HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 70 3rd and Lindaro Streets Driveway Parking Lot ImprovementsCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED DECEMBER 18, 2019
WITH KIMLEY-HORN AND ASSOCIATES, INC.
TASK ORDER NO. 70
Transportation Discipline
Project title: 3rd Street and Lindaro Street Driveway Parking Lot Improvements
Contract Amount: $23,130
THIS TASK ORDER is entered into on —?6 202Abetween the City of San
Rafael, a municipal corporation ("City"), and Kimley-Horn and Associates, Inc, a corporation authorized
to do business in California ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated December 18, 2019 under which Consultant has agreed to perform certain
professional consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of
this Task Order, dated February 28, 2022, as directed by the City.
Kevin Aguigui shall be the Project Manager for Consultant for this Task Order. Additional professional
services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Exhibit A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Shawn Graf as the person at the City responsible for monitoring performance
under this Task Order.
b. Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Rev. May 2021
DocuSign Envelope ID: 5899CDA1-EA6A-4411-93CC-8DOC831C7F50
City of San Rafael Master Consultant Services Agreement
Task Order
Task Order budget.
2. Date of completion: Work_hours estimate: Cost estimate and budget: Fee scliedule.
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order.
Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement_ terms-. Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
4. Amendment of Task Order: Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
Sip-natures.`The parties have executed this Task Order, as of the date first written above.
2
Rev. May 2021
DocuSign Envelope ID: 5899CDAl -EA6A-441 1- ; 81DOC831C7F50
City of San Rafael Master Consultant Services Agreement
Task Order
CITY OFA lri RA)EiAEL
By: _ t
.Ii Sc_ utz, City na er
Contents approved:
By: 54& VccaAZOf,
Bill uerin, Public Works Director
Reviewed ByLn
By:617N l
Robert F. Epstein, City At t (A-11 Cy
CnNQTTV TA%TT
DacuSlgnod try:
By:. CU/aSi Q l+la?a!—QK1(ja.W
5206C4928MAID
Name: Kwasi Akwabi-Ameyaw P.E. (C73863)
Title: Vice President
(if Consultant is a corporation, add signature
of second corporate officer)
Do Signcdl by:
EMSC659084804".a( m }au,6t,ro, P.f.
By' -.
Name: Adam Dankberg RE (CA70598)
Title: Vice President
Exhibits:
A Scope of work dated February 28, 2022, time of completion, work hours estimate, cost
estimate and budget, and fee schedule (Consultant's current hourly rate)
3
Rev. May 2021
DocuSign Envelope ID: 5899CDA1-EA6A-4411-93( b0C831C7F50
Exhibit A
KimlepMorn
February 28, 2022
(by email)
Mr. Shawn Graf
City of San Rafael Public Works
111 Morphew St, San Rafael, CA 94901
(415) 458-5347
5h a_wn.graf@cityofsa nrafae Lorg
RE: 3'd Street and Lindaro Street Driveway Parking Lot Improvements
Dear Shawn:
As requested, attached is our scope and fee to prepare detailed designs (plans and estimate) for
parking lot improvements at the City -owned lot at the intersection of Yd Street & Lindaro Street.
We anticipate this PS&E project to be constructed in conjunction with the 3rd Street Safety
Improvements Project, which will be bid on by the 3rd St Safety Improvements Project contractor and
issued through a contract change order. Currently this parking lot serves the Walgreens business and
will require input and coordination from Walgreens regarding the proposed improvements.
If you have any questions, please do not hesitate to call me at (510) 350-0217, or Akash Patel at (925)
965-7704. We look forward to continuing to work with you and the City on this important project.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Kevin Aguigui, P.E.
Senior Engineer
DocuSon Envelope ID: 5899CDA1-EA6A-4411 C-81DOC831C7F50
Kimley>>> Horn
SCOPE OF WORK
City of San Rafael (City) would like to develop design plans and an engineer's estimate for parking lot
improvements at the City -owned lot, at the intersection of Yd Street and Lindaro Street. The goal is to
have these improvements constructed in conjunction with the 3rd Street Safety Improvements project.
Based upon a previously prepared concept by the City, the proposed improvements are limited to an area
within the parking lot affected by the existing driveway reconstruction. These improvements include:
• Installing a raised curb island within the parking lot driveway limits, in both directions of travel
• Matching the grades of the reconstructed driveway within the parking lot
• Relocating affected ADA parking stalls
• Ensuring relocated ADA parking stalls are up to code based on ADA standards, including
appropriate parking stall length, parking stall slopes, and accessible path from any relocated ADA
stall
Under this task, the Kimley-Horn team will attend up to two (2) meetings with the City to confirm the
City's design intent. It is assumed that the City will coordinate with Walgreens and direct the Kimley-Horn
team accordingly. Based upon the improvements listed above, additional survey will be required to
appropriately design the proposed improvements. Kimley-Horn will conduct one (1) field review to
determine survey limits and scope and provide the information to the City in the form of a survey exhibit.
It is assumed that the City will provide the necessary survey data requested by Kimley-Horn.
Based upon input from the City (and from Walgreens via the City), Kimley-Horn will prepare a conceptual
level exhibit of the modifications. This conceptual exhibit will not include any vertical design and
construction details but will convey design intent and implications to existing conditions and
infrastructure.
Based upon one (1) set of non -conflicting comments, Kimley-Horn will prepare a Draft Final design (plans
and estimate). Based upon one (1) set of non -conflicting comments on the Draft Final submittal, Kimley-
Horn will prepare the Final design package. It is assumed that the technical specifications from the 3rd
Street Safety project will be used as this work will be a Contract Change Order. Thus, we have not included
the preparation of any detailed technical specifications.
Additional Assumptions
• Proposed improvements will be limited to the area impacted by the driveway only. Additional
improvements can be included for an additional fee. These additional improvements may include
but are not limited to, re -layout of entire parking lot, re -striping of entire parking lot, parking lot
lighting improvements, and pavement rehabilitation of existing lot
• It is assumed that no stormwater requirements will be triggered by the proposed improvements.
• It is assumed no parking study or parking circulation analysis will be performed.
• It is assumed no parking lot rehabilitation will be included.
• It is assumed that the existing drainage pattern will be maintained. Drainage improvements as
part of this project will be limited to ensuring no ponding occurs with the installation of the raised
curb islands.
■ It is assumed that the design package for this project will not include duplicate information that
will be included in the 3rd Street Safety Improvements Bid Package. This includes, but is not
limited to title sheet, horizontal control sheet, city standard drawings, technical specifications, etc.
11Page
DocuSign Envelope ID: 5899CDA1-EA6A-4411-93C 'DOC831C7F50
Kimley»> Horn
SCHEDULE
Kimley-Horn is prepared to begin work immediately upon receiving a Notice -to -proceed (NTP). A draft
schedule is provided below based upon an NTP of March 4, 2022.
D-ilestone
-..
Survey Data Provided to Kimley-Horn by City
March 11, 2022
Coordination Meeting with City
March 14, 2022
Concept Design to City
March 23, 2022
City Review of Concept Design
March 30, 2022
Draft Final Design Package to City
April 13, 2022
City Review of Draft Design
April 20, 2022
Final Design Package to City
April 27, 2022
FEE
Kimley-Horn proposes to provide professional services outlined in this scope of services on a time -and -
materials basis not to exceed $23,130.
2 1 P a g e
DocuS;gn Envelope ID: 5899CDA1-EA6A-4411 C-8DOC831C7F50
Kimley>>> Horn
Rate Schedule
Rates valid through 6/30/2022
CategoryStaff
Admin Support
$95-$110
Sr. Admin Support
$100-$120
Project Support
$105-$135
Sr. Project Support
$125-$14S
CADD Technician
$105-$130
Sr. CADD Technician
$115-$140
Technical Support
$105-$130
Sr. Technical Support
$125-$155
Analyst 1
$110-$120
Analyst II
$115-$130
Analyst III
$125-$135
Engineer/Planner 1
$120-$140
Engineer/Planner II
$135-$155
Engineer/Planner III
$150-$180
Engineer/Planner IV
$175-$205
Engineer/Planner V
$200-$220
Sr. Engineer/Sr. Planner I
$215-$23S
Sr. Engineer/Sr. Planner II
$230-$2S5
Sr. Engineer/Sr. Planner III
$250
- $280
Sr. Engineer/Sr. Planner IV
$275-$295
Sr. Engineer/Sr. Planner V
$290-$315
PIC/Sr. Tech Advisor
$300-$330
Other Direct Costs: Outside printing/reproduction, delivery services/USPS, misc. field
equipment/supplies, tolls and travel expenses will be billed at actual cost. Mileage will be billed at the
Federal Rate.
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann for Shawn Extension: 3352
Contractor Name: Kimley Horn
Contractor's Contact: Kevin Aguigui Contact's Email: Kevin.Aguigui@kimley-horn.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
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DEPARTMENT
1
3/4/2022
Project Manager
7 City Attorney
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City Attorney
2
3/7/2022
L -
3
I (for Public Works Contracts)
Department Director
4
Project Manager
5
Project Manager
DESCRIPTION
a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
--PINS, send PINS insurance notice to contractor
Approval of final agreement form to send to
_ contractor
=Forward three (3) originals of final agreement to
tractor for their signature
When necessary, contractor-si ned agreement
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
COMPLETED
DATE
REVIEWER
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enter a date.
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Date of City Council approval
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CONTINUE ROUTING PROCESS WITH HARD COPY
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Forward signed original agreements to City
Attorney with printed copy of this routing form
7 City Attorney
Review and approve hard copy of signed
agreement
8 City Attorney
Review and approve insurance in PINS, and bonds
I (for Public Works Contracts)
9 City Manager/ Mayor
Agreement executed by City Council authorized
official
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