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HomeMy WebLinkAboutFD Aquinas Fire Road Project MOUSTATE OF CALIFORNIA, NATURAL RESOURCES AGENCY Pagel of 3 DEPARTMENT OF FORESTRY AND FIRE PROTECTION CONSERVATION CAMP PROGRAM PROJECT REQUEST AND RECORD FC -32 (REV. 01 /19) MOU4 SPONSORING AGENCY CALIFORNIA DEPARTMENT OF FORESTRY AND NAME FIRE PROTECTION W y NAME ADDRESS CAL FIRE Delta Conservation Camp #S W ADDRESS Oz 6246 Lambie Road CITY, STATE J a Suisun City, CA v PHONE FAX FAX CEQAINEPA COMPLETED NIA 707 428-0461 707 428-0925 SPONSORING AGENCY PROJECT NAME Ci of San Rafael NAME DATE 03/08/2022 City of San Rafael 2 ADDRESS SECOND QUARTER 1400 Fifth Street FOURTH QUARTER CITY, STATE ti OIIPP-3 0 San Rafael, CA 94901 PHONE IIPP-4 JOB SAFETY SURVEY COMPLETE ON FILE 415 485-3070 W6 J v FAX CEQAINEPA COMPLETED NIA NIA PAGER z NIA a COMMENTS: o Primary Contact: Kate Anderson: (628) 269-8515 CSecondary Contact: Quinn Gardner. (415) 726-1960 IL V1 z PROJECT NAME Ci of San Rafael U.G J W a W v 0 DATE 03/08/2022 FC -79 CODING PC CDCRIDJJ-CHECKLIST CUSTODIAL QUARTERLY REVIEW INITIAL INSPECTION LT S. Turner SECURITY FORM PREPARED LT S. Tumer SUPERVISION LEVEL 1 1 2 3 X SECOND QUARTER THIRD QUARTER FOURTH QUARTER CAL FIRE -CHECKLIST INITIAL INSPECTION FC M. Jorgensen PROJECT NUMBER ENY 2021-12 IIPP-2 JOB HAZARD ANALYSIS ti OIIPP-3 0 COMPLETE ON FILE CODE OF SAFE PRACTICES COMPLETE ON FILE IIPP-4 JOB SAFETY SURVEY COMPLETE ON FILE IIPP-6 EMPLOYEE TRAINING W6 J v COMPLETE ON FILE CEQAINEPA COMPLETED NIA FC -31 ATTACHED AND SIGNED COMPLETE ON FILE SLASH & PILE BURNING PROCEDURES COMPLETE ON FILE PROPERTY OWNER PRIVATE PROPERTY? NON PROFIT ORGANIZATION FORM CAL FIRE -719 YES Ej NO YES 0 NO YES Z NO PROPERTY OWNER Cit of San Rafael ADDRESS 1400 Fifth Street CITYISTATEIZIP PHONE San Rafael, CA 94901 415 485-3070 DESCRIPTION OF PROJECT (Type of work to be performed, attached additional sheets if necessary) Vegetative fuels reduction for fire prevention. Enhancing the fire break that the fire roads provide by reducing vegetative fuels approximately 150' off both sides of the roadway and/or property line around homes. Cutting of seasonal grass and broom species. Create shaded fuel breaks to remove small diameter branches and dead wood from low hanging tree crowns. Felling of some dead trees as well as piecing up downed trees to remove small diameter, flash fuel type branches. Woody debris will be chipped and/or put into plies and burn on site. STATE OF CALIFORNIA, NATURAL RESOURCES AGENCY Page 2 of 3 DEPARTMENT OF FORESTRY AND FIRE PROTECTION CONSERVATION CAMP PROGRAM PROJECT REQUEST AND RECORD FC -32 (REV. 01/19) PERIOD WORK CAN BE PERFORMED ESTIMATED CREW DAYS Mondyl through Friday 19:00 am — 5:00 PMTSD REQUESTED START DATE REQUESTED FINISH DATE 03/08/2022 8/30/2022 PLANS ATTACHED LN YES NO Attach any maps of the area being worked. PROJECT NAME SPONSOR'S PRIORITY City of San Rafael To expand the fire break off the fire roads and provide more wotection for the Dominican/Black Canaan neiahborhnnd PROJECT LOCATION Aquinas Fire Road: From the gate at the end of Aquinas Dr. to the intersection of Scettrini/San Pedro Ridge Fire Roads. San Pedro Ridge Fire Road: From the intersection of Aquinas/Scettrini/San Pedro Ridge Fire Roads to the gate at Bayhills Dr. Bayhills Fire Road: From the gate at Bayhill Drive to the intersection of Bayhills/Goldhill fire roads. End of Convent Ct Around the Property GPS COORDINATES N 37° 59.499 W 122° PROJECT BENEFIT ASSESSMENT (Estimate the benefits. of the project Including such Items as; fire defense, public safety, watershed, recroation; wildlife habitat, property, vegetation, soil, water, air surface configuration, wildlife, people, economic benefits that.Include; reduced maintenance costs, reduced suppression costs, reduced damage; ellmiriatiori o.Phazards, etc. attach additional sheets as necessary). • Work provided will enhance fire defense, public safety, improve watershed health and wildlife habitat. Reduce risk of losing natural resources while reducing maintenance and suppression costs. • It is required that a sponsor be present at the work location when the crew arrives and during the work hours for that day. • One clean portable restroom facility must be provided for the Delta Camp Inmate Crew members to use while working at the project site. A ny s eclaiized eg u Pment will bejgTovided by the sponsor. Delta Camp or Cal Fire is not res onslble for any damage to 12rovided a ui ment_ • It is the Sponsor's responsibility to call Delta Camp at (707) 428-4461 each morning that a crew is scheduled to ensure that the crew is still available. Call Between 715 am & 7:45 am. If the sponsor does not call, they will most likely be cancelled for that crew day that they are scheduled. • All sponsors and their employees that have the potential to be around our Delta Crews during work projects are required to attend the Annual Sponsor Orientation each spring. Please contact Admin Fire Captain Jorgensen at (707) 4284461 (office line) with any questions regarding this project. This is to include the scheduling of Fire Crews. PROJECT SLASH & PILE BURNING PROCEDURES ® YES ❑ NO Predicted Fire Weather Watches or Warnings ® YES ❑ NO Hazard Reduction Pile Burning Checklist (8100) ® YES ❑ NO Sponsor has a valid burn permit on site. ® YES ❑ NO All slash & piles will be consumed or extinguished prior to crew leaving project site. ® YES ❑ NO Sponsor will provide suppression control capabilities and supervision of all slash & pile burning that continues beyond crew workday. ® YES ❑ NO Notification to agency with fire suppression responsibility for the project burn site. STATE OF CALIFORNIA, NATURAL RESOURCES AGENCY DEPARTMENT OF FORESTRY AND FIRE PROTECTION CONSERVATION CAMP PROGRAM PROJECT REQUEST AND RECORD FC -32 (REV. 01119) Page 3 of 3 OPERATIONAL COST RECOVERY FROM SPONSOR Approved For Final Planning and ESTIMATED TOTAL: PROJECT SPONSOR DESCRIPTION DURATION Mileage and Fuel for ECT. RESPONSIBILITIES OF NEED DA MATERIALS AND SUPPLIES Any materials and supplies will be provided by the sponsor. Duration of J Supplied by Sponsor TOTAL: project work z bar oil, proper PPE, drip torch Included in the daily rate v>' O SPECIAL TOOLS Any special tools needed for the project will be provided by Duration of LU Provided by Sponsor the sponsor. project work N/A N/A lL AT _ :) VEHICLE OPERATIONS Sponsor is responsible to provide a vehicle if a Duration of WTo tow porta-pottie/chipper chipper/porta-potty needs to be towed. project work July 15') u_ J TECHNICAL SUPERVISION AND All work performed technical or otherwise will be Duration of Q LABOR supervised by the CAL FIRE Captain only. project work V Fire Captain OTHER (DESCRIBE) All traffic control is the responsibility of the Sponsor. If the Duration of Traffic Control traffic control is not sufficient, the crew work will not project work continue. OPERATIONAL COST RECOVERY FROM SPONSOR NAME San Rafael Fire Department 1375 Fifth Ave, CITY/STATE/ZIP San Rafael, CA 94901 PRIMARY CONTACT Quinn Gardner, Emergency Manager PHONE (415) 726-1960 EMAIL Quinn.Gartfner cit,iofsanrafael.org Approved For Final Planning and TOTAL: w A. Daily Vehicle Costs (ECT) Mileage and Fuel for ECT. Included in the daily rate CALF RE DIVISI CHIEF �. DA NAME (PRINT) U) W z J 2 Saws, 1 pole saw, mixed fuel, TOTAL: WB. Equipment Costs bar oil, proper PPE, drip torch Included in the daily rate v>' W z0 fuel & fusee's. W C. Other Costs N/A N/A lL AT _ Total: $200/day (plus current ENY J 13.47% Administrative Fee Vadministrative fee) (Admin fee subject to change $ 226.94 per crew, per day July 15') NAME San Rafael Fire Department 1375 Fifth Ave, CITY/STATE/ZIP San Rafael, CA 94901 PRIMARY CONTACT Quinn Gardner, Emergency Manager PHONE (415) 726-1960 EMAIL Quinn.Gartfner cit,iofsanrafael.org Approved For Final Planning and Sponsors Signature w Scheduling CALF RE DIVISI CHIEF �. DA NAME (PRINT) U) W J CDCR C M NDER E S�G-NAT E W z0 V UNIT CHIEF AT TITLE r--L BILLING INFORMATION NAME San Rafael Fire Department 1375 Fifth Ave, CITY/STATE/ZIP San Rafael, CA 94901 PRIMARY CONTACT Quinn Gardner, Emergency Manager PHONE (415) 726-1960 EMAIL Quinn.Gartfner cit,iofsanrafael.org STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION CONSERVATION CAMP PROGRAM -MEMORANDUM OF UNDERSTANDING FC -31 (Rev. 11/10) MOU # Master Agreement# NA This Memorandum of Understanding (MOU) Is made and entered Into by and between the California Department of Forestry and Fire Protection (CAL FIRE) and City of San Rafael WHEREAS, CAL FIRE, Is authorized under Public Resources and Penal Codes to utilize inmates, wards, assigned to conservation camps to perform the work of CAL FIRE; WHEREAS, through contracts or cooperative agreement CAL FIRE may permit inmates, wards, to be used In the performance of conservation projects, fuels management and or hazard reduction (which could Include slash and pile burning) for a public agency (local, state, or federal) or a qualified nonprofit organization under policies established by the Prison Industries Authority; and WHEREAS, the Sponsor has a need for assistance In performing such work, These parties agree as follows A. The Sponsor shall submit project proposals on a form approved by the CAL FIRE (currently an FC -32). By doing so, with reference to any such proposals subsequently approved by CAL FIRE, Sponsor agrees to: 1. Pay for all costs directly related to and necessitated by such projects, except for wages, salaries, and other remuneration paid to CAL FIRE employees, Inmates, or wards, and the cost of their support. 2. Demonstrate the availability of adequate plans and specifications, sufficient funds, materials, supplies, and equipment, adequate technical supervision and any special labor requirements to complete such project. 3. Obtain the approvals, notification, and permits required by any state, federal, or local agency necessary to commence construction, fuels management, or operation of such projects. 4. Hold an orientation meeting with CAL FIRE personnel at the commencement of such projects to explain the technical aspects, execution of, and need for such projects. From proposals submitted by the Sponsor, CAL FIRE shell select those projects meeting the priorities and resources of CAL FIRE. CAL FIRE shall submit evaluations to Sponsor that set forth any special requiremunis or conditions related to the projects. By doing so, wish reference to any such evaluations subsequently approved by Sponsor, CAL FIRE agrees to provide €sbor, crew, supervlston, normal transportation, food, and such tool as CAL FIRE determines to be aveflaNe. Upon receipt of Sponsors acceptance of such evaluations, proJOCIO shall be assigned to a conservatlan camp where they will be scheduled in accordance with the priorities and resources of CAL FIRE... Timing 1. The Sponsor recognizes that fire suppression and other emergencies have priority over any other work for conservation camp crews. 2. The Sponsor further recognizes that the resources of CAL FIRE are limited, and the public service conservation work of CAL FIRE may be altered In priority from time to time. 3. Projects will be performed within the rules and regulations of CAL FIRE, which may require temporary suspension or permanent cessation of projects due to emergency conditions as defined by such rules and regulations. 4. The parties agree that any justified delays by either party shall be excused and costs caused by such delays shall be bome by the party Incurring such costs. D. Work performed under this MOU will be under the immediate supervision of CAL FIRE officials. The Sponsor will provide such operation supervision, technical assistance, guidance, and inspection as It considers necessary to properly complete the work. E. Nothing herein shall be construed as obligation the Sponsor to expend or obligate funds In excess of appropriations authorized by law. F. All Improvements constructed in whole or in part on lands owned or controlled by Sponsor will remain the property of the Sponsor. G. Permission to camp and perform work on lands owned or controlfed by Sponsor does not in any way canvay to CAL FIRE, its staff, or any persons working with CAL FIRE in the performance of said work, employee status that would extend to them the benefits afforded to permanent employees of Sponsor. H. Upon completion of each project, or any phase thereof, permission Is hereby granted to CAL FIRE to place upon the project site a sign or emblem, consistent in size and design to Its surroundings, indicating the parlldpallon of CAL FIRE and the year thereof. I. Other than as Indicated In section H, nelther party shag use the name of the other, party in any form or manner in advertisements nor other Information released to the public without the prior written approval of the other pasty. Sponsor may be. and CAL FIRE is, subject to the California Public Records Act. This section I Is not intended to prohibit either pert from legally Complying with the PRA. STATE OF CALIFORNIA DEPARTMENT OF CORRECTIONS AND REHABILITATION PRIMARY LAWS, RULES, AND REGULATIONS REGARDING CONDUCT AND ASSOCIATION WITH STATE PRISON INMATES CDCR 181 (Rev. 10114) Individuals who are not employees of the California Department of Corrections and Rehabilitation (CDCR), but who are working in and around inmates who are incarcerated within California's institutions/facilities or camps, are to be apprised of the laws, rules and regulations goveming conduct in associating with prison inmates, Title 15, Section 3285. The following is a summation of pertinent information when individuals not employed by the department (volunteers, media, contractors and their employees and dignitaries) come in contact with prison inmates. 1. Persons who are not employed by CCR, but are engaged in work at any institution/facility or camp must observe and abide by all lays, rules and regulations governing the conduct of their behavior In associating with prison inmates. Failure to comply with these guidelines may lead to expulsion from CDCR institutionslfacilities or camps. SOURCE: California Penal Code (PC) Sections 5054 and 5058; California Code of Regulations (CCR), Title 15, Sections 3283, 3285, 3289, 3292 and 3415 2. CDCR does not recognize hostages for bargaining purposes. CDCR has a "NO HOSTAGE" policy and all prison inmates, visitors, non -employees and employees shall be made aware of this. SOURCE: PC Sections 5054 and 5058; CCR, Title 15 Section 3304 3. All persons entering onto institulionlfacility or camp grounds consent to a search of their person, property or vehicle at any lime. Refusal by individuals to submit to a search of their person, property or vehicle may be cause for denial of access to the premises or resinclions to visiting or facility access. SOURCE: PC Sections 2601, 5054 and 5058; CCR, Title 15, Sections 3173, 3267, 3288, 3289, and 3292. 4. Persons normally permitted to enter an institution/facility or camp may be barred, for cause, by the CDCR Secretary, Director of Division of Adult institutions (DAI), Warden, Regional Parole Administrator and / or their designees. SOURCE: PC Sections 2086, 5054 and 5058; CCR, Title 15, Sections 3283 and 3289 5. It is illegal for an individual who has been previously convicted of a felony offense to enter into CDCR institutions/facilities or camps without the prior approval of the Warden. It is also illegal for an individual to enter onto these premises for unauthorized purposes or to refuse to leave said premises when requested to do so. Failure to comply with this provision could lead to prosecution. SOURCE: PC Sections 602, 4570.5 and 4571; CCR Title 15, Sections 3173, 3283, and 3289 6. Encouraging and/or assisting prison inmates to escape is a crime. It is illegal to bring firearms, deadly weapons, explosives, tear gas, drugs or drug paraphernalia on CDCR institutions/facilities or camp premises. It is illegal to give prison inmates firearms, explosives, alcoholic beverages, wireless communication devices or components thereof, tobacco products, narcotics, or any drug or drug paraphernalia, including cocaine or marijuana. SOURCE: PC Sections 2772, 2790, 4535, 4550, 4573, 4573.5, 4573.6, 4574, 4576 and 5030.1; CCR Title 15, Sections 3172.1, 3188, and 3292 7. It is illegal to give or take letters from prison inmates without the authorization of the Warden. It is also illegal to give or receive any type of gift and/or gratuities from prison inmates. SOURCE: PC Sections 2540, 2541, and 4570; CCR Title 15, Sections 3010, 3399, 3401, 3424 and 3425 8. In an emergency situation the visiting program and other inmate program activities may be suspended by the Warden or designee SOURCE: PC Sections 2086, and 2601; CCR Title 15, Sections 3383 9. For security reasons, volunteers, media, contractors, dignitaries and guests must not wear clothing that in any way resembles state issued prison inmate clothing (blue denim shirts, blue denim pants). SOURCE: CCR Title 15, Sections 3174 and 3349.2.3(g) (3) (B) 10. Interviews with SPECIFIC INMATES are not permitted. Conspiring with an inmate to circumvent policy and/or regulations constitutes a rule violation that may result in appropriate legal action. SOURCE: CCR Title 15, Sections 3261.5 1 HEREBY CERTIFY AND ACKNOWLEDGE I HAVE READ THE ABOVE AND FULLY UNDERSTAND THE IMPLICATIONS REGARDING MY CONDUCT AND ASSOCIATION WITH CDCR INMATES. I ALSO UNDERSTAND VIOLATION OF ANY OF THE ABOVE COULD RESULT IN EXPULSION FROM A CDCR INSTITUTIONIFACILITY OR CAMP WITH THE POSSIBILITY OF CRIMINAL PROSECUTION. VOLUNTEER/MEDIAICONTRACTORIGUEST City of San Rafael SIGNATURE DATE SIGNED NAME AND TITLE (PRINT) Darin White, Fire Chief � A , J. Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents and employees from all claims, demands, or liability arising out of the Indemnifying party's performance under this MOU except where such injury or damage arose from the sole negligent or Intentional acts or omissions of the other party. K. Neither party may assign this MOU or any Interest herein without the written consent of the other party. L. Subject to the provisions herein, all remedles allowed by law are available !n either party for enforcement of this MOU. Any waiver of rights by either party on any matter related to this MOU shall not be deemed to be a waiver on any other matter relating to the MOU. M. All provisions of this MOU constitute essential elements of the agreed exchange that Is the subject matter of this MOU. Accordingly, if any of these provisions are determined to be invalld, illegal, or unenforceable in any material respect, the remainder of this MOU Is not enforceable against either of the Parties except as may be necessary to effect payment for services already rendered. N. This MOU may be modified by mutual written agreement of the parties. O. This MOU takes effect and shall remain in effect unfit 6130/2022 , unless terminated prior to that date by 60 days written notice from one party to the other. IT IS AGREED: CAL FIRE: Print Name: Ben Sitter Signature: r �44 ^ Date: : fC, 2— z Title: Division Chief Address: 6246 Lambie Road SPONSOR: Print Name: grin White Signature:gA,4,1A - ape& Cale: -3 d Title: Fire Chief Address: 1375 Fifth Avenue Suisun Citv. CA 94585 San Rafael CA 94901 N 17- 41f 41f j• - • ` ,�R� -.a ''• r ��r-S 2 • x 1 �► Oji A'{ i7 i low .� a . t• i yaw . l• � S� y� qM •� as ^ r � f �.�� --- A'{ i7 i low .� a . t• i yaw . l• � S� y� +ftmar.-,Ma 4 ro �- U- Q] � `was ....r.. Q Lij :, t ,rx RAq yp'00 '/VITH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Fire Department Project Manager: Kate Anderson Extension: 3327 Contractor Name: Cal Fire Contractor's Contact: Mark Jorgensen Contact's Email: Mark.Jorgensen@fire.ca.gov ❑ FPPC: Check if Contractor/Consultant must file Form 700 3 Department Director Approval of final agreement form to send to contractor 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 5 Project Manager When necessary, contractor -signed agreement DESCRIPTION agendized for City Council approval * Step RESPONSIBLE COMPLETED Agreements and purchases of goods and services that exceed DEPARTMENT Project Manager a. Email PINS Introductory Notice to Contractor DATE 1 3/9/2022 _ 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 3/9/2022 _ City Attorney Review and approve hard copy of signed b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 3/9/2022 and return to Project Manager 3/9/2022 b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to contractor 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 5 Project Manager When necessary, contractor -signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 _ Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY _ 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 _ City Attorney Review and approve hard copy of signed 8 1 City Attorney 9 City Manager/ Mayor Department Director agreement Review and approve insurance in PINS, and bonds (for Public Works Contracts) Agreement executed by City Council authorized official ciatc. �I ii I �e to en era aL RWA REVIEWER Check/Initial ❑x KA ©KA LG_ © LG (N/A) va El Or Click here to enter a date. 2z Ii4P- 3/9/2022 h- 3/9/2022 (N/A) a— 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager