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Home My WebLink AboutParks & Rec Master Plan Steering Committee 2022-03-16 MinutesSAN RAFAEL CITYWIDE PARKS AND RECREATION MASTER PLAN STEERING COMMITTEE, MEETING #1 - Meeting Minutes March 16, 2022 (5:00pm-7:00pm) Meeting Purpose Steering Committee Meeting #1 Location Zoom Attendance Name Organization Member/Alternate Susan Andrade-Wax City of San Rafael NA Catherine Quffa City of San Rafael NA April Miller City of San Rafael NA Barbara Lundburg RHAA NA Lauren Ivey-Thomas RHAA NA Kela Cabrales San Rafael Park & Recreation Commission Member Robert Sandoval San Rafael Park & Recreation Commission Alternate Kate Sprague Pickleweed Advisory Committee Member Cheryl Lentini San Rafael Library Board of Trustees Member Tim Park San Rafael ADA Access Advisory Committee Member Ashley Tomerlin San Rafael ADA Access Advisory Committee Alternate Kate Powers San Rafael Bicycle & Pedestrian Advisory Committee Member Susie Pollak Age-Friendly Community Partnership Member Sparkie Spaeth Age-Friendly Community Partnership Alternate Andrei Pasternak Orcas Swim Team Member Matt Foley Orcas Swim Team Alternate Andrew Ward Marin YMCA Member Aaron Burnett Canal Alliance Member Elisabeth Setten Artworks Downtown Member Paul Jensen Marin Conservation League Member Dan Zaich San Rafael City School Member Ian McLorg Marin County Parks Member Joe McCallum Chamber of Commerce Member I. WELCOME a. Project Team i. RHAA, Library and Recreation Department, Public Works Department 1. Library and Recreation Department – Catherine Quffa, Susan Andrade-Wax 2. Public Works Department – April Miller 3. RHAA – Lauren Ivey, Barbara Lundburg a. Mack5 – Architectural Assessments b. Bay Area CASp – Certified Access Specialist c. Ballard*King –Recreation Facility Operation and Planning d. Godbe Research – Statistically Valid Survey Provider e. EPS – Financial Planning b. Steering Committee Introductions i. Steering Committee represents 16 organizations related to the City of San Rafael 1. Composition of Committee approved by City Council 2. Committee is in place to ensure a diverse representation of the community SAN RAFAEL CITYWIDE PARKS AND RECREATION MASTER PLAN c. Role of the Citywide Parks and Recreation Master Plan (CPRMP) Steering Committee i. Public voice in Master Planning Process 1. Represent various aspects of San Rafael’s community 2. Solicit input from the San Rafael community ii. Keep respective commission, committee and/or agency informed on Master Planning process and Committee activity iii. Review and comment on draft materials provided iv. Provide recommendations to the Master Planning process v. Steering Committee meetings are mandatory for Committee Members, and Alternates, per Member availability II. PROCESS OVERVIEW & UPDATES a. Project Goals i. Assess existing system and previous planning ii. Understand community needs and demand iii. Understand necessary funding and resources to implement identified priorities for maintenance and enhancement of parks and recreation facilities b. Master Plan Scope i. Inventory and Assessment of Existing Conditions ii. Community Outreach 1. Surveying a. Statistically Valid Survey – Complete 3/3/22-3/12/22 b. Parks and Recreation Questionnaire – 3/30/22-5/20/22 2. 4 Steering Committee Meetings 3. Stakeholder Interviews 4. 2 Intercept Events a. Dining under the Lights – 4/28/22 b. San Rafael Farmer’s Market – 5/1/22 5. 3 Community Workshops, 1 dedicated to Canal Community 6. Council and Parks and Recreation Commission Meetings iii. Needs Assessment and Gap Analysis iv. Recommendations, Prioritization, and Action Plan v. Master Plan 1. Section 1 – Intro/Executive Summary 2. Section 2 – Analysis and Needs Assessment 3. Section 3 – Vision and Recommendations 4. Section4 – Implementation vi. Scope does not include libraries, cycling routes, or trails c. Current Status i. Document Review – In progress ii. Inventory and Assessment – In progress d. Schedule i. Steering Committee Meeting #2 – 5/25/22 1. Meeting location TBD – City/RHAA to communicate with Committee on virtual vs. in-person preference SAN RAFAEL CITYWIDE PARKS AND RECREATION MASTER PLAN ii. Community Meeting #1 – 3/30/22 at San Rafael Community Center and 4/20/22 at Albert J. Boro Community Center iii. Community Meeting #2 – 6/2/22 at Terra Linda Community Center III. SURVEY a. Survey Purpose and Beta Testing i. Survey needs to be in alignment with the Statistically Valid Survey ii. Survey intent is to understand the City’s recreation system’s use and community priorities b. Complete Survey c. Survey Feedback i. Survey to include the following feedback: • Accessibility • Travel method(s) to parks and facilities • Link to City parks map • Clear question formatting and language d. Survey Promotion IV. QUESTIONS & DISCUSSION a. What are the biggest needs in the City’s existing parks and recreation system? i. Committee members shared the following: • More off-leash dog areas • Year-round aquatics programming • More spaces for pickup sports in neighborhoods • More programming for middle school ages • Consideration for environmental mitigation • Better maintenance and cleanliness • Consider partnerships with local businesses for recreation services • More youth sports and spaces for youth sports • Pickleball • Consideration for environmental justice • More amenities for cycling – bike paths/routes, bike racks, bike lockers • Skate and scooter spaces • Activities to attract older adults • Balanced funding for improvements and maintenance b. What is the City’s greatest strength in supporting San Rafael’s existing parks and recreation system? i. Committee members shared the following: • Variety of parks and activities • Number of parks available • City is supportive and responsive of community interests V. HOMEWORK a. Needs Assessment b. Document Review c. Inventory d. Community Profile