HomeMy WebLinkAboutCD General Plan & Downtown Prece Plan Addenum PreparationAGREEMENT FOR PROFESSIONAL SERVICES
TO PREPARE AN ADDENDUM TO THE SAN RAFAEL GENERAL PLAN UPDATE
AND DOWNTOWN PRECISE PLAN ENVIRONMENTAL IMPACT REPORT
This Agreement is made and entered into this J_ day of e- 20�y
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and PLACEWORKS, INC.
(hereinafter "CONTRACTOR").
RECITALS
WHEREAS, on August 6, 2021, the San Rafael City Council adopted the General Plan
2040 and Downtown Precise Plan and certified the EIR (General Plan EIR); and
WHEREAS, the CITY has prepared a State -mandated Housing Element Update to
identify current and projected housing needs, show locations where housing can be built and set
goals, policies and programs to meet the community's housing needs as a component of the
General Plan; and
WHEREAS, pursuant to Section 21166 of CEQA and Section 15162 of the
CEQA Guidelines, the CITY must prepare an addendum to the EIR to address the
environmental impacts related to the updated Housing Element; and
WHEREAS, CONTRACTOR has demonstrated through its statement of qualifications and
prior work for other cities, on other similar project, that it can provide the services needed by the
CITY;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. Alicia Guidice, Community Development Director, is
hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall
supervise all aspects of the progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. Terri McCracken, Associate Principle is hereby designated as the
PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the
execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the
CONTRACTOR shall notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform Tasks A. Project Meetings and Management, B. EIR
Addendum and C. Public Meetings and Noticing as described in CONTRACTOR'S proposal dated
May 18, 2022, entitled "Scope of Work to Prepare an Addendum to the San Rafael General Plan
Update and Downtown Precise Plan Environmental Impact Report," attached as Exhibit 1, and
incorporated herein by reference.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4 and shall provide
CONTRACTOR with a work space and materials and information necessary for CONTRACTOR
to perform the services required by this Agreement.
4. COMPENSATION.
As full compensation for all costs and services by CONTRACTOR described in Exhibit 1
hereto, CITY shall pay CONTRACTOR a fixed fee in the sum of $23,299.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence on June 1, 2022 and extend through December
31, 2022. Upon mutual agreement of the parties, and subject to the approval of the City Manager the
term of this Agreement may be extended for an additional period of up to six (6) months.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection with
its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with
CITY or its agent in any such audit or inspection.
ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death,
bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover
any claims arising out of the CONTRACTOR's performance of services under this Agreement.
Where CONTRACTOR is a professional not required to have a professional license, CITY reserves
the right to require CONTRACTOR to provide professional liability insurance pursuant to this
section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance policies
shall be "primary and noncontributory" with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
"primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as
ISO form CG20 0104 13.
3. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to
CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire
against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR
agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but
this provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
Insurance requirements of this agreement are sufficient to cover the obligations of the
CONTRACTOR under this agreement.
C. Deductibles and SIR'S. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
4
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER
or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in this
Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION,
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold
harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONTRACTOR'S performance of or operations under this Agreement,
CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in
defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONTRACTOR, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES_
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager: Alicia Giudice, Director
City of San Rafael
1400 Fifth Avenue
San Rafael, CA 94901
TO CONTRACTOR's Project Director: Terri McCracken, Associate Principle
2040 Bancroft Way, Suite 400
Berkeley, CA 94704
16. rNDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR
under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a completed
Internal Revenue Service Foran W-9 (Request for Taxpayer Identification Number and Certification).
22. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled, and shall apply to both Parties' respective
successors and assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of counterparts,
each of which shall be deemed an original, but all of which together shall constitute one document.
Counterpart signature pages may be delivered by telecopier, email or other means of electronic
transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
JIM S Z, City age
CONTRACTOR
Of
By:
Name: Randal W. Jacksot
Lol/
Title: President
ATTEST:
!v LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
i
�pY
ROBEIJT F. EPSTEIN, City Att mey
[If Contractor is a corporation, add signature of second
corporate officer]
Name: Keith McCann
Title: CEO/CFO
EXHIBIT 1
PLACEWORKS
May 18, 2022
Alicia Giudice, Community Development Director
City of San Rafael
Community Development Department
1400 51h Avenue, V Floor
San Rafael, CA 94901
Re: Scope of Work to Prepare an Addendum to the San Rafael General Plan Update and
Downtown Precise Plan Environmental Impact Report
Dear Ms. Giudice:
Please accept the attached submittal as PlaceWorks' proposal to prepare an Addendum to the San Rafael
General Plan Update and Downtown Precise Plan Environmental Impact Report (EIR). This proposal was
prepared pursuant to our phone conversations on March 15 and 30, 2022, and follow up email on May 18, 2022.
PROJECT UNDERSTANDING
On August 6, 2021, the San Rafael City Council adopted the General Plan 2040 and Downtown Precise Plan and
certified the EIR (General Plan EIR). Since this time, the City has prepared a Housing Element Update (2023-
2031) as required by State law. The Housing Element is a State -mandated policy document that is a component
of the San Rafael General Plan. The overall purpose of the Housing Element Update is to identify current and
projected housing needs, show locations where housing can be built, and set goals, policies, and programs to
meet the community's housing needs. The foundation of the Housing Element is the Regional Housing Needs
Allocation (RHNA), which begins with a determination of housing need issued by the California Housing and
Community Development Department (HCD) and allocated by the Association of Bay Area Governments (ABAG).
San Rafael's allocation for 2023-2031 is 3,220 units. The General Plan EIR evaluated a total of 4,460 units.
The California Environmental Quality Act (CEQA), Public Resources Code Sections 21000 et seq. and the State
CEQA Guidelines (California Code of Regulations Sections 15000 et. seq.), recognizes that between the date an
environmental document is completed and the date the project is fully implemented, one or more of the
following changes may occur: 1) the project may change; 2) the environmental setting in which the project is
located may change; 3) laws, regulations, or policies may change in ways that impact the environment; and/or
4) previously unknown information can arise. Before proceeding with a project, CEQA requires the lead agency
to evaluate these changes to determine whether or not they affect the conclusions in the environmental
document.
Pursuant to Section 21166 of CEQA and Section 15162 of the CEQA Guidelines, when an EIR has been certified
or a negative declaration adopted for a project, no subsequent EIR or negative declaration shall be prepared for
the project unless the lead agency determines that one or more of the following conditions are met:
■ Substantial project changes are proposed that will require major revisions of the previous EIR or
negative declaration due to the involvement of new significant environmental effects or a substantial
increase in the severity of previously identified significant effects;
May 18, 2022 1 Page 1
PLACEWORKS
• Substantial changes would occur with respect to the circumstances under which the project is
undertaken that require major revisions to the previous EIR or negative declaration due to the
involvement of new significant environmental effects or a substantial increase in the severity of
previously identified significant effects; or
i New information of substantial importance that was not known and could not have been known with
the exercise of reasonable diligence at the time the previous EIR was certified, or the negative
declaration was adopted shows any of the following:
a) The project will have one or more significant effects not discussed in the previous EIR or
negative declaration.
b) Significant effects previously examined will be substantially more severe than identified in the
previous EIR.
c) Mitigation measures or alternatives previously found not to be feasible would in fact be
feasible and would substantially reduce one or more significant effects of the project, but the
project proponent declines to adopt the mitigation measures or alternatives.
d) Mitigation measures or alternatives that are considerably different from those analyzed in the
previous EIR would substantially reduce one or more significant effects on the environment,
but the project proponent declines to adopt the mitigation measures or alternatives.
Where none of the conditions specified in Section 151621 are present, the lead agency must determine whether
to prepare an Addendum or whether no further CEQA documentation is required (CEQA Guidelines Section
15162[b]). An Addendum is appropriate where some minor technical changes or additions to the previously
certified EIR are necessary, but there are no new or substantially more severe significant impacts (CEQA
Guidelines Section 15164). Pursuant to CEQA Guidelines Section 15164, we are recommending that an
Addendum to the EIR is appropriate to address the environmental impacts related to the updated Housing
Element.
Scope of Work
This section describes the scope of work to be completed by PlaceWorks for the Addendum to the General Plan
EI R.
Task A. Project Meetings and Management
1, Project Management
Terri McCracken will serve as the Project Manager. Terri will serve as the day-to-day contact and will be
responsible for overseeing the budget, schedule, and overall team coordination throughout the preparation of
the EIR Addendum.
2. Team Meetings
Our scope of work includes up to six meetings with City staff to ensure that obstacles to progress are addressed
and resolved in a timely manner. PlaceWorks staff will set up a video conference calls (e.g., Zoom or Teams) for
See also Section 15163 of the State CEQA Guidelines, which applies the requirements of Section 15162 to supplemental EIRs.
May 18, 2022 1 Page 2
PLACEWORKS
as needed for the meetings. The meetings would be in addition to regular email and phone communication
between PlaceWorks and City staff.
Task B, EIR Addendum
1, Project Description
PlaceWorks will prepare a detailed project description of the Housing Element that includes all components
necessary to comply with CEQA. We will coordinate with the City to gather the information needed to clearly
define the project.
2. Administrative Draft Addendum
PlaceWorks will prepare an EIR Addendum addressing potential environmental impacts related to the Housing
Element. A modified CEQA Guidelines Appendix G, Environmental Checklist Form, will serve as the basis for the
environmental analysis and will include qualitative discussions for each of the CEQA-required topical areas,
referencing the conclusions in the EIR, wherever possible, for the conclusions in the Addendum.
Concurrently with the preparation of the Draft Addendum, PlaceWorks will assist with the Native American
outreach process pursuant to Senate Bill 18 (General Plan Law), including contacting the Native American
Heritage Commission for a current list of Tribes that are located within the City's jurisdiction to contact. Upon
receipt of the list of Tribal contacts from the NAHC, PlaceWorks will prepare the draft outreach letters to be sent
to the Tribes on behalf of City.
Deliverables:
• Draft and Final Tribal consultation letters
■ Administrative Draft Addendum
3. Final Addendum
Using one set of consolidated comments from the City on the Draft Addendum from Task B.2, PlaceWorks will
prepare a Final Addendum. This task assumes that comments received on the Administrative Draft Addendum
will be minimal and require minor textual edits or revision.
Deliverable:
■ Final Addendum
Task C. Public Meetings and Noticing
1. Approval Hearings
Terri McCracken of PlaceWorks will participate in up to four public hearings (Planning Commission and City
Council) on the approval of the project and Addendum, if requested.
May 18, 2022 1 Page 3
PLACEWORKS
2. Notice of Determination
Following approval of the Addendum and within 5 days of approval of the project, PlaceWorks will prepare a
Notice of Determination (NOD) for submittal to the County Clerk. City staff will submit the NOD to the County
Clerk and pay all applicable filing fees at the time of posting. The budget does not include payment of any filing
fees or posting of the NOD at the County Clerk.
Deliverable
m One (1) copy of the NOD in Word and PDF files
PROPOSED SCHEDULE
We anticipate submittal of the Final EIR Addendum within 8 to 10 weeks based on the following:
R PlaceWorks submits request for the List of Tribes to the NAHC within 5 days of the Notice to Proceed.
Depending on when the NAHC responds with the list of tribes (we are assuming the full 30 days given their
current back log), PlaceWorks will draft the consultation letters for the city to submit with 2 days of receiving
the list.
■ PlaceWorks submits Administrative Draft Addendum within 2 to 3 weeks of receiving the complete Housing
Element from the City.
r City reviews and comments on the Administrative Draft Addendum within 2 weeks.
■ PlaceWorks submits Final Addendum within 1 to 2 weeks from receipt of the City's comments. Note that
the EIR Addendum can be released after the 30 -day tribal consultation review period pursuant to SB 18.
COST ESTIMATE
As shown in Table 1, Cost Estimate, the estimated cost to complete the scope of work is $23,299 for the EIR
Addendum. The PlaceWorks team will complete this scope of work for a fixed fee not to exceed this amount.
Assumptions
This scope of work and cost estimate assumes that:
a Our cost estimate includes attendance at up to four approval hearings, if requested. Additional meetings
would be billed on a time -and -materials basis. We anticipate that each approval meeting/hearing will last
up to two hours.
■ This scope assumes all submittals will be electronic and no printed copies will be prepared by PlaceWorks.
If the City requires printed copies, printing costs will be billed at PlaceWorks' actual cost.
May 18, 2022 1 Page 4
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PLACEWORKS
May 18, 2022 1 Page 6
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Community Development
Project Manager: Alicia Giudice Extension: 3092
Contractor Name: Placeworks
Contractor's Contact: Terri McCracken Contact's Email: tmccracken@placeworks.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
L
enter a date.
b. Email contract (in Word) and attachments to City
5/19/2022
Attorney c/o Laraine.Gittens@cityofsanrafael.org
❑X MG
2
City Attorney
a. Review, revise, and comment on draft agreement
5/23/2022
® LG
and return to Project Manager
5/23/2022
LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
5/24/2022
❑X _MG_
3
Department Director
Approval of final agreement form to send to
contractor
4
Project Manager
Forward three (3) originals of final agreement to
5/27/2022
ZAG
contractor for their signature
N/A
5
Project Manager When necessary, contractor -signed agreementZ
agendized for City Council approval *
*City Council approval required for Professional Services
(l
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
_
6 Project Manager Forward signed original agreements to City
June 1, 2022
MG
Attorney with printed copy of this routing form
u
7 City Attorney Review and approve hard copy of signed
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
10
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
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