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Home My WebLink AboutPW Master Services Agreement; Task Order No.13.3 Spinnaker Point Parking ModificationsCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 13.3 (Amendment to Task Order No. 13) Civil Discipline _ Spinnaker Point Parking Modifications Contract Amount: $10,600 THIS THIRD AMENDMENT TO TASK ORDER No. 13 is entered into on S� R- lo-tr 0, 20Z,tbetween the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform professional Surveying + Utilities services for the City. B. Pursuant to the Agreement, on June 15, 2020, the City and Consultant entered into "Task Order No. 13" under which Consultant agreed to perform civil services in connection with City's Schoen Park Roadway Improvements Project, now called Spinnaker Point Parking Modifications Project (City Project No. 11363) (the "Project"), as specified in Exhibit A attached to and included in Task Order No. 13, for a total not to exceed $5,800. C. Pursuant to the Agreement, on September 24, 2021, the City and Consultant entered into "Task Order No. 13.1" under which Consultant agreed to perform additional civil services in connection with the Project, as specified in Exhibit A attached to and included in Task Order No. 13. 1, for a total not to exceed $19,000, changing the total of Task Order 13 not to exceed $24,800. D. Pursuant to the Agreement, on January 5, 2022, the City and Consultant entered into "Task Order No. 13.2" under which Consultant agreed to perform additional civil services in connection with the Project, as specified in Exhibit A attached to and included in Task Order No. 13.2, for a total not to exceed $7,500, changing the total of Task Order 13 not to exceed $32,300. E. City now requires Civil Engineering services for the Project, and the Consultant is willing to provide such services. NOW, THEREFORE, City and Consultant agree to amend Task Order No. 13 as follows: Rev. May 2013 City of San Rafael Master Consultant Services Agreement Task Order AGREEMENT TO AMEND TASK ORDER NO. 13 1. Section 1 of Task Order No. 13, entitled "Scope of Services," as amended by Task Order No. 13. 1, and Task Order 13.2, is hereby amended to include the additional services set forth in Consultant's proposal dated June 22, 2022, attached to this Amendment to Task Order No. 13 as Exhibit A and incorporated herein by reference. 2. Section 2 of Task Order No. 13, entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Consultant's proposal dated June 22, 2022, attached to this Amendment to Task Order No. 13 as Exhibit A, for an amount of $10,600, changing the total not to exceed to $42,900. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement and Task Order No. 13 dated June 15, 2020, as amended by Task Order Nos. 13.1 and 13.2, shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment to Task Order No. 13, as of the date first written above. CITY OF SAN FAEL 1 By: Jim Schutz, City Manager Contents approved: April Miller, Public Works Director Review e By: 11 -,u ah& R rE F. Epstein, Cit Attorney Exhibits: CONSULTANT WA Name: Geoff Coleman Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) 10 W-m�-i Name: Greg Hurd Title: President and CEO A — Proposal for Spinnaker Point Parking Modifications, dated June 22, 2022. 2 Rev Jan 2019 Exhibit A June 22, 2022 BKF No C20191470-14 JC Agcaoili City of San Rafael 111 Morphew Street San Rafael, CA 95901 Transmitted Via Email Subject: Spinnaker Point Drive Parking Modification - Additional Service Request No. 2 Dear JC: We have prepared this additional service request that addresses work outside the limits of our current contractual scope of work. Below we have identified each item with the approximate level of effort needed to address the additional tasks. Scope of Services Technical Specifications Working under a previous email authorization, BKF has prepared technical specifications in CSI format for elements included in our scope of work. We also assisted the City with the preparation of the front-end specifications. This work has been completed in good faith and submitted to the City for use in bidding. Bidding Support Services BKF will coordinate with the City during the construction bid solicitation process on an as -needed basis. Bid support services can include the following, provided upon request: ➢ Responding to RFI during the bid process y Assisting the city with issuing bid addendum packages y Summarizing and tabulating received bids. Construction Administration Support Services BKF has allocated up to a maximum of sixteen (16) hours of combined staff time to support the contractor and City during the construction phase of the project. Anticipated services include written response to requests for information (RFI's), submittal reviews, substitution requests, informational bulletins, addendums, attending pre - construction meetings, site visits to provide clarification of the consultant's design intent for the contractor, architect or owner, stormwater facility construction observations, punch list walks, and record drawings. These services can be provided upon request. Scope Qualifications and Assumptions BKF's services are limited to those expressly set forth in the scope. BKF shall have no other obligations or responsibilities for the project, except as provided in this proposal letter, or as agreed to in writing. Fees for Professional Services BKF proposes to provide the services on a Time and Materials basis as noted in the table below. We will invoice for our services for each task summarized as follows: BKF ENGINEERS 200 4th Street, Suite 300, Santa Rosa, CA 95401 1 707.583.8500 June 22, 2022 This contract amendment is attached to the Master Consulting Services Agreement between BKF Engineers and the City of San Rafael, dated December 12, 2019 and Task Order No. 13, dated June 15, 2021 and is governed by the terms and conditions therein. Schedule BKF is able to commence working on this project immediately upon your authorization to proceed. BKF will provide each task within 3 full business days of receipt of a clear, concise staking request approved to form and content by BKF. Should you have any questions, or would like additional clarification on any aspect of the scope of work, please feel free to contact me at (415) 930-7964. Respectfully, BKF Engineers Jason Kirchmann, PE, PLS, QSD/P Vice President Accepted: (Si atur JC Agcaoili Print Name Assistant Engineer Title ~ Page 2 of 2 BKF ENGINEERSIFF '- RAP 1, ` 1 x111 � yo 1 fTYwITH CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: JC Agcaoili Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER _ DEPARTMENT Project Manager a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 7/12/2022 Attorney c/o Laraine.Gittens@cityofsanrafael.org 8/10/2022 ❑X AD 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager 8/10/2022 ❑x GC b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor Department Director Approval of final agreement form to send to ❑X GC AM 3 8/16/2022 contractor Project Manager Forward three (3) originals of final agreement to 4 8/16/2022 contractor for their signature Project Manager When necessary, contractor -signed agreement 5 ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY Project Manager Forward signed original agreements to City enter a date. AD 6 9/6/2022 Attorney with printed copy of this routing form r 9 7 City Attorney Review and approve hard copy of signed agreement City Attorney Review and approve insurance in PINS, and bonds 8 /� I I qu c for Public Works Contracts 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager