HomeMy WebLinkAboutPW TAM Funding Agreement A-FY20-19; Measure AA; Local Infrastructure for All Modes (missing TAM signature)TAM AGREEMENT A-FY22-09
FUNDING AGREEMENT
BETWEEN
TRANSPORTATION AUTHORITY OF MARIN
AND
CITY OF SAN RAFAEL
This AGREEMENT is made this 20 day of M" 202 , by and between the
Transportation Authority of Marin, hereinafter referred to as "TAM," a local public agency, and the City
of San Rafael, hereinafter referred to as "RECIPIENT," a local public agency.
SECTION 1. RECITALS
1. The voters of Marin County approved the authorization of Measure AA, thereby authorizing that
TAM be given the responsibility to administer the proceeds from a one-half cent transportation sales tax
to fund transportation -related projects and programs in Marin County.
2. The proceeds will be used to pay for the programs and projects outlined in the Measure AA
Expenditure Plan and further guided by the Measure AA Strategic Plan.
3. According to the Measure AA Expenditure Plan, local streets and roads funds are provided to
local cities, towns, and Marin County (local agencies) to be used for any local transportation need,
including streets and roads projects, local transit projects, bicycle pedestrian projects and other
transportation uses.
4. Each project will be required to consider the needs of all roadway users and, where feasible,
locally defined bicycle and pedestrian projects will be implemented at the time a roadway is improved.
5. Local priorities would be determined by each local agency's Public Works Director with approval
of their governing board in a public meeting.
SECTION 2. PURPOSE OF FUNDING AGREEMENT
This AGREEMENT is entered into by and between TAM and RECIPIENT to document the funding
conditions necessary for the RECIPIENT to comply with applicable law and TAM policies and
conditions (EXHIBIT A). This AGREEMENT consists of additional documents stated in these sections
as being attached hereto and incorporated in the AGREEMENT by reference.
SECTION 3. PROJECT DEFINITION AND SCOPE
This AGREEMENT, approved through Resolution 2021-05 of TAM, in accordance with the requirements
of TAM's Measure AA Expenditure Plan and Strategic Plan is made for the following purposes identified
in the RECIPIENT's Measure AA Allocation Request Form (EXHIBIT B):
Local Infrastructure for All Modes
Additional information on project scope is included in the Measure AA Allocation Request Form.
Page 1 of 7
SECTION 4. GRANT
TAM hereby grants to the RECIPIENT the sum of $1,016,891.00 as designated in Resolution No. 2021-
05 (EXHIBIT D), approved June 24, 2021, which is included in this AGREEMENT by reference.
SECTION 5. COST ELIGIBILITY
Cost eligibility shall be determined by TAM's Expenditure Plan and Strategic Plan policies. Funds may
be used for any local transportation need identified by the RECIPIENT's Public Works Director,
including streets and roads projects, local transit projects, bicycle pedestrian projects and other
transportation uses, as approved by the RECIPIENT's governing board. Where feasible, locally defined
bicycle and pedestrian projects will be implemented in conjunction with a related roadway improvement.
This could include safety improvements, pedestrian facilities including disabled access, or bicycle
facilities such as bike lanes or signage.
SECTION 6. BUDGET AND SCOPE
RECIPIENT shall maintain a project or program budget. RECIPIENT shall carry out the project and shall
incur obligations against and make disbursements of the grant in conformity with TAM's requirements
and the budget.
SECTION 7. PROJECT MANAGEMENT
RECIPIENT shall be responsible for the project and provide management of consultant and contractor
activities for which RECIPIENT contracts, including responsibility for schedule, scope, and budget,
consistent with TAM's resolution allocating the grant unless otherwise agreed upon in writing.
SECTION 8. PROJECT OVERSIGHT
RECIPIENT shall cooperate with TAM's project management team and shall provide any requested
project information.
SECTION 9. ATTRIBUTION AND SIGNAGE
If any portion of grant funds is used for production of reports, acknowledgment of the TAM's role shall
be included in the documents. If any portion of grant funds is used for construction, RECIPIENT shall,
upon initiation of field work or at the earliest feasible time, thereafter, install and maintain a sign at the
construction site identifying Measure AA Funds and TAM (e.g., TAM and RECIPIENT's logos — "Your
Measure AA Dollars at Work"). For non -construction capital purchases funded by any portion of grant
funds, RECIPIENT shall affix permanent signage identifying TAM and Measure AA Funds as a funding
source. RECIPIENT shall demonstrate compliance with attribution and signage requirements as an
indispensable condition for authorization of Measure AA disbursement for project expenses.
SECTION 10. PRESS RELEASES
RECIPIENT shall notify TAM in advance of any press releases about project and program activities,
particularly groundbreakings and ribbon cuttings, in connection to grant funds expended from this
AGREEMENT.
Page 2 of 7
SECTION 11. COMPLIANCE WITH LAW
In the performance of its obligations pursuant to this AGREEMENT, RECIPIENT shall keep itself fully
informed of the federal, state, and local laws, ordinances and regulations in any manner affecting the
performance of this Agreement, and must at all times comply with such laws, ordinances, and regulations
as they may be amended from time to time.
SECTION 12. ENVIRONMENTAL COMPLIANCE
RECIPIENT shall undertake all environmental mitigation measures that may be identified as
commitments in applicable documents (such as environmental assessments, environmental impact
statements and reports, and memoranda of agreement) and comply with any conditions imposed as a part
of a finding of no significant impact or a record of decision; all such mitigation measures are incorporated
in this AGREEMENT by reference. Recipient shall be responsible for obtaining all necessary
environmental permits for performance of work.
SECTION 13. FINANCES
All costs charged to the project shall be supported by properly prepared and documented time records,
invoices, or vouchers evidencing in detail the nature and propriety of the charges and the basis for the
percentage charged to TAM.
SECTION 14. RECORDS
All checks, payrolls, invoices, contracts, vouchers, journal entries, work orders, or other accounting
documents pertaining in whole or in part to the project shall be maintained by RECIPIENT for a period of
five (5) years after the later of project closeout or termination of grant. Such project documents shall be
clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other
similar documents not pertaining to the project.
SECTION 15. PAYMENT
TAM shall remit payment to RECIPIENT upon written request by the RECIPIENT after the execution of
this AGREEMENT.
SECTION 16. ELIGIBLE EXPENSES
RECIPIENT shall expend funds only on eligible expenses as follows: operating costs, direct staff time
(salary and benefits), consultants; right of way engineering and acquisition costs (including permitting),
and competitively bid construction contracts. Indirect costs (as defined by OMB Circular A-87) and
overhead costs will not be considered an eligible expense. Funds shall also be expended according to the
applicable provisions of the Expenditure Plan and of the Public Utilities Code Section 180000 et seq.
TAM shall provide notice to RECIPIENT of any and all expenditures made by RECIPIENT which are
not in compliance with this AGREEMENT or the Expenditure Plan promptly after TAM becomes aware
of any such expenditures.
SECTION 17. AUDITS
TAM reserves the right at any time to conduct or require a financial or performance audit of the
RECIPIENT'S compliance with this AGREEMENT. TAM will give advance notice of the requirement.
Page 3 of 7
RECIPIENT shall permit TAM, or any of its duly authorized representatives, to inspect all work,
materials, payrolls, and other data and records with regard to the project, and to audit the books, records,
and accounts of the RECIPIENT and its contractors with regard to the project.
SECTION 18. THIRD PARTY CONTRACT AUDITS
TAM reserves the right to request an audit of other third -party contracts for any reason. If RECIPIENT is
subject to third party financial audit requirements imposed by another funding source, copies of audits
performed in fulfillment of such requirements shall be provided to the TAM.
SECTION 19. CLOSEOUT PROCEDURES AND PROJECT REPORT
RECIPIENT shall provide to TAM a Project Report as shown in EXHIBIT C. This report shall include
the total expenditures for the approved scope, revenues from all funding sources applied for the approved
scope of work. RECIPIENT shall provide supporting documentation for expenditures and revenues from
its accounting and financial management system. RECIPIENT shall certify that the amounts sought are
only for project elements included in the Allocation Request Form
SECTION 20. REPAYMENT OF INELIGIBLE COSTS
TAM reserves the right to offset RECIPIENT payback of ineligible costs against future grant approvals
for this project or other projects in the Expenditure Plan for which RECIPIENT is the sponsoring agency.
SECTION 21. RIGHT TO WITHHOLD
If the above items are not provided to TAM by the annual due date and/or such items are found not to be
in compliance with this AGREEMENT, Public Utilities Code Section 180000 et seq., the ballot measure
or the Strategic Plan, TAM may withhold funds for future allocations from RECIPIENT until
RECIPIENT has corrected any noted deficiencies to TAM's satisfaction. While funds are being withheld,
all interest on withheld funds shall be retained by TAM as an administrative fee.
SECTION 22. RESCISSION OF AUTHORIZATION OF FUNDS
TAM reserves the right to rescind its authorization of unneeded grant funds prior to, or at the time of,
PROJECT closeout. Funds are determined to be unneeded if they are uncommitted at time of project
closeout.
SECTION 23. TERMINATION FOR CAUSE
RECIPIENT agrees that, upon ten (10) working days written notice, TAM may suspend or terminate all
or part of the financial assistance provided herein for failure to correct a breach of this AGREEMENT.
Any failure to make reasonable progress, inconsistency with the Expenditure Plan or Allocation Request
Form, unauthorized use of grant funds as specified in this AGREEMENT, or other violation of the
AGREEMENT that significantly endangers substantial performance of the project shall be deemed to be a
breach of this AGREEMENT and cause for termination. Upon mutual consent, RECIPIENT will repay
TAM any unexpended funds originally provided under this Agreement.
Page 4 of 7
SECTION 24. CORRECTION OF BREACH
With respect to any breach, which is reasonably capable of being cured, RECIPIENT shall have thirty
(30) days from the date of notice of breach to initiate steps to cure. If RECIPIENT diligently pursues cure,
such RECIPIENT shall be allowed a reasonable time to cure or by a time established in writing by TAM.
SECTION 25. LIABILITY
Neither TAM nor any officer or employee thereof, shall be responsible for any damage or liability
occurring by reason of anything done or omitted to be done by RECIPIENT under or in connection with
any work, authority, or jurisdiction delegated to RECIPIENT under this AGREEMENT. It is also
understood and agreed that pursuant to Government Code Section 895.4, RECIPIENT shall fully defend,
indemnify, and hold TAM harmless from any liability imposed for injury (as defined by Government
Code Section 810.8) occurring by reason of anything done or omitted to be done by RECIPIENT under or
in connection with any work, or jurisdiction delegated to RECIPIENT under this AGREEMENT.
Neither RECIPIENT nor any officer or employee thereof, shall be responsible for any damage or liability
occurring by reason of anything done or omitted to be done by TAM under or in connection with any
work, authority, or jurisdiction delegated to TAM under this AGREEMENT. It is also understood and
agreed that pursuant to Government Code Section 895.4, TAM shall fully defend, indemnify, and hold
RECIPIENT harmless from any liability imposed for injury (as defined by Government Code Section
810.8) occurring in by reason of anything done or omitted to be done by TAM under or in connection
with any work, authority, or jurisdiction delegated to TAM under this AGREEMENT.
In the event of concurrent negligence of RECIPIENT and TAM, the liability for any and all claims for
injuries or damages to persons and/or property shall be apportioned under the California theory of
comparative negligence as presently established or as may hereafter be modified.
SECTION 26. OBLIGATIONS
In general, termination of financial assistance under this AGREEMENT will not invalidate obligations
properly incurred by RECIPIENT before the termination date; to the extent those obligations cannot be
canceled.
SECTION 27. INTEGRATION
This AGREEMENT represents the entire AGREEMENT of the parties with respect to the subject matter
thereof. No representations, warranties, inducements, or oral agreements have been made by any of the
parties except as expressly set forth herein, or in other contemporaneous written agreements.
SECTION 28. AMENDMENT
Except as otherwise provided herein, this AGREEMENT may not be changed, modified, or rescinded
except in writing, signed by all parties hereto, and any attempt at oral modification of this AGREEMENT
shall be void and of no effect.
SECTION 29. INDEPENDENT AGENCY
RECIPIENT performs the terms and conditions of this AGREEMENT as an entity independent of TAM.
None of RECIPIENT'S agents or employees shall be agents or employees of TAM.
Page 5 of 7
SECTION 30. ASSIGNMENT
The AGREEMENT may not be assigned, transferred, hypothecated, or pledged by any party without the
express written consent of the other party.
SECTION 31. BINDING ON SUCCESSORS, ASSIGNEES OR TRANSFEREES
This AGREEMENT shall be binding upon the successor(s), assignee(s) or transferee(s) of TAM or
RECIPIENT as may be the case. This provision shall not be construed as an authorization to assign,
transfer, hypothecate or pledge this AGREEMENT other than as provided above.
SECTION 32. EXPENSES
Each party shall be solely responsible for and shall bear all of its own respective legal expenses in
connection with any dispute arising out of this AGREEMENT and the transactions hereby contemplated.
RECIPIENT may not use GRANT funds, or other TAM programmed funds, for the aforementioned
purpose.
SECTION 33. SEVERABILITY
Should any part of this AGREEMENT be declared unconstitutional, invalid, or beyond the authority of
either party to enter into or carry out, such decisions shall not affect the validity of the remainder of this
AGREEMENT, which shall continue in full force and effect; provided that the remainder of this
AGREEMENT can, absent the excised portion, be reasonably interpreted to give effect to the intentions
of the parties.
SECTION 34. EXHIBITS
The following Exhibits are hereby made part of this AGREEMENT:
EXHIBIT A: Conditions on Local Infrastructure for All Modes
EXHIBIT B: Allocation Request Form
EXHIBIT C: Project Report (Sample Format)
EXHIBIT D: TAM Board Resolution 2021-05
Page 6 of 7
SECTION 35. ACCEPTANCE OF GRANT
RECIPIENT does hereby declare that all written statements, representations, covenants, and materials
submitted as a condition of this AGREEMENT are true and correct and does hereby accept TAM's grant
and agrees to all of the terms and conditions of this AGREEMENT. The parties have executed this
AGREEMENT as of the date first written above.
City of San Rafael:
Transportation Authority of Marin (TAM):
By: By:
Jim Schutz
Print Name
City Manager
Print Title
Approved as to form (optional):
By:
City of San Rafael, Attorney
LjV4 601•
Print Name
Anne Richman, Executive Director
Page 7 of 7
Exhibit A
Conditions on Local Infrastructure for All Modes
Recipient agrees that it shall:
I. Agree to the formula used in the allocation of the funds as reflected in the respective Expenditure
Plans and agree to the use of the State Department of Finance Estimates of Population figures (Report
E-1, updated each May) for California cities and counties for the biennial update of the allocation
formula.
2. Set up an appropriate system of interest-bearing accounts and reporting for funds received. The
accounting system shall provide adequate internal controls and audit trails to facilitate a periodic
compliance audit for the funds which shall be maintained for the duration of the Agreement plus five
years after discharge.
3. Provide TAM with the number of maintained road miles within Recipient's jurisdiction which shall
be consistent with the miles reported to state and federal agencies and that contained in the
Recipient's pavement management system. Recipient shall provide TAM with the number of
maintained road miles biennially, even if there were no changes in the number of miles.
4. In the event Recipient's expenditures in a fiscal year are less than the amount the Recipient has
received, provide an explanation of why the revenues exceeded expenditures and how the Recipient
plans to allocate the funds to future projects
5. Within 60 working days of the end of each fiscal year, provide a Project Report for projects upon
which funds were expended. The Project Report shall show the amount spent in that reporting year,
including the total estimated project costs, the total expenditures to date, a brief description (including
digital photographs) and location of the projects, and the benefits to be realized from said project (see
Project Report, Exhibit Q. The Report must also include a description and photograph of Measure
AA signage and the number of signs posted.
6. As part of the Project Report, include a statement, signed by the Recipient's Public Works Director,
certifying the Report's compliance with the provisions of this AGREEMENT. A resolution by the
Recipient's governing board approving the project in a public meeting should be attached to the
Report.
7. Provide updated and accurate information (including digital photographs of the projects before,
during and after construction) for TAM's website, highlighting projects or programs in which funds
received by Recipient have been used.
Provide updated and accurate information on Recipient's website, in order to inform the public, on
how funds are being used in the Recipient's jurisdiction. Also provide a link on the Recipient's
website to TAM's website.
9. Make available, upon request from TAM, Recipient's administrative officer or designated staff to
render a report or answer any and all inquiries in regard to its receipt, usage, and compliance audit
findings of funds before the TAM Board.
T:\14 PROJECTS AND PROGRAMS114001 Measure PA\Funding Agreemerll,\CategoryZCalegory2l\FY2122\ExhbitAConditiomdoc Page 1 of 2
10. If after the close of the third fiscal year, minimal or no funds have been expended on projects, TAM
reserves the right to withhold the fifth year's funds allocation until the Recipient's allocation is drawn
down.
11. Provide parcel land use information for the annual TAM transportation modeling update.
12. Provide evidence of Pavement Management System certification in accordance with section 2108.1 of
the Streets and Highway Code. MTC requires cities and counties submitting pavement maintenance
and rehabilitation projects for funding to utilize a Pavement Management Program.
TA1A PROJECTS AND PROGRAMS114001 Measu AA\Funding Agreements\CalegoryZCalegory211FV212ZExhbitACondilionsd- Page 2 of 2
Exhibit B
Transportation Authority of Marin
Measures AA Funds
Allocation Request Form
Fiscal Year of Allocation: 2021/22
Expenditure Plan: Local Roads and Related Infrastructures
Project Name: Bungalow Ave & Woodland Ave Resurfacing
Implementing Agency: City of San Rafael Department of Public Works
Scope of Work: The City is plans to do a rehabilitation of Bungalow Avenue from Woodland
Ave to La Loma Court and the resurfacing of Woodland Avenue from Bayview Street to Lindaro
Street.
Bungalow Avenue between Woodland and Picnic is a concrete roadway covered by asphalt
concrete that requires resurfacing. The roadway section on Bungalow Avenue between Picnic
and La Loma is a concrete road that requires concrete patching. The City has partnered with the
San Rafael Sanitation District to resurface part of Woodland Avenue between Bay View Street
and Lindaro Street after the sanitation district completes the replacement of their sewer main.
The project also includes a sidewalk gap closure on Bungalow, minor drainage upgrades, and
curb ramp upgrades to meet ADA accessibility requirements due to the resurfacing.
Cost of Scope: $1,050,000
Measure AA Category 2.1 Funds Available Amount: $1,016,891
Total Requested Amount: $1,016,891
Other Funding: The remaining $33,109 ($1,050,000 - $1,016,981) for the Bungalow Ave &
Woodland Ave Resurfacing will be financed with State Gas Tax monies.
Project Delivery Schedule (include start & completion milestones):
Design: April 2021- June 2021
Bid Period: July — August 2021
Construction: August — October 2021
TA14. PROJECTS AND PROGRAMS\14,001 Measure AA\Funding Agreements\Category2\Category21\FY 2122\San Rafael\Allachmenl2- Measures AA ARF -21-22 Bungalow Ave & Woodland Ave
Resurfacing.doc Page 1 of 1
Exhibit C
Project Report (sample format)
(due within 60 days of the end of each fiscal year)
Amount spent in this reporting year -
Total estimated project costs
Total expenditures to date
Project locations and descriptions
(please provide digital photographs for each project)
Benefits realized from project(s)
Measure AA signage:
Number of signs posted:
Attach a statement, signed by the City Public Works Director, certifying the reports compliance with the
provisions of the funding Agreement
Attach a resolution by the Governing Board approving the project(s)
Attach the project worksheet template (sample follows) for each project included in the Project Report.
TA14 PROJECTS AND PROGRAMS14001 Measure AA\Funding Agreem,MsrCteg,,yMCetegory211FY212Z�Exhibil CProle,t RepoOfor FY21 F,M,dm Page 1 of
Local Roadway Project Report, Part I
Name of roadway:
Project limits:
Jurisdiction:
Description of maintenance project:
Roadway's Pavement Condition Index:
Date of last PCI Evaluation:
Multi -Modal and Safety -Related Considerations
According to the Measure AA Expenditure Plan, each local road project will be required to consider the
needs of all roadway users. Where feasible, locally defined bicycle and pedestrian projects will be
implemented at the time a roadway is improved. Improvements could include striping and signing for
bicycle lanes and bikeways, sidewalk improvements, curb ramps, and other accessibility and safety
improvements.
Please discuss, in the following three sections, considerations for multi -modal and safety-related
improvements as a part of the local road maintenance project.
1. Safety Improvements: Describe safety-related improvements considered as a part of the project (refer
to collision statistics, traffic volumes, roadway functional classification and other information, as
appropriate). Discuss whether these improvements are feasible and indicate if they could or could not be
included as a part of the project. If not, state why.
2. Pedestrian and Disabled Persons Facilities: Describe pedestrian and ADA -related improvements
considered as a part of the project (refer to pedestrian master plans, ADA transition plans, school and
transit access considerations, and other information, as appropriate). Discuss whether these improvements
are feasible and indicate if they could or could not be included as a part of the project. If not, state way.
3. Bicycle Facilities: Describe bicycle -related improvements considered as a part of the project (refer to
bicycle master plans and other information, as appropriate). Discuss whether these improvements are
feasible and indicate if they could or could not be included as a part of the project. If not, state why.
TM4 PROJECTS MDPROGRAMSU4001Meas AMFuMingAgr,e M,\Gt garyMalegary211FY212ZExhibdCPmj,ciR,g dbrFY21Fundadm Page 2 of 2
Exhibit D
RESOLUTION OF THE TRANSPORTATION AUTHORITY OF MARIN (TAM) FOR THE
ALLOCATIONS OF $5,208,678 IN MEASURE AA TRANSPORTATION SALES TAX FUNDS TO
BELVEDERE, CORTE MADERA, FAIRFAX, LARKSPUR, MILL VALLEY, NOVATO, ROSS,
SAN ANSELMO, SAN RAFAEL, SAUSALITO, TIBURON, AND MARIN COUNTY
WHEREAS, The voters of Marin County approved the authorization of Measure AA at the
General Election held on November 6, 2018, thereby authorizing that TAM be given the
responsibility to administer the proceeds from a one-half cent transportation sales tax (TST); and
WHEREAS, Measure AA proceeds will be used to fund programs and projects outlined in
the Measure AA Expenditure Plan; and
WHEREAS, TAM has developed the 2021 TST Strategic Plan to provide guidance on
implementing the Expenditure Plan; and
WHEREAS, The 2021 TST Strategic Plan programs TST funds to the four categories listed
in the Measure AA Expenditure Plan, including Category 2. 1, Maintain and Manage Local Roads;
and
WHEREAS, Measure AA TST funds for Category 2.1 are programmed under the 2021
TST Strategic Plan to Marin County and the cities or towns of Belvedere, Corte Madera, Fairfax,
Larkspur, Mill Valley, Novato, Ross, San Anselmo, San Rafael, Sausalito, and Tiburon for local
infrastructure improvement projects that are prioritized by the respective Public Works Directors;
and
WHEREAS, Measure AA TST funds for Category 2.1 can be used for street and road
projects, local transit projects, and bicycle and pedestrian projects; and
WHEREAS, Infrastructure improvement projects funded with Measure AA TST funds for
Category 2.1 will be approved by the County's and Cities' governing boards at public meetings,
and
WHEREAS, The project sponsors are requesting funds that have been accumulated for FY
21/22; and
WHEREAS, These allocations are consistent with 2021 TST Strategic Plan; and
WHEREAS, There are sufficient funds in Measure AA Category 2.1 line -item of the
TAM's approved FY 21/22 Budget to cover the proposed action; and
Page 1 of 3
WHEREAS, After reviewing the requests in coordination with project sponsors, TAM staff
recommends allocating $5,208,678 in Measure AA TST funds as requested; now, therefore, be it
RESOLVED, That the Transportation Authority of Marin hereby allocates a total of
$5,208,678 in Measure AA TST funds to eligible projects under Category 2.1 for FY 21/22 as
shown in the following table; and be it further
Sponsor
Amount
Belvedere
$50,872
Corte Madera
$191,626
Fairfax
$143,220
Larkspur
$205,504
Mill Valley
$294,202
Novato
$939,961
Ross
$54,491
San Anselmo
$230,692
San Rafael
$1,016,891
Sausalito
$143,907
Tiburon
$180,824
Marin County
$1,756,488
Total
$5,208,678
RESOLVED, That the Transportation Authority of Marin finds the allocations of these
funds to be in conformance with the priorities and funding levels established in Measure AA
Expenditure Plan and the 2021 TST Strategic Plan; and be it further
RESOLVED, That the Transportation Authority of Marin hereby authorizes the actual
expenditure (cash reimbursement) of funds for these activities to take place subject to the Fiscal
Year Cash Flow Distribution Schedule detailed in the attached Allocation Request Forms; and be
it further
RESOLVED, That as a condition of this authorization for expenditure, the Executive
Director shall impose such terms and conditions as are necessary for the project sponsors to comply
with applicable law and adopted Authority policies and execute Funding Agreements with the
respective project sponsors to that effect; and be it further
RESOLVED, That as a condition of this authorization for expenditure, the referenced
project sponsors shall provide the Authority with any other information it may request regarding
the use of the funds hereby authorized.
PASSED AND ADOPTED at a regular meeting of the Transportation Authority of Marin held on
the 24th day of June 2021, by the following vote:
Page 2 of 3
AYES: Arnold, Campbell, Carmel, Cleveland -Knowles, Colbert, Colin, Connolly, Cutrano,
Fredericks, Haroff, Lee, Lucan, Moulton -Peters, Rodoni
NOES: None
ABSENT: Kuhl, Rice
ABSTAIN: None
ATTEST:
nnifer oucette
Clerk of the Board
Eric Luca.n, Chair
Transportation Authority of Marin
Page 3 of 3
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Iman Kayani Extension: 3352
Contractor Name: Transportation Authority of Marin (TAM)
Contractor's Contact: Dave Chan Contact's Email: DC Yuan ,tarn.ca.gov
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
_
a. Email PINS Introductory Notice to Contractor
DATE
Check/Initial
1
_
Project Manager
C lick here to
❑
enter a (late.
b. Email contract (in Word) and attachments to City
2/24/2022
Attorney c/o Laraine.Gittens@cityofsanrafael.org
❑X IKK
2
City Attorney
a. Review, revise, and comment on draft agreement
3/16/2022
❑X LG
and return to Project Manager
3/16/2022
❑X LG
b. Confirm insurance requirements, create Job on
(N/A)
PINS, send PINS insurance notice to contractor
3/23/2022
❑X BG
3
Department Director
Approval of final agreement form to send to
contractor
Forward three (3) originals of final agreement to
4
Project Manager
3/23/2022
❑X IKK
_
contractor for their signature
❑X N/A
5
Project Manager
When necessary, contractor -signed agreement
agendized for City Council approval *
*City Council approval required for Professional Services
❑X IKK
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Ciick Dere to
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager Forward signed original agreements to City
3/23/2022
IKK
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed3
J2�*
n a,
agreement
Review and approve insurance in PINS, and bonds
/
8
City Attorney
3/2R�20
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
10
City Clerk
Attest signatures, retains original agreement and
0�
forwards copies to Project Manager