HomeMy WebLinkAboutFD FEMA Hazard Mitigation and Pre-Disaster Mitigation Grant Funds____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: June 21, 2022
Disposition: Resolution 15096
Agenda Item No: 4.i
Meeting Date: June 21, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Fire
Prepared by: Kate Anderson, Hazard Mitigation
Project Manager
City Manager Approval: ______________
TOPIC: FEMA HAZARD MITIGATION AND PRE-DISASTER MITIGATION GRANT FUNDS
SUBJECT: RESOLUTION AUTHORIZING DESIGNATED CITY EMPLOYEES TO EXECUTE AND
FILE ON BEHALF OF THE CITY OF SAN RAFAEL ALL ASSURANCES AND
AGREEMENTS REQUIRED TO ACCEPT AND MANAGE FUNDS OF ALL OPEN AND
FUTURE DISASTERS AND GRANTS UP TO THREE YEARS FROM DATE OF
APPROVAL
RECOMMENDATION:
Adopt a resolution authorizing the Administrative Services Director, Fire Chief, Deputy Director of
Emergency Management, Director of Public Works, and City Manager each to execute all documents
required to accept and obtain hazard mitigation and pre-disaster mitigation grant funding for a period of
three years.
BACKGROUND:
The Disaster Mitigation Act (DMA) of 2000 (Public Law 106-390) requires local governments to develop
and adopt pre-disaster mitigation plans. To satisfy grant requirements under the DMA, the State of
California Governor’s Office of Emergency Services (Cal OES) requires that the City Council authorize,
by adoption of a resolution, specified staff to act on behalf of the City for all actions related to the grant.
Based on staff responsibilities in grants and financial management involving homeland security, fire
prevention, and law enforcement, three listed positions (Finance Director, Fire Chief, and Emergency
Management Project Manager) were initially selected as the most appropriate to execute the required
documents for and on behalf of the City.
On April 15, 2019, the City Council adopted a Resolution 14658 authorizing the Finance Director, Fire
Chief, and Emergency Management Project Manager to execute all documents required to accept and
obtain hazard mitigation and pre-disaster mitigation grant funding. This resolution was valid for three
years.
On September 16, 2019, the City Council adopted Resolution No. 14724 adding the Director of Public
Works to the Designated Applicants agents list on Cal OES Form 130. This resolution was valid for three
years.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:
Since the September 16, 2019 City Council meeting, it has become necessary to add the City Manager
to the Designated Applicants agents list on Cal OES Form 130. Due to inflation and wage increases
industry-wide, the City requested and was awarded increased funding to complete the project. The grant
award increase has resulted in the need for the City Manager’s signing authority for contracts. The
updated designations will address title changes of the designated applicant agent list and validate the
signature authority for three years from the date of the resolution.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt resolution
2. Adopt resolution with modifications
3. Do not adopt the resolution and provide direction to staff.
RECOMMENDED ACTION:
Adopt a resolution authorizing the Administrative Services Director, Fire Chief, Deputy Director of
Emergency Management, Director of Public Works, and City Manager each to execute all documents
required to accept and obtain hazard mitigation and pre-disaster mitigation grant funding.
ATTACHMENTS:
1. Resolution
