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Home My WebLink AboutLR Proposed Fees for Pilot Fall-Winter Aquatics Program____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: October 3, 2022 Disposition: Resolution 15135 Agenda Item No: 4.i Meeting Date: October 3, 2022 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Library & Recreation Prepared by: Craig Veramay, Assistant Library & Recreation Director City Manager Approval: ______________ TOPIC: PROPOSED FEES FOR PILOT FALL/WINTER AQUATICS PROGRAM SUBJECT: RESOLUTION APPROVING FEES FOR PILOT FALL/WINTER AQUATICS PROGRAM AT THE TERRA LINDA COMMUNITY POOL RECOMMENDATION: Adopt a resolution approving fees for a pilot fall/winter aquatics program at the Terra Linda Community Pool. BACKGROUND: Typically, the Terra Linda Community Pool closes in mid-September. The pool has a growing group of committed lap swimmers that have often expressed a desire for the pool to open earlier in the season and to continue later in the year. The Library and Recreation Department wants to ensure recreation amenities are available and accessible to community members to the greatest extent possible. However, historically, the City has been limited in the aquatics season length by the cost of keeping the pools open during colder months for fewer users as well as significant challenges in finding sufficient staffing to operate in the off-season. Additionally, in the Spring and Fall months, the City often must reduce pool hours due to weather-related impacts. ANALYSIS: In the past year, staff have been working hard to recruit and develop aquatics staff capacity. Staff have recently assessed that extending fall operations are feasible this season, as the City has been successful in recruiting aquatics staff with more availability throughout the year. Staff propose to operate the pool on a pilot program basis, offering the programs shown in Table 1 below, through at least October 30, 2022. As the pilot program progresses, staff will also evaluate the feasibility of keeping the pool open longer. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Table 1: Proposed Terra Linda Pool Fall / Winter Schedule Program Area Day of Week Times Lap Swim Sunday 8:30am-11:30am Monday, Tuesday, Thursday 6:30am-1:30pm Wednesday 6:30am-9:45am, and 11am-1:30pm Water Gym Wednesday 10am-10:45am Group Rentals Monday-Thursday 8:30am-10:30am, 6pm-8pm In order to ensure that operations during this time period are financially sustainable, staff recommend adopting new pilot fall/winter aquatics program drop-in fees to trial this extended swim season. Staff completed a cost analysis and fee comparison in order to develop proposed drop-in fees that better recapture operating expenses during the winter season. Table 2 shows a comparison of the City’s current and proposed rates, alongside other Marin pools that offer public lap swim during the shoulder season. Staff are recommending increasing the drop-in fee to the proposed rates to align with neighboring agencies and to better recover the added expense of operating the pool during the shoulder season. Table 2: Fee Comparison: Fall / Winter Drop-In Swim Fees Program Type Unit of Measure Standard (Summer) Terra Linda Pool Fees (Res/Non) Proposed Fall/Winter Terra Linda Pool Fees (Res/Non) Marin JCC Fall Fees Mill Valley Fall Fees Lap Swim (Adult) Per visit (drop-in) $7/$11 $11/$14 $15 w/member; $30 general public $11 Lap Swim (Senior) Per visit (drop-in) $5/$7 $8/$11 $15 w/member; $25 general public $8 Lap Swim (Youth) Per visit (drop-in) $5/$7 $8/$11 $5 w/member; $5 general public $8 Lane Fee for Local Swim Teams - standard practice Per Lane Per Hour $6/$7 $12/$14 NA NA Lane Fee for Local Swim Teams - swim meets or practices for novice swimmers Per Lane Per Hour $9/$10 $16/$18 NA NA SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 Table 3 shows the estimated revenue and expenses if the City approves the new fees, as compared to the baseline costs that the City absorbs when the pool is closed for the season. Table 3: Terra Linda Pool Fall/Winter Pilot Program – Weekly Revenue and Expense Projections* Revenue $4,176 Expenses $3,971 Projected Net Revenue $205 *Note: These figures represent the weekly estimated revenue and expenses associated with fall/winter programs and include direct revenue and direct personnel (lifeguards, cashiers), chemicals, utilities, supplies, and equipment. These figures exclude fixed overhead operating and administrative overhead expenses. If approved, the proposed fees would go into effect on October 4, 2022. Standard fees would resume April 1, 2023. At the conclusion of the pilot program, staff intend to evaluate program performance by studying operational impact, fiscal impact, and facility use. Depending on the outcome of that analysis, staff may make recommendations to City Council at a future date to amend the Master Fee Schedule to adopt winter season aquatics fees permanently or consider alternatives. FISCAL IMPACT: Operating expenses during the fall season are projected to be higher than those in the summer due to changes in weather and facility use patterns. Staff also project that attendance will be lower than during the summer months and are planning to offer reduced operating hours during the fall season. Staff project that the new fees will generate adequate revenue to cover the added cost of operating the pool during the fall/winter season, resulting in a small weekly net revenue for the program period, as shown in Table 3. OPTIONS: The City Council has the following options to consider relating to this item: 1. Adopt a resolution approving fees for a pilot fall/winter aquatics program at the Terra Linda Community Pool. 2. Do no adopt the resolution and provide further direction to staff. RECOMMENDED ACTION: Adopt a resolution approving fees for a pilot fall/winter aquatics program at the Terra Linda Community Pool. ATTACHMENTS: 1. Resolution a. Exhibit 1: Pilot Fall/Winter Aquatics Fees 2. Current Recreation Master Fee Schedule Lane Fee for Commercial Groups Per Lane Per Hour $15/$19 $25/$30 NA NA RESOLUTION NO. 15135 RESOLUTION APPROVING FEES FOR PILOT FALL/WINTER AQUATICS PROGRAM AT THE TERRA LINDA COMMUNITY POOL WHEREAS, the City of San Rafael has conducted an analysis of its services, the costs reasonably borne, the beneficiaries of those services, comparable fees charged by like agencies, and the revenues produced by those paying fees or any charges for special services; and WHEREAS, the City wishes to comply with both the letter and spirit of Article XIIIB of the California Constitution and limit the growth of taxes; and WHEREAS, the City has a policy of recovering costs reasonably borne of providing special services of voluntary and/or limited nature, such that general taxes are not diverted from general services of a broad nature, and thereby utilized to subsidize unfairly and inequitably such special services; and WHEREAS, the Library, Recreation, and Childcare fees are structured in a manner that is consistent with the City policy; and WHEREAS, the Library and Recreation Department wishes to develop new fall/winter pilot program aquatics fees based on the current costs reasonably borne and in alignment with market rates and best practices for fall/winter programming; and WHEREAS, a fee comparison was prepared and proposed fees are determined to be in compliance with all of the requirements of California Government Code and other applicable laws. NOW, THEREFORE BE IT RESOLVED, that the City Council hereby approves fees for pilot fall/winter aquatics programs for the Terra Linda Community Pool as outlined in Exhibit 1 to this resolution, and directs the Library and Recreation Department to apply the fees and the Finance Department to collect the fees. The fees shall go into effect on October 4, 2022. Standard fees will resume April 1, 2023. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 3rd day of October 2022, by the following vote, to wit: AYES: Councilmembers: Bushey, Llorens Gulati & Mayor Pro Tem Kertz NOES: Councilmembers: None ABSENT: Councilmembers: Hill & Mayor Kate Lindsay Lara, City Clerk Standard Aquatics Fees (Spring/Summer) (Effective April 1-September 30) Fall/Winter Pilot Program Fees (Effective October 1-March 31) Fee Category Resident Fees Non-Resident Fees Resident Fees Non-Resident Fee Pool Season Passes Memorial Day - Labor Day Passes Memorial Day - Labor Day Passes Adult Pass (18-61): $140/$160 Youth Pass (ages 1-17): $100/$120 Senior Pass (ages 62+): $100/$120 Under 1: No Charge NA Daily Admission Drop-in (Lap & Rec Swim) Adult (18 - 61 years) $7 $10 $11 $14 Youth (1 - 17 years) & Seniors (62+ years) $5 $8 $8 $11 Under 1 year old Free Free Free Free Punch Pass (15 admissions) Adult Punch Pass (15 admissions - Lap & Rec Swim) $91 $130 NA Youth & Senior Punch Pass (15 admissions - Lap & Rec Swim) $65 $104 NA EXHIBIT 1: FEES FOR PILOT FALL/WINTER AQUATICS PROGRAM Pool Area Rentals Rental of Terra Linda Community Pool facility $120/hr 2 hr. min. Residents/SR Non-Profits (includes 2 lifeguards) $150/hr 2 hr. min. Non-Residents & Outside Non- Profits; $200/hr Commercial (includes 2 lifeguards) NA NA Lifeguard fee For groups >50, $25/hr per additional Lifeguard; 1 Lifeguard per 25 additional swimmers required For groups >50, $25/hr per additional Lifeguard; 1 Lifeguard per 25 additional swimmers required NA NA Water Inflatable Fee $40/hr $50/hr NA NA Picnic Tables (2 hr minimum, attendees will be charged at Resident rates for pool entry) $42/hr $48/hr NA NA Indoor Party Room (3 hr block, includes 30 entries) $350 $385 NA NA Lane Fees (per lane, per hour) Lane Fee for Local Swim Teams - standard practice $6 $7 $12 $14 Lane Fee for Local Swim Teams - swim meets or practices for novice swimmers $9 $10 $16 $18 Lane Fee for Commercial Groups $15 $19 $25 $30 Swim Lessons (per lesson) Group Lessons - 30 minute $15 $18 NA NA Group Lessons - 40 minute $17 $20 NA NA Private Lessons - 30 minute $35 $40 NA NA Private Lessons - Additional Child $15 $18 NA NA Fee Category Resident Fees Non-Resident Fees Non-profit organizations $90/hr, 4 hr min Sat & Sun $100/hr, 4 hr min Sat & Sun Private use & non-profit fundraising events $110/hr, 4 hr min Sat & Sun $120/hr, 4 hr min Sat & Sun Commercial groups $130/hr, 4 hr min Sat & Sun $140/hr, 4 hr min Sat & Sun Non-profit organizations $30/room/hr $35/room/hr Private use & non-profit fundraising events $40/room/hr $45/room/hr Commercial groups $55/room/hr $60/room/hr Non-profit organizations $120/flat $130/flat Private use & non-profit fundraising events $150/flat $160/flat Commercial groups $180/flat $190/flat Non-profit organizations $25/hr $30/hr Private use & non-profit fundraising events $35/hr $40/hr Commercial groups $45/hr $50/hr Refundable reservation/damage deposit for San Rafael Auditorium $1,000 $1,000 Refundable reservation/damage deposit for San Rafael Clubrooms $100 per/room $100 per/room Staff attendant fee $25/hr $25/hr Lonatese Garden (fees apply if not in conjunction with Auditorium Rental) San Rafael Community Center Miscellaneous Fees Recreation Fee Schedule Recreation Facilities Reservation Fees Auditorium Clubroom, Lounge Kitchen with Facility Rental ATTACHMENT 3 Fee Category Resident Fees Non-Resident Fees Recreation Fee Schedule Recreation Facilities Reservation Fees Non-profit organizations $45/hr, 4 hr min Sat & Sun $50/hr, 4 hr min Sat & Sun Private use & non-profit fundraising events $55/hr, 4 hr min Sat & Sun $120/hr, 4 hr min Sat & Sun Commercial groups $130/hr, 4 hr min Sat & Sun $140/hr, 4 hr min Sat & Sun Non-profit organizations $40/hr, 4 hr min Sat & Sun $45/hr, 4 hr min Sat & Sun Private use & non-profit fundraising events $50/hr, 4 hr min Sat & Sun $55/hr, 4 hr min Sat & Sun Commercial groups $75/hr, 4 hr min Sat & Sun $80/hr, 4 hr min Sat & Sun Non-profit organizations $15/room/hr $18/room/hr Private use & non-profit fundraising events $20/room/hr $45/room/hr Commercial groups $55/room/hr $60/room/hr Non-profit organizations $60/flat $65/flat Private use & non-profit fundraising events $75/flat $160/flat Commercial groups $180/flat $190/flat Refundable reservation/damage deposit for Boro Auditorium/Gym $500 for non-profit organizations and private use & non-profit fundraising events; $1,000 for commercial groups $500 for non-profit organizations; $1,000 for private use & non-profit fundraising events and commercial groups Refundable reservation/damage deposit for Boro Classrooms $100 per/room $100 per/room Staff attendant fee $25/hr $25/hr Albert J Boro Community Center Auditorium Classroom Kitchen with Facility Rental Miscellaneous Fees Gymnasium ATTACHMENT 3 Fee Category Resident Fees Non-Resident Fees Recreation Fee Schedule Recreation Facilities Reservation Fees Non-profit organizations $30/room/hr $35/room/hr Private use & non-profit fundraising events $40/room/hr $45/room/hr Commercial groups $55/room/hr $60/room/hr Non-profit organizations $50/flat $70/flat Private use & non-profit fundraising events $60/flat $80/flat Commercial groups $70/flat $90/flat Refundable reservation/damage deposit for Terra Linda Clubrooms $100 per room $100 per room Staff attendant fee $25/hr $25/hr Clubroom Kitchen Miscellaneous Fees Terra Linda Community Center ATTACHMENT 3 Fee Category Resident Fees Non-Resident Fees Non-profit organizations $100/hr 2 hr minimum $120/hr 2 hr minimum Private use & non-profit fundraising $150/hr 2 hr minimum $170/hr 2 hr minimum Commercial groups $200/hr 2 hr minimum $220/hr 2 hr minimum Refundable reservation/damage deposit $1,000 $1,000 Non-profit organizations $900 for 6 hr $1,020 for 6 hr Private use & non-profit fundraising $1,350 for 6 hr $1,470 for 6 hr Commercial groups $1,800 for 6 hr $1,920 for 6 hr Refundable reservation/damage deposit $1,000 $1,000 Non-profit organizations $1,500 for 10 hr $1,700 for 10 hr Private use & non-profit fundraising $2,250 for 10 hr $2,450 for 10 hr Commercial groups $3,000 for 10 hr $3,200 for 10 hr Refundable reservation/damage deposit $1,000 $1,000 Non-profit organizations $150/hr $170/hr Private use & non-profit fundraising $225/hr $245/hr Commercial groups $300/hr $320/hr Recreation Fee Schedule Friday - Sunday Additional Hours Falkirk Reservation Fees Falkirk Cultural Center Monday - Thursday Fridays and Sundays Saturdays ATTACHMENT 3 Fee Category Resident Fees Non-Resident Fees Memorial Day - Labor Day Passes Adult (18 - 61 years)$7 $10 Youth (1 - 17 years) & Seniors (62+ years)$5 $8 Under 1 year old Free Free Adult Punch Pass (15 admissions - Lap & Rec Swim)$91 $130 Youth & Senior Punch Pass (15 admissions - Lap & Rec Swim)$65 $104 Rental of Terra Linda Community Pool facility $120/hr 2 hr. min. Residents/SR Non-Profits (includes 2 lifeguards) $150/hr 2 hr. min. Non-Residents & Outside Non- Profits; $200/hr Commercial (includes 2 lifeguards) Lifeguard fee For groups >50, $25/hr per additional Lifeguard; 1 Lifeguard per 25 additional swimmers required For groups >50, $25/hr per additional Lifeguard; 1 Lifeguard per 25 additional swimmers required Water Inflatable Fee $40/hr $50/hr Picnic Tables (2 hr minimum, attendees will be charged at Resident rates for pool entry)$42/hr $48/hr Indoor Party Room (3 hr block, includes 30 entries)$350 $385 Recreation Fee Schedule Daily Admission Drop-in (Lap & Rec Swim) Punch Pass (15 admissions) Aquatics Fees Memorial Day - Labor Day Passes Adult Pass (18-61): $140/$160 Youth Pass (ages 1-17): $100/$120 Senior Pass (ages 62+): $100/$120 Under 1: No Charge Pool Season Passes Pool Area Rentals ATTACHMENT 3 Fee Category Resident Fees Non-Resident Fees Recreation Fee Schedule Aquatics Fees Lane Fee for Local Swim Teams - standard practice $6/lane/hr $7/lane/hr Lane Fee for Local Swim Teams - swim meets or practices for novice swimmers $9/lane/hr $10/lane/hr Lane Fee for Commercial Groups $15/lane/hr $19/lane/hr Group Lessons - 30 minute $15 per lesson $18 per lesson Group Lessons - 40 minute $17 per lesson $20 per lesson Private Lessons - 30 minute $35 per lesson $40 per lesson Private Lessons - Additional Child $15 per additional child per lesson $18 per additional child per lesson Swim Lessons Lane Fee ATTACHMENT 3 Fee Category Resident Fees Non-Resident Fees Non-profit organizations $45/hr $50/hr Private use & non-profit fundraising $55/hr $60/hr Commercial groups $65/hr $70/hr Game Field Prep $30 flat fee $35 flat fee Refundable reservation/damage deposit $300 $300 Lights (evening uses)$42/hr $42/hr Non-profit organizations $20/hr $25/hr Private use & non-profit fundraising $30/hr $35/hr Commercial groups $40/hr $45/hr Refundable reservation/damage deposit $300 $300 Non-profit organizations $20/hr $25/hr Private use & non-profit fundraising $30/hr $35/hr Commercial groups $40/hr $45/hr Refundable reservation/damage deposit $100 $100 Non-profit organizations $20/hr $25/hr Private use & non-profit fundraising $30/hr $35/hr Commercial groups $40/hr $45/hr Refundable reservation/damage deposit $100 $100 Recreation Fee Schedule Victor Jones Field Park & Field Fees Athletic Field Fees - effective 1/1/2022 Albert Park Stadium All Field Pickleweed Field (per soccer field) Bernard Hoffman Field ATTACHMENT 3 Fee Category Resident Fees Non-Resident Fees Recreation Fee Schedule Park & Field Fees Non-profit organizations $30/hr $35/hr Private use & non-profit fundraising $40/hr $45/hr Commercial groups $50/hr $55/hr Non-profit organizations $15/hr $18/hr Private use & non-profit fundraising $20/hr $45/hr Commercial groups $50/hr $55/hr Non-profit organizations $20/hr $25/hr Private use & non-profit fundraising $30/hr $35/hr Commercial groups $40/hr $45/hr Non-profit organizations $20/hr $25/hr Private use & non-profit fundraising $30/hr $35/hr Commercial groups $40/hr $45/hr Non-profit organizations $500/day $600/day Private use & non-profit fundraising $600/day $700/day Commercial groups $700/day $800/day Staff attendant fee $25/hr $25/hr Small Group Picnic Areas (Gerstle Park 1 & 2; Sun Valley, Victor Jones - Upper & Lower; Terra Linda; Santa Margarita; Frietas) (3hr min) Turf/Black Top Areas Park Rental for Special Event - Use of a full park for a special event; will create list of parks where this is allowed. (Daily Rate - additional facility attendant of trash pick up fees may be applied) Redwood Grove - Gerstle Park Picnic Area (3hr min) Pickleweed Park Picnic Area (3hr min) Park Facilities Fees ATTACHMENT 3 Fee Category Resident Fees Non-Resident Fees Recreation Fee Schedule Park & Field Fees Non-profit organizations $15 court/hr $20 court/hr Private use & non-profit fundraising $20 court/hr $25 court/hr Commercial groups $25 court/hr $30 court/hr Lights (evening uses)$20/hr $20/hr Tennis keys - Adult (18+ years) Tennis keys - Youth (under 18) Tennis keys - seniors (60 and over) Community Garden annual fee (Terra Linda) Full Plot = 450' sq. ft.$133 N/A Half-Plot = 225' sq. ft.$67 N/A Community Garden annual fee (Canal) Full Plot = 50' sq. ft.$75 $90 Half-Plot = 25' sq. ft.$38 $45 Community Garden - effective 1/1/2022 Tennis Courts (Leagues/Tournament Play) Tennis Keys $50/yr $75/yr Tennis Court Fees ATTACHMENT 3 Fee Category Banners San Rafael-Based Non-Profits Bannner Hanging - Vertical Banners $60 per banner Bannner Hanging - Horizontal Banners $360 per banner Misc. Fees Recreation Fee Schedule ATTACHMENT 3