HomeMy WebLinkAboutPW Third Street Rehabilitation Project____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: August 1, 2022
Disposition: Resolution 15113
Agenda Item No: 4.k
Meeting Date: August 1, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: April Miller,
Director of Public Works
City Manager Approval: __________
TOPIC: THIRD STREET REHABILITATION PROJECT
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT CHANGE ORDER FOR THE THIRD STREET REHABILITATION
PROJECT TO GHILOTTI BROS. INC. IN THE AMOUNT OF $298,795 FROM
THE PROJECT CONTINGENCY
RECOMMENDATION: Staff recommends that the City Council:
Adopt a resolution authorizing the City Manager to execute a Contract Change Order for the
Third Street Rehabilitation Project to Ghilotti Bros. Inc. (GBI) in the amount of $298,795 from the
project contingency.
BACKGROUND: On February 7, 2022 the San Rafael City Council awarded the construction
contract for the Third Street Rehabilitation Project to Ghilotti Bros., Inc. in an amount of
$18,248,708 and authorizing contingency funds of $2,551,292 for a total appropriated amount of
$20,800,000.
Construction started on March 7, 2022, and during the excavation and clearing and grubbing for
the installation of the planned solider pile retaining wall on Second Street, the contractor
encountered bed rock closer to the surface than the plans had predicted. There were also
multiple large boulders that were at risk of falling down the hillside.
ANALYSIS: Due to the unforeseen conditions found during the clearing and grubbing of the
Second Street retaining wall area, changes to the plans were required. The changes resulted in
a negotiated contract change order of $298,795.
FISCAL IMPACT: The previously allocated total amount for the project of $20,800,000 included
a construction contingency of $2,551,292. There is no additional allocation required to execute
this contract change order because the existing construction contingency can absorb the
contract change order.
OPTIONS: Therefore, the City Council may adopt the resolution relating to this matter as
follows:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
1. Adopt a resolution authorizing the City Manager to execute a Contract Change
Order for the Third Street Rehabilitation Project to Ghilotti Bros. Inc. (GBI), in the
amount of $298,795 from the project contingency.
2. Do not adopt the resolution and provide further direction to staff. Not adopting the
resolution will delay the project and will impact the project’s completion date
impacting traffic delays and delaying critical improvements.
RECOMMENDED ACTION: Staff recommends the City Council adopt the resolution authorizing
the City Manager to execute a contract change order for the Third Street Rehabilitation Project to
Ghilotti Bros. Inc. in the amount of $298,795 from the project contingency.
ATTACHMENT:
1. Resolution
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RESOLUTION NO. 15113
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT
CHANGE ORDER FOR THE THIRD STREET REHABILITATION PROJECT TO
GHILOTTI BROS. INC. IN THE AMOUNT OF $298,795 FROM THE PROJECT
CONTINGENY
WHEREAS, on February 7, 2022 the San Rafael City Council awarded and
authorized the City Manager to execute a construction agreement with Ghilotti Bros. Inc.
in the amount of $18,248,708 and authorized a construction contingency in the amount
of $2,551,292 for a total appropriated amount of $20,800,000; and
WHEREAS, on March 7, 2022 construction of the project began; and
WHEREAS, unforeseen conditions required design changes to the plans and
resulted in a contract change order in the amount of $298,795; and
WHEREAS, the City of San Rafael municipal code requires City Council approval
of construction contracts or allocations over $175,000; and
WHEREAS, staff has recommended City Council authorize the City Manager to
execute a contract change order in the amount of $298,795 with Ghilotti Bros. Inc., from
the construction contingency.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1. The City Manager is authorized and directed to execute a contract change
order with Ghilotti Bros. Inc., in the amount of $298,795, subject to final
approval as to form by the City Attorney.
2. Funds totaling $298,795 will be used to execute this contract change
order. These funds will be deducted from the previously allocated
construction contingency in the amount of $2,551,292.
3. The Director of Public Works is hereby authorized to take any and all such
actions and make changes as may be necessary to accomplish the
purpose of this resolution.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the
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City Council of said City held on Monday, the 1st of August 2022 by the following vote, to
wit:
AYES: COUNCILMEMBERS: Bushey, Kertz and Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Llorens Gulati
RECUSED: COUNCILMEMBERS: Hill
LINDSAY LARA, City Clerk
File No.: 16.01.283
