No preview available
HomeMy WebLinkAboutPW P100 Portable Equipment Health Assessor PurchaseFARADAY St John's Innovation Centre PREDICTIVE Cambridge CB4 OWS Ryan Montes Operations and Maintenance Manager Department of Public Works City of San Rafael California United State of America Dear Ryan, F60132v3 26 January 2022 Proposal for P100 series Portable Equipment Health Assessor Further to our recent email conversation, this is a proposal is for the purchase of one P100 (Portable Equipment Health Assessor), together with basic training to be run virtually and diagnostic support on 5 machines. I hope the proposal covers everything you need, and we look forward to working with you. If you have any questions, please do not hesitate to contact us accordingly. Yours sincerely, Myles Bannister +44 7572 543520 Faraday Predictive Ltd, St John's Innovation Centre, Cambridge, CB4 OWS t:03337720748 e: �iclarafayhrediawr r:a: i w: }vww fatacidvi�le ix: rra ro:n Registered in England and Wales No 10798916 VAT No GB 288 863141 1. Introduction This proposal Is provided to Ryan Morton for the supply of a P100 Portable Equipment Health Assessor and associated support. 2. Background Faraday Predictive Condition Monitoring systems provide a way of monitoring the health of the motor and virtually any rotating equipment driven by the electric motor - whether hoist, pump, fan, compressor etc, simply by measuring the voltage and current drawn by the motor. By some advanced mathematical analysis, the system is able to identify a wide range of potential problems in the equipment, covering not just electrical areas but also mechanical and operational areas. By monitoring the development of these through time, the system aims to provide alerts with sufficient warning that unexpected downtime can be avoided, and maintenance costs can be minimised. The system also works equally well on generators, and can provide information on not only the generator, but also on the prime mover and the electrical network to which the output is connected. Because the measurements are taken in the switchroom, it does not matter where the equipment is located, or how inaccessible it is. So this technique is equally applicable for equipment like submersible pumps or borehole pumps, or for pumps in flammable atmosphere zones, or for machines located in radioactive areas, provided it is possible to measure the voltage and current drawn by the motor. Because the testing is done in the switchroom, which is normally a clean, dry, safe area, issues such as IP ratings or EX ratings to deal with wet or flammable environments are avoided. The unit itself is rated up to 480v for direct connection. It can also be used for higher voltage motors, using the secondary outputs from existing VTs fitted to the bus bars for metering purposes. An appropriate calibration factor of the VT ratio is easily entered into the control panel. For most MV motors, the motor will be equipped with a motor protection system, which is typically fed by 110v voltage reference signals and 1A or 5A current reference signals. The P100 kit is designed to make use of these low voltage, low current signals, allowing connections all to be made within the safe LV section of the motor starter cabinet. 2 © Faraday Predictive 2022 3. Timing and Costs Dotion 1 Category Item Description Price Quantity Total code Portable self-contained equipment health assessor including all cables, CTs, Dolphin and magnetic voltage signal connectors, P100 Hardware P103 data capture unit, Surface Pro laptop preloaded with Faraday $ 26,000.00 1 $ 26,000.00 Predictive software, mounted in protective casing. All housed in Hardware P104 protective mouldings inside Pelican Air case. Rated to 480v. $ 27,800.00 1 $ 27,800.00 Services ET003 I Remote training $ 3,400,00 1 $ 3,400.00 Support -05002 I Diagnostic Reporting- AdHoc for 5 machines (discounted) $ 2,000.00 1 $ 2,000.00 Grand Total $ 31,400.00 ❑ntion 2 Category Item Description Price Quantity Total code Portable self-contained equipment health assessor including all cables, CTs, Dolphin and magnetic voltage signal connectors, P100 data capture unit, Surface Pro laptop preloaded with Faraday Predictive software, mounted in protective casing. Includes all Hardware P104 necessary connectors, adaptors, cables and appropriate software $ 27,800.00 1 $ 27,800.00 to take input signals from MMLG test blocks, allowing testing without need to open electrical cabinet. All housed in protective mouldings inside Pellcan Alr case. Rated to 4gov, Services ET003 Remote training $ 3,400.001 1 1 $ 3,400.00 Support ❑S602 Diagnostic Reporting - AdHoc for 5 machines (discounted) $ 2,000.001 1 $ 2,000.00 Grand Total S 33,200.00 Notes on costs: ■ Delivery Free of Charge allow for 4-6 weeks. • Training date to be confirmed. • Delivery EXW Training Basic remote training session using Teams or similar. We will cover: o Introduction to the technology o What is in the box o Taking a real reading using the P100 o Hands on diagnostics Some items may be subject to change. If there are any questions or queries with this proposed project, please contact us on our normal contact details (eg infoCofaradaynredictive.com, or 0333 772 0748). We are ready to proceed on receipt of your Purchase Order and confirmation of the dates on which the training can take place. c0 Faraday Predictive 2022 Appendix 1: FARADAY PREDICTIVE LTD - STANDARD TERMS AND CONDITIONS 1, DEFINITIONS For the purposes of these general terms and conditions ("these Terms") and any Specific Agreement (as hereinafter defined) the following words have the following meaning: - "Authorised Representative" means any director or other duly authorised employee of Faraday Predictive Ltd or of the Customer, "Contract" means these Terms and any relevant Specific Agreement. "Customer" means a person to whom Faraday Predictive Ltd supplies Products or Services. "Parties" means Faraday Predictive Ltd and the Customer, "Party" means either Faraday Predictive Ltd or the Customer, "Products" means any products to be supplied by Faraday Predictive Ltd to a Customer including but not limited to hardware, software and documentation. "Specific Agreement" means an agreement in writing between the Parties including any incorporated schedules, relating to the supply of Services or Products which references these Terms. "Services" means any services to be provided by Faraday Predictive Ltd to a Customer. 2. CONTRACT 2.1 Any Specific Agreement submitted by Faraday Predictive Ltd to the Customer shall constitute an offer made on the terms and conditions contained therein and these Terms. In the event of inconsistency between the terms of a Specific Agreement and these Terms the Specific Agreement shall prevail. 2.2 Any supply of Services or Products by Faraday Predictive Ltd otherwise than under a Specific Agreement shall be covered by these Terms. 2.3 The Contract constitutes the entire agreement between the Parties with respect to the subject matter contained herein. All otherterms, and all conditions and warranties whether express or implied, statutory or otherwise, and all representations, statements, negotiations, understandings and undertakings either written or oral made before or after the date of any Specific Agreement are excluded and superseded except where they appear herein or in any Specific Agreement or are specifically agreed afterthe date of any Specific Agreement in writing by an Authorised Representative from both Parties or are implied and the exclusion of which is not permitted by Law. The Parties acknowledge that no reliance is placed on any representations made but not embodied in the Contract. 2.4 No estimate or budgetary quotation which is given to the Customer in connection with the supply of Services or Products shall be construed as part of these Terms unless specifically incorporated in writing into the Contract. Any estimate or budgetary quotation shall not be deemed open for acceptance by the Customer. LIABILITY AND INDEMNITY 3.1 This Clause 3 prevails over all other clauses in the Contract. © Faraday Predictive 2022 3.2 Neither Party excludes or limits its liability to the other Party for death or personal injury caused by its negligence. 3.3 The liability of either Party in respect of loss or damage to tangible property of the other Party caused by its negligence shall not exceed five million pounds (£5,000,000). 3.4 Except as provided in Clauses 3.2 and 3.3, the liability of Faraday Predictive Ltd shall be limited to the value of the fee for the contract. 3.5 Neither Party shall be liable to the other Party for any loss of profit, production, anticipated savings, goodwill or business opportunities or any type of indirect, economic or consequential loss even if that loss or damage was reasonably foreseeable or that Party was aware of the possibility of that loss or damage arising. 3.6 Neither Party shall be liable for any claim made more than two (2) years after termination of these Terms or any relevant Specific Agreement. 4. CONFIDENTIALITY 4.1 The Parties agree to treat in confidence the other's data documentation and information which is marked confidential or which is by its nature clearly confidential ("Confidential Information"). The Parties further agree not to disclose any Confidential Information to any other person other than its own employees or associates under conditions of confidentiality and then only to the extent required for proper implementation and utilisation and the proper performance of any Specific Agreement. Nothing shall prevent Faraday Predictive Ltd from using the knowledge and know-how gained in providing the Services in any combination or permutation for any other purpose. 4.2 Nothing contained herein shall be construed to impose a confidentiality obligation on a Party in respect of: - (a) any matter appearing in public literature or otherwise within the public domain unless the information is in the public domain as a result of a breach of this Contract or any Specific Agreement by that Party; or (b) any information or knowledge possessed by that Party prior to disclosure to it by the other or rightfully acquired from sources other than the other Party; or (c) any information or knowledge acquired in a bona fide arm's length transaction by the Party making the disclosure. 4.3 Upon any termination of this Contract, each Party shall cause all Confidential Information belonging to the other Party in whatever medium it is recorded or held to be returned, deleted or destroyed according to the written instructions of the other P a rty. 4.4 Faraday Predictive Ltd reserves the right to sub -contract all or any part of its rights and obligations under these Terms or any Specific Agreement and any such sub- contractor may be passed such confidential information as may be necessary for such purpose. 5 © Faraday Predictive 2022 4.5 The provisions of this Clause 4 shall continue after the termination of the Contract, 5, INTELLECTUAL PROPERTY RIGHTS 5.1 The Customer acknowledges that it owns no copyright or other intellectual property rights in any of the Products including but not limited to copyright in documentation and programs in either eye -readable or in machine-readable form. 5.2 The Customer shall not delete proprietary information ortrade mark notices if any appearing on any documentation supplied to it by Faraday Predictive Ltd at any time. Further, the Customer will ensure that all copies of documentation made by it under the provisions hereof or any Specific Agreement shall carry a copyright notice in a form approved by Faraday Predictive Ltd. 5.3 The Customer undertakes that it shall ensure that its employees will not make copies in whole or in part of any Products or of any know-how relating thereto or any other material provided or in any way obtained in eye -readable form except for the Customer's own use whether supplied before on or after the date of any Specific Agreement and ownership of such copies shall vest in Faraday Predictive Ltd. 6. PRICES, FEES AND PAYMENT 6.1 The prices or fees chargeable by Faraday Predictive Ltd in respect of the supply of Services or Products are calculated with specific reference to the obligations undertaken and warranties and representations made by Faraday Predictive Ltd. 6.2 Payment of an invoice shall be received by Faraday Predictive Ltd within forty- five (45) days of the invoice date. Faraday Predictive Ltd shall have the right to charge interest from the invoice date on overdue invoices without further notice at a rate of four (4%) per cent per annum over the base rate of Natwest bank for the time being in force. 6.3 Amounts payable by the Customer are exclusive of value added tax and other taxes duties levies or other deductions or withholdings. The Customer shall be obliged to pay in accordance with Clause 6.2 above any such taxes or other amounts notified to it by Faraday Predictive Ltd, 6.4 All of the payment obligations within this Agreement shall be validly satisfied in the currencies initially specified herein (the Pound Sterling) for as long as such currency continues to have the status of legal tender. However, on an optional basis, as of the date of the European Union's euro ("Euro") substitution for the Pound Sterling in connection with the implementation of European Economic and Monetary Union and on a mandatory basis as of the date on which the Pound Sterling no longer has the status of legal tender, all payment obligations specified herein must be satisfied using the Euro, in lieu of the Pound Sterling, by applying the conversion rates and methods determined by the Council of the European Union. 6.5 The parties hereby agree that the occurrence (or the non-occurrence) of any event associated with the implementation of the Economic and Monetary Union of the European Union, and inter alia the introduction of the Euro, shall in no way, in and of itself: O Faraday Predictive 2022 (a) operate to affect, terminate or invalidate, on any basis whatsoever, this Agreement; (b) give any of the parties the right unilaterally to challenge, renegotiate, alter or terminate this Agreement, in whole or in part; (c) be deemed to constitute an event that would provide grounds for any termination, a case of force majeure or any other event beyond the reasonable control of the parties, that could give rise to any of the effects described above in sub -clauses (a) and (b) 7. CUSTOMER OBLIGATIONS 7.1 Wherever required in respect of the supply of Services or Products the Customer shall provide Faraday Predictive Ltd staff, employees, agents and sub- contractors with such accommodation computer resources and other facilities as may be necessary, during and outside normal office hours, for such staff, employees, agents and sub -contractors to supply the Services or Products. The accommodation shall be suitably equipped and shall provide facilities for making and receiving telephone calls to and from Faraday Predictive Ltd in private. 7.2 Support services to be provided by Faraday Predictive Ltd, including but not limited to, project management, planning and review, preparation of user documentation and computer installation and operation shall be as agreed in writing. Any support services not so agreed upon shall be furnished by the Customer. 7.3 The Customer shall advise Faraday Predictive Ltd of all rules and regulations relating to the conduct of the Customer's employees and of specific regulations or practices which Faraday Predictive Ltd personnel should comply with. Faraday Predictive Ltd personnel shall use reasonable endeavours to comply with such rules and regulations whenever they are on the Customer's premises. The Customer shall take all reasonable precautions to ensure the health and safety of Faraday Predictive Ltd staff, employees, agents and sub -contractors while they are on the Customer's premises. 7.4 The Customer shall give prompt attention to any matter raised by Faraday Predictive Ltd relating to the obligations of the Customer under this Clause, 8. PERSONNEL Without in any way restricting the right of an employee freely to accept employment and change employment if either Party induces an employee of the other Party to enter its service at any time duringthe supply of the Services or Products then that Party shall pay to the other an amount being equivalent to the employee's net annual salary in recognition only of the disruption that such inducement would cause to the efficient conduct of the other Party's business. 9. TERMINATION 9.1 Faraday Predictive Ltd shall be entitled by notice in writing, without prejudicing any rights contained herein or accrued hereunder or under a Specific Agreement, to terminate forthwith any provision of the Services or supply of Products if any invoice 7 O Faraday Predictive 2022 raised by Faraday Predictive Ltd is still outstanding after forty-five (45) days and the Customer continues to be in default for thirty (30) days after written notice of default has been given to it by Faraday Predictive Ltd. 9.2 Without prejudicing any rights hereunder either Party shall be entitled to terminate forthwith any provision of the Services or supply of Products by notice in writing: - (a) if the other Party has committed a material breach or persistent breaches of these Terms or any Specific Agreement and continues such default for thirty (30) days after written notice has been given to such Party with a request that such material breach or persistent breaches are rectified and no such rectification takes place; or (b) upon the other Party passing a resolution for winding up (save for the purpose of amalgamation or reconstruction and where the amalgamated or reconstructed company agrees to adhere to these Terms and any Specific Agreement) or suffering a winding -up order being made against it or going into administration; or (c) if a receiver or administrative receiver is appointed or an encumbrancer takes possession of the undertaking or assets (or any part thereof) of the other Party; or (d) if the other Party is unable to pay its debt (within the meaning of Section 123 of the Insolvency Act 1986 or any statutory re-enactment or modification thereof) or ceases to or threatens to cease to carry out its business or enters into a composition with its creditors; or (e) within six (6) months of distress or execution being levied against any property of the other Party. 10. FORCE MAJEURE 10.1 Neither Party will be liable for delay in performing obligations or for failure to perform obligations if the delay or failure resulted from circumstances beyond its reasonable control including but not limited to, act of God or governmental act, flood, fire, explosion, accident, civil commotion, industrial dispute, or transportation or communications problems, or impossibility of obtaining materials. 10.2 Each Party agrees to give written notice as soon as reasonably possible to the other on becoming aware of an event of force majeure and such notice shall contain details of the circumstances giving rise to the event of force majeure. 11. NOTICE 11.1 Any notice given under this Contract must be given in writing and sent or delivered by hand, post, or facsimile to the other Party at the address stated in the Contract (or any other address notified for this purpose by that Party) provided that any; (a) notice delivered by hand shall be deemed to have been given when deposited at the appropriate address; © Faraday Predictive 2022 (b) notice sent by post shall be deemed to have been given forty eight (48) hours after a first class registered letter is posted to the appropriate address; and (c) notice sent by facsimile shall be deemed to have been given on transmission to the correct number, provided that such notice is confirmed within forty eight (48) hours as in a) or b) above. 12. GENERAL 12.1 No failure, delay or indulgence on the part of either Party in exercising any power or right under this Contract shall operate as a waiver of such power or right. 12.2 No single or partial exercise of any power or right by either Party shall preclude any other or further exercise thereof or the exercise of any other such power or right under this Contract. 12.3 If any provision of this Contract shall be held by a court of competent jurisdiction to be invalid or voidable such provision shall be struck out and the remainder thereof shall stand in full force and effect. 12.4 The Customer shall fully indemnify and hold Faraday Predictive Ltd harmless in respect of any claims by third parties which are caused by or arise from any act or omission of Faraday Predictive Ltd or of any employee, agent or sub -contractor carried out pursuant to instructions of the Customer. 12.5 In the event of there being any deficiency in the supply by Faraday Predictive Ltd of any Services or Products Faraday Predictive Ltd shall always be afforded a reasonable opportunity to correct such deficiency. 12.6 Neither Party may assign this Contract or any of its rights and obligations hereunder without the prior written consent of the other. 12.7 Clause headings are inserted for convenience of reference only and shall have no effect in interpreting these Terms or any Specific Agreement. 12.8 A reference to a clause or a schedule in any Specific Agreement shall mean a reference to a clause in or a schedule set out within that Specific Agreement unless it is stated to the contrary. 12.9Any publicity to be issued in connection with this Contract (including any dispute arising) shall only be issued subject to prior written consent from the Parties, such consent shall not be unreasonably withheld, Notwithstanding the above, Customer hereby authorises Faraday Predictive Ltd to make public reference to Customer's selection of the Faraday Predictive Ltd service line(s) and the nature of the services provided. Subject to Customer's prior written consent, Faraday Predictive Ltd may publicly refer to the solution implemented or to be implemented by Faraday Predictive Ltd and may write and publish a high level profile discussing the reasons supporting Customer's choice of the Faraday Predictive Ltd solution and the benefits gained by Customer. 12.10 In the event of frustration of this Contract each Party shall be relieved of the requirement to perform obligations as from the date of frustration and the Customer shall be obliged to pay Faraday Predictive Ltd all sums already due and payable as at © Faraday Predictive 2022 the date of frustration together with payment for all work done and all expenses incurred by Faraday Predictive Ltd up to the date of frustration whether or not payment would otherwise have been due and payable as at that date, 12.11 No alteration or addition to these Terms shall be valid unless agreed in writing by the Authorised Representatives. 12.12 Where -the Customer issues a purchase order to Faraday Predictive Ltd relating to the Services or Products, the Customer agrees that unless otherwise agreed the terms of such purchase order shall not apply and such purchase order shall be accepted by Faraday Predictive Ltd for the sole purpose of referencing invoices. 12.13 The parties agree that no clause in this Agreement is intended expressly or by implication or other inference to purport to confer a benefit or right of action upon any third party. No such third party (whether or not in existence at the date of execution of this Agreement) Is named or described herein, The parties therefore intend that this Agreement shall expressly exclude the Contract (Rights of Third Parties) Act 1999 (and any subsequent supplemental or modifying legislation) to the fullest extent permissible at law. 12.13 This Contract shall be governed by English law. The Parties will seek to resolve disputes between them by an Alternative Dispute Resolution ("ADR") technique recommended by the Centre for Dispute Resolution ("CEDR"). If the Parties fail to settle the dispute within thirty (30) days following their agreement to involve CEDR or either Party refuses to submit to ADR, the dispute shall be referred to the non- exclusive jurisdiction of the English courts. Signed for and on behalf of Faraday Signed for and on behalf of the Customer Predictive Ltd /[�� ' � Signat a —V SignaturEJi Geoff Name alker NameSchutz Position Operations Director Position -City Manager Date 1 Sept 2022 Date Z I 1 j Z Z I 10 © Faraday Predictive 2022 RAF,q�� yo WITH Poly CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for RM Extension: 3352 Contractor Name: Faraday Predictive Contractor's Contact: Geoff Walker Contact's Email: geoff.walker@faradaypredictive.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Project Manager Click IIL2I-C t:l ❑ b. Email contract (in Word) and attachments to City 1/19/2021 Attorney c/o Laraine.Gittens@cityofsanrafael.org NIKK 2 a. Review, revise, and comment on draft agreement City Attorney 1/20/2022 N LG and return to Project Manager 1/20/2022 N LG b. Confirm insurance requirements, create Job on (N/A) PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 1/27/2022 N BG contractor 4 Project Manager Forward three (3) originals of final agreement to N/A NN/A contractor for their signature Project Manager When necessary, contractor -signed agreement N N/A 5 agendized for City Council approval * *City Council approval required for Professional Services NIKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here tJ Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 1/27/2022 IKK City Attorney Attorney with printed copy of this routing form 7 Review and approve hard copy of signed � agreement /J20 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) Agreement executed by City Council authorized 9 City Manager/ Mayor official Attest signatures, retains original agreement and forwards copies to Project Manager 10 City Clerk