HomeMy WebLinkAboutCM Service Support Area FundingDg,uSign E.ivelope ID: F92503BA-05D6-4DEB-9328-OD70316OB76F
COMMUNITY SERVICE CONTRACT
(GOVERNMENT CODE SECTION 26227)
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COUNTY OF MART
THIS AGREEMENT, made and entered into this 15th day of March, 2022, by and between the COUNTY OF MARIN, a
political subdivision of the State of California (hereinafter referred to as County") and (Vendor I.D. No. 7042) City of San Rafael
(hereinafter referred to as "Contractor").
WITNESSETH:
In consideration of the mutual promises set out below Contractor and County agree as follows:
1. (A) The contract scope, (B) the time within which said scope is to be performed, (C) the contract amount, and (D)
the schedule for payment as specified in Exhibit "A", attached hereto and by this reference incorporated herein.
2. ADDITIONAL PROVISIONS. Those additional provisions unique to this Agreement are set forth in Exhibit "B"-
3. GENERAL PROVISIONS. The general provisions set forth in Exhibit "C are part of this Agreement. Any
inconsistency between said general provisions and any other terms or conditions of this Agreement shall be controlled by the other
term or condition insofar as it is inconsistent with the general provisions.
4. DESIGNATED REPRESENTATIVES. The County Administrator is the representative of the COUNTY and will
administer this Agreement for the COUNTY. Jim Schutz, City Manager, is the authorized representative for CONTRACTOR.
Changes in designated representatives shall occur only by advance written notice to the other party.
5. EXHIBITS. All Exhibits referred to herein are attached hereto and by this reference incorporated herein. Exhibits
include:
Exhibit "A" — Scope and Payment
Exhibit "B" — Additional Provisions
Exhibit "C — General Provisions
6. AGREEMENT DATE. The Agreement Date is March 15, 2022.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day here first above written
COUNTY OF MARIN ("COUNTY')
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By: -03E74,4P19F07dA�
County Administrator
CITY OF SAN RAFAEL
("CONTRACTOR")
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Jim Schutz
1400 Fifth Street
San Rafael CA 94901
DocuSign Envelope ID: F92503BA-05D6-4DEB-9328-OD70316OB76F
EXHIBIT "A"
SCOPE AND PAYMENT
A.1 CONTRACT SCOPE
One-time matching funds to partially offset the City of San Rafael's costs for on -sight security services at Service Support Area
(SSA). Most of the costs of the SSA are for security, but other costs include staff oversight, ongoing security, sanitation, fencing,
supplies, and lumber for raised platforms. Total program costs for FY 2021-22 are estimated to be $425,000.
A.2 CONTRACT TERM
July 1, 2021 through June 30, 2022
A.3 PAYMENT
BASE CONTRACT FEE. COUNTY shall pay CONTRACTOR a contract fee not to exceed ONE HUNDRED SIXTY-SIX
THOUSAND SIX HUNDRED SIXTY-SEVEN DOLLARS ($166,667). Payment shall be made upon execution of agreement by the
County. In no event shall total contract amount paid to CONTRACTOR under this Provision A.3 exceed ONE HUNDRED SIXTY-
SIX THOUSAND SIX HUNDRED SIXTY-SEVEN DOLLARS ($166,667) without an amendment to this Agreement approved by the
County of Marin.
EXHIBIT "B"
ADDITIONAL PROVISIONS
NOTICE OF COMPLETION
Within SIXTY (60) days of completion of the agreed upon scope or prior to the end of the contract period as specified in A.2, a
notice of completion must be provided to the Marin County Administrator's Office for review. Approved Grant Applications for
recipients will be provided to the Marin County Administrator's Office prior to the end of the contract term.
EXHIBIT "C"
GENERAL PROVISIONS
CA COMPLIANCE WITH APPLICABLE LAWS
The Contractor shall comply with any and all Federal, State and local laws affecting the services covered by this Contract.
C.2 NONDISCRIMINATORY EMPLOYMENT
Contractor and/or any permitted subcontractor, shall not unlawfully discriminate against any individual based on race, color, religion,
nationality, sex, sexual orientation, age or condition of disability. Contractor and /or any permitted subcontractor understands and
agrees that Contractor and /or any permitted subcontractor is bound by and will comply with the nondiscrimination mandates of all
Federal, State and local statures, regulations and ordinances.
C.3 BOOKS OF RECORD AND AUDIT PROVISION
Contractor shall maintain on a current basis complete books and records relating to this Contract. Such records shall include, but
not be limited to, documents supporting all bids, all income and all expenditures. The books and records shall be original entry
books with a general ledger itemizing all debits and credits for the work on this Contract. In addition, Contractor shall maintain
detailed payroll records including all subsistence, travel and field expenses, and canceled checks, receipts and invoices for all
items. These documents and records shall be retained for at least five years from the completion of this contract. Contractor will
permit County to audit all books, accounts or records relating to this Contract or all books, accounts or records of any business
entities controlled by Contractor who participated in this Contract in any way. Any audit may be conducted on Contractor's
premises or, at County's option; Contractor shall provide all books and records within a maximum of fifteen (15) days upon receipt
of written notice from County. Contractor shall refund any moneys erroneously charged.
DCCusign Envelope ID: F92503BA-05D6-4DEB-9328-OD70316OB76F
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COUNTY OF MARIN
NOTICE OF COMPLETION FORM
As noted in the accompanying cover letter and in Exhibit "B" of the enclosed agreement, please sign
and date this form once the agreed upon scope has been completed.
Mail To: Marin County Administrator's Office
Attention: Sandy Laird
3501 Civic Center Drive, Room 325
San Rafael, CA 94903
Or Sign, Scan and Email To: slaird@marincounty.o
CONTRACTOR/ORGANIZATION NAME: City of San Rafael
CONTRACT PERIOD: July 1, 2021 through June 30, 2022
APPROVED CONTRACT AMOUNT: $166,667.00
CONTRACT SCOPE: One-time matching funds to partially offset the City of San
Rafael's costs for on -sight security services at Service Support Area (SSA). Most of the costs of
the SSA are for security, but other costs include staff oversight, ongoing security, sanitation, fencing,
supplies, and lumber for raised platforms. Total program costs for FY 2021-22 are estimated to be
$425,000.
ARPA FUNDING ATTESTATION: This contract was funded by proceeds from the American
Rescue Plan Act (ARPA). The contract scope reflects a service provided to disadvantaged, minority
or low-income residents who have been negatively impacted by COVID which supports the intent of
the allocated ARPA funds.
I hereby certify that the agreed upon scope as described above and in Exhibit "A" has been fully
completed without exception and that scope complies with allocated ARPA fund requirements, as
described in the attestation. ° u;:anLd by.
AUTHORIZED SIGNATURE:
TITLE: city Manager
DATE: 3/25/2022