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Boards and Commissions Update
September 19, 2022
Slide 1
Boards and Commissions Update
September 19, 2022
City Clerk
Boards and Commissions Update
September 19, 2022
Slide 2
Background
•Collaborative process between all staff liaisons
•Planning Commission, Park & Recreation Commission and Bicycle
and Pedestrian Advisory Committee updated in June
•Oversight committee consolidation approved earlier this month
•Final round of updates to individual boards and commissions:
Board of Library Trustees, Design Review Board & Fire
Commission
City Clerk
Boards and Commissions Update
September 19, 2022
Slide 3
Summary of Board & Commission Updates
Slide 4 –Board & Commission Update Summary
Present Proposed
Ordinance Changes
Requirement to serve without compensation set
by Municipal Code
(Board of Library Trustees & Fire Commission)
Provides authority to approve compensation of Board
members by resolution
Board’s duty to review, comment, and
recommend department operating budget
(Board of Library Trustees & Fire Commission)
Removes this duty as it is a function of the San Rafael
City Council
Term of office and removal of Board members
(all boards)
Deletion –duplicative (Article IX, Section 1)
Masculine language (all boards)Gender-neutral language
Membership and Powers and Duties
(Design Review Board)
Moved to Sections 2.16.120 through 2.16.122
Membership, term of office, removal or vacancy
of membership, meetings, quorum, and
compensation (Design Review Board)
Deletion –will be designated by resolution adopting
bylaws, with the exception of the quorum.
Slide 5 –Board & Commission Update Summary
Present Proposed
Resolution & Bylaw Inclusions
Silent on eligibility requirements
(Board of Library Trustees & Fire Commission)
Must reside in city limits
Silent on voluntary resignation
(all boards)
2 consecutive unexcused absences constitute
voluntary resignation
Silent on the term limits approved in 2014
(all boards)
Maximum of 2 consecutive four-year terms (Board of
Library Trustees & Fire Commission)
Maximum of 3 consecutive four-year terms (Design
Review Board)
City Clerk
Boards and Commissions Update
September 19, 2022
Slide 6
Recommended Action
City Clerk
Boards and Commissions Update
September 19, 2022
Slide 7
Recommended Action
1.Introduce the ordinance relating to the Board of Library Trustees by
title only and waive further reading of the ordinance
2.Adopt the Resolution Amending the Board of Library Trustees Bylaws
3.Introduce the ordinance relating to the Design Review Board by title
only and waive further reading of the ordinance
4.Adopt the Resolution Amending the Design Review Board Bylaws
5.Introduce the ordinance relating to the Fire Commission by title only
and waive further reading of the ordinance
6.Adopt the Resolution Amending the Fire Commission Bylaws
City Clerk
Boards and Commissions Update
September 19, 2022
Slide 8
Interested in Serving?
Subscribe to be notified of vacancies online!
www.cityofsanrafael.org/boards -commissions/
City Clerk
Boards and Commissions Update
September 19, 2022
Slide 9
Questions?
City Clerk
Boards and Commissions Update
September 19, 2022
Slide 10
Community Outreach
•Published in the Marin Independent Journal
•Included in the City Manager’s blog Snapshot
•Sent to Board of Library Trustees, Design Review Board Members
and Fire Commissioners
•Mass email notification
City Clerk
Boards and Commissions Update
September 19, 2022
Slide 11
Board of Library Trustees
Slide 8 –Board of Library Trustees
Present Proposed
Ordinance
Requirement to serve without compensation
set by Municipal Code
Provides authority to approve compensation
of Board members by resolution
Board’s duty to review, comment, and
recommend department operating budget
Removes this duty as it is a function of the
San Rafael City Council
Term of office and removal of Board
members
Deletion –duplicative (Article IX, Section 1)
Masculine language Gender-neutral language
Resolution & Bylaws
Silent on eligibility requirements Must reside in city limits
Silent on voluntary resignation 2 consecutive unexcused absences constitute
voluntary resignation
Silent on the term limits approved in 2014 Maximum of 2 consecutive four-year terms
City Clerk
Boards and Commissions Update
September 19, 2022
Slide 13
Design Review Board
Slide 10 –Design Review Board
Present Proposed
Ordinance
Membership and Powers and Duties Moved to Sections 2.16.120 through
2.16.122
Membership,term of office,removal or
vacancy of membership,meetings,quorum,
and compensation
Deletion –will be designated by resolution
adopting bylaws
Masculine language Gender-neutral language
Resolution & Bylaws
Silent on voluntary resignation 2 consecutive unexcused absences
constitute voluntary resignation
Silent on the term limits approved in 2014 Maximum of 3 consecutive four-year terms
City Clerk
Boards and Commissions Update
September 19, 2022
Slide 15
Fire Commission
Slide 12 –Planning Commission
Present Proposed
Ordinance
Requirement to serve without
compensation set by Municipal Code
Provides authority to approve
compensation of Commissioners by
resolution
Board’s duty to review, comment, and
recommend department operating budget
Removes this duty as it is a function of the
San Rafael City Council
Term of office and removal of
Commissioners
Deletion –duplicative (Article VIII, Section
10)
Masculine language Gender-neutral language
Resolution & Bylaws
Silent on eligibility requirements Must reside in city limits
Silent on voluntary resignation 2 consecutive unexcused absences
constitute voluntary resignation
Silent on the term limits approved in 2014 Maximum of 2 consecutive four-year terms
