HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 71 Design of Pickleweed Park Field Renovation ProjectCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED DECEMBER 17, 2019
WITH GATES + ASSOCIATES
TASK ORDER NO. 71
Landscape Architectural Discipline
Project title: Design of Pickleweed Park Field Renovation Project
Contract Amount: $74,945
THIS TASK ORDER is entered into on ` A0 , 202.4 between the City of San
Rafael, a municipal corporation ("City"), and David L. Gates & Associates, Inc., a corporation authorized
to do business in California, ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated December 17, 2019 under which Consultant has agreed to perform certain
professional consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of
this Task Order, dated March 1, 2022, as directed by the City.
Chuck Gardella shall be the Project Manager for Consultant for this Task Order. Additional professional
services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Exhibit A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Alysia Reyes as the person at the City responsible for monitoring performance
under this Task Order.
b.Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Rev. May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
Task Order budget.
Bate of completion; Work hours estimate: Cost estimate and budget; Fee schedule.
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order.
Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terms: Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
4. Amendment of Task Order: Conflicts.
Except as provided in Section l(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
Sip -natures. The parties have executed this Task Order, as of the date first written above.
2
Rev. May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
CITY OF AN RAFAEL CONSULTANT
By: ,.� - By:
im Sc utx, City Ma 17T
Casey Case
Name:
Contents approved: Title: Managing Partner
By: 9X cyudi
Bill uerin, Public Works Director (if Consultant is a corporation, add signature
of second corpora a officer)
Reviewed By
By:LBy:
Robert F. Epstein, C' Attorney Linda Gates
Name:
Partner
Title:
Exhibits:
A Scope of work dated March 1, 2022 time of completion, work hours estimate, cost
estimate and budget, and fee schedule (Consultant's current hourly rate)
3
Rev, May 2021
Exhibit A
March 1, 2022
Task Order for Gates & Associates
Pickleweed Field Renovation Design
For Pickleweed Park Field Renovation design, Gate & Associates will provide a kickoff meeting,
establish detailed schedule for milestones, reviews, and set weekly virtual meetings to keep project on
schedule due to the timeline, SD materials and equipment submittal, field irrigation (for maintenance/
washdown), "Design Develop check in"- turf field sections, stormwater, utility profiles, cut/ fill, limits of
construction/ grading impact, & cost estimate. After reviewing the major project constraints and
budget, will provide 75% plan set and estimate, and 100% plan set and estimate.
Pickleweed Park, San Rafael CA
Subtotal i 74,145.00
fta-w-mbta wmramo 3 BMW
TOTAL 74,945.00
GATES,
+ASSOCIATES
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann for Alysia Extension: 3352
Contractor Name: Gates & Associates
Contractor's Contact: Chuck Gardella Contact's Email: chuck@dgates.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE DESCRIPTION
f COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager a. Email PINS Introductory Notice to Contractor
Click here toJ
G
enter a date.
b. Email contract (in Word) and attachments to City
3/12/2022
Attorney c/o Laraine.Gittens@cityofsanrafael.org
❑X AD
2
City Attorney a. Review, revise, and comment on draft agreement
3/14/2022
❑x LG
and return to Project Manager
3/14/2022
NX LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director Approval of final agreement form to send to
3/17/2022
® BG
contractor
4
Project Manager Forward three (3) originals of final agreement to
3/17/2022
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
® N/A
agendized for City Council approval *
*City Council approval required for Professional Services
0
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
_
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
3/29/2022
AD
Attorney with printed copy of this routing form
r 7
City Attorney
Review and approve hard copy of signed
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
F /3 D f
1A
(for Public Works Contracts)
/ /
I0
9
City Manager/ Mayor
Agreement executed by City Council authorized���
official
10
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
/i�