HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 68 Pickleweed Topographic SurveyCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED DECEMBER 12, 2019
WITH BKF ENGINEERS
TASK ORDER NO. 68
Survey + Utilities Discipline
Project title: Pickleweed Topographic Survey
Contract Amount: $12,620
THIS TASK ORDER is entered into on a;v 202jg-between the City of San
Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain
professional consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of
this Task Order, dated February 24, 2022, as directed by the City.
Jason Kirchmann shall be the Project Manager for Consultant for this Task Order. Additional
professional services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Exhibit A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Alysia Reyes as the person at the City responsible for monitoring performance
under this Task Order.
b. Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Task Order budget.
Rev. May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
Date of completion, Work hours estimate; Cost estimate and budget; Fee schedule.
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order.
Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
Master Aareement terms, Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
Amendment of Task Order; Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
Signatures. The parties have executed this Task Order, as of the date first written above.
2
Rev. May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
CITY OF SAN RAF'AE CONSULTANT
By: By:
m Sc Utz, Ci ana er
Name: Jason Kirchmann
Contents approved: Title: Vice President
By: U �uQiuiv
Bill tuerin, Public Works Director (if Consultant is a corporation, add signature
of second corporate officer)
Reviewed By
L�:
By:
By:
Robert F. Epstein, Ciq Attorney
Name: Jean Chen
Title: Chief Financial Officer
Exhibits:
A Scope of work dated February 24, 2022, time of completion, work hours estimate, cost
estimate and budget, and fee schedule (Consultant's current hourly rate)
3
Rev. May 2021
2/24/2022
Task Order for BKF
Pickleweed Field Topographic Survey
For Pickleweed Park topographic map and LWCF application support, including dips'of gravity utility
structures (no underground locating), we are requesting to perform the work on a Time and Materials
basis, not -to -exceed $12,620. A couple more field hours are added to be able to get an extra benchmark
check for measurements to NAVD88. The County dug in on some areas recently for 0.03' based on just
RTK GPS measurements so it would be better spending the extra time to tighten the tolerance on the
vertical benchmark. See Exhibit 1 for survey area.
• No Boundary work of any kind will be performed
• No Underground Locating
• Limits are the red area on the attached map
• Scale is anticipated to be mapped at 1"=20'
i Horizontal coordinate system/basis of bearings will be "assumed"
Pick up the additional area for the MCSTOPP trash capture device (attached) and the 21 inlets that we
observed on our first field day will require another long day of field work. See Exhibit 2 for additional
survey area.
Exhibit A
BKF ENGINEERS
PROFESSIONAL SERVICES RATE SCHEDULE
JANUARY 1, 2022 - DECEMBER 31, 2022
CLASSIFICATION
PROJECT MANAGEMENT
Principal/Vice President
Senior Associate/Vice President
Associate
Senior Project Manager I Senior Technical Manager
Project Manager I Technical Manager
Engineering Manager I Surveying Manager I Planning Manager
TECHNICAL STAFF
HOURLY RATE
$264.00
$237.00
$230.00
$230.00
$224.00
$207.00
Senior Project Engineer I Senior Project Surveyor I Senior Project Planner $192.00
Project Engineer I Project Surveyor I Project Planner $169.00
Design Engineer I Staff Surveyor I Staff Planner $147.00
BIM Specialist I, II, III $147.00 - $169.00 - $192.00
Technician I, II, III, IV $140.00 - $149.00 - $163.00 - $176.00
Drafter I, II, III, IV $110.00 - $120.00 - $130.00 - $145.00
Engineering Assistant I Surveying Assistant I Planning Assistant $91.00
FIELD SURVEYING
Survey Party Chief
$192.00
Instrument Person
$165.00
Survey Chainperson
$123.00
Utility Locator I, II, III, IV
$100.00 - $142.00 - $170.00 - $193.00
Apprentice I, II, III, IV
$76.00 - $102.00 - $113.00 - $119.00
CONSTRUCTION ADMINISTRATION
Senior Consultant
$251.00
Senior Construction Administrator
$218.00
Resident Engineer
$162.00
Field Engineer I, II, III
$147.00 - $169.00 - $192.00
PROJECT ADMINISTRATION
Project Coordinator
$122.00
Senior Project Assistant
$106.00
Project Assistant
$93.00
Clerical I Administrative Assistant
$79.00
Expert witness rates are available upon request.
Subject to the terms of a services agreement:
• Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will
be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to:
printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and
expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable
materials.
• Allowable mileage will be charged at the prevailing IRS rate per mile.
• Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on
past due accounts.
-D
w
d
d
�
v
Z
z
v -
�`
w
S
¢
O
S
U
=
O U
zQ
VJ
S
cD
a
O
F-
VJ
U
m
O
I.-
Q
Q
m
H O
m
r
O
z
O
J
z
U
Z
S S
O
¢
Ll
W
CGQ
W
w
Y
C7 d
(]
O
cD
O
L,
W
J
d.
C/]
z
W
Z
Q
J
w
m
VJ
S
~
W
�
—
H
F --J
Q
J
Q
W
Z O
w
m
Q
d
o
¢
J
Q
Q
O
Z
mF
~Q
=
v
o
a
W _
W
VJ
w
>
o
W
C7
Q
?)
W
O
m
_--
O W
J
o
W
Y
}
O
Q
O
Z
N
O
¢
O
O
Q
W
m
a.
w
m
u
o
m
m
m
Q
v
J
c,
m
•d'
Lo
Lo
h
m
Q7
o
r-
Ai
RAP
o
Cf ,yGi
rr WITH I'
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann for Alysia Extension: 3352
Contractor Name: BKF Engineers
Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
2/28/2022
Attorney c/o Laraine.Gittens@cityofsanrafael.org
2/28/2022
NAD
® LG
2
City Attorney
a. Review, revise, and comment on draft agreement
and return to Project Manager
2/28/2022
® LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
Approval of final agreement form to send to
® BG
3
Department Director
2/28/2022
Project Manager
contractor
4
Forward three (3) originals of final agreement to
3/2/2022
Project Manager
contractor for their signature
5
When necessary, contractor -signed agreement
X N/A
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
3/16/2022
AD
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
3117 f ZOZ-Z
11 11�
agreement
Review and approve insurance in PINS , and bonds
8
City Attorney
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
'1
[�
official
10
City Clerk
Attest signatures, retains original agreement and
forwards
copies to Project Manager