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Home My WebLink AboutPW Master Services Agreement; Task Order No. 55.1 Bungalow & Woodland ResurfacingCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED JUNE 7, 2021 WITH GHIRARDELLI ASSOCIATES, INC. TASK ORDER NO. 55.1 (Amendment to Task Order No. 55) Inspection Services Discipline Bungalow and Woodland Resurfacing (City Project No. 11397) Contract Amount: $69,247.92 THIS AMENDMENT TO TASK ORDER No. 55 is entered into on Ox� , 20,17--2— between the City of San Rafael, a municipal corporation ("City"), and Ghirardelli Associates, Inc., ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated June 7, 2021 under which Consultant has agreed to perform professional inspection services for the City. B. Pursuant to the Agreement, on September 20, 2021, the City and Consultant entered into "Task Order No. 55" under which Consultant agreed to perform inspection services in connection with City's Bungalow and Woodland Resurfacing project (the "Project"), as specified in Exhibit A attached to and included in Task Order No. 55, for a total not to exceed 62,329.92. C. City now requires inspection services for the Project, and the Consultant is willing to provide such services. NOW, THEREFORE, City and Consultant agree to amend Task Order No. 55 as follows: AGREEMENT TO AMEND TASK ORDER NO. 55 1. Section 1 of Task Order No. 55, entitled "Scope of Services," is hereby amended to include the additional services set forth in Consultant's proposal dated February 17, 2022, attached to this Amendment to Task Order No. 55 as Exhibit A and incorporated herein by reference. 2. Section 2 of Task Order No. 55, entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Consultant's proposal dated February 17, 2022, attached to this Amendment to Task Order No. 55 as Exhibit A, for an amount of $6,918, changing the total not to exceed to $69,247.92. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 55 dated September 20, 2021, shall remain valid and shall be in full force. Rev. May 2013 City of San Rafael Master Consultant Services Agreement Task Order 4. Sip -natures. The parties have executed this Amendment to Task Order No. 55, as of the date first written above. CITY F SAN RAFAEL By: r--� �.il Schutz, C1 M ager Contents approved: By: S �uQiurL Bill uerin, Public Works Director Reviewed By By: �Vfobert F. Epstein, City At ney CONSULTANT Azlk" a.,ata-11 By: Name: Randall Bruner Title: President / CEO (if Consultant is a corporation, add signature of second corporate officer) Fn Butcher (Mar 9, 2022 MIS PST) By: aewy Name: Raewyn Butcher Title: Executive Vice President Exhibits: A — Proposal for Bungalow and Woodland Resurfacing, dated February 17, 2022. 2 Rev Jan 2019 Ghirardelli A i S O C I A T L 5 File No. 21064.001 February 17, 2022 John "JC Agcaoili Junior Engineer City of San Rafael Public Works Department 111 Morphew Street San Rafael, CA 94901 Via Email: john.agcaoili@cityofsanrafael.org RE: Cost Proposal, Bungalow and Woodland Resurfacing Project, City Project No. 11397 Dear Mr. Agcaoili, Ghirardelli Associates, Inc. (Ghirardelli) is pleased to submit this proposal to extend our Construction Inspection Services for the City of San Rafael (City) on the Bungalow and Woodland Resurfacing project. This proposal will allow our Construction Inspector, Jose Garcia, to continue providing inspection on the project through February 2022. As a principal of the firm, I have the authority to bind the firm/team. Our Project Manager, Charlie Krueger, PE, QSD, can be contacted directly via email at charlie@ghirardelllassoc.com_ or via cell at 510.867.4452. Sincerely, Ghirardelli Associates, Inc. 4wyn r G� Lelo-Butcher Executive Vice President M 1510.708.7442 El raewvn@ghirardelliassoc.com 125 Park Place, Ste. 122, Richmond, CA 94801 www.ghirardelliassoc.com Exhibit A ,& Ghiorardelli FEE PROPOSAL Below is the estimated fee to extend our Construction Inspection Services for the Bungalow and Woodland Resurfacing Project. Ghirardelli estimates that our fee will be $6,918.00. The fee is based on full time inspection hours for 5 days for our Construction Inspector, Jose Garcia. Hourly Rates Fee Breakdown Construction Inspector (Jose Garcia) 40 hours x $172.95/hour = $6,918.00 Total Fee Estimate $6,918.00 Fee Assumptions 1. Lead Inspector hours based on: a. 5 working days (40 hours —Full Time) of work conducted during the First Shift at the Standard Rate. 2. Rates and Fees are valid for the duration of the contract. Cost Proposal, Bungalow and Woodland Resurfacing Project, City Project No. 11397 www.ghirardelliassoc.com PW BILL RATS First Shift Second Shift NAME ST OT aT ST OT DT Jose Garcia (Inspector) $172.95 $253.24 $337.65 $188.70 $259.61 $337.65 Fee Breakdown Construction Inspector (Jose Garcia) 40 hours x $172.95/hour = $6,918.00 Total Fee Estimate $6,918.00 Fee Assumptions 1. Lead Inspector hours based on: a. 5 working days (40 hours —Full Time) of work conducted during the First Shift at the Standard Rate. 2. Rates and Fees are valid for the duration of the contract. Cost Proposal, Bungalow and Woodland Resurfacing Project, City Project No. 11397 www.ghirardelliassoc.com 21064.001 Task Order No. 55 - Bungalow and Woodland Resurfacing = Amendment 1 Final Audit Report 2022-03-09 Created: 2022-03-09 By: Craig Rienbolt (crienbolt@ghirardelliassoc.com) Status: Signed Transaction ID: CBJCHBCAABAAvSLiSGVpnuF211i_OrOW4vBaeSkgHg3v "21064.001 Task Order No. 55 - Bungalow and Woodland Resur facing -Amendment 1" History Document created by Craig Rienbolt(crienbolt@ghirardelliassoc.com) 2022-03-09 - 7:00:00 PM GMT Document emailed to Randy Bruner (randy@ghirardelliassoc.com) for signature 2022-03-09 - 7:00:19 PM GMT Email viewed by Randy Bruner (randy@ghirardelliassoc.com) 2022-03-09 - 11:34:21 PM GMT Document e -signed by Randy Bruner (randy@ghirardelliassoc.com) Signature Date: 2022-03-09 - 11:34:35 PM GMT - Time Source: server Agreement completed. 2022-03-09 - 11:34:35 PM GMT a Adobe Sign 21064.001 Task Order No. 55 - Bungalow and Woodland Resurfacing - Amendment 1 - SB RB Final Audit Report 2022-03-10 Created: 2022-03-10 By: Craig Rienbolt (crienbolt@ghirardelliassoc.com) Status: Signed Transaction ID: CBJCHBCAABAA q-8CfTrQwTj8ji0Tls-ay17BHfo69R6 "21064.001 Task Order No. 55 - Bungalow and Woodland Resur facing - Amendment 1 - SBRB" Hist Document created by Craig Rienbolt (crienbolt@ghirardellia: 2022-03-10 - 0:13:14 AM GMT Document emailed to Raewyn Butcher (raewyn@ghirardelli2 2022-03-10 - 0:13:35 AM GMT � Email viewed by Raewyn Butcher (raewyn@ghirardelliassoc 2022-03-10 - 0:14:32 AM GMT Document e -signed by Raewyn Butcher (raewyn@ghirardell Signature Date: 2022-03-10 - 0:15:41 AM GMT - Time Source: server Agreement completed. 2022-03-10 - 0:15:41 AM GMT a Adobe Sign RAFq�C 1 a 2 ya !ry VWV M4 P a h CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann for JC Extension: 3352 Contractor Name: Ghirardelli Associates, Inc. Contractor's Contact: Charles Krueger Contact's Email: charlie@ghirardelliassoc.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Project Manager Click here to enter a date. b. Email contract (in Word) and attachments to City 2/23/2022 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X AD 2 City Attorney a. Review, revise, and comment on draft agreement 2/24/2022 ❑X LG and return to Project Manager 2/24/2022 ❑X LG b. Confirm insurance requirements, create Job on Department Director PINS, send PINS insurance notice to contractor 3 Approval of final agreement form to send to 2/25/2022 ❑x BG contractor 4 Project Manager Forward three (3) originals of final agreement to 3/2/2022 contractor for their signature When necessary, contractor -signed agreement 5 Project Manager ® N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to _ Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 3/12/2022 AD City Attorney Attorney with printed copy of this routing form 7 Review and approve hard copy of signedtA 3 )17 1ZD-U agreement 8 City Attorney Review and approve insurance in PINS, and bonds 17�� (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized -7 official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager