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HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 72 120 Santa Margarita Drainage RepairCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED JANUARY 22, 2020 WITH BELLECCI & ASSOCIATES TASK ORDER NO. 72 Civil Discipline Project title: 120 Santa Margarita Drainage Repair Contract Amount: $33,356 THIS TASK ORDER is entered into onA.Jr� 310 , 20 between the City of San Rafael, a municipal corporation ("City"), and Bellecci & Associates, Inc., a corporation authorized to do business in California ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated January 22, 2020 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated February 25, 2022, as directed by the City. Robert Broestl shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Alysia Reyes as the person at the City responsible for monitoring performance under this Task Order. b. Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Rev. May 2021 City of San Rafael Master Consultant Services Agreement Task Order Task Order budget. Date of completion: Work hours estimate, Cast estimate and budget: Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms: Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 5. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev. May 2021 Cily of San Rafael Master Consultant Services Agreenrent Task Order CITY OF ' N RAFAEL By: d' Sch , tz, City Aariage Contents approved: By: 94& 4?U"Z;L Bill G erin, Public Works Director Reviewed By By: _ Lab obert F. Epstein, City AWorney CONSJILT N ' By: -V r� Name: Title: IZIc-e ��C S'► �� (if Consultant is a corporation, add signature of second corporate officer) By: Name: Title: '� y r Exhibits: A Scope of work dated February 25, 2022, time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) 3 Rev. May 2021 Exhibit A ®Bellecci & Associates February 25, 2022 Ms. Alysia Reyes Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Regarding: Proposal to provide Engineering Design Services for the 120 Santa Margarita Bubble Up Drainage System Repair Project. Dear Ms. Reyes: Bellecci & Associates appreciates the opportunity to work with the City of San Rafael. Per your email received on February 2, 2022, and subsequent follow-up emails, Bellecci & Associates Inc. proposes to provide engineering design services to the City of San Rafael for the above project. Attached for your review is our proposed scope of services (Exhibit 1). Also attached is a copy of our proposed budget to do the work (Exhibit 2). Bellecci & Associates, Inc. proposes to provide the services outlined in this proposal for an estimated fee of $33,356.00 to be invoiced monthly on an hourly basis (reasonable reimbursable expenses are included in the hourly rates). We will not exceed this fee without prior approval from the City. We are excited about the opportunity to assist the City with this project. If you have any questions, feel free email me or call my direct line at 925-318-2071. Sincerely, BELLECCI & ASSOCIATES, INC Robert Broestl, PE Principal CONCORD PLEASANTON 2290 Diamond Blvd. Suite 100 7077 Koll Center Parkway, Suite 210 Concord, CA 94520-5744 Pleasanton, CA 94566-3128 Tel. 925.685.4569 Tel. 925.681.4885 Civil Engineering Land Surveying Construction Management CITY OF SAN RAFAEL 120 SANTA MARGARITA BUBBLE UP REPAIR PROJECT Project Understanding EXHIBIT I The City of San Rafael seeks surveying and engineering services for the 120 Santa Margarita Bubble up Drainage System Repair Project. We understand that during rainstorms that happened in late 2021 the existing bubble up storm drain system got clogged with leaves and debris causing the pipe near the bubble up outfall structure to expand and damage the concrete driveway located at 120 Santa Margarita. The project consists of the investigating the existing condition of the storm drain pipe and inlet/outlet structures, designing a repair for the current storm drain system and show repairs for the damaged driveway. The exhibit below shows the location of the proposed work. We will prepare design review submittals at the 90% and 100% stages. The scope of work for the above projects is described in more detail below: ®Sellecci A Associates CITY OF SAN RAFAEL 120 SANTA MARGARITA BUBBLE UP REPAIR PROJECT Scope of Work: EXHIBIT I PROJECT COORDINATION MEETINGS AND PROGRESS REPORTS Bellecci will attend meetings with City staff throughout the design process. The meetings shall include: Two (2) design review meetings with Public Works staff. In addition, Bellecci will provide project progress updates on a monthly basis. The report will include accomplishments, anticipated problems or issues, schedule updates and schedule of upcoming events. In addition, we will provide cost reports with every invoice that highlights the approved budget, budget remaining, and amount spent for the invoicing period, estimated cost at completion and an estimate of the percent complete. Deliverable: Progress reports STORMDRAIN CCTV VIDEO INVESTIGATION Bellecci will contract with a CCTV inspection company to clean & video inspect the storm drain line in this project. We will review the CCTV information for the storm drain system to identify the existing condition of the storm drain pipe and the extent of the damaged pipe. Deliverable: Electronic Copy of the Storm Drain CCTV Investigation DETAILED SITE INVESTIGATION Bellecci will visually inspect the project site to assess and accomplish the following: ■ Determine the existing constraints that may impact the construction of the storm drain lines • Evaluate the condition of the existing inlet & outlet structures ■ Evaluate the condition and extend of the surface damage ■ Determine the limits of work and identify possible conform issues • Identify visible utilities (valves, manholes, monuments, etc.) Deliverable: None TOPOGRAPHIC SURVEYS Using GPS Datum information, Bellecci's survey crews will collect necessary field topographic information, utility locations and street grades to supplement and complete the base information for the design of the project. The survey work will be performed and tied into the Cal coordinates Zone III NAD83/NAVD88 State Plane system. Deliverable: Electronic Copy (PDF) of the Topographic Survey COORDINATION WITH UTILITIES Bellecci will coordinate with owners of the utilities (including City owned facilities) in the project areas to obtain their utility base maps for use in developing the plans. Utility locations will be shown on the base map used for the replacement of the sewer pipe and electrical conduit. Deliverable: Copies of the correspondence with the utility companies ®Bellecci & Associates CITY OF SAN RAFAEL 120 SANTA MARGARITA BUBBLE UP REPAIR PROJECT DETAILED PLANS, SPECIFICATIONSAND ESTIMATES EXHIBIT 1 The plans, specifications and bid items will be compiled in standard City format providing sufficient information to obtain comprehensive contractor bids and to construct the various projects. The plans will be prepared in ACAD and use the City base map and aerial photographs as the design base maps supplemented with relevant ground shot survey information. The plans will be at a P= 10' scale and will include a profile of the existing storm drain line to be replaced. Bellecci will provide the City with 90% submittals and the final bid set. Engineer's estimates will be provided with each submittal. Deliverable: 2 sets of Plans, Specifications and Estimates at the 90% and Final Bid Set on bond and electronic files. BID SUPPORT During the bidding phase, Bellecci will attend the prebid meetings and will provide the City with assistance to answer any Contractor questions pertaining to the plans and specifications. We will prepare and issue contract addenda, as needed. We will assist the City in the review of bids, reference checks, and preparation of award documents. Deliverable: Copies of all addenda and correspondence CONSTRUCTIONSUPPORT SERVICES Bellecci will attend the preconstruction meeting with the contractor, City staff and applicable utility companies. We will review the contractor submittals for compliance with the specifications and respond within five business days. We will also clarify questions regarding the plans (RFIs), review change order requests from the contractor and prepare change orders. Deliverable: Copies of all correspondence ®Bellecci & Associates L01J W 1'- O V N M W O N M W O W,q N V �p J F 00 N I� N O O W V w !n p b9 M EA LO fA MN_ 69 tsr M Efl M U 69 M Y It a O O 00 w 0 O N r 00 Z 00 W o 0 U 4' U U 6 99 w Z r W N N N N 00 U Z 3 N § � (O W N U w 002 t of (O <O 7 F- U - 0 0 r �U) o o v co co �w Q N I� LL Ix j (fl O O 00 Cl) N w Z a w 1s7 w Nofz • aD N N N N N N N N IL N� d h N a N C Qi w N � '"' tn c 0 J 0 0 D H O A am c IH m o Q 0 � U y c U `�' c o a 2 p LP N U CO m Z d IW N •6 N U QQ c r•� E o CW7 0 ° c m 0 a a�'i c o is -CL n W OL 0 U> r N c v t� -o 0 c� b�q IU w V Q m fn 0 n; U W N O E •lp U �' Q °� iO WY In •O O• O C C ,t CH L a�cno�amco 10 o000a000 o 0 0 0 a 0 0 0 �+ O F r N M 6 f0 f-� o0 v� L01J RAF,Q�` 1 z a � yo CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann for Alysia Extension: 3352 Contractor Name: Bellecci & Associates Contractor's Contact: Robert Broestl Contact's Email: RBroestl@bellecci.com ❑ FPPb Check if Contractor/Consultant must file Form 700 StepRESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Click here to Check/Initial ❑ 1 Project Manager a. Email PINS Introductory Notice to Contractor enter a date. b. Email contract (in Word) and attachments to City 3/12/2022 City Attorney Attorney c/o Laraine.Gittens@cityofsanrafael.org NAD 2 a. Review, revise, and comment on draft agreement 3/14/2022 ® LG and return to Project Manager 3/14/2022 ® LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X BG 3 Department Director Approval of final agreement form to send to 3/17/2022 contractor Project Manager Forward three (3) originals of final agreement to 4 3/17/2022 ❑X contractor for their signature Project Manager When necessary, contractor -signed agreement 5 © N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to _ Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 3/24/2022 AD Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement Review and approve insurance in PINS, and bonds 8 City Attorney I W221(� Q� (for Public Works Contracts) 3� 9 City Manager/ Mayor Agreement executed by City Council authorized ����. official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager ,-