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HomeMy WebLinkAboutPW Emergency Responder Radio Communications SystemAGREEMENT FOR INSTALLATION OF
EMERGENCY RESPONDER RADIO COMMUNICATIONS SYSTEM
This Agreement is made and entered into this AZ day of 14(1 [:A , 20_�by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and ICC WIRELESS, LLC DBA
LINX WIRELESS (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY requires the design and installation of an Emergency Responder
Radio Coverage System (ERRCS) for amplification of UHF frequencies per Marin County
compatibility in the Booking and Holding areas only of the basement of the CITY'S Public Safety
Center at 1375 Fifth Avenue; and
WHEREAS, the CONTRACTOR has agreed to render such services.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION.
A. CITY'S Project Manager. Fabiola Guillen is hereby designated the PROJECT
MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress
and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. Kevin Cox is hereby designated as the PROJECT DIRECTOR
for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as outlined in
CONTRACTOR's proposal, dated January 11, 2022, marked as Exhibit A, attached hereto and
incorporated herein.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties outlined
1
in Exhibit A.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR on a flat rate basis for services rendered in accordance with the rates shown in
Exhibit A, for a total not -to -exceed $59,891.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall be for one year(s) commencing upon date of execution of
this agreement. Upon mutual agreement of the parties, and subject to the approval of the City
Manager the term of this Agreement may be extended for an additional period of up to one year(s).
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection with
Revised 1/29/2020
its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with
CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death,
bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover
any claims arising out of the CONTRACTOR's performance of services under this Agreement.
Where CONTRACTOR is a professional not required to have a professional license, CITY reserves
the right to require CONTRACTOR to provide professional liability insurance pursuant to this
section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance policies
shall be "primary and noncontributory" with respect to any insurance or coverage maintained by
Revised 1/29/2020
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
"primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as
ISO form CG20 0104 13.
3. Except for professional
insurance, the insurance policies shall include,
contractual liability and personal injury.
liability insurance or worker's compensation
in their text or by endorsement, coverage for
4. By execution of this Agreement, CONTRACTOR hereby grants to
CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire
against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR
agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but
this provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
Insurance requirements of this agreement are sufficient to cover the obligations of the
CONTRACTOR under this agreement.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER
Revised 1/29/2020
or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in this
Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold
harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONTRACTOWs
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONTRACTOR'S performance of or operations under this Agreement,
CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in
defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONTRACTOR, or any subcontractors, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
Revised 1/29/2020
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONTRACTOR's Project Director:
Revised 1/29/2020
Fabiola Guillen
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Kevin Cox
LINX Wireless
9900 E. 51" Avenue
Denver, CO 80238
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR
under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
Revised 1/29/2020
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled and shall apply to both Parties' respective
successors and assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of counterparts,
each of which shall be deemed an original, but all of which together shall constitute one document.
Counterpart signature pages may be delivered by telecopier, email or other means of electronic
transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
LIN
TZ, City an ger
Mary Willis "
Name: Mary Willis
Title: Contracts Manager
Revised 1/29/2020
ATTEST:
. [If CONTRACTOR is a corporation, add signature of
Alam� second i cZ
4LINDSAY LARA, City Clerk
By:
APPROVED AS TO FORM: Namet" ,iav Dzialo
Title: Coo
4
—LA (a jjr�:ROBERT F. EPSTEIN, City ttom
Revised 1/29/2020
LINX Exhibit A '�:.,
•, ~.t WIRELESS
ERRCS PROPOSAL - SAN RAFAEL PUBLIC SAFETY CENTEF
Date: 01/11/2022
Submitted to: City of San Rafael
Attention: Faby Guillen / Fabiola.GuillenUrfer@CiWfsanrafael.org /415-720-9588
LINX Wireless Sales Eng: Kim Whiting/ kwhiting2teamlinx.com / 720-636-2648
Proposal ID: 21-10-W4917
Location: 1375 5th Ave., San Rafael, CA 94901
Proposed: Emergency Responder Radio Communications System (ERRCS)
Scope of Work:
LINX Wireless will perform the following:
1. Design an Emergency Responder Radio Coverage System (ERRCS) for amplification of UHF
frequencies per Marin County in the Booking and Holding areas only of the Basement.
2. Provide all materials and labor to install a public safety radio system: UHF frequencies.
3. Install antennas to support the UHF frequencies with minimum in -building received signal strength
of -95 dBm in the Booking and Holding areas only of the Basement.
4. LINX Wireless will handle the certification of the Public Safety system with County of Marin.
5. Provide closeout documentation, included stamped/approved permit set, final radio testing report
and warranty information.
Notes:
1. Pricing is based on the bi-directional amplifier (BDA) located towards the center of each structure
or at another RF strategic location. This will be both an RF Friendly location and price effective
solution. Moving the BDA to another location must be discussed with LINX Wireless DAS/ERRCS
Design Team to verify additional costs to accommodate an alternate location will not be required.
2. Supply Chain Instability: We have been notified by distributors there are possibilities of material
price increases as well as delays on material availability. LINX cannot control, or be held
responsible, for any potential price increase or schedule delays due to the global supply chain
impacts, should they occur. Inmost cases, our suppliers don't control this either and as such they
can't offer assurances to LINX on your behalf. What LINX can do to serve our clients is verifying
material lead times and pricing at time of award and again at time of order. If we see an impact
that may affect this project, we will notify you prior to purchasing material. Currently all material
pricing can only be guaranteed for 10 days.
Warranty:
Limited warranty on equipment does not exceed one year (or manufacturer's warranty if longer). Labor
is warrantied for one (1) year. This limited warranty does not cover any damage to material or equipment
caused by accident, misuse, unauthorized repair service, acts of nature, environmental conditions,
modification, or improper installation by anyone other than LINX Wireless, or any other reason except a
defect in the equipment or LINX Wireless' installation. Customer acknowledges that LINX Wireless shall
not be liable to Customer for any consequential damages whatsoever.
9900 E. 51St Ave., Denver, CO. 80238 • 303-574-1552 • 303-789-5454 fax
An Equal Opportunity Employer
Version BR.08.20
LINX
WIRELESS
Assumptions:
The following items are intended to clarify unspecified items of the plans and/or specifications:
1. Pricing is valid for 60 days from the date of the proposal.
2. Bi -Directional Amplifier (BDA) is required to be no more than 225 FT from the roof, or 225' linear
feet of cable length between BDA and rooftop Antenna.
3. Adequate space and ventilation are to be provided to house the BDA and Battery Backup Unit(s).
4. Customer will provide a 120 -volt dedicated circuit ran directly to the Battery Backup Unit(s).
5. Customer will provide grounding and fire rated backboards at all equipment locations.
6. This is a prevailing wage project.
7. Pricing is based on normal working hours of 6am to 5pm, Monday through Friday.
8. Pricing assumes a minimum of five (5) days of work for any given move -in, with the exceptions of
system commissioning and final radio testing.
9. Replacement or repair of wire or conduit found cut or damaged by a party other than LINX Wireless
will be executed only upon written orders and will be an extra charge over and above the estimate.
10. Customer will provide communication line from FACP/FACU to ERRCS/DAS equipment room for
remote monitoring. Five (5) dry contacts, or more (based on city requirements), and programming
of the FACP/FACU will be required by others.
11. Conduit and pull boxes to be provided by others and shall include pull string.
12. Defined conduit runs and pull boxes (based on requirements. variations may be needed):
a.2" EMT conduit from ERRCS headend to 16"x16"x6" NEMA -3R box at roof penetration.
b.2" EMT conduit from rooftop box (as defined above) to rooftop antenna terminating with
weatherhead.
c.2" conduit riser system (separate from conduit listed above) with 16"x16"x6" NEMA -4 at each
level ceiling height for horizontal transitions.
d.2" to 1.25" conduit for horizontal feeds to interior antenna. Sizes may vary.
e.Pull boxes as required for antenna, splitters, and long cable runs.
13. Conduit System is subject to local code. LINX Wireless will provide a shop drawing with minimum
conduit and pull box sizes. An increase in size may be needed and shall be determined by the
electrical contractor installing the conduit.
14. Conduit is to be free and clear of debris and water. Customer or General Contractor to provide
removal of debris and water if required.
15. 2 -hour rated enclosures or similar survivability requirements are to be provided for bythe customer.
16. Ceiling access hatches (12" x 12") to be provided by customer for interior hallway antenna installs
and future maintenance or frequencies changes by the AHJ.
17. All interior antenna to be ceiling mounted and exposed to occupied space. Hiding antenna within
ceiling cavities or other will degrade antenna propagation characteristics causing a need for more
antenna to cover any given area.
18. Pricing assumes work can be performed in a single mobilization and a single commissioning.
Additional mobilizations or commissioning outside our direct control may result in increased cost.
19. Pricing assumes no significant design changes, by RF standards, will be required after a design has
been accepted by the party contracting LINX services. Minor design changes, such as moving an
antenna a few feet (1 to 5 feet as an example), will not be considered a change in scope.
20. Permit set submittal drop off and pickup to city by others when LINX is not on-site performing labor.
21. 3rd Party Validation Testing (final radio test), if required by the city, will be provided for by others.
Term & Conditions (Billings):
0 50% upon contract signature o Net -30 Payments
0 40% progress billed o Unless negotiated
o 10% completion
9900 E. 51St Ave., Denver, CO. 80238 • 303-574-1552 • 303-789-5454 fax
An Equal Opportunity Employer
Version BR.08.20
.' LINX
WIRELESS
Exclusions (to be included as Appendix in all POs and/or Contracts):
1. Coverage of any area of the building outside of the Basement level Booking and Holding areas (per
request of the customer).
2. 2 -Hour rated enclosures and/or infrastructure for DAS/ERRCS equipment and cabling.
3. Code variance requests and variance applications. LINX Wireless will only design and install a code
compliant system.
4. Adequate space for all DAS/ERRCS equipment and UPS battery backup unit(s).
5. Wall penetrations and slab coring.
6. Conduit, sleeves, pull boxes, and all other mechanical protection for cable pathways.
7. Dedicated 120 VAC power outlets and grounding for DAS/ERRCS equipment.
8. Locking outlet covers if required by AHJ.
9. EPO switch for DAS/ERRCS equipment, if required.
10. Interior antenna alarming, if required.
11. Dedicated Annunciator Panel to be provided by others if required at time of contract.
12. Activation of the Dedicated ERRCS/DAS annunciator and connection line to the ERRCS headend.
Per the Fire Alarm Contractor and installed according to the fire alarm code requirements.
13. Providing ceiling access hatches for interior hallways antenna.
14. Providing adequate ventilation and/or AC at all equipment rooms.
15. On-site NRTL and/or UL inspections.
16. Structural engineering or supplemental structural bracing requirements that may be required by
local Authority Having Jurisdiction (AHJ).
17. Third party validation testing, or any other type of testing required to be performed by a third party.
18. Design changes, after design approval, that required additional iBwave Design justification. Minor
design modifications, such as moving an antenna 3', will not be considered a change in scope.
19. Modifications to the scope of work brought about by new code requirements or new inspection
citations, all of which were NOT in place at time of the contracted work.
20. Pricing assumes standard PPE practices, with no COVID-19 related restrictions required. Additional
or more restrictive work practices related to COVID-19 may result in increased cost.
Pricing Summary:
Emergency Responder Radio Coverage System ERRCS)
TOTAL PRICE: UHF Only (incl. tax): 1 $ 59,891.00
Coverage of only the Booking and Holding areas on the Basement level of the Structure
Bonding =1.5% of total project contract amount (in addition to pricing above)
Pricing will be valid for 60 -Days from date of the proposal
Client Acceptance:
Bysignin below, I accept the terms of this proposal:
Printed Name:
Signature:
Date of Acceptance:
PO/Reference No:
9900 E. 51St Ave., Denver, CO. 80238 • 303-574-1552 • 303-789-5454 fax
An Equal Opportunity Employer
Version BR.08.20
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann (for Faby) Extension: 3352
Contractor Name: Linx Wireless
Contractor's Contact: Kim Whiting Contact's Email: kwhiting@teamlinx.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
COMPLETED REVIEWER
DATE Check/Initial
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b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
contractor
4
Project Manager
Forward three (3) originals of final agreement to
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
$75,000; and for Public Works Contracts that exceed $175,000
Date of City Council approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
City Attorney
Attorney with printed copy of this routing form
7
Review and approve hard copy of signed
agreement
8
City Attorney
Review and approve insurance in PINS ,and bonds
(for Public Works Contracts)
Agreement executed by City Council authorized
9
City Manager/ Mayor
official
Attest signatures, retains original agreement and
10
City Clerk
forwards copies to Project Manager
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DATE Check/Initial
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