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Home My WebLink AboutLR Janitorial Services Dec 2021; First AmendmentFIRST AMENDMENT TO THE AGREEMENT WITH EXCELLENT CLEANING SERVICES FOR JANITORIAL SERVICES FOR THE LIBRARY AND RECREATION DEPARTMENT/LIBRARY DIVISION THIS FIRST AMENDMENT is made and entered into as of this day of ZI� e,- , 2022, by and between the CITY OF SAN RAFAEL (hereinafter "CITY'), and EXCELLENT CLEANING SERVICES, LLC, a limited liability company authorized to do business in California (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the CITY and CONTRACTOR entered into that certain Agreement for Janitorial Services for the Library and Recreation Department/Library Division, dated as of December 9, 2021 ("Agreement"), pursuant to which CONTRACTOR provides janitorial cleaning services for the Downtown San Rafael Public Library, operated by the CITY; and WHEREAS, beginning on July 1, 2022 and continuing throughout the term of the Agreement, the CITY desires to reduce the scope of janitorial cleaning services for the Downtown San Rafael Public Library and add janitorial cleaning services for the Northgate San Rafael Public Library, also operated by the CITY; and WHEREAS, CONTRACTOR is willing to provide such amended services. ENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Effective as of July 1, 2022, Paragraph 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby replaced in its entirety as follows: CONTRACTOR shall perform the duties and/or provide services as specified in Exhibit A, titled Library and Recreation Janitorial Services Scope of Work, Downtown Library, and Exhibit B, titled Library and Recreation Janitorial Services Scope of Work, Northgate Library, each attached hereto and incorporated herein by reference. 2. Effective as of July 1, 2022, Paragraph 4 of the Agreement, entitled "COMPENSATION" is hereby replaced in its entirety as follows: For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: Facility Downtown Library (1100 E St. San Rafael Library (5800 Northgate Drive) Total Cost per Month (including labor, material and equipment) $1,980.00 $480.00 $2,460.00 The monthly service cost is based upon service schedules, as provided in Exhibit A (for the Downtown Library) and Exhibit B (for the Northgate Library). If facilities are closed and janitorial services are subsequently reduced, the monthly cost will be prorated based on the reduced service hours. Additional services beyond the scope included in Exhibits A and B shall, when requested by CITY, be charged at a rate of $25.00 per hour for additional work performed during the regular service schedule, $35.00 per hour for additional deep cleaning services and $39.00 per hour for emergency services. The total compensation payable for services under this agreement shall not exceed $27,960 per year for services included in Exhibits A and B and $1,000 per year for additional or emergency services, for a total not to exceed amount of $28,960 per year. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY F SAN RAFAE �-4 JiM H z, City nag r ATTEST: Ar LINDSAY LARA, City Clerk APPROVED AS TO FORM: - (IAIL, 6 (-,P - ROBE T F. EPSTEIN, ` ity Attorney & CONT 770�� By: Name: Title: tkaL gc�--1 [If Contractor is a corporation, add signature of second corporate officer] By: Name: Title: Exhibit A: Library and Recreation, Library Division Janitorial Services Scope of Work Downtown Library The contractor shall provide janitorial services at the following location(s): 1. Downtown Library (1100 E St, San Rafael): 15,000 square feet, 2 stories, 2 public restrooms, 2 staff restrooms, break room, kitchen, 3 main offices, 3 public areas Downtown Library Scheduling of Work. Facility shall be cleaned daily in the evening after closing (8pm Mon- Thurs, 5pm Fri -Sun. Library hours may change in the future, but the contractor will be notified 30 days in advance of such changes. Daily Services. Contractor shall furnish a crew of reliable and experienced janitors to perform all janitorial services to accomplish the following services: 1. Vacuuming upstairs and downstairs, staircase treads, children's room, and offices on the lower level. Spot clean carpets as needed and straighten furniture. 2. Empty paper, garbage, and compost bins in dumpster on the north side of the library by the side door. 3. Scrub and mop all bathroom floors and baseboards. Wash basins, toilet seats, toilet bowls, toilet partitions, paper towel dispensers, and refuse bins. Line bins with liner. 4. Stock all dispensers. 5. Dust mop all bare floors. 6. Dust tabletops, lower book shelving, countertops, and desks tops where accessible. No feather dusters — only vacuum and dust treated cloth shall be used. 7. Spot clean microwave and refrigerator in the upstairs breakroom. 8. Wash and clean doors, handles, glass panels in doors, front doors, staircase partitions, and banister rails. 9. Sweep and clean entrance areas, doormats, and thoroughly clean elevator. 10. Particular attention must be given to maintain janitorial lockers and basins in a very clean and orderly manner. 11. Patios and driveways are maintained by City Parks crew and not by the janitorial service. Quarterly Services. Contractor shall perform the following services each quarter: 1. Clean air vents. 2. Wash lobby windows. Supplies and Equipment. Contractor shall provide all labor, chemicals, equipment, and supervision. All paper products, liner, and soap shall be supplied by the City. Exhibit B: Library and Recreation, Library Division Janitorial Services Scope of Work, Northgate Library The contractor shall provide janitorial services at the following location(s): Northgate Library (5800 Northgate Drive Ste. 083 San Rafael, CA 94903): 3,000 square feet, single story, 1 staff restroom, 1 break room, 1 office, 1 public area Northgate Library Scheduling of Work. Facility shall be cleaned two days a week in the evening after closing on Thursdays and Saturdays (closed Sunday -Tuesday, open 11 AM -5 PM Wednesday -Saturday). Library hours may change in the future, but the contractor will be notified 30 days in advance of such changes. Services. Contractor shall furnish a crew of reliable and experienced janitors to perform all janitorial services to accomplish the following services: 1. Vacuum entire library. Spot clean carpets as needed and straighten furniture. 2. Empty paper and garbage bins. 3. Scrub and mop all bathroom floors and baseboards. Wash basins, toilet seats, toilet bowls, toilet partitions, paper towel dispensers, and refuse bins. Line bins with liner. 4. Stock all dispensers. 5. Dust mop all bare floors. 6. Dust tabletops, lower book shelving, countertops, and desks tops where accessible. No feather dusters — only vacuum and dust treated cloth shall be used. 7. Spot clean microwave and refrigerator in the breakroom. Supplies and Equipment. Contractor shall provide all labor, chemicals, equipment, and supervision. All paper products, liner, and soap shall be supplied by the City. hvl� RAP t F T 0 C, ITH E' er CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Library & Recreation, Library Division Project Manager: Henry Bankhead Extension: 3436 Contractor Name: Excellent Cleaning Services LLC Contractor's Contact: Jose Luis Figueroa Contact's Email: greatcleaning0@gmail.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT Project Manager a. Email PINS Introductory Notice to Contractor DATE N/A Check initial 1 b. Email contract (in Word) and attachments to City 5/19/2022 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X JB c. Check with City Attorney re Insurance Requirements for extra small or large projects 2 City Attorney a. Review, revise, and comment on draft agreement 5/20/2022 X❑ GC and return to Project Manager 5/19/2022 X❑ GC b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 5/25/2022 ❑X CQ contractor 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 5 Project Manager j When necessary, contractor -signed agreement N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Or Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 5/25/22 JB Attorney with printed copy of this routing form � (vq I vL 7 City Attorney Review and approve hard copy of signed agreement (fC 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 'J a 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager 6l ��-