HomeMy WebLinkAboutFin Interim Financial Update and Budget Amendments to Reflect Operational Activity; Mid-Year Personnel Changes____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: March 7, 2022
Disposition: Resolution 15043
Agenda Item No: 7.c
Meeting Date: March 7, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: FINANCE
Prepared by: Nadine Atieh Hade,
Finance Director
City Manager Approval: _____________
TOPIC: INTERIM FINANCIAL UPDATE AND BUDGET AMENDMENTS TO REFLECT
OPERATIONAL ACTIVITY; MID-YEAR PERSONNEL CHANGES
SUBJECT: (1) FISCAL YEAR 2021-2022 INTERIM FINANCIAL UPDATE
(2) RESOLUTION ADOPTING AMENDMENTS TO THE 2021-2022 BUDGET AND
APPROVING MID-YEAR PERSONNEL CHANGES
RECOMMENDATION: Adopt the Resolution.
BACKGROUND: The Finance Department performs an ongoing review of the City’s financial
performance and provides updates on the City’s financial condition to City Management. This report
presents the City’s financial condition in the current fiscal year (2021-2022) based on actual revenue and
expenditure performance for the period July 1 through December 31, 2021, and budget actions taken
through February 22, 2022, as compared to the budget approved by City Council on June 21, 2021.
Based on this review and analysis, revisions are recommended to address the following categories:
(1)Revenue projections
(2)Expenditure plan changes
In addition, personnel changes are being recommended for mid-year implementation.
ANALYSIS:
GENERAL FUND:
Revenues and Other Sources:
There have been no recommended changes to revenue and other funding sources since the budget was
approved. Based on the activity of the first six months of the fiscal year, staff is forecasting increased
revenues of approximately $5,060,000.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
This increase is attributed to:
1. Higher than anticipated sales and use tax receipts received for the first five months of the fiscal
year as a result of strong auto sales, building and construction activities, and continued elevated
allocations from the County Pool from online sales. In addition, General and Consumer Goods,
Restaurant and Hotels, and Fuel and Service Station sectors are mounting a comeback as we
move from a pandemic environment towards an endemic environment and restrictions
previously imposed to curb the spread of coronavirus begin to lapse. Staff anticipates an
additional $2.7 million in sales tax and $2 million in transaction and use tax.
2. Larger than anticipated property tax roll for both secured and unsecured property resulting from
the hot housing market pushing the median sale price of a home in San Rafael to $1.4 million,
an 18% increase year-over-year. Staff anticipates an additional $250,000 in secured property
tax and $110,000 in unsecured property tax in the current year.
Expenditures and Other Uses:
Although revenues are expected to increase by an estimated $5 million, at this point staff continues to
stay within its originally budgeted appropriations limit except for a few outstanding items.
1. During the first quarter of the fiscal year City Council determined that imposed furloughs enacted
during the fiscal year ended June 30, 2021, would be retroactively repaid following the preliminary
results of the annual audit. As such, staff requests additional appropriations totaling $533,374 for
the increase in FY 2021-22 payroll expenditures.
2. As a result of staffing shortages experienced in Public Safety largely due to COVID leave, injuries
and vacant positions, the departments are projected to require further appropriations for overtime
by fiscal year end. Staff recommends appropriating an additional $500,000 to ensure adequate
funding for Public Safely as we navigate the transition to an endemic environment.
3. Staff have identified a need for specialized wellness resources and services for Public Safety
employees provided by professionals with experience providing wellness services to first
responders. Staff is proposing a new contract for an Employee Assistance Program (EAP) and a
critical incident stress management program to provide additional mental health support services.
An additional appropriation of $50,000 is proposed to fund the enhanced and new services,
expected to be paid for by additional sales and use taxes.
4. Similar to the last two years, recreation is projecting a budget shortfall as a result of continued
adverse effects of the coronavirus pandemic on operations. Staff is proposing an increased
appropriation for transfers out of the general fund of $250,000 to support continued operations
through the end of the fiscal year.
Over the past several months, as the rate of inflation has increased, the additional cost of goods and
services have been absorbed in the current budget. At its next meeting on March 16, the Federal
Reserve is expected to increase short-term interest rates in an effort to combat inflation, with further
rate increases expected throughout the year. However, if the desired impact is not achieved and the
increase in inflation continues, staff may request to increase appropriations at year-end to cover this
unbudgeted economic pressure.
Operating Results:
The proposed increase to revenues of $5,060,000, in addition to the proposed increase in appropriations
of $1,333,374, brings the recommended revised budget to a net positive result of $3,779,994 for Fiscal
Year 2021-22. With the replenishment to the Emergency reserve fund in the amount of $768,611, net
unassigned funds, otherwise known as surplus, at year-end are expected to be increased by $3,544,757
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
and assigned balances reduced by $533,374. Given the positive activity in revenues, staff will continue
to financially plan for and invest in the City’s goals and objectives. This may result in the request of
additional appropriation throughout the remainder of the year. See Table 1 for additional details.
Table 1 Summarizes the status of the General Fund.
Table 1
The changes to General Fund Resources and Appropriations are summarized in Tables I and II of
Exhibit I to the attached Resolution.
OTHER FUNDS:
The adopted budgeted appropriations for Other Funds, including carryforward of funds approved in prior
years and changes approved since July 1, 2021, total $92,366,781. These expenditures are primarily in
the areas of infrastructure and maintenance (e.g., streets, storm drain and buildings). Key projects
contributing to the use of funds are: Third Street Rehabilitation and Construction on Fire Stations 54 and
55.
Proposed changes to the Other Funds revenues, expenditures and transfers are detailed in Table 2:
Table 2
Resources:
Total proposed changes to revenues/transfers in:
Public Safety enhancement to mental health services – Funds transferred
in from the general fund to enhance the EAP and add a critical incident
stress management program
$50,000
Recreation – to offset a budget shortfall as a result of continued adverse
effects of the coronavirus pandemic on operations
250,000
Total proposed changes to revenues/transfers in: $300,000
Uses:
Funds reserved for additional mental health services 56,250
Total proposed changes to uses/transfers out: $56,250
General Fund
Adopted Budget
FY 2021-22
Approved
Changes Current Budget
Proposed
Changes Revised Budget
Revenues 87,861,080 - 87,861,080 5,060,000 92,921,080
Transfers in 1,755,022 1,755,022 - 1,755,022
Total Resources 89,616,102 - 89,616,102 5,060,000 94,676,102
Expenditures 87,562,734 - 87,562,734 1,083,374 88,646,108
Operating Transfer out 2,000,000 - 2,000,000 250,000 2,250,000
Total Appropriations 89,562,734 - 89,562,734 1,333,374 90,896,108
Net Result 53,368 - 53,368 3,726,626 3,779,994
Allocations
Use/(Source) of Emergency
Reserves (720,651) - (720,651) (47,960) (768,611)
Use of Prior Period funds - - - 533,374 533,374
Unassigned Funds Available (667,283) - (667,283) 4,212,040 3,544,757
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Net proposed changes to Other Funds (Resources less Uses): $243,750
Expenditures and Transfers out as adopted fiscal year 2021-22 $56,240,958
Expenditures and Transfers out as adjusted through Feb 22, 2022 $92,366,781
Expenditures and Transfers out with proposed changes $92,423,031
The net impact of all proposed changes on Other Funds is $243,750. The changes are comprised of
transfers in from the general fund of $300,000 offset by additional appropriations for mental health
services largely for Public Safety.
Table 3 presents the adopted budget, approved changes and proposed changes to the FY 2021-22
Other Funds budget.
Table 3
These proposed changes to Other Fund Sources and Appropriations are presented in Table III of
Exhibit I to the attached Resolution.
CITY-WIDE APPROPRIATIONS SUMMARY:
The following table summarizes the impact of the recommended appropriation and transfer out changes
across all funds. The approved changes reflect the updates made during the fiscal year by specific
staff reports and resolutions approved by Council.
Table 4
Status of American Rescue Plan Act (ARPA) Funds
In March of 2021 ARPA was enacted into law which provided State and Local Fiscal Recovery Funds to
State and Local governments. San Rafael was awarded $16 million which is payable in two equal
tranches, the first of which was received in June of 2021 and the second is expected to be received in
Other Funds
Adopted Budget
FY 2021-22
Approved
Changes Current Budget
Proposed
Changes Revised Budget
Revenues 50,163,304 - 50,163,304 50,000 50,213,304
Transfers in 2,085,000 - 2,085,000 250,000 2,335,000
Total Resources 52,248,304 - 52,248,304 300,000 52,548,304
Expenditures 54,400,936 36,125,823 90,526,759 56,250 90,583,009
Transfers out 1,840,022 - 1,840,022 - 1,840,022
Total Appropriations 56,240,958 36,125,823 92,366,781 56,250 92,423,031
Net Results (3,992,654) (36,125,823) (40,118,477) 243,750 (39,874,727)
All Funds
Adopted Budget
FY 2021-22
Approved
Changes Current Budget
Proposed
Changes Revised Budget
General Fund 89,562,734 - 89,562,734 1,333,374 90,896,108
Other Funds 56,240,958 36,125,823 92,366,781 56,250 92,423,031
Total Expenditures and
transfers 145,803,692 36,125,823 181,929,515 1,389,624 183,319,139
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
the Summer of 2022. To date the City has utilized these monies for two projects; The service support
area program and the Homelessness Case Management program. As of January 31, 2022, $249,204
has been expended in support of the SSA program and $258,812 in support of the Homelessness Case
Management Program. City Council has approved an informational report recommending the use of
ARPA funds for the San Quentin Pump Station that is expected to begin in the fourth quarter of fiscal
2021-22 with costs estimated in the amount of $3.2 million.
Staff will evaluate revenues and appropriations related to ARPA funds at year-end and provide any
specific recommendations necessary for proper reporting at that time. The impact will be an increase to
revenues that will be offset by approved expenditures and assignment of any unused portion.
Proposed Personnel Changes:
This section of the report seeks Council consideration of recommended personnel actions. Periodically,
the Human Resources Department seeks to establish, reallocate, or delete positions to reorganize or
restructure staffing to most effectively and efficiently serve the community and city goals.
During this mid-year budget review, Staff is recommending:
1. The Public Works department is requesting the addition of a Public Works inspector position to
keep up with the increasing volume of encroachment, grading and other Public Works projects
requiring inspections. In the past, the City used consultant services on an as needed basis but
the increase in volume requires a full-time position to meet the needs. This request will
increase headcount by one and the fully burdened cost of this position has a range of $100,000
- $125,000 which will be funded by gas tax receipts.
2. The approval of two new job descriptions and related salary - a Permit Technician I/II/III and a
Permit Services Supervisor with salary ranges of up to $7,036 and $9,429 respectively. As a
result of the prior year hiring freezes and through attrition, the Community Development
department has three vacant positions of which two are Building Technician positions. In
working with Municipal Resource Group, LLC, it has been determined that instead of rehiring
the Building Technician and Senior Building Technician classifications, a Permit Technician
series and a Permit Services Supervisor classification are more suitable for the services offered
to the public and internal duties performed within the department. Staff requests approval for
the creation of these positions and will incorporate them into the rehiring plan with no increases
to headcount or budget.
3. The approval of updates made to the Permit Services Coordinator job description to better align
with the Permit Technician I/II/III and Permit Services Supervisor job descriptions.
The SEIU bargaining unit has been noticed of this intent of personnel change and staff will meet all
requirements of the Meyers Milias Brown Act (MMBA) prior to implementing this change.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolution as presented.
2. Adopt resolution with modifications.
3. Direct staff to return with more information.
4. Take no action.
RECOMMENDED ACTION: Adopt Resolution.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
ATTACHMENTS:
• Resolution with attached Exhibit “I”
• Proposed personnel changes
o SEIU salary schedule
o Public Works Inspector job description
o Permit Technician I/II/III series job description
o Permit Services Supervisor job description
o Updated Permit Services Coordinator job description (with redline updates)
Page 1 of 2
RESOLUTION NO. 15043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL ADOPTING AMENDMENTS TO THE 2021-2022 BUDGET AND
APPROVING MID-YEAR PERSONNEL CHANGES
WHEREAS, the City Council approved Resolution No. 14938 adopting the fiscal year
2021-2022 budget; and
WHEREAS, the changes in available funding sources and operational needs require
adjustments to some City budgets; and
WHEREAS, existing and anticipated staffing vacancies provide opportunities to address
changing personnel needs and, following a review by departments and human resources, have
resulted in proposed staffing and position changes; and
WHEREAS, it is the intention of this Council to review recommendations from staff
regarding the City's financial and operational condition, including revenue projections,
expenditure plan changes, and staffing considerations; and
WHEREAS, after examination, deliberation and due consideration, the City Council has
approved the staff report and recommendations and directs the City Manager to proceed with
the implementation of these recommendations;
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that Resolution
No. 14938 for fiscal year 2021-2022 is amended to increase total general fund revenues to
$92,921,080, general fund expenditures to $88,646,108, increase other funds revenues to
$50,213,304, increase other fund expenditures to $90,583,009 as well as transfers in and
transfer out as represented on Exhibit I Tables I, II and III attached hereto; These changes
result in City-wide General Fund appropriations of $90,896,108 and other fund appropriations of
$92,423,031 as summarized on Exhibit I Table IV; and
BE IT FURTHER RESOLVED, by the San Rafael City Council that the following
personnel actions are approved and authorized:
Effective on or after March 7, 2022 -
A. The addition of a Public Works Inspector position with the salary included in the updated
salary schedule and funded by the Gas Tax Fund (#206).
B. The addition of a Permit Technician I/II/III position with the salary included in the updated
salary schedule.
C. The addition of a Permit Services Supervisor position with the salary included in the
updated salary schedule.
D. The elimination of the Building Technician and Senior Building Technician classifications.
E. Updates made to the Permit Services Coordinator job description.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of said
City on Monday, the 7th of March 2022, by the following vote, to wit:
Page 2 of 2
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
EXHIBIT I
TABLE I
CHANGES TO GENERAL FUND REVENUES AND OTHER SOURCES
General Fund
Adopted Budget
FY 2021-22
Approved
Changes Current Budget Proposed Changes
Revised Budget
Revenues 87,861,080 - 87,861,080 5,060,000 92,921,080
Transfers in 1,755,022 1,755,022 - 1,755,022
FY 21-22 Resources 89,616,102 - 89,616,102 5,060,000 94,676,102
FY 20-21 Rollover - - - - -
Total Resources 89,616,102 - 89,616,102 5,060,000 94,676,102
TABLE II
CHANGES TO GENERAL FUND EXPENDITURES AND OTHER USES
General Fund
Adopted Budget
FY 2021-22
Approved
Changes Current Budget Proposed Changes
Revised Budget
Expenditures 87,562,734 ‐ 87,562,734 1,083,374 88,646,108
Transfer out 2,000,000 ‐ 2,000,000 250,000 2,250,000
Transfer out‐CIP - - - - -
Total Appropriations 89,562,734 - 89,562,734 1,333,374 90,896,108
TABLE III
CHANGES TO OTHER FUND EXPENDITURES AND OTHER USES
Other Funds
Adopted Budget
FY 2021-22
Approved
Changes Current Budget Proposed Changes
Revised Budget
Revenues 50,163,304 - 50,163,304 50,000 50,213,304
Transfers in 2,085,000 - 2,085,000 250,000 2,335,000
FY 21-22 Resources 52,248,304 - 52,248,304 300,000 52,548,304
FY 20-21 Rollover - - - - -
Total Resources 52,248,304 - 52,248,304 300,000 52,548,304
Expenditures 54,400,936 36,125,823 90,526,759 56,250 90,583,009
Transfer out 1,840,022 ‐ 1,840,022 - 1,840,022
Total Appropriations 56,240,958 36,125,823 92,366,781 56,250 92,423,031
Net Results (3,992,654) (36,125,823) (40,118,477) 243,750 (39,874,727)
TABLE IV
CITY‐WIDE APPROPRIATION SUMMARY
All Funds
Adopted Budget
FY 2021-22
Approved
Changes Current Budget Proposed Changes Revised Budget
General Fund 89,562,734 - 89,562,734 1,333,374 90,896,108
Other Funds 56,240,958 36,125,823 92,366,781 56,250 92,423,031
Total Expenditures 145,803,692 36,125,823 181,929,515 1,389,624 183,319,139
Grade Position A B C D E
7241 Accountant I 6,033$ 6,334$ 6,651$ 6,983$ 7,333$
7240 Accountant II 6,335$ 6,651$ 6,984$ 7,333$ 7,700$
7200 Accounting Assistant I 4,394$ 4,614$ 4,844$ 5,086$ 5,341$
7201 Accounting Assistant II 4,840$ 5,082$ 5,336$ 5,603$ 5,883$
7300 Senior Accounting Assistant 5,336$ 5,603$ 5,883$ 6,177$ 6,486$
7299 Accounting Technician 6,034$ 6,336$ 6,653$ 6,986$ 7,335$
7205 Administrative Analyst 5,647$ 5,930$ 6,226$ 6,537$ 6,864$
7211 Administrative Assistant I 4,554$ 4,782$ 5,021$ 5,272$ 5,536$
7212 Administrative Assistant II 5,021$ 5,272$ 5,536$ 5,813$ 6,104$
7295 Senior Administrative Assistant 5,407$ 5,677$ 5,961$ 6,259$ 6,572$
7216 Administrative Assistant to the City Clerk 5,407$ 5,677$ 5,961$ 6,259$ 6,572$
7210 Assistant Planner 6,387$ 6,707$ 7,042$ 7,394$ 7,764$
7208 Associate Planner 7,049$ 7,402$ 7,772$ 8,160$ 8,568$
7217 Building Inspector I 5,788$ 6,077$ 6,381$ 6,700$ 7,035$
7218 Building Inspector II 6,387$ 6,707$ 7,042$ 7,394$ 7,764$
7475 Building Technician I 4,991$ 5,241$ 5,503$ 5,778$ 6,067$
7220 Business License Examiner 5,081$ 5,335$ 5,602$ 5,882$ 6,176$
7222 Code Enforcement Official I 4,637$ 4,869$ 5,112$ 5,368$ 5,636$
7223 Code Enforcement Official II 5,116$ 5,372$ 5,641$ 5,923$ 6,219$
7380 Code Enforcement Official III 6,076$ 6,380$ 6,699$ 7,034$ 7,386$
2119 Construction Inspector - SRSD 6,291$ 6,606$ 6,936$ 7,283$ 7,647$
7224 Custodian 4,318$ 4,534$ 4,761$ 4,999$ 5,249$
4210 Data Analyst I 6,525$ 6,851$ 7,193$ 7,553$ 7,931$
4211 Data Analyst II 7,177$ 7,536$ 7,913$ 8,308$ 8,724$
4212 Data Analyst III 7,895$ 8,290$ 8,704$ 9,139$ 9,596$
7226 Deputy City Clerk 5,543$ 5,820$ 6,111$ 6,416$ 6,737$
7120 Emergency Management Coordinator 5,230$ 5,492$ 5,766$ 6,055$ 6,357$
7121 Environmental Management Coordinator 5,230$ 5,492$ 5,766$ 6,055$ 6,357$
7232 Facility Repair Supervisor 6,875$ 7,219$ 7,580$ 7,959$ 8,357$
7291 Facility Repair Worker I 4,879$ 5,122$ 5,379$ 5,647$ 5,930$
7233 Facility Repair Worker II 5,380$ 5,649$ 5,932$ 6,228$ 6,540$
7294 Facility Repair Worker III 5,790$ 6,080$ 6,384$ 6,703$ 7,038$
7108 Fire Prevention Inspector I 7,314$ 7,680$ 8,064$ 8,467$ 8,890$
7107 Fire Prevention Inspector II 8,063$ 8,466$ 8,889$ 9,334$ 9,800$
7298 IT Help Desk Supervisor 7,177$ 7,536$ 7,913$ 8,309$ 8,724$
7243 Librarian I 5,598$ 5,878$ 6,172$ 6,480$ 6,804$
7244 Librarian II 5,880$ 6,174$ 6,483$ 6,807$ 7,147$
2404 Library Aide 2,683$ 2,817$ 2,958$ 3,106$ 3,261$
7246 Library Assistant I 3,686$ 3,870$ 4,064$ 4,267$ 4,480$
7247 Library Assistant II 4,168$ 4,377$ 4,595$ 4,825$ 5,067$
City of San Rafael
SEIU - SALARY SCHEDULE
Effective July 1, 2021
2405 Library Tech Services Supervisor 5,329$ 5,596$ 5,876$ 6,169$ 6,478$
7292 Literacy Program Supervisor 6,487$ 6,812$ 7,152$ 7,510$ 7,886$
7249 Mail and Stores Clerk 3,936$ 4,132$ 4,339$ 4,556$ 4,784$
7255 Network Analyst 6,526$ 6,852$ 7,195$ 7,554$ 7,932$
7274 Network Support Technician 4,991$ 5,241$ 5,503$ 5,778$ 6,067$
7285 Office Assistant I 3,748$ 3,935$ 4,132$ 4,338$ 4,555$
7284 Office Assistant II 4,234$ 4,445$ 4,668$ 4,901$ 5,146$
7256 Park Equipment Mechanic 5,651$ 5,934$ 6,230$ 6,542$ 6,869$
7257 Parking Attendant I 2,145$ 2,253$ 2,365$ 2,484$ 2,608$
7275 Parking Attendant II 2,363$ 2,481$ 2,605$ 2,735$ 2,872$
6208 Parking Enforcement Officer 5,234$ 5,496$ 5,771$ 6,059$ 6,362$
6212 Parking Equipment Technician 5,001$ 5,251$ 5,513$ 5,789$ 6,079$
6209 Parking Maintenance & Collections 5,001$ 5,251$ 5,513$ 5,789$ 6,079$
6211 Parking Operations Supervisor 6,875$ 7,218$ 7,579$ 7,958$ 8,356$
7258 Parks & Graffitti Worker 4,536$ 4,763$ 5,001$ 5,251$ 5,513$
2123 Parks Lead Maintenance Worker 5,790$ 6,080$ 6,384$ 6,703$ 7,038$
7271 Parks Maintenance Supervisor 6,875$ 7,219$ 7,580$ 7,959$ 8,357$
7236 Parks Maintenance Worker I 4,763$ 5,001$ 5,251$ 5,514$ 5,789$
7238 Parks Maintenance Worker II 5,001$ 5,251$ 5,514$ 5,789$ 6,079$
7296 Permit Services Coordinator 6,895$ 7,240$ 7,602$ 7,982$ 8,381$
TBD Permit Services Supervisor*7,757$ 8,145$ 8,552$ 8,980$ 9,429$
TBD Permit Technician I*4,784$ 5,023$ 5,274$ 5,538$ 5,815$
TBD Permit Technician II*5,262$ 5,525$ 5,801$ 6,091$ 6,396$
TBD Permit Technician III*5,789$ 6,078$ 6,382$ 6,701$ 7,036$
7261 Planning Technician 4,991$ 5,241$ 5,503$ 5,778$ 6,067$
9453 Principal Planner 9,227$ 9,688$ 10,172$ 10,681$ 11,215$
7234 Printing Press Operator 4,900$ 5,145$ 5,403$ 5,673$ 5,956$
1201 Program Coordinator 5,245$ 5,508$ 5,783$ 6,072$ 6,376$
7290 Public Works Dispatcher 5,001$ 5,251$ 5,514$ 5,789$ 6,079$
TBD Public Works Inspector*5,719$ 6,005$ 6,306$ 6,621$ 6,952$
7263 Revenue Supervisor 7,697$ 8,082$ 8,486$ 8,910$ 9,355$
2309 Senior Building Inspector 7,582$ 7,961$ 8,360$ 8,778$ 9,216$
7219 Senior Building Technician 5,788$ 6,078$ 6,382$ 6,701$ 7,036$
7265 Senior Library Assistant 4,377$ 4,596$ 4,826$ 5,067$ 5,321$
7264 Senior Planner 7,977$ 8,376$ 8,795$ 9,234$ 9,696$
2204 Sewer Lead Maintenance Worker 6,385$ 6,704$ 7,039$ 7,391$ 7,761$
7266 Sewer Maintenance Worker I 5,124$ 5,381$ 5,650$ 5,932$ 6,229$
7267 Sewer Maintenance Worker II 5,515$ 5,790$ 6,080$ 6,384$ 6,703$
7281 Sewers Supervisor 7,218$ 7,578$ 7,957$ 8,355$ 8,773$
7269 Shop & Equipment Supervisor 6,875$ 7,219$ 7,580$ 7,959$ 8,357$
7280 Street Lead Maintenance Worker 5,790$ 6,080$ 6,384$ 6,703$ 7,038$
7209 Street Maintenance Supervisor 6,875$ 7,219$ 7,580$ 7,959$ 8,357$
7250 Street Maintenance Worker I 4,763$ 5,001$ 5,251$ 5,514$ 5,789$
7251 Street Maintenance Worker II 5,001$ 5,251$ 5,514$ 5,789$ 6,079$
7283 Street Sweeper Operator 5,251$ 5,514$ 5,789$ 6,079$ 6,383$
7245 Supervising Librarian 6,487$ 6,812$ 7,152$ 7,510$ 7,886$
8523 Supervising Parking Enforcement Officer 5,886$ 6,180$ 6,489$ 6,814$ 7,155$
7288 Supervising Vehicle/Equipment Mechanic 6,082$ 6,386$ 6,705$ 7,040$ 7,392$
7286 Vehicle/Equipment Mechanic I 5,125$ 5,381$ 5,650$ 5,932$ 6,229$
7287 Vehicle/Equipment Mechanic II 5,651$ 5,934$ 6,230$ 6,542$ 6,869$
2131 Volunteer Program Assistant 5,058$ 5,311$ 5,576$ 5,855$ 6,148$
*New classification approved with mid-year budget on 3/7/2022
Grade Position A B C D E
7241 Accountant I 6,213$ 6,524$ 6,850$ 7,193$ 7,553$
7240 Accountant II 6,525$ 6,851$ 7,194$ 7,553$ 7,931$
7200 Accounting Assistant I 4,526$ 4,752$ 4,990$ 5,239$ 5,501$
7201 Accounting Assistant II 4,985$ 5,234$ 5,496$ 5,771$ 6,059$
7300 Senior Accounting Assistant 5,496$ 5,771$ 6,059$ 6,362$ 6,681$
7299 Accounting Technician 6,215$ 6,526$ 6,853$ 7,195$ 7,555$
7205 Administrative Analyst 5,859$ 6,152$ 6,460$ 6,783$ 7,122$
7211 Administrative Assistant I 4,691$ 4,925$ 5,172$ 5,430$ 5,702$
7212 Administrative Assistant II 5,172$ 5,431$ 5,702$ 5,987$ 6,287$
7295 Senior Administrative Assistant 5,569$ 5,848$ 6,140$ 6,447$ 6,769$
7216 Administrative Assistant to the City Clerk 5,569$ 5,848$ 6,140$ 6,447$ 6,769$
7210 Assistant Planner 6,627$ 6,958$ 7,306$ 7,671$ 8,055$
7208 Associate Planner 7,314$ 7,679$ 8,063$ 8,466$ 8,890$
7217 Building Inspector I 6,005$ 6,305$ 6,621$ 6,952$ 7,299$
7218 Building Inspector II 6,627$ 6,958$ 7,306$ 7,672$ 8,055$
7475 Building Technician I 5,179$ 5,438$ 5,709$ 5,995$ 6,295$
7220 Business License Examiner 5,233$ 5,495$ 5,770$ 6,058$ 6,361$
7222 Code Enforcement Official I 4,811$ 5,051$ 5,304$ 5,569$ 5,848$
7223 Code Enforcement Official II 5,308$ 5,574$ 5,852$ 6,145$ 6,452$
7380 Code Enforcement Official III 6,304$ 6,619$ 6,950$ 7,298$ 7,663$
2119 Construction Inspector - SRSD 6,527$ 6,854$ 7,196$ 7,556$ 7,934$
7224 Custodian 4,470$ 4,693$ 4,928$ 5,174$ 5,433$
4210 Data Analyst I 6,769$ 7,108$ 7,463$ 7,836$ 8,228$
4211 Data Analyst II 7,446$ 7,819$ 8,209$ 8,620$ 9,051$
4212 Data Analyst III 8,191$ 8,600$ 9,030$ 9,482$ 9,956$
7226 Deputy City Clerk 5,709$ 5,994$ 6,294$ 6,609$ 6,939$
7120 Emergency Management Coordinator 5,413$ 5,684$ 5,968$ 6,266$ 6,580$
7121 Environmental Management Coordinator 5,413$ 5,684$ 5,968$ 6,266$ 6,580$
7232 Facility Repair Supervisor 7,116$ 7,471$ 7,845$ 8,237$ 8,649$
7291 Facility Repair Worker I 5,049$ 5,302$ 5,567$ 5,845$ 6,137$
7233 Facility Repair Worker II 5,569$ 5,847$ 6,139$ 6,446$ 6,769$
7294 Facility Repair Worker III 5,993$ 6,293$ 6,607$ 6,938$ 7,284$
7108 Fire Prevention Inspector I 7,588$ 7,968$ 8,366$ 8,784$ 9,223$
7107 Fire Prevention Inspector II 8,365$ 8,783$ 9,223$ 9,684$ 10,168$
7298 IT Help Desk Supervisor 7,446$ 7,819$ 8,210$ 8,620$ 9,051$
7243 Librarian I 5,808$ 6,098$ 6,403$ 6,723$ 7,059$
7244 Librarian II 6,101$ 6,406$ 6,726$ 7,062$ 7,415$
2404 Library Aide 2,784$ 2,923$ 3,069$ 3,223$ 3,384$
7246 Library Assistant I 3,824$ 4,015$ 4,216$ 4,427$ 4,648$
7247 Library Assistant II 4,325$ 4,541$ 4,768$ 5,006$ 5,256$
City of San Rafael
SEIU - SALARY SCHEDULE
Effective July 1, 2022
2405 Library Tech Services Supervisor 5,529$ 5,806$ 6,096$ 6,401$ 6,721$
7292 Literacy Program Supervisor 6,731$ 7,067$ 7,421$ 7,792$ 8,181$
7249 Mail and Stores Clerk 4,054$ 4,256$ 4,469$ 4,693$ 4,927$
7255 Network Analyst 6,771$ 7,109$ 7,464$ 7,838$ 8,230$
7274 Network Support Technician 5,179$ 5,438$ 5,709$ 5,995$ 6,295$
7285 Office Assistant I 3,860$ 4,053$ 4,256$ 4,469$ 4,692$
7284 Office Assistant II 4,361$ 4,579$ 4,808$ 5,048$ 5,300$
7256 Park Equipment Mechanic 5,849$ 6,141$ 6,448$ 6,771$ 7,109$
7257 Parking Attendant I 2,210$ 2,320$ 2,436$ 2,558$ 2,686$
7275 Parking Attendant II 2,434$ 2,555$ 2,683$ 2,817$ 2,958$
6208 Parking Enforcement Officer 5,391$ 5,661$ 5,944$ 6,241$ 6,553$
6212 Parking Equipment Technician 5,176$ 5,435$ 5,706$ 5,992$ 6,291$
6209 Parking Maintenance & Collections 5,176$ 5,435$ 5,706$ 5,992$ 6,291$
6211 Parking Operations Supervisor 7,115$ 7,471$ 7,845$ 8,237$ 8,649$
7258 Parks & Graffitti Worker 4,694$ 4,929$ 5,176$ 5,434$ 5,706$
2123 Parks Lead Maintenance Worker 5,993$ 6,293$ 6,607$ 6,938$ 7,284$
7271 Parks Maintenance Supervisor 7,116$ 7,471$ 7,845$ 8,237$ 8,649$
7236 Parks Maintenance Worker I 4,930$ 5,176$ 5,435$ 5,707$ 5,992$
7238 Parks Maintenance Worker II 5,176$ 5,435$ 5,707$ 5,992$ 6,292$
7296 Permit Services Coordinator 7,153$ 7,511$ 7,887$ 8,281$ 8,695$
TBD Permit Services Supervisor*8,048$ 8,451$ 8,873$ 9,317$ 9,783$
TBD Permit Technician I*4,963$ 5,212$ 5,472$ 5,746$ 6,033$
TBD Permit Technician II*5,459$ 5,732$ 6,019$ 6,320$ 6,636$
TBD Permit Technician III*6,006$ 6,306$ 6,621$ 6,952$ 7,300$
7261 Planning Technician 5,179$ 5,438$ 5,709$ 5,995$ 6,295$
9453 Principal Planner 9,573$ 10,051$ 10,554$ 11,082$ 11,636$
7234 Printing Press Operator 5,047$ 5,300$ 5,565$ 5,843$ 6,135$
1201 Program Coordinator 5,442$ 5,714$ 6,000$ 6,300$ 6,615$
7290 Public Works Dispatcher 5,176$ 5,435$ 5,707$ 5,992$ 6,292$
TBD Public Works Inspector*5,934$ 6,231$ 6,542$ 6,869$ 7,213$
7263 Revenue Supervisor 7,928$ 8,324$ 8,740$ 9,177$ 9,636$
2309 Senior Building Inspector 7,867$ 8,260$ 8,673$ 9,107$ 9,562$
7219 Senior Building Technician 6,006$ 6,306$ 6,621$ 6,952$ 7,300$
7265 Senior Library Assistant 4,541$ 4,768$ 5,007$ 5,257$ 5,520$
7264 Senior Planner 8,276$ 8,690$ 9,124$ 9,581$ 10,060$
2204 Sewer Lead Maintenance Worker 6,608$ 6,939$ 7,286$ 7,650$ 8,032$
7266 Sewer Maintenance Worker I 5,304$ 5,569$ 5,847$ 6,140$ 6,447$
7267 Sewer Maintenance Worker II 5,708$ 5,993$ 6,293$ 6,607$ 6,938$
7281 Sewers Supervisor 7,470$ 7,844$ 8,236$ 8,648$ 9,080$
7269 Shop & Equipment Supervisor 7,116$ 7,471$ 7,845$ 8,237$ 8,649$
7280 Street Lead Maintenance Worker 5,993$ 6,293$ 6,607$ 6,938$ 7,284$
7209 Street Maintenance Supervisor 7,116$ 7,471$ 7,845$ 8,237$ 8,649$
7250 Street Maintenance Worker I 4,930$ 5,176$ 5,435$ 5,707$ 5,992$
7251 Street Maintenance Worker II 5,176$ 5,435$ 5,707$ 5,992$ 6,292$
7283 Street Sweeper Operator 5,435$ 5,707$ 5,992$ 6,292$ 6,606$
7245 Supervising Librarian 6,731$ 7,067$ 7,421$ 7,792$ 8,181$
8523 Supervising Parking Enforcement Officer 6,063$ 6,366$ 6,684$ 7,018$ 7,369$
7288 Supervising Vehicle/Equipment Mechanic 6,295$ 6,609$ 6,940$ 7,287$ 7,651$
7286 Vehicle/Equipment Mechanic I 5,304$ 5,569$ 5,848$ 6,140$ 6,447$
7287 Vehicle/Equipment Mechanic II 5,849$ 6,141$ 6,448$ 6,771$ 7,109$
2131 Volunteer Program Assistant 5,248$ 5,510$ 5,785$ 6,075$ 6,378$
*New classification approved with mid-year budget on 3/7/2022
Grade Position A B C D E
7241 Accountant I 6,400$ 6,720$ 7,056$ 7,409$ 7,779$
7240 Accountant II 6,720$ 7,057$ 7,409$ 7,780$ 8,169$
7200 Accounting Assistant I 4,661$ 4,895$ 5,139$ 5,396$ 5,666$
7201 Accounting Assistant II 5,134$ 5,391$ 5,661$ 5,944$ 6,241$
7300 Senior Accounting Assistant 5,661$ 5,944$ 6,241$ 6,553$ 6,881$
7299 Accounting Technician 6,402$ 6,722$ 7,058$ 7,411$ 7,782$
7205 Administrative Analyst 6,050$ 6,352$ 6,670$ 7,003$ 7,353$
7211 Administrative Assistant I 4,832$ 5,073$ 5,327$ 5,593$ 5,873$
7212 Administrative Assistant II 5,327$ 5,594$ 5,873$ 6,167$ 6,475$
7295 Senior Administrative Assistant 5,736$ 6,023$ 6,324$ 6,640$ 6,972$
7216 Administrative Assistant to the City Clerk 5,736$ 6,023$ 6,324$ 6,640$ 6,972$
7210 Assistant Planner 6,842$ 7,184$ 7,544$ 7,921$ 8,317$
7208 Associate Planner 7,551$ 7,929$ 8,325$ 8,741$ 9,179$
7217 Building Inspector I 6,200$ 6,510$ 6,836$ 7,178$ 7,536$
7218 Building Inspector II 6,842$ 7,184$ 7,544$ 7,921$ 8,317$
7475 Building Technician I 5,347$ 5,614$ 5,895$ 6,190$ 6,499$
7220 Business License Examiner 5,390$ 5,660$ 5,943$ 6,240$ 6,552$
7222 Code Enforcement Official I 4,967$ 5,215$ 5,476$ 5,750$ 6,038$
7223 Code Enforcement Official II 5,481$ 5,755$ 6,043$ 6,345$ 6,662$
7380 Code Enforcement Official III 6,509$ 6,835$ 7,176$ 7,535$ 7,912$
2119 Construction Inspector - SRSD 6,739$ 7,076$ 7,430$ 7,802$ 8,192$
7224 Custodian 4,626$ 4,857$ 5,100$ 5,355$ 5,623$
4210 Data Analyst I 6,989$ 7,339$ 7,706$ 8,091$ 8,496$
4211 Data Analyst II 7,688$ 8,073$ 8,476$ 8,900$ 9,345$
4212 Data Analyst III 8,457$ 8,880$ 9,324$ 9,790$ 10,280$
7226 Deputy City Clerk 5,880$ 6,174$ 6,483$ 6,807$ 7,147$
7120 Emergency Management Coordinator 5,603$ 5,883$ 6,177$ 6,486$ 6,810$
7121 Environmental Management Coordinator 5,603$ 5,883$ 6,177$ 6,486$ 6,810$
7232 Facility Repair Supervisor 7,365$ 7,733$ 8,119$ 8,525$ 8,952$
7291 Facility Repair Worker I 5,226$ 5,487$ 5,762$ 6,050$ 6,352$
7233 Facility Repair Worker II 5,764$ 6,052$ 6,354$ 6,672$ 7,006$
7294 Facility Repair Worker III 6,203$ 6,513$ 6,838$ 7,180$ 7,539$
7108 Fire Prevention Inspector I 7,835$ 8,226$ 8,638$ 9,070$ 9,523$
7107 Fire Prevention Inspector II 8,637$ 9,069$ 9,522$ 9,998$ 10,498$
7298 IT Help Desk Supervisor 7,688$ 8,073$ 8,476$ 8,900$ 9,345$
7243 Librarian I 5,996$ 6,296$ 6,611$ 6,942$ 7,289$
7244 Librarian II 6,299$ 6,614$ 6,945$ 7,292$ 7,656$
2404 Library Aide 2,874$ 3,018$ 3,169$ 3,327$ 3,494$
7246 Library Assistant I 3,948$ 4,146$ 4,353$ 4,571$ 4,799$
7247 Library Assistant II 4,465$ 4,688$ 4,923$ 5,169$ 5,427$
City of San Rafael
SEIU - SALARY SCHEDULE
Effective July 1, 2023
2405 Library Tech Services Supervisor 5,709$ 5,994$ 6,294$ 6,609$ 6,939$
7292 Literacy Program Supervisor 6,949$ 7,297$ 7,662$ 8,045$ 8,447$
7249 Mail and Stores Clerk 4,175$ 4,384$ 4,603$ 4,833$ 5,075$
7255 Network Analyst 6,991$ 7,340$ 7,707$ 8,092$ 8,497$
7274 Network Support Technician 5,347$ 5,614$ 5,895$ 6,190$ 6,499$
7285 Office Assistant I 3,976$ 4,175$ 4,383$ 4,603$ 4,833$
7284 Office Assistant II 4,491$ 4,716$ 4,952$ 5,199$ 5,459$
7256 Park Equipment Mechanic 6,054$ 6,356$ 6,674$ 7,008$ 7,358$
7257 Parking Attendant I 2,276$ 2,390$ 2,509$ 2,635$ 2,767$
7275 Parking Attendant II 2,507$ 2,632$ 2,764$ 2,902$ 3,047$
6208 Parking Enforcement Officer 5,553$ 5,830$ 6,122$ 6,428$ 6,749$
6212 Parking Equipment Technician 5,357$ 5,625$ 5,906$ 6,201$ 6,512$
6209 Parking Maintenance & Collections 5,357$ 5,625$ 5,906$ 6,201$ 6,511$
6211 Parking Operations Supervisor 7,364$ 7,733$ 8,119$ 8,525$ 8,951$
7258 Parks & Graffitti Worker 4,859$ 5,102$ 5,357$ 5,625$ 5,906$
2123 Parks Lead Maintenance Worker 6,203$ 6,513$ 6,838$ 7,180$ 7,539$
7271 Parks Maintenance Supervisor 7,365$ 7,733$ 8,119$ 8,525$ 8,952$
7236 Parks Maintenance Worker I 5,102$ 5,357$ 5,625$ 5,906$ 6,202$
7238 Parks Maintenance Worker II 5,357$ 5,625$ 5,906$ 6,202$ 6,512$
7296 Permit Services Coordinator 7,386$ 7,755$ 8,143$ 8,550$ 8,978$
TBD Permit Services Supervisor*8,310$ 8,725$ 9,161$ 9,620$ 10,101$
TBD Permit Technician I*5,125$ 5,381$ 5,650$ 5,933$ 6,229$
TBD Permit Technician II*5,637$ 5,919$ 6,215$ 6,525$ 6,852$
TBD Permit Technician III*6,201$ 6,511$ 6,836$ 7,178$ 7,537$
7261 Planning Technician 5,347$ 5,614$ 5,895$ 6,190$ 6,499$
9453 Principal Planner 9,884$ 10,378$ 10,897$ 11,442$ 12,014$
7234 Printing Press Operator 5,199$ 5,459$ 5,732$ 6,018$ 6,319$
1201 Program Coordinator 5,619$ 5,900$ 6,195$ 6,505$ 6,830$
7290 Public Works Dispatcher 5,357$ 5,625$ 5,906$ 6,202$ 6,512$
TBD Public Works Inspector*6,127$ 6,433$ 6,755$ 7,092$ 7,447$
7263 Revenue Supervisor 8,166$ 8,574$ 9,002$ 9,453$ 9,925$
2309 Senior Building Inspector 8,122$ 8,528$ 8,955$ 9,403$ 9,873$
7219 Senior Building Technician 6,201$ 6,511$ 6,836$ 7,178$ 7,537$
7265 Senior Library Assistant 4,689$ 4,923$ 5,170$ 5,428$ 5,700$
7264 Senior Planner 8,545$ 8,972$ 9,421$ 9,892$ 10,387$
2204 Sewer Lead Maintenance Worker 6,840$ 7,182$ 7,541$ 7,918$ 8,314$
7266 Sewer Maintenance Worker I 5,489$ 5,764$ 6,052$ 6,355$ 6,672$
7267 Sewer Maintenance Worker II 5,907$ 6,203$ 6,513$ 6,839$ 7,180$
7281 Sewers Supervisor 7,732$ 8,118$ 8,524$ 8,950$ 9,398$
7269 Shop & Equipment Supervisor 7,365$ 7,733$ 8,120$ 8,525$ 8,952$
7280 Street Lead Maintenance Worker 6,203$ 6,513$ 6,838$ 7,180$ 7,539$
7209 Street Maintenance Supervisor 7,365$ 7,733$ 8,119$ 8,525$ 8,952$
7250 Street Maintenance Worker I 5,102$ 5,357$ 5,625$ 5,906$ 6,202$
7251 Street Maintenance Worker II 5,357$ 5,625$ 5,906$ 6,202$ 6,512$
7283 Street Sweeper Operator 5,625$ 5,906$ 6,202$ 6,512$ 6,837$
7245 Supervising Librarian 6,949$ 7,297$ 7,662$ 8,045$ 8,447$
8523 Supervising Parking Enforcement Officer 6,245$ 6,557$ 6,885$ 7,229$ 7,590$
7288 Supervising Vehicle/Equipment Mechanic 6,515$ 6,841$ 7,183$ 7,542$ 7,919$
7286 Vehicle/Equipment Mechanic I 5,490$ 5,764$ 6,052$ 6,355$ 6,673$
7287 Vehicle/Equipment Mechanic II 6,054$ 6,356$ 6,674$ 7,008$ 7,358$
2131 Volunteer Program Assistant 5,418$ 5,689$ 5,973$ 6,272$ 6,586$
*New classification approved with mid-year budget on 3/7/2022
City of San Rafael
Job Class Specification
Job Title: Public Works Inspector
SUMMARY
Under general supervision, perform skilled, technical work in the field inspection of the construction of
capital improvement projects; land development projects, encroachment and utility repairs.
DISTINGUISHING CHARACTERISTICS:
This job class is distinguished from the Building Inspector and Code Enforcement Officer job classes
by the defined emphasis of each job class. Public Works Inspector, construction inspection; Building
Inspector, building code inspection; and Code Enforcement Officer, municipal code inspection.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from the assigned project engineer. This is a non-supervisory position.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Performs field inspection of contract work on various public works projects such as, but not limited
to, construction and rehabilitation of street improvements, pavements, storm drainage systems
(including MCSTOPP reporting), traffic signals, parks, utility trenching, and other capital
improvement projects.
• Performs inspections related to grading and encroachment permits within the public right of way.
• Reviews and investigates violations of the San Rafael Municipal Code related to public works.
• Interprets and enforces complex engineering plans, specifications, and estimates
• Checks contractors' progress on the jobs through field inspections to ensure compliance with
standards and enforce contract provisions.
• Assist with processing permits and closing out permits after final inspection.
• Conducts final inspections in the field of completed permits giving approval to acceptable
standards.
• Prepares and maintains necessary records and reports.
• Performs field measurements, calculations, and sketches.
• Assists with public comments related to construction issues.
• Review and inspect traffic control plans for city and private work within the public right of way and
coordinates corrections as required. Maintains files and reports concerning inspection activities
and findings.
• Prepares written reports and notices pertaining to code violations.
• Performs related duties as required.
KNOWLEDGE OF:
• Public Works inspection methods
• Construction equipment and techniques
• Soil and material properties
• Safety and traffic control procedures
• Plan checking
• City, County, State, and utility company standard specifications and Municipal Codes
Page 2 of 3
ABILITY TO:
• Interpret and enforce public works construction standards
• Read engineering plans and specifications
• Work from general oral and written instruction
• Communicate clearly and concisely, orally and in writing
• Ability to establish and maintain effective working relationships with employees,
contractors, officials and the general public
• Effectively manage time and workload
• Work in the field during the hours construction is occurring, including but not limited to
evenings.
• Resolve disputes concerning code requirements and effect compliance.
• Write technical inspection reports.
EDUCATION and/or EXPERIENCE:
Graduation from an accredited high school or equivalent based on courses taken from an accredited
educational institution. Additional qualifying experience may be substituted for the required education
on a year-for-year basis. Two (2) years of responsible experience in a variety of construction work,
engineering inspection or administrative construction experience is required. Municipal public works
inspection experience is preferred.
Valid California Driver’s License.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions,
and procedure manuals. Ability to write routine reports and correspondence. Ability to speak
effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference, and
fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as
fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems involving several concrete variables in standardized
situations.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions. While performing the duties of
this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach
with hands and arms; and talk or hear. The employee is occasionally required to sit; climb or balance;
stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up
to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by
this job include close vision, distance vision, color vision, peripheral vision, depth perception, and
ability to adjust focus.
Page 3 of 3
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. While performing the
duties of this job, the employee is frequently exposed to moving mechanical parts and outside
weather conditions and frequently works near video display. The employee occasionally works in
indoor conditions. The noise level in the work environment is usually loud.
FLSA Status: Nonexempt
Prepared By: City of San Rafael
Prepared Date: February 2022
City of San Rafael
Job Class Specification
Job Title: Permit Technician I/II/III
SUMMARY
Under general supervision, performs a variety of technical permitting and administrative support work
associated with front counter, virtual counter, and other office tasks related to Community
Development Department operations, including planning and building permit intake; informational
support for code enforcement and housing; payment processing; responding to customer inquiries
related to city ordinances, rules, and regulations; and providing other information of a general and
technical nature to the public and industry professionals.
DISTINGUISHING CHARACTERISTICS:
Permit Technician I:
This is the entry-level class in the Permit Technician series. Employees at this level are not expected to
perform with the same independence and judgment on matters allocated to the Permit Technician II.
Since this class is typically used as a training class, employees may have only limited or no directly
related work experience. Employees work under immediate supervision while learning job tasks.
Permit Technician II:
This is the journey-level class in the Permit Technician series. Employees at this level are expected to
perform with more independence and receive only occasional instruction or assistance as new or
unusual situations arise and are fully aware of the operating procedures and policies within the work
unit. Depending on expertise and certifications, incumbents may perform minor over-the-counter
planning and building plan check reviews. Positions in this class are flexibly staffed and may be filled
by advancement from the Permit Technician I class.
Permit Technician III:
This is the advanced journey-level in the Permit Technician series. Employees at this level are
expected to perform with greater independence, troubleshoot solutions for coordination and improved
customer service, provide guidance and solutions as new or unusual situations arise, are fully aware of
the operating procedures and policies within the work unit, and may provide direction and training to
lower-level Permit Technicians and office support staff. Incumbents perform minor over-the-counter
planning and building plan check reviews. Positions in this class are flexibly staffed and may be filled
by advancement from the Permit Technician II class.
ESSENTIAL AND IMPORTANT DUTIES:
This list is intended to be illustrative and does not represent an exhaustive list of duties and
responsibilities. Incumbents may not perform all duties and responsibilities listed. Other duties may be
assigned.
• Reviews and intakes planning and building permit applications.
• Determines and collects fees for permits and other review and regulatory services.
• Routes all application submittals to the appropriate departments/agencies for processing.
• Maintains files for all applications after checking for general completeness and accuracy.
• Provides written and verbal information to the public regarding departmental policies and
procedures pertaining to topics such as permits, building code requirements, zoning, application
procedures, and current projects.
• Reads and interprets blueprints, maps, planning regulations, and a variety of other information
while responding to general inquiries.
• Processes minor planning applications and reviews business licenses and building permits for
compliance with zoning regulations.
• Provides public information in support of the building, planning, housing, and code enforcement
programs.
• Enters invoices, prepares refunds, and reconciles web payments.
• Provides administrative support for public meetings, including preparation, distribution, and posting
of agendas and minutes.
• Assists in setting up rooms and virtual webinars for department and/or public meetings.
• Operates a variety of office equipment and uses a variety of software programs, including word
processing, spreadsheet, permit tracking software, digital archiving software, and visual
presentation equipment as appropriate.
• Maintains and manages an inventory of forms, applications, and office supplies.
• Builds and maintains positive working relationships with co-workers, other City employees, and the
public using principles of good customer service.
• Performs a variety of other tasks related to office administration and permit services as assigned.
KNOWLEDGE OF:
Permit Technician I:
• Basic office and clerical procedures.
• Modern office methods, procedures, and computer equipment and various software applications.
• Simple accounting procedures.
• Basic applied mathematics.
Permit Technician II:
In addition to the requirements for Permit Technician I:
• Basic knowledge of building, electrical, plumbing, and mechanical codes.
• Basic engineering concepts.
• Basic planning and land use concepts.
Permit Technician III:
In addition to the requirements for Permit Technician II:
• Permit technician principles, practices, methods, and techniques acquired through certification
with International Code Council (ICC) as a Permit Technician and completion of college level
course work in engineering, planning, or a related field.
ABILITY TO:
Permit Technician I:
• Communicate clearly and concisely, orally and in writing, with the general public and customers
involved with development and construction, particularly contractors, architects, developers,
engineers, and property owners.
• Learn to read and interpret maps, construction drawings, and blueprints.
• Learn and apply a variety of zoning, land use, planning, and building procedures, codes, and
ordinances enforced by the City, including the Uniform Building, Electrical, Plumbing, Mechanical
Codes and zoning codes.
Permit Technician II:
In addition to the requirements for Permit Technician I:
• Read and interpret maps, construction drawings, and blueprints.
• Interpret and apply a variety of zoning, land use, planning, and building procedures, codes, and
ordinances enforced by the City, including the Uniform Building, Electrical, Plumbing, Mechanical
Codes and zoning codes.
• Organize and maintain files.
• Operate a variety of office equipment.
• Quickly and accurately review plans for submittal requirements and calculate permit fees in
accordance with established laws.
• Research and compile information as requested.
• Prepare written zoning research letters and administrative land use entitlements.
• Research, compile, and analyze data for special projects and various reports.
Permit Technician III:
In addition to the requirements for Permit Technician II:
• Independently perform minor planning and building plan checks reviews for compliance with
building and zoning requirements.
• Review building permit compliance with conditions of approval.
• Ensure permit quality assurance and proper tracking and coordination of permit applications.
• Submit justifications for fee adjustments.
• May serve as permit tracking software administrator for technical staff to unlock files or correct and
update data as needed.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Any combination of experience, education, and training that would provide the required knowledge,
skills, and abilities required to perform essential duties of the job. A typical way to obtain the required
knowledge, skills, and abilities could be:
Permit Technician I:
Graduation from high school or equivalent. Two (2) years of experience in an office or customer
service environment with direct contact with the general public.
Permit Technician II:
Graduation from high school or equivalent. Completion of two courses in building code, electrical
code, plumbing code, mechanical code, engineering, planning, or a related field. One (1) year of
experience equivalent to Permit Technician I in the City of San Rafael.
Permit Technician III:
Graduation from high school or equivalent. Completion of four college courses in engineering,
planning, or a related field. International Code Council (ICC) Permit Technician certification is required
for the III level. Two (2) years of experience equivalent to Permit Technician II in the City of San
Rafael.
CERTIFICATES, LICENSES, AND REGISTRATIONS:
Possession of International Code Council (ICC) Permit Technician certification is desirable for Permit
Technician I and II and required for Permit Technician III.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions,
and procedure manuals. Ability to write routine reports and correspondence. Ability to speak
effectively before groups of customers or employees of organization. Ability to speak Spanish is
desirable but not required
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts. Ability to apply concepts such as fractions, percentages,
ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where
standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or
schedule form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of the job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. The employee must frequently lift
and/or move up to 20 pounds for a distance of less than 50 feet. Specific vision abilities required by
this job include close vision, distance vision, color vision, peripheral vision, depth perception, and
ability to adjust focus. Much of the work consists of entering data into and retrieving data from personal
computers and terminals via keyboards and is performed while standing or sitting for extended periods
of time with the ability to move about at will.
WORKING ENVIRONMENT:
Incumbents within this classification are expected to be able to communicate orally, in person, online,
or via the telephone, with members of the general public, other City employees, or employees of
outside companies and other agencies. Much of the work is performed in a crowded and noisy office
setting.
FLSA Status: Nonexempt
Prepared By: City of San Rafael
Prepared Date: February 2022
City of San Rafael Job Class Specification
Job Title: Permit Services Supervisor
SUMMARY
Under general direction by Department Director or their designee, this position provides supervision of
cross divisional permit staff to assure a seamless customer experience. The position also provides
advanced staff level assistance to Department Director and division management team, performing a
wide variety of responsible and complex administrative duties.
DISTINGUISHING CHARACTERISTICS:
This is a supervisory classification and is distinguished from the Permit Services Coordinator position by
performing more elevated tasks and duties which include the supervision of the Permit Services
Coordinator and Permit Technicians; and assisting the Department Director and division management
team in preparation and monitoring of department operational budget and managing contracts.
ESSENTIAL AND IMPORTANT DUTIES:
• Supervises the work of Permit Services Coordinator and Permit Technicians and ensures that the
operations of the front counter are effectively carried out;
• Oversees assigned staff workloads and schedules, evaluating staff performance, providing training
and making hiring, promotion and disciplinary recommendations;
• Participates in onboarding and off-boarding of all department employees;
• Evaluates policies, procedures, and operations, and implements as needed improvements;
• Assists the management team in implementing the City’s goals and objectives and in the preparation
of supporting program documents. May prepare and present related written reports;
• Assists in the preparation and tracking of the annual budget, including tracking expenditures, assisting
with revenue projections and recommending service levels and enhancements;
• Assists with preparation of Professional Services Agreements, and management of contract budget;
• Oversees updates to the department website and serve as the department website content reviewer
for both the public facing and the internal department websites.
• Builds and maintains positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
• Promotes the Together San Rafael Philosophy by assuring permit and administrative staff provide
high quality, responsive, cost-effective and innovative government services;
• Performs related duties as assigned.
KNOWLEDGE OF:
• Principles and practices of supervision
• Current trends in federal, state and local government as it relates to planning and building;
• Basic knowledge of municipal budgeting and budget preparation process.
• Methods of research, program analysis, and report preparation.
• Basic CEQA (State environmental review) procedures and regulations.
• Basic office and clerical skills including computer proficiency.
ABILITY TO:
• Provide effective functional and/or project leadership.
• Maintain confidentiality.
• Demonstrate a strong sense of personal ethics along with good professional judgment and
discretion.
• Effectively plan, organize and prioritize workload and supervise the work of staff.
• Communicate, prepare and present reports clearly and concisely both orally and in writing.
• Read, analyze and interpret plans, data, policies and practices
• Perform calculations quickly and accurately.
EDUCATION AND/OR EXPERIENCE REQUIREMENTS:
Any combination of experience, education, and training that would provide the required knowledge, skills,
and abilities required to perform essential duties of the job. A typical way to obtain the required knowledge
and abilities would be:
• Equivalent to completion of bachelor’s degree with major course work in planning, public
administration, real estate or a related field; and
• Four (4) years of increasingly responsible experience in a public sector planning, building and/or
permitting environment.
• Course work in principles and practices of being an effective supervisor.
• Some experience with hiring & onboarding is desirable.
CERTIFICATES, LICENSES, AND REGISTRATIONS
A valid driver’s license is required. Possession of International Code Council (ICC) Permit Technician
Certification.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret both simple and complex instructions, technical procedures, or
governmental regulations. Ability to write reports, business correspondence, and procedures manuals.
Ability to effectively present information and respond to questions from groups of managers, clients,
customers, and the general public. Ability to speak Spanish is desirable but not required.
MATHMATICAL SKILLS:
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to create graphic charts and tables to display mathematical and statistical data.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only
limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral,
diagram, or schedule form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of the job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. The employee must frequently lift
and/or move up to 20 pounds for a distance of less than 50 feet. Specific vision abilities required by this
job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to
adjust focus. Much of the work consists of entering data into and retrieving data from personal computers
and terminals via keyboards and is performed while standing or sitting for extended periods of time with
the ability to move about at will.
WORK ENVIRONMENT:
Incumbents within this classification are expected to be able to communicate orally, in person, online, or
via the telephone, with members of the general public, other City employees, or employees of outside
companies and other agencies. Much of the work is performed in a crowded and noisy office setting.
FLSA Status: Non-Exempt
Prepared By: City of San Rafael
Prepared Date: February 2022
City of San Rafael Job Class Specification
Job Title: Permit Services Coordinator
SUMMARY
The primary role of the Permit Services Coordinator is to ensure an efficient and effective
customer service experience. Under the direction of the Chief Building Official and/or the
Planning Manager or their designee Permit Services Supervisor, this cross-divisional class
provides elevated technical permitting and administrative support work associated with front
counter, virtual counter, and other associated office tasks plans, organizes, coordinates and
implements the public service counter for the Planning and Building Divisions in the Community
Development Department. and over-the-counter permit service program/operationsThis
positions ; provides expertise in program elements for the organization; performs a variety of
professional and technical level tasks relative to assigned area of responsibility; and performs,
as needed, a variety of paraprofessional to professional technical assignments in current and/or
advanced planning for the Planning Division..
DISTINGUISHING CHARACTERISTICS:
This class is distinguished from the Building Permit Technician, Building Inspector, and
Planning Techniciandepartment Aadministrative staff positions by performing more elevated
tasks and duties assigned to these positions, which may include the supervision quality
assurance checks related to of the acceptance, routing, and tracking of building, planning and
land development applications, computer data entry and administration, data monitoring, quality
control, preparation of statistical reports, and assisting and directing customers in a cohesive
and holistic manner.
ESSENTIAL AND IMPORTANT DUTIES:
• Assist with Rrecommendations related to and assist in the implementation of goals and
objectives; establish schedules and methods for building division front counter services;
• Assists the Permit Services Supervisor in defining and implementing policies and
procedures.
• Assists with Pplanning, organizinges and facilitatfacilitatinges the daily functions and
operations of the City’s front counter general customer area and Permit Center and .
• Evaluate operations and activities of assigned responsibilities; recommends improvements
and modifications.; prepare various reports on operations and activities.
• Prepare cost estimates for budget recommendations; submit justifications for fee
adjustments; monitor and audit and report on permit revenues.
• Research, compile and prepare permit tracking reports and documentation on program
activities; analyze program and recommend corrective action;, prepare periodic status
reports.
• Provide assistance and guidance to, direction and/or confirmation to Permit Technician and
Planning Technician on building permit application review, processing, distribution and
policy interpretations.
• May issue building permits; determine and collect fees.
• Ensure permit quality assurance and proper tracking and coordination of permit
applications.
• Respond to a variety of customer feedback, including complaints from applicants and the
general public, redirecting and assisting problematic customers that require additional staff
time and assistance.
• Review building permit fees for completeness and accuracy; apply penalties or adjustments
per department policy.
• Provide troubleshooting for Permit Technician and Planning Technician on awkward and
unusual permit requests.
• Interpret information for customers about basic construction design requirements, land-use
related procedures, zoning and development standards and process information, permit
costs, and other procedural issues.
• Provide information to the public regarding the General Plan, zoning, application.
procedures and current projects at the public counter, on the telephone or via e-mail.
• Process minor planning and building applications; review business licenses and building
permit applications for compliance with planning and zoning regulations.
• Read and interpret blueprints, maps, planning applications, etc. while assisting professional
planners and/or responding to general inquiries.
• Serve as permit tracking software administrator for technical staff to unlock files or correct
and update data as needed.
• Coordinate with the Chief Building Officialbuilding and code enforcement staff regarding
issuing and monitoring of Notice & Orders for resale inspections and un-permitted
construction; coordinate and meet with customers to explain corrections and assist in
correction process in conjunction with the Senior Building Inspector.
• Oversee management andMaintain updated of forms and informational handouts and
assist in maintaining the Community Development Department website under the direction
of the Permit Services Supervisor.
• Assist in administering the residential resale reporting and inspection program; may
perform resale inspections.
• Assist in records management program, including oversight of expiring permits.
• Operate blueprint, digital plotter and other office equipment.
• Prepare maps, sketches, renderings and elevations for presentations.
• Assist in the tabulation and completion of survey data and other statistical data in written
and graphic form.
• Develop and maintain reports on permit timelines, activities, hours, fees, and other data
which tracks statistics and performance.
• Receive and process requests for permit extensions and permit refunds with the assistance
of the department administrative assistant.
• Represent function on committees, outside organizations, and at staff subcommittees as
necessary; coordinate building construction related activities with other divisions and
outside agencies.
• Answer questions and provide information to the public; investigate complaints and
recommend corrective action as necessary to resolve complaints.
• Build and maintain positive working relationships with co-workers, other City employees
and the public using principles of good customer service.
• Perform related duties as assigned.
KNOWLEDGE OF:
• Basic municipal administration including the functions and regulatory authority of
mMunicipal zoning, building and engineering functionsdepartments.
• Simple accounting procedures.
• Industry related terminology and technology.
• Basic applied mathematics.
• Basic office and clerical procedures.
• Basic CEQA (State environmental review) procedures and regulations.
• Computer proficiency, including basic office software and permit tracking software.
ABILITY TO:
• Read, analyze and interpret building plans.
• Interact and communicate clearly and concisely, both orally and in writing with customers
involved with building construction, particularly contractors, architects, developers,
engineers and property owners
• Independently perform minor planning and building plan checks reviews for compliance
with building and zoning requirements.
• Read maps and construction plans accurately to determine the appropriate review process
and plan distribution to City departments, services and utilities
• Prepare reports and data in written and graphic form.
• Organize, track and monitor work in an efficient manner
• Elicit cooperation, mediate conflicts and engage in considerable amount of public contact in
explaining the permit process, department policy, and enforcement procedures in a calm,
tactful and courteous manner.
• Demonstrate a strong sense of personal ethics along with good professional judgment and
discretion.
• Maintain confidentiality.
• Perform calculations quickly and accurately.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Any combination of education and experience that would provide the required knowledge and
abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Equivalent to completion of an Associate-level degree in applied science such as construction
technology, engineering, planning or closely related field and four (4) years of increasingly
responsible administrative experience in a public sector development-permitting environment.
CERTIFICATES, LICENSES AND REGISTRATIONS:
Possession of a valid CA driver’s license.
Possession of a Permit Technician certificate from ICC. Possession of other ICC certificates is
desirable.
LANGUAGE SKILLS:
Ability to read and comprehend both simple and complex instructions, prepare accurate,
detailed, and clear correspondence and reports. Ability to effectively present information, in a
one-on-one or group situation, to customers, clients, and other employees of the organization.
Ability to speak Spanish is desirable.
MATHMATICAL SKILLS:
Ability to calculate figures and amounts such as ratios, formulas, proportions, and percentages.
REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed instructions and procedures.
Ability to deal with problems involving a variety of variables in situations where state regulations
and standardization exists.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. The employee must frequently lift and/or move up to 25 pounds and occasionally lift
and/or move up to 50 pounds. Specific vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions. While
performing the duties of this job, the employee regularly works in indoor conditions and regularly
works near video display. The employee is occasionally exposed to moving mechanical parts
and outside weather conditions. The noise level in the work environment is usually moderate.
FLSA Status: Non-Exempt
Prepared Date: May 2, 2015
Approved By: City of San Rafael
Revised: March 1, 2019
July 15, 2019
February, 2022
