HomeMy WebLinkAboutCD Affordable Housing Grant Agreement; First AmendmentAMENDED AND RESTATED AFFORDABLE HOUSING GRANT AGREEMENT
BETWEEN THE CITY OF SAN RAFAEL AND HOMEWARD BOUND OF MARIN
THIS AMENDED AND RESTAT ..D AFFORDABLE HOUSING GRANT AGREEMENT
("Agreement") is entered into asof _ 2022 ("Effective Date"), by and between
the City of San Rafael, a municipal cororatir("City") and Homeward Bound of Marin, a California
nonprofit corporation ("Grantee").
RECITALS
A. On January 21, 2020, the San Rafael City Council ("City Council") adopted Resolution
No. 14760 establishing Guidelines for the Administration of the Affordable Housing Trust Fund.
B. On June 5, 2020, the City issued a Notice of Funding Availability ("NOFA")
announcement for initial funding to spur the creation of affordable rental housing in the City of San
Rafael.
C. After issuance of the NOFA, the City received a funding request from Grantee in the
amount of $750,000 in Affordable Housing Funds to assist Grantee in the redevelopment of Grantee's
existing center located at 190 Mill Street in San Rafael, California 94901, A.P.N. 014-192-12, generally
known as the Mill Street Center (the "Property"), and construction thereon of 32 units of permanent
supportive affordable housing (together, the "Improvements," as more particularly defined in Section
3).
D. On October 5, 2020, the City Council adopted Resolution No. 14861 approving an
Affordable Housing Grant to Grantee in the amount of $750,000.
E. Grantee has received all City approvals for construction of the Improvements and has
commenced construction.
F. On May 13, 2021, Grantee and City entered into an Affordable Housing Grant
Agreement governing the City's funding of the $750,000 grant (the "Original Agreement").
G. On November 11, 2021, the City issued a Notice of Funding Availability from the
Affordable Housing Trust Fund to support affordable housing.
H. Prior to December 23, 2021 at 5:00pm and during the period the City was accepting
responses, Grantee submitted a request for additional grant funding for the improvements.
I. On March 7, 2022, the San Rafael City Council adopted Resolution No. 15041
approving an additional Affordable Housing Grant to Grantee in the amount of $350,000.
J. With the additional funding approved on March 7, 2022, the total grant amount
awarded to Grantee for the 190 Mill Street Improvements is $1,100,000.
K. For convenience, the parties now wish to amend and restate the Original Agreement
dated May 13, 2021 to include the additional funding awarded and to recognize the Grant term for all
funds granted by the City as 55 years following the date the Grantee receives a temporary or final
certificate of occupancy for the Property.
AGREEMENT
NOW, THEREFORE, City and Grantee hereby amend and restate the Original Agreement in
its entirety as follows:
Section 1. Grant Commitment,
A. Grant Term and Amount. Subject to the terms and conditions hereunder and in
consideration of Grantee's agreements hereunder, including its commitment to construct and install the
Improvements and its agreement to restrict the rental of 32 units on the Property to very low- and
extremely low- income households at an affordable rent for at least fifty-five years following the date
Grantee receives a temporary or final certificate of occupancy for the Property, City agrees to grant
funds to Grantee in an amount not to exceed One Million One Hundred Thousand and no/100 dollars
($1,100,000) ("Grant") to pay Grantee's out-of-pocket soft and hard costs paid to unaffiliated third
parties for constructing and installing the Improvements, including without limitation costs of design,
financing, bidding, construction and construction management.
B. Grant Disbursements. City has disbursed Seven Hundred Fifty Thousand dollars
($750,000) in proceeds of the Grant to Grantee. City shall disburse the additional awarded Three
Hundred Fifty Thousand dollars ($350,000) in grant proceeds, for a total not to exceed amount of One
Million One Hundred Thousand dollars ($1,100,000), to the Grantee (or its designated payee) in a lump
sum, provided that the following has been completed: (1) Grantee has submitted a statement, bill,
invoice, receipt, cancelled check or other evidence reasonably satisfactory to the City's City Manager
of the costs incurred or paid; and (2) Grantee has provided a certification to City that the work for
which payment is being requested is solely for the work of the Improvements and has been completed
in conformance with the development approvals approved by the City. Within thirty (30) days of
City's receipt and approval of the items in (1) and (2) above, City shall pay to Grantee (or its designated
payee) the remaining Three Hundred Fifty Thousand dollars ($350,000) in grant proceeds.
Section 2. Restrictions on Use of Grant Proceeds. Grantee covenants that the proceeds of
the Grant shall be used solely to finance costs incurred in connection with the construction and
installation of the Improvements pursuant to valid, bona fide contracts made by Grantee in the ordinary
course of its business. The Grant proceeds shall not be used for any purpose other than as set forth in
this Section 2. City shall not be responsible for any costs or charges incurred in the construction or
installation of the Improvements, except as expressly set forth herein with respect to funding of the
Grant.
Scope of Work attached hereto as Exhibit A and incorporated herein ("Scope of Work"). In no event
shall the Improvements include any personal property of Grantee.
Section 4. Non -Discrimination. Grantee shall not restrict the rental, sale, lease, sublease,
transfer, use, occupancy, tenure or enjoyment of the Property, or any portion thereof, on the basis of
race, color, religion, creed, sex, sexual orientation, gender identity, disability, marital status, ancestry,
or national origin of any person. Grantee covenants for itself and all persons claiming under or through
it, and this Agreement is made and accepted upon and subject to the condition that there shall be no
discrimination against or segregation of any person or group of persons on account of any basis listed
in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in
Sections 12926, 12926. 1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and
Section 12955.2 of the Government Code, in the sale, lease, sublease, transfer, use, occupancy, tenure
or enjoyment of the Property or part thereof, nor shall Grantee or any person claiming under or through
Grantee establish or permit any such practice or practices of discrimination or segregation with
reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees
or vendees in, of, or for the Property or part thereof. Grantee shall include such provision in all deeds,
leases, contracts and other instruments executed by Grantee, and shall enforce the same diligently and
in good faith.
All deeds, leases, and contracts pertaining to management of the Property, made or entered into
by Grantee, its successors or assigns, as to any portion of the Property or the Improvements shall contain
the following language:
A. (1) In Deeds, the following language or substantially similar language
prohibiting discrimination and segregation, shall appear:
Grantee herein covenants by and for itself, its successors and assigns, and all
persons claiming under or through it, that there shall be no discrimination against
or segregation of a person or of a group of persons on account of any basis listed
in subdivision (a) or (d) of Section 12955 of the Government Code, as those
bases are defined in Sections 12926, 12926. 1, subdivision (m) and paragraph (1)
of subdivision (p) of Section 12955, and Section 12955.2 of the Government
Code, in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment
of the property herein conveyed nor shall the Grantee or any person claiming
under or through the Grantee establish or permit any such practice or practices
of discrimination or segregation with reference to the selection, location,
number, use or occupancy of tenants, lessees, subtenants, sublessees or vendees
in the property herein conveyed. The foregoing covenant shall run with the land.
(2) Notwithstanding paragraph (1), with respect to familial status, paragraph
(1) shall not be construed to apply to housing for older persons, as defined in Section 12955.9 of the
Government Code. With respect to familial status, nothing in paragraph (1) shall be construed to affect
Sections 51.2, 51.3, 51.4, 51.10, 51.11 and 799.5 of the Civil Code, relating to housing for senior
citizens. Subdivision (d) of Section 51 and Section 1360 of the Civil Code and subdivisions (n), (o),
and (p) of Section 12955 of the Government Code shall apply to paragraph (1).
B. (1) In Leases, the following language or substantially similar language
prohibiting discrimination and segregation, shall appear:
The lessee herein covenants by and for the lessee and lessee's heirs, personal
representatives and assigns, and all persons claiming under the lessee or through
the lessee, that this lease is made subject to the condition that there shall be no
discrimination against or segregation of any person or of a group of persons on
account of race, color, creed, religion, sex, sexual orientation, marital status,
national origin, ancestry or disability in the leasing, subleasing, transferring, use,
occupancy, tenure or enjoyment of the property herein leased nor shall the lessee
or any person claiming under or through the lessee establish or permit any such
practice or practices of discrimination of segregation with reference to the
selection, location, number, use or occupancy of tenants, lessees, sublessees,
subtenants, or vendees in the property herein leased.
(2) Notwithstanding paragraph (1), with respect to familial status, paragraph
(1) shall not be construed to apply to housing for older persons, as defined in Section 12955.9 of the
Government Code. With respect to familial status, nothing in paragraph (1) shall be construed to affect
Sections 51.2, 51.3, 51.4, 51.10, 51.11 and 799.5 of the Civil Code, relating to housing for senior
citizens. Subdivision (d) of Section 51 and Section 1360 of the Civil Code and subdivisions (n), (o),
and (p) of Section 12955 of the Government Code shall apply to paragraph (1).
C. In contracts pertaining to management of the Property, the following language,
or substantially similar language prohibiting discrimination and segregation shall appear:
There shall be no discrimination against or segregation of any person or group
of persons on account of any basis listed in subdivision (a) or (d) of Section
12955 of the Government Code, as those bases are defined in Sections 12926,
12926. 1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955,
and Section 12955.2 of the Government Code, in the sale, lease, sublease,
transfer, use, occupancy, tenure or enjoyment of the property nor shall the
transferee or any person claiming under or through the transferee establish or
permit any such practice or practices of discrimination or segregation with
reference to selection, location, number, use or occupancy of tenants, lessee,
subtenants, sublessees or vendees of the land.
(2) Notwithstanding paragraph (1), with respect to familial status, paragraph
(1) shall not be construed to apply to housing for older persons, as defined in Section 12955.9 of the
Government Code. With respect to familial status, nothing in paragraph (1) shall be construed to affect
Sections 51.2, 51.3, 51.4, 51.10, 51.11 and 799.5 of the Civil Code, relating to housing for senior
citizens. Subdivision (d) of Section 51 and Section 1360 of the Civil Code and subdivisions (n), (o),
and (p) of Section 12955 of the Government Code shall apply to paragraph (1).
Section 5. Indemnification. Grantee shall defend, assume all responsibility for and hold
the City and its officers, elected officials, volunteers, employees and agents, harmless from all demands,
claims, actions, liabilities and damages, including damage to any property or injury to or death of any
person (including attorneys' fees and costs), arising out of or caused by any of Grantee's activities under
this Agreement, including the design, construction and installation of the Improvements, whether such
activities or performance thereof be by Grantee or anyone directly or indirectly employed or contracted
with by Grantee and whether such damage shall accrue or be discovered before or after completion of
the Improvements.
Section 6. Maintenance of Records. Grantee shall document all expenditures under this
Agreement with properly executed payroll, time records, invoices, contracts, vouchers or other official
documentation evidencing in appropriate detail the nature and propriety of the charges. All checks,
payroll, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in
part to this Agreement shall be clearly identified and readily accessible and shall be maintained for a
period of not less than three (3) years after receipt of the final Grant disbursement under this Agreement.
Upon reasonable notice to Grantee, City may request to review Grantee's relevant records with respect
to the matters covered by this Agreement and Grantee shall make such records available for
examination during normal business hours at a location acceptable to the City. Grantee shall permit
the City to audit, examine and make excerpts or transcripts from these records at City's expense.
Section 7. Default and Remedies.
A. Default Remedies. Subject to permitted extensions of time as provided in
subsection G hereof, failure by either party to perform any action or covenant required by this
Agreement within the time periods provided herein following notice and expiration of any applicable
cure period, shall constitute a "Default" under this Agreement. A party claiming a Default shall give
written Notice of Default to the other party specifying the nature of the Default. Except as otherwise
expressly provided in this Agreement, the claimant shall not institute any proceeding against the other
parry, and the other party shall not be in Default if (a) in the case of a monetary Default, such party
cures the monetary Default within ten (10) business days following receipt of such Notice of Default,
or (b) in the case of a non -monetary Default, such party cures, corrects or remedies the non -monetary
Default within thirty (30) days following receipt of such Notice of Default, or if the non -monetary
Default cannot reasonably be cured within such thirty -day period, said party commences to cure the
non -monetary Default within said thirty -day period and thereafter completes such cure, correction or
remedy with diligence.
B. Institution of Legal Actions. Except as otherwise specifically provided herein,
upon the occurrence of a Default, the non -defaulting party shall have the right, in addition to any other
rights or remedies, to institute any action at law or in equity to cure, correct, prevent or remedy any
Default, or to recover damages for any Default, or to obtain any other remedy consistent with the
purpose of this Agreement. Without limiting the generality of the foregoing, in the event that Grantee
fails to complete the Improvements within the time period specified in the Schedule of Performance,
as the same may be extended as provided for herein, City, in addition to any other remedies available
to City, shall recover from Grantee, and Grantee shall be obligated to repay to City all City Grant funds
previously disbursed to Grantee. Any legal actions by any party must be instituted in the Superior
Court of the County of Marin, State of California, or in the appropriate Federal District Court of the
State of California. Notwithstanding anything herein to the contrary, no party shall have the right to
recover any consequential or special damages in the event of a Default by another party.
C. Termination. Subject to the provisions of paragraph A. above, this Agreement
may be terminated if there is an uncured Default, by written Notice from the party not in Default.
D. Acce Lance of Service of Process. If any legal action is commenced by Grantee
against City, service of process on City shall be made by personal service upon the person designated
in subsection G of Section 8, or in such other manner as may be provided by law. If any legal action
is commenced by City against Grantee, service of process on Grantee shall be made by personal service
upon the person designated in subsection G of Section 8, or in such other manner as may be provided
by law.
E. Rights and Remedies Are Cumulative. Except as otherwise expressly provided
herein, the rights and remedies of the parties are cumulative, and the exercise by either party of one or
more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of
any other rights or remedies for the same Default or any other Default by the other party, except as
otherwise expressly provided herein.
F. Inaction Not a Waiver of Default. Any failures or delays by either party in
asserting any of its rights and remedies as to any Default shall not operate as a waiver of any Default
or of any such rights or remedies, or deprive either such party of its right to institute and maintain any
actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or
remedies.
G. Force Majeure. No parry shall be in default or breach hereunder or liable to the
other for any delay, failure in performance or interruption resulting directly or indirectly from war;
insurrection; strikes; lockouts; riots; floods; earthquakes; fires; casualties; acts of God; acts of the public
enemy; epidemics; pandemics; quarantine, shelter -in-place or other similar restrictions; freight
embargoes; governmental restrictions or priority; litigation; unusually severe weather; or acts or
omissions of the other party. An extension of time for any such cause shall be for the period of the
enforced delay. Any party claiming such extension shall notify the other(s) promptly after becoming
aware of the existence of any event or condition giving rise to such claim. Times of performance under
this Agreement may also be extended in writing by the mutual agreement of City and Grantee. Grantee
expressly agrees that adverse changes in economic conditions, either of Grantee specifically or the
economy generally, changes in market conditions or demand, and/or Grantee's inability to obtain
financing or other lack of funding to complete the Improvements shall not constitute grounds of
enforced delay pursuant to this subsection G. Grantee expressly assumes the risk of such adverse
economic or market changes and/or inability to obtain financing, whether or not foreseeable as of the
Effective Date of this Agreement.
H. No Liability of City or City Member. No member, official or employee of the
City shall be personally liable to Grantee, or any successor in interest, in the event of any default or
breach by City under this Agreement or for any amount which may become due to Grantee, or its
designated payee, or any successor or on any obligations under the terms of this Agreement.
Section 8. Miscellaneous Provisions.
A. Grantee Transfer or Assisnunent. As long as any portion of the Improvements
remains to be completed, Grantee shall not transfer or assign this Agreement, or its interests in the
Property or in any of the Improvements without prior written approval by the City. Approval of any
such transfer or assignment shall be at the sole discretion of City; such approval shall not be
unreasonably withheld, conditioned or delayed.
B. Interest of Members of City. No member of the governing body of the City and
no other officer, employee or agent of the City who exercises any functions or responsibilities in
connection with the carrying out of the City's work shall have any personal interest, direct or indirect,
in this Agreement.
C. Relationship between City and Grantee. It is hereby acknowledged that the
relationship between City and Grantee is not that of a partnership or joint venture and that City and
Grantee shall not be deemed or construed for any purpose to be the agent of the other. Accordingly,
except as expressly provided herein or in the Exhibits hereto, City shall have no rights, powers, duties
or obligations with respect to the development, operation, maintenance or management of the Property
or the Improvements.
D. Compliance with Laws. Grantee shall carry out and shall cause its contractors
and subcontractors to carry out the redevelopment of the Property in conformity with all applicable
federal, state and local laws, rules, ordinances and regulations ("Applicable Laws"), including
without limitation, all applicable environmental laws, all applicable federal and state labor laws and
standards, Section 3 of the Housing and Community Development Act of 1974, as amended (if
applicable pursuant to financing sources used for the Improvements), applicable provisions of the
California Public Contracts Code, the City's zoning and development standards, building, plumbing,
mechanical and electrical codes, all other provisions of the City's Municipal Code, and all applicable
disabled and handicapped access requirements, including without limitation, the Americans with
Disabilities Act, 42 U.S.C. Section 12101, et seq., Government Code Section 4450, et seq.,
Government Code Section 11135, et seq., and the Unruh Civil Rights Act, Civil Code Section 51, et
seq. Grantee shall indemnify, defend (with counsel approved by City) and hold harmless the
Indemnitees from and against any and all Claims arising in connection with the breach of Grantee's
obligations set forth in this Section whether or not any insurance policies shall have been determined
to be applicable to any such Claims. It is further agreed that City does not and shall not waive any
rights against Grantee which it may have by reason of this indemnity and hold harmless agreement
because of the acceptance by City, or Grantee's deposit with City of any of the insurance policies
described in this Agreement. Grantee's indemnification obligations set forth in this Section shall not
apply to Claims to the extent arising from the gross negligence or willful misconduct of the
Indemnitees. Grantee's defense and indemnification obligations set forth in this Section shall
survive the expiration or earlier termination of this Agreement.
E. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California.
F. Time of the Essence. Time is of the essence of each and every provision of this
Agreement.
G. Notices, Demands and Communications between the Parties. Any approval,
disapproval, demand, document or other notice ("Notice") which either party may desire to give to the
other party under this Agreement must be in writing and may be given by any commercially acceptable
means, including via facsimile or via overnight courier, to the party to whom the Notice is directed at
the address of the party as set forth below, or at any other address as that party may later designate by
Notice. Any Notice shall be deemed received on the date of delivery if delivered by hand or by first
class mail, postage prepaid or if sent via nationally recognized overnight courier; and upon receipt of
verification of transmission if sent via facsimile (provided a copy is sent the same day via first-class
mail). Notices sent by a party's attorney on behalf of such party shall be deemed given by such party.
City: City of San Rafael
1400 5ch Avenue, Rm. 203
San Rafael, CA 94901
Attention: City Manager
with a copy to:
City of San Rafael
1400 5'h Avenue, Rm. 202
San Rafael, CA 94901
Attention: City Attorney
Grantee: Homeward Bound of Marin
1385 N. Hamilton Parkway
Novato, CA 94949
Attention: Executive Director
H. Severability. Whenever possible, each provision of this Agreement shall be
interpreted in such manner as to be effective and valid under applicable law, but if any provision of this
Agreement shall be prohibited or invalid under applicable law, such provision shall be ineffective to
the extent of such prohibition or invalidity without invalidating the remainder of such or the remaining
provisions of this Agreement.
I. Waiver. No waiver of any provision of this Agreement shall be deemed or shall
constitute a waiver of any other provision, whether or not similar, nor shall any waiver constitute a
continuing waiver. No waiver shall be binding unless executed in writing by the party making the
waiver.
I Interpretation. As used in this Agreement, masculine, feminine or neuter gender
and the singular or plural number shall each be deemed to include the others where and when the
context so dictates. The word "including" shall be construed as if followed by the words "without
limitation." This Agreement shall be interpreted as though prepared jointly by all parties. Titles and
captions are for convenience of reference only and do not define, describe or limit the scope or the
intent of this Agreement or any of its terms.
K. Legal Advice. Each party represents and warrants to the other the following:
they have carefully read this Agreement, and in signing this Agreement, they do so with full knowledge
of any right which they may have; they have received independent legal advice from their respective
legal counsel as to the matters set forth in this Agreement, or have knowingly chosen not to consult
legal counsel as to the matters set forth in this Agreement; and, they have freely signed this Agreement
without any reliance upon any agreement, promise, statement or representation by or on behalf of the
other party, or their respective agents, employees, or attorneys, except as specifically set forth in this
Agreement, and without duress or coercion, whether economic or otherwise.
L. _Further Assurances. The parties shall execute, acknowledge, file or record such
other instruments and statements and shall take such additional action as may be necessary to carry out
the purpose and intent of this Agreement.
M. Binding Effect. This Agreement shall be binding upon and inure to the benefit
of the parties' respective heirs, legal representatives, successors and assigns.
N. Entire Agreement. This Agreement and Exhibits A, B, C and D, which are
incorporated herein, together constitute the entire agreement between the parties and supersede all prior
or contemporaneous agreements, representations, warranties and understandings of the parties
concerning the subject matter contained herein, written or oral. No change, modification, addendum
or amendment to any provision of this Agreement shall be valid unless executed in writing by each
party hereto.
O. Counterparts. This Agreement may be executed in one or more counterparts
each of which shall be deemed an original, but all of which together shall constitute but one and the
same instrument.
P. Authority — Grantee. Grantee and each person executing this Agreement on
behalf of Grantee, does hereby covenant and warrant that (i) it is duly incorporated or otherwise
established or formed and validly existing under the laws of its state of incorporation, establishment or
formation, (ii) it is duly qualified to do business in California, (iii) it has full corporate, partnership,
trust, association or other power and authority to enter into this Agreement and to perform all of its
obligations hereunder, and (iv) each person (and all of the persons if more than one signs) signing this
Agreement on behalf of Grantee, as applicable, is duly and validly authorized to do so.
IN WITNESS WHEREOF, the parties hereto have executed this Amended and
Restated Agreement as of the day and year first above written.
CITY:
CITY OF SAN RAFAEL,
a
B
ii
ATTEST:
15 ,
Lindsay Lara, City Clerk
APPROVED AS TO FORM:
�lobert F. Epstein, City Atto ey
GRANTEE:
HOMEWARD BOUND OF MARIN,
a California nonprofit corporation
s
Print Name:
its: C., - C E
And (signature ofsecond corporate officer)
Bv:
Print Name:
Its: Co C LO
10
EXHIBIT A
SCOPE OF WORK
Property: 190 Mill Street, San Rafael, California.
The Improvements shall consist of the following: Expansion and improvement of the
existing shelter and the addition of 32 units of permanent supportive housing, consisting of a 4 -
floor 32,000 sq. ft. building (8,000 sq. ft. per floor) with elevator. The first -floor shelter will
include 16 small units of 4 beds each which will allow unit set -asides for groups such as youth,
couples, and persons with pets, as well as space for services and facility administration. The second
and third floors will each have 16 small single room occupancy units of permanent supportive
housing, as well as shared kitchens, bathrooms, and service spaces. A parking structure will be
built at ground level. The overall scope for the Improvements will include demolition of the
existing structure, site preparation, grading, and construction of the new building including
parking, shelter, permanent supportive housing, and required on- and off-site improvements.
The Improvements shall be consistent with the Conceptual and Design Development
Drawing, as approved by the City.
All Improvements shall be constructed in accordance with the Construction Drawings
approved by the City, the Uniform Building Code (with City modifications), the City Municipal
Code and all other applicable local, state, federal or other governmental requirements.
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Community Development
Project Manager: Alexis Captanian
Extension: 2392
Contractor Name: Homeward Bound
Contractor's Contact: Corry Kanzenberg
Contact's Email: ckanzenberg@hbofm.org
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
a. Email PINS Introductory Notice to Contractor
DATE
Check/Initial
1
Project Manager
n/a
❑
b. Email contract (in Word) & attachments to City
4/26/2022
Atty c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
4/27/2022
and return to Project Manager
Click here to
b. Confirm insurance requirements, create Job on
enter a date.
PINS, send PINS insurance notice to contractor
Forward three (3) originals of final agreement to
n/a
❑
3
Project Manager
5/13/2022
contractor for their signature
4
Project Manager
When necessary, * contractor -signed agreement
❑X N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
❑
Public Works Contract> $125,000
Click here to
Date of Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
5/19/22
Attorney with printed copy of this routing form
/�
6
City Attorney
Review and approve hard copy of signed
agreement
s
/
7
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8
City Manager/ Mayor Agreement executed by Council authorized official
9
City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
16;�;L
0