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HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 78 170 Merrydale (Chevron)City of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED AUGUST 20, 2021 WITH PAKPOUR CONSULTING GROUP, INC. TASK ORDER NO. 78 Land Development Discipline Project title: 170 Merrydale (Chevron) Contract Amount: $6,300 THIS TASK ORDER is entered into on , 20etween the City of San Rafael, a municipal corporation ("City"), and Pakpour G6nsulting Group, Inc., ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated August 20, 2021 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated April 18, 2022 as directed by the City. Gary Ushiro shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Megan Kelly as the person at the City responsible for monitoring performance under this Task Order. b. Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2021 City of San Rafael Master Consultant Services Agreement Task Order 2. Date of completion: Work hours estimate; Cost. estimate and budget: Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms: Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 5i ,natures. The parties have executed this Task Order, as of the date first written above. 2 Rev. May 2021 City of San Rafael Master Consultant Services Agreement Task Order CITY OF SAN RAFAEL 13y: 94& GlQittiL Public WojXs Director Contents approved: By:. April Miller, Interim Assistant Public Works Director/City Engineer Reviewed By By: , Robert F. Epstein, City Attorney CONSULTA By: 111 Name: oubin Pakpour Title: President (if Consultant is a corporation, add signature of second corporate officer) By: Name: Gary Ushiro Title: Secreta Exhibits: A Scope of work dated April 18, 2022, time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) 3 Rev. May 2021 PAKPOUR CONSULTING P� GROUP April 18, 2022 Matthew Pepin Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Subject: Scope of Work and Budget for Task Order #3 170 Merrydale Road (Chevron) Planning Application Review Dear Matt, 10040.03 Per your request Pakpour Consulting Group has prepared the following scope and budget for Planning application review services at 170 Merrydale Road. The proposed project will replace an existing car wash and fueling structure with a two-story convenience store, office, storage, car wash building and new fuel pump canopy structure. The project will also replace fuel dispensers and underground storage tanks, replace an existing monument sign and modify landscaping, lighting, paving and parking and directional striping. Scope of Work 1. Review of Planning application submittals; which include architectural plans, preliminary site plan, preliminary grading plan, and preliminary landscape plan to provide Public Works comments to the Planning Department. 2. Work collaboratively with Public Works staff and other City departments such as Planning, Building and Fire. 3. Write memorandum summarizing Planning application review comments for transmittal to the Planning Department. 4. Attend one (1) video conference meeting with the City staff, the applicant and their consultants. 5. Review includes the first Planning application submittal and one re -check if needed. Budget Senior Engineer 30 hours at $200 per hour = $6,000.00 5% Direct Cost Multiplier $300.00 Total = $6,300.00 PAKPOUR CONSULTING GROUP, INC. 6601 Owens Drive, Suite 230, Pleasanton, CA 94588 1 925-224-7717 1 pcgengr.com Exhibit A April 18, 2022 — Page 2 Pepin — Scope and Budget for Task Order #3 We are proposing a budget in an amount not to exceed $6,300.00 and billed on a time and materials basis. Should you have any questions please do not hesitate to contact me at (925) 224-7717. Very truly yours, Pakpour Consulting Group, Inc. Joubin Pakpour, P.E. President 1:\Projects\San Rafael -10040.00\Task Order Proposal\Task Order 03 -Scope & Budget -170 Merrydale Rd (Chevron) -Planning Application Review door PMrn.4KPOUR COn.PLTING Pakpour Consulting Group Standard Billing Rate July 1, 2021 through June 30, 2022 Principal Engineer $230 per hour Senior Engineer $200 per hour Associate Engineer $180 per hour Project Engineer $160 per hour Assistant Engineer $140 per hour Public Works Inspector $150 per hour Engineering Technician $110 per hour Administrative Assistant $80 per hour Sub -Consultant Mark Up 10% A 5% direct labor multiplier will be applied in lieu of charging direct expenses such as mileage, copies, plots, postage, shipping, telephone and cell phone charges. A 1.3 multiplier will be applied to the hourly rate of Project Inspectors working more than 8 hours per day and / or 40 hours per week. �pt� RAFq fiC f yo 'Tr WITH Pah CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann (for Megan) Extension: 3352 Contractor Name: Pakpour Consulting Group, Inc. Contractor's Contact: Gary Ushiro Contact's Email: gushiro@pcgengr.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to i enter a date. b. Email contract (in Word) and attachments to City 4/20/2022 Attorney c/o Laraine.Gittens@cityofsanrafael.org ©AD 2 City Attorney a. Review, revise, and comment on draft agreement 4/25/2022 ❑X LG and return to Project Manager 4/25/2022 © LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 4/26/2022 © BG Project Manager contractor 4 Forward three (3) originals of final agreement to 4/27/2022 ❑x contractor for their signature 5 Project Manager When necessary, contractor signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 4/27/2022 AD Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 Cit ger Agreement executed by City Council authorized -b - - =� official 10 I Attest signatures, retains original agreement and �� forwards copies to Project Manager /V