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Home My WebLink AboutCC Board and Commission Update PPTCity Clerk Boards and Commissions Update June 6, 2022 Slide 1 Boards and Commissions Update June 6, 2022 City Clerk Boards and Commissions Update June 6, 2022 Slide 2 Background City Clerk Boards and Commissions Update June 6, 2022 Slide 3 Boards, Commissions and Committees (BCC’s) •How our boards and commissions program works •12 Boards and Commissions •Staff Liaisons •Volunteer BCC members •Differing bylaws, procedures and membership for each board •In an effort to have more uniformity in our BCC program, newly created BCC’s are using a bylaws templates and have similar compositions for their newly created BCC’s City Clerk Boards and Commissions Update June 6, 2022 Slide 4 Boards, Commissions and Committees (BCC’s) •Changes being recommended include: •Membership composition, eligibility and BCC scope •Masculine language in the municipal code •Including previously approved term limits in bylaws •Outline voluntary resignations •Eligible to reapply and be reappointed by Council •Family emergencies / personal matters •Provide authority to approve compensation by resolution City Clerk Boards and Commissions Update June 6, 2022 Slide 5 Bicycle and Pedestrian Advisory Committee Present Proposed 9 members: 7 regular members &2 youth members (voting) 2 alternates (non-voting) 5 members: 5 regular members (voting) 1 alternate (non-voting) Must reside or own business or property in city limits Must reside or work in city limits Regular members must be 18 years or older if not the youth member Silent on age requirements for regular members Silent on compensation Provides authority to approve compensation of members by resolution Silent on voluntary resignation 2 unexcused absences in a calendar year constitute voluntary resignation Silent on the term limits approved in 2014 Maximum of 2 consecutive four-year terms Slide 8 -Bicycle and Pedestrian Advisory Committee City Clerk Boards and Commissions Update June 6, 2022 Slide 7 Park and Recreation Commission Present Proposed 7 members 5 members Masculine language Gender-neutral language Term of office and removal Delete this section –duplicative to Charter Article VIII,Section 11 Operating budget review Deletion of review,comment,and recommendations regarding department operating budget Silent on voluntary resignation 2 unexcused absences in a calendar year constitute voluntary resignation Silent on the term limits approved in 2014 Maximum of 2 consecutive four-year terms Requirement to serve without compensation set by Municipal Code Provides authority to approve compensation of Commissioners by resolution Slide 10 –Park & Recreation Commission City Clerk Boards and Commissions Update June 6, 2022 Slide 9 Planning Commission Present Proposed 7 members 7 members:4 District Representatives and 3 At - large Members Outdated information regarding implementation process Deletion of implementation process Chair and Secretary Selection established in Municipal Code Deletion –to be established by resolution Meeting frequency and quorum information specified in Municipal Code Deletion –to be established by resolution Slide 12 –Planning Commission Present Proposed Requirement to serve without compensation set by Municipal Code Provides authority to approve compensation of Commissioners by resolution Silent on voluntary resignation 2 unexcused absences in a calendar year constitute voluntary resignation Silent on the term limits approved in 2014 Maximum of 3 consecutive four-year terms Slide 13 –Planning Commission City Clerk Boards and Commissions Update June 6, 2022 Slide 12 Implementation, Council Liaisons and Alternates City Clerk Boards and Commissions Update June 6, 2022 Slide 13 Implementation •All changes will be implemented through attrition –If ordinances are passed to print, they will return to Council on June 21st for final adoption, and 30 days until they are in effect –Currently recruiting for Park & Recreation Commission and Planning Commission vacancies City Clerk Boards and Commissions Update June 6, 2022 Slide 14 Attrition –Bicycle & Pedestrian Advisory Comm. •Three terms are expiring end of November –Three members are terming out •Two Youth member terms are expired –Not to be filled. •To appoint two members (no age requirement), bringing the total membership to five members. City Clerk Boards and Commissions Update June 6, 2022 Slide 15 Attrition –Park & Recreation Commission •Three terms are expiring end of June –One member is terming out –One member is not reapplying •To appoint one member, bringing the total membership to five members. City Clerk Boards and Commissions Update June 6, 2022 Slide 16 Attrition –Planning Commission •Two terms are expiring end of June •To appoint two members (either district representatives or at-large members) City Clerk Boards and Commissions Update June 6, 2022 Slide 17 Name Term Term Limit Shingai Samudzi District 3 06/2019 through 06/2023 1/3 Kelly Shalk District 2 04/2022 through 06/2023 0/3 (First half of partial term) Aldo Mercado District 2 07/2018 through 06/2022 1/3 Camille Harris District 3 06/2021 through 06/2025 1/3 Samina Saude District 2 06/2020 through 06/2024 1/3 Jon Haveman District 3 05/2021 through 06/2022 0/3 (First half of partial term) Jon Previtali District 4 07/2021 through 06/2025 2/3 City Clerk Boards and Commissions Update June 6, 2022 Slide 18 Council Liaisons and Alternates •Council Liaisons Role: –Stay informed through attending one or more meetings per year, report out on BCC activities, assist with volunteer application review, and serve as a mentor •Alternate Members: –Attend all meetings, provide input in deliberations and questions, but do not vote unless a voting member is absent City Clerk Boards and Commissions Update June 6, 2022 Slide 19 Recommended Action City Clerk Boards and Commissions Update June 6, 2022 Slide 20 Revision Recommendation Planning Commission Ordinance 2.16.070 –Composition of planning commission. Meeting frequency,commission composition and other operations of the planning commission shall be set by resolution of the council. City Clerk Boards and Commissions Update June 6, 2022 Slide 21 Recommended Action •Adopt the Resolution Amending the Bicycle and Pedestrian Advisory Committee Bylaws •Pass to Print an Ordinance of the City of San Rafael Amending Sections 2.16.020 Through 2.16.023 of the San Rafael Municipal Code Related to the Park and Recreation Commission •Adopt the Resolution Approving the Park and Recreation Commission Bylaws •Pass to Print an Ordinance of the City of San Rafael Amending Sections 2.16.040 Through 2.16.110 of the San Rafael Municipal Code Related to the Planning Commission (as amended) •Adopt the Resolution Approving the Planning Commission Bylaws City Clerk Boards and Commissions Update June 6, 2022 Slide 22 Interested in Serving? Subscribe to be notified of vacancies online! www.cityofsanrafael.org/boards -commissions/ City Clerk Boards and Commissions Update June 6, 2022 Slide 23 Questions? City Clerk Boards and Commissions Update June 6, 2022 Slide 24 Community Outreach •Published in the Marin Independent Journal •Included in the City Manager’s blog Snapshot •Sent to Park & Recreation Commissioners, Planning Commissioners and Bicycle and Pedestrian Advisory Committee Members •Mass email notification City Clerk Boards and Commissions Update June 6, 2022 Slide 25 Canal Arts Initiative Terra Linda Social Justice Community Art Bylaws/Municipal Code Examples City Clerk Boards and Commissions Update June 6, 2022 Slide 26 Canal Arts Initiative Terra Linda Social Justice Community Art Newly Formed BCC Bylaws/Municipal Code Examples