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HomeMy WebLinkAboutPW Senate Bill 1, Road Maintenance and Rehabilitation Account (RMRA)- FY 2022-23 Projects; Amended 07/07/2022 Kate Colin, Mayor • Rachel Kertz, Vice Mayor • Maribeth Bushey, Councilmember • Eli Hill, Councilmember • Maika Llorens Gulati, Councilmember July 7, 2022 TO: California Transportation Commission FROM: April Miller, City of San Rafael Public Works Director RE: Local Streets and Roads FY 2022-23 Project List Technical Memorandum On June 21, 2022, the San Rafael City Council approved resolution #15098 authorizing the Fiscal Year 2022-23 list of projects submitted for Senate Bill 1: Road Repair and Accountability Act ‘Local Streets and Roads Program’. This technical memorandum clarifies the following listed projects to include the estimated useful life for each project: Project 1: Lincoln Avenue Curb Ramps Project Description: In conjunction with a resurfacing project, Public Works will install 35 new ADA compliant curb ramps with bulbouts along Lincoln Avenue from Mission Avenue to Prospect Drive where non- compliant ramps exist. In addition, additional streetlights, curb extensions and four rectangular rapid flashing beacons (RRFBs) will be placed at non-signalized pedestrian crossings across Lincoln Avenue at Wilson Court, Grand Avenue, Pacheco Street and Paloma Avenue. Construction cost estimate: $2.5 million Project Location: Lincoln Avenue from Mission Avenue to Prospect Drive Proposed Schedule for Completion: Construction anticipated for summer 2023 Estimated Useful Life: 30 years Project 2: Second Street Improvements Project Description: Second Street is the major eastbound connector from West Marin to Highway 101 and a critical component of San Rafael’s transportation network serving tens of thousands of vehicles each day. The Second Street Improvements Project includes the replacement of traffic signals, upgrades to drainage infrastructure, and installation of raised intersections to meet accessibility (ADA) standards in conjunction with the pavement rehabilitation of Second Street from Shaver Street to A Street (for a total length of 0.5 miles). The City is currently under construction on the westbound connector on Third Street and the Second Street Project would complete the major east-west corridors. Construction cost estimate: $7.5 million Project Location: Second Street from Shaver to A Street Proposed Scheduled for Completion: Construction anticipated for summer 2023 pending additional funding. Estimated Useful Life: 30 years Signature: Title: Date: Jul 7, 2022 Public Works Director APRIL MILLER FOR CITY CLERK ONLY Council Meeting: June 21, 2022 Disposition: Resolution 15098 Agenda Item No: 4.k Meeting Date: June 21, 2022 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, Director of Public Works City Manager Approval: ________ TOPIC: SENATE BILL 1, ROAD MAINTENANCE AND REHABILITATION ACCOUNT RMRA): FY 2022-23 PROJECTS SUBJECT: RESOLUTION APPROVING THE FY 2022-23 PROJECTS LIST FOR SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT RECOMMENDATION: Adopt a resolution approving the FY 2022-23 projects list for Senate Bill 1: The Road Repair and Accountability Act, and appropriating funding for listed projects. BACKGROUND: For several years, California’s streets and roads maintenance have been underfunded, and municipalities and agencies have deferred much needed maintenance on both state and local roads. The state gasoline tax (a fixed dollar amount on each gallon of gas purchased) is the largest source of funding for local road maintenance and infrastructure projects and two major factors have contributed to a loss in revenue over the years statewide: (1) Electric Vehicles (EVs) sales have increased significantly in recent years; and (2) vehicles are becoming more fuel efficient. Due to recent increases in gas prices nationwide, staff anticipates a modest decrease in gas tax revenue from FY 2021-22. Former California Governor Jerry Brown signed Senate Bill 1: The Road Repair and Accountability Act on April 28, 2017 to address the need for additional funding for transportation and infrastructure in California. Senate Bill 1: Increases per gallon fuel excise taxes Increases diesel fuel sales taxes and vehicle registration fees Provides for inflationary adjustments to tax rates in future years Senate Bill 1 requires cities and counties to provide basic annual project reporting to the California Transportation Commission (CATC) for all projects that will utilize the new SB 1 Road Maintenance and Rehabilitation Account (RMRA) funding. In addition, prior to receiving RMRA funds for the fiscal year, a city or county must submit to the CATC a list of projects proposed to be funded with new RMRA funds. The proposed projects must be included in a city or county budget that is adopted by the applicable city council or county board of supervisors at a regular public meeting. The approval of this City Council resolution is required in order to meet the deadline to submit the list of eligible projects for the 2022-23 fiscal year to the CATC by July 1, 2022. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 At the conclusion of each fiscal year in which RMRA funds are received and expended, cities and counties must submit documentation to the CATC that includes the following information for each completed RMRA project: A description including location; Total cost; Completion date; and Estimated useful life of the improvement. ANALYSIS: The passage of Senate Bill 1 nearly doubled the revenues the City of San Rafael receives from the state for local road infrastructure and transportation improvement projects, from roughly $1.1 million to $2.2 million per year. The additional funding available is factored into the City’s capital project planning in the Capital Improvement Program (CIP). Per the state guidelines, RMRA funds may be used towards “Complete Street” components, in addition to direct repairs to streets and roads. These may include pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project. The following table summarizes the City of San Rafael RMRA funds received and spent to date for specified projects: FY 2018-19 Beginning Year Balance $340,413 Revenues $1,112,230 Expenditures $77,267 Lincoln Ave Curb Ramps $40,258 Merrydale Promenade $37,009 FY 2019-20 Beginning Year Balance $1,375,376 Revenues $1,003,873 Expenditures $88,973 Lincoln Ave Curb Ramps $1,931 Smith Ranch Road Resurfacing $81,251 Merrydale Promenade $5,791 FY 2020-21 Beginning Year Balance $2,290,276 Revenues $1,071,580 Expenditures (estimated) $1,095,651 Lincoln Ave Curb Ramps $18,787 Smith Ranch Road Resurfacing $1,038,391 Merrydale Promenade $8,473 Francisco Blvd East Resurfacing $30,000 FY 2021-22 Beginning Year Balance $2,326,000 Revenues $1,170,000 Expenditures (estimated) $2,612,986 Third Street Rehabilitation $1,524,166 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 Francisco Blvd. East Resurfacing Merrydale North Parkway 1,128,997 88,651 FY 2022-23 Beginning Year Balance $880,000 Staff anticipates the City will receive $1,306,858 in RMRA funding in FY 2022-23. The FY 2022- 23 funds will be utilized for the Lincoln Avenue and Second Street Improvements projects. See Attachment 1 for descriptions and detail for the FY 2022-23 RMRA project list. FISCAL IMPACT: RMRA revenues will be deposited into the Gas Tax Fund (#206), and projects will be expended from the Gas Tax Fund (#206). Expenditure details for all RMRA projects will be submitted to the state on an annual basis per the Road Repair and Accountability Act guidelines. Finally, there is a Maintenance of Effort (MOE) requirement with receiving RMRA funding. Pursuant to Streets and Highways Code Section 2036, a city or county must annually expend from its general fund for street, road, and highway purposes an amount not less than the annual average of its expenditures from its general fund during fiscal years 2009–10, 2010–11, and 2011–12. If a city or county fails to meet the MOE in a fiscal year, they can make it up in the following fiscal year. The following are the City’s general fund expenditures in street and road repair for the three fiscal years used for the MOE: FY 2009-10 FY 2010-11 FY 2011-12 AVERAGE Annual street and road expenditures 3,286,015 $2,131,621 $3,516,476 $2,978,037 Figures are based on the numbers reported to the State Controller’s Office in the annual streets and roads report. The City has satisfied the MOE requirement for RMRA funds as streets and roads expenditures are currently higher than the FY 2009-10 to FY 2011-12 average. The FY 2022-23 general fund budget for the Streets Maintenance Division (personnel and non-personnel) is $3,141,169. OPTIONS: 1. Adopt the resolution which approves FY 2022-23 projects list funded by Senate Bill 1 RMRA). 2. Do not adopt the resolution and direct staff to revise the list of RMRA-funded projects. 3. Do not adopt the resolution and provide direction to staff. RECOMMENDATION: Adopt a resolution approving the FY 2022-23 projects list for Senate Bill 1: The Road Repair and Accountability Act, and appropriating funding for listed projects. ATTACHMENTS: 1. Resolution including FY 2022-23 Project List 2. Estimated RMRA funding for San Rafael (California City Finance) RESOLUTION NO. 15098 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE FY 2022-23 PROJECTS LIST FOR SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of San Rafael are aware of the projects proposed for funding in our community and of which projects have been completed each fiscal year; and WHEREAS, prior to receiving funding from the Road Maintenance and Rehabilitation Account (RMRA) created by SB 1, the City Council must adopt a resolution listing all San Rafael projects proposed to receive RMRA funding, including a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $1,306,858 in RMRA funding in Fiscal Year 2022-23 from SB 1; and WHEREAS, the funding from SB 1 for Fiscal Year 2022-23 will help the City to maintain and rehabilitate streets and roads, essential roadway drainage projects, and bicycle and pedestrian improvements throughout the City this year; and WHEREAS, without revenue from SB 1, the City, would have otherwise been unable to fund these important transportation improvements and projects; and WHEREAS, the SB 1 project list, and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will all have significant positive co-benefits statewide. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of San Rafael, State of California, as follows: 1. The foregoing recitals are true and correct. 2. The City Council hereby approves the Fiscal Year 2022-23 list of projects planned to be funded with SB 1 revenues, as follows: Lincoln Avenue Curb Ramps Project Description: In conjunction with a resurfacing project, Public Works will install 35 new ADA compliant curb ramps with bulbouts along Lincoln Avenue from Mission Avenue to Prospect Drive where non-compliant ramps exist. In addition, additional streetlights, curb extensions and four rectangular rapid flashing beacons (RRFBs) will be placed at non-signalized pedestrian crossings across Lincoln Avenue at Wilson Court, Grand Avenue, Pacheco Street and Paloma Avenue. Construction cost estimate: $2.5 million Project Location: Lincoln Avenue from Mission Avenue to Prospect Drive Proposed Schedule for Completion: Construction anticipated for summer 2023 Second Street Improvements Project Description: Second Street is the major eastbound connector from West Marin to Highway 101 and a critical component of San Rafael’s transportation network serving tens of thousands of vehicles each day. The Second Street Improvements Project includes the replacement of traffic signals, upgrades to drainage infrastructure, and installation of raised intersections to meet accessibility (ADA) standards in conjunction with the pavement rehabilitation of Second Street from Shaver Street to A Street (for a total length of 0.5 miles). The City is currently under construction on the westbound connector on Third Street and the Second Street Project would complete the major east-west corridors. Construction cost estimate: $7.5 million Project Location: Second Street from Shaver to A Street Proposed Scheduled for Completion: Construction will take place fall 2022 and expected to be complete in fall 2023. I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City on Tuesday, the 21st day of June 2022, by the following vote, to wit: AYES: COUNCIL MEMBERS: BUSHEY, HILL, KERTZ, LLORENS GULATI & MAYOR KATE NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE Lindsay Lara, City Clerk Memorandum Technical Amendment to COSR resolution 15098_ RMRA FY 2022-23 Final Audit Report 2022-07-07 Created:2022-07-07 By:Stephen Acker (stephen.acker@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAAF8ErXItmXA1t-Hyrkrxyw4ynWUZH_rOs "Memorandum Technical Amendment to COSR resolution 1509 8_ RMRA FY 2022-23" History Document created by Stephen Acker (stephen.acker@cityofsanrafael.org) 2022-07-07 - 5:02:43 PM GMT Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2022-07-07 - 5:04:33 PM GMT Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2022-07-07 - 5:28:04 PM GMT Document e-signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2022-07-07 - 5:30:42 PM GMT - Time Source: server Agreement completed. 2022-07-07 - 5:30:42 PM GMT