.00 2,425.00 11,260.00
Morning Leagues 3,025.00 4,250.32 2,350.00 7,150.00 600.00 11,551.00 4,254.96 275.00 33,456.28
Night Leagues 10,000.00 14,690.00 3,855.00 20,020.00 18,490.00 455.00 67,510.00
Passes purchased 100.00 210.00 60.00 110.00 60.00 60.00 100.00 100.00 50.00 350.00 150.00 1,350.00
Reservations - No Contract 450.00 610.00 765.00 850.00 550.00 1,060.00 415.00 360.00 1,290.00 1,785.00 8,135.00
Tournaments 60.00 400.00 400.00 1,120.00 275.00 1,420.00 80.00 3,755.00
Fundraiser Event Expenses -1,036.25 -711.10 -599.50 -560.00 -2,906.85
Total Tournaments -976.25 400.00 400.00 1,120.00 -436.10 820.50 80.00 -560.00 848.15
Total Bocce Fees 1,649.00 3,124.00 4,743.75 8,550.33 18,959.50 27,494.00 7,627.90 40,201.50 25,607.46 5,643.00 6,995.00 4,260.00 154,855.44
Donations 0.00
Grant Income 15,000.00 15,000.00
Merchandise 50.00 50.00
Other 12,127.50 4,829.25 7,125.00 200.00 100.00 100.00 310.00 25.00 24,816.75
Total Donations 12,127.50 4,829.25 7,125.00 200.00 100.00 15,100.00 310.00 50.00 25.00 39,866.75
Interest 0.00
Interest - Savings 5.74 5.19 5.74 5.55 5.74 5.56 5.74 6.48 6.67 7.11 7.78 8.03 75.33
Total Interest 5.74 5.19 5.74 5.55 5.74 5.56 5.74 6.48 6.67 7.11 7.78 8.03 75.33
Other Income 0.00
Reimbursements 140.00 140.00
Vending Machine 17.00 10.00 19.00 46.00
Total Other Income 17.00 10.00 19.00 140.00 186.00
PPP Grant 11,515.00 11,515.00
Total Income 13,782.24 7,958.44 11,874.49 8,755.88 19,065.24 27,499.56 22,750.64 40,527.98 25,664.13 17,165.11 7,046.78 4,408.03 206,498.52
GROSS PROFIT 13,782.24 7,958.44 11,874.49 8,755.88 19,065.24 27,499.56 22,750.64 40,527.98 25,664.13 17,165.11 7,046.78 4,408.03 206,498.52
EXPENSES
Facilities and Equipment 0.00
Furnishings and Eqpt 309.20 216.95 526.15
Maintenance and Repairs 210.00 105.00 816.46 2,075.26 3,225.90 1,236.34 1,627.50 2,076.00 1,740.00 1,638.31 554.00 15,304.77
Maintenance Supplies 136.96 -24.87 146.74 581.62 433.50 146.36 152.30 1,572.61
Security 9.99 9.99 9.99 9.99 9.99 9.99 9.99 9.99 79.92
Total Facilities and Equipment 9.99 219.99 251.95 801.58 2,085.25 3,545.09 1,393.07 2,219.11 2,076.00 2,173.50 2,001.62 706.30 17,483.45
Insurance 0.00
Liability 536.13 1,072.28 -57.95 1,590.93 2,472.13 -349.72 1,070.28 535.13 6,869.21
Total Insurance 536.13 1,072.28 -57.95 1,590.93 2,472.13 -349.72 1,070.28 535.13 6,869.21
Landscape 0.00
Maintenance 650.00 1,035.00 1,035.00 1,035.00 3,335.00 1,035.00 1,300.00 1,035.00 10,460.00
Materials 360.97 360.97
Marin Bocce Federation 4/7
Jan 2021 Feb 2021 Mar 2021 Apr 2021 May 2021 Jun 2021 Jul 2021 Aug 2021 Sep 2021 Oct 2021 Nov 2021 Dec 2021 Total
Total Landscape 360.97 650.00 1,035.00 1,035.00 1,035.00 3,335.00 1,035.00 1,300.00 1,035.00 10,820.97
Legal & Professional Fees 0.00
Accounting Fees 950.00 950.00 950.00 950.00 950.00 950.00 950.00 950.00 950.00 950.00 950.00 950.00 11,400.00
Website and IT Contractors 237.50 112.50 350.00
Total Legal & Professional Fees 950.00 950.00 1,187.50 950.00 950.00 1,062.50 950.00 950.00 950.00 950.00 950.00 950.00 11,750.00
Operations 0.00
Awards and Gifts 240.00 240.00
Board Meals 1,504.26 1,504.26
Computer Expenses 56.00 56.00 56.00 112.00 109.53 56.00 56.00 56.00 557.53
Credit Card Fee 127.29 4.45 110.22 60.64 254.52 457.96 50.52 596.84 382.04 48.91 37.65 45.61 2,176.65
Dues and subscriptions 451.98 54.89 314.00 75.00 168.14 64.00 160.17 1,288.18
Interest Paid 1.18 1.18
Office Supplies 94.69 71.37 54.96 7.64 27.16 124.66 34.56 72.36 98.30 39.92 67.81 693.43
Permits and Fees 50.00 40.00 50.00 140.00
Postage Expense 160.48 17.99 17.99 17.99 17.99 17.99 17.99 17.99 286.41
Printing and Copying 54.63 98.33 152.96
Total Operations 890.44 149.81 294.06 438.27 723.20 712.42 284.07 727.19 634.67 256.97 151.65 1,777.85 7,040.60
Payroll Expenses 0.00
Employee-Related 1,154.02 1,061.17 223.14 140.00 2,578.33
Payroll Fees 93.00 93.00 93.00 93.00 93.00 93.00 93.00 81.00 81.00 81.00 81.00 81.00 1,056.00
Payroll Taxes 360.32 348.07 489.13 399.66 439.21 853.11 598.09 533.63 583.04 521.91 523.57 593.53 6,243.27
Staff Payroll 4,710.00 4,550.00 4,550.00 5,224.40 5,741.20 6,659.40 7,817.80 6,975.90 7,621.22 6,822.50 6,844.10 7,758.50 75,275.02
Work Comp. Insurance 453.68 328.12 328.12 216.24 328.12 328.12 328.12 328.12 328.12 328.12 328.12 3,623.00
Total Payroll Expenses 5,617.00 5,319.19 5,460.25 5,717.06 7,643.67 8,994.80 9,060.15 8,058.65 8,613.38 7,753.53 7,776.79 8,761.15 88,775.62
Promotions 0.00
Meals & Entertainment 240.00 240.00
Sponsorships 150.00 150.00
Total Promotions 240.00 150.00 390.00
Service Charge/Late Fee 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 120.00
Suspense 500.00 500.00
Utilities 0.00
Electric 149.00 147.23 170.03 177.29 200.82 195.11 694.11 343.43 405.59 312.87 225.94 3,021.42
Telephone 390.85 470.63 194.33 184.33 184.33 183.82 183.72 183.72 183.64 183.64 183.64 2,526.65
Water 351.12 302.04 187.05 296.21 544.25 539.79 607.14 2,827.60
Total Utilities 539.85 147.23 991.78 371.62 687.19 566.49 183.82 1,174.04 1,071.40 589.23 1,036.30 1,016.72 8,375.67
Total Expenses 8,017.28 7,332.35 9,267.82 8,591.55 12,989.31 15,926.30 12,916.11 15,764.92 19,312.58 12,418.51 14,296.64 15,292.15 152,125.52
NET OPERATING INCOME 5,764.96 626.09 2,606.67 164.33 6,075.93 11,573.26 9,834.53 24,763.06 6,351.55 4,746.60 -7,249.86 -10,884.12 54,373.00
OTHER INCOME
Other Income COVID-19 EE Retention Tax Credit 9,183.55 3,185.00 771.05 3,657.08 4,018.84 2,106.58 5,472.46 4,883.13 2,779.85 36,057.54
Total Other Income 9,183.55 3,185.00 771.05 3,657.08 4,018.84 2,106.58 5,472.46 4,883.13 2,779.85 0.00 0.00 0.00 36,057.54
NET OTHER INCOME 9,183.55 3,185.00 771.05 3,657.08 4,018.84 2,106.58 5,472.46 4,883.13 2,779.85 0.00 0.00 0.00 36,057.54
NET INCOME $14,948.51 $3,811.09 $3,377.72 $3,821.41 $10,094.77 $13,679.84 $15,306.99 $29,646.19 $9,131.40 $4,746.60 $ -7,249.86 $ -10,884.12 $90,430.54
Marin Bocce Federation 5/7
NOTE
1. PPP Grant Income converted from loan to grant as per Jaime's November email
2. Other Income COVID-19 ERC October and November credits removed due to the end of the program
3. Suspense balance of $500 is for 3 x $100 and 1 x $200 gift certificates provided to volunteers; these are cash payments to individuals and need to be classified as such - we will review in our Thursday
meeting
Accountiful has prepared the accompanying financial statements of as of December 31, 2021 for the December 2021 period then ended. This presentation is limited to preparing in the form of financial
statements information that is the representation of management. We have not audited, reviewed, or compiled the accompanying financial statements. We do not express an opinion or any other form of
assurance on them. We are not required to be licensed by the California Board of Accountancy for the preparation of these financial statements.
Marin Bocce Federation 6/7
Financial Statements:Balance Sheet
As of December 31, 2021
Total
ASSETS
Current Assets
Bank Accounts
Bank of Marin/Checking x4464 145,511.56
BoM/Savings-Facility Improvements x6928 210,264.50
Total Bank Accounts 355,776.06
Other Current Assets
Inventory Asset 1,845.50
Receivable SS Credit - COVID-19 Relief -4,869.87
Total Other Current Assets -3,024.37
Total Current Assets 352,751.69
Fixed Assets
1Buildings 645,783.51
1Equipment 64,213.42
1Facilities
Courts 590,216.67
Grounds 151,649.61
Total 1Facilities 741,866.28
2018 - Fence Repair 2,985.00
2018 - Swing Boards 3,493.09
Accumulated Depreciation 0.00
Accum Depr Buildings -216,489.00
Accum Depr Courts -456,180.00
Accum Depr Equipment -51,807.00
Accum Depr Grounds -142,516.00
Total Accumulated Depreciation -866,992.00
Total Fixed Assets 591,349.30
TOTAL ASSETS $944,100.99
LIABILITIES AND EQUITY
Liabilities
Total Liabilities
Equity
Restricted Assets-Special Olympics 1,157.59
Unrestricted Net Assets 852,512.86
Net Income 90,430.54
Total Equity 944,100.99
TOTAL LIABILITIES AND EQUITY $944,100.99
Marin Bocce Federation 7/7
NOTE
1. Bank of Marin Savings account reconciled quarterly (when statements are available); last
reconciled on 12/31/21; next reconciliation on 3/31/222
2. Inventory Asset consists of merchandise purchases for sale - to be adjusted at year end 1/14/20
requested year end inventory balance from Jessica
3. Restricted Assets-Special Olympics is a the total collected and restricted for use related to Special
Olympics - verified balance at 12/31/18
4. Receivable SS Credit - COVID-19 Relief credit balance of $4,869.87 indicates that the IRS may
have over-paid MBF for these credits, most likely due to the change in the program in Q4
5. This deposit was found and credited to the MBF account on 12/15/21: Bank of Marin Checking
account is actually $1,320 less than stated on balance sheet, as the 11/5/21 Deposit for same
amount did not post to the account (bank teller machines were down on this day as per Jessica);
bank is researching
Accountiful has prepared the accompanying financial statements of as of December 31, 2021 for the
December 2021 then ended. This presentation is limited to preparing in the form of financial
statements information that is the representation of management. We have not audited, reviewed, or
compiled the accompanying financial statements. We do not express an opinion or any other form of
assurance on them. We are not required to be licensed by the California Board of Accountancy for
the preparation of these financial statements.
Item 7
MEMORANDUM
Date: March 17, 2022
To: Park and Recreation Commission
From: Susan Andrade-Wax, Library & Recreation Director
Subject: Schedule of Upcoming Meetings and Events of Interest
Date Time Meeting/Event Location
March 16 5:00 pm
Parks and Recreation Master
Plan Steering Committee
Meeting
Zoom
March 17 6:00 pm Park and Recreation
Commission Zoom
March 21 7:00 pm City Council Zoom
March 30 6:00 pm
Parks & Recreation Master
Plan Community Meeting -
English
San Rafael Community Center
April 4 7:00 pm City Council Zoom
TBD TBD
Parks & Recreation Master
Plan Community Meeting –
Spanish
TBD (Zoom or Albert J Boro
Community Center, depending on
community feedback)
April 13 7:00 pm Pickleweed Advisory
Committee Zoom
April 18 7:00 pm City Council TBD - Possibly Hybrid Meeting
Format (In-Person & Virtual)
April 21 6:00 pm Park and Recreation
Commission TBD