HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 88 HSIP Grant Apps Freitas & LincolnCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED FEBRUARY 13, 2020
WITH PARISI TRANSPORTATION CONSULTING
TASK ORDER NO. 88
Transportation Discipline
Project title: HSIP Grant Apps for Freitas and Lincoln
Contract Amount: $38,620
THIS TASK ORDER is entered into o4 15/' Q202 -2 --between the City of San
Rafael, a municipal corporation ("City"), and Parisi Transportation Consulting, a corporation authorized
to do business in California, ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated February 13, 2020 under which Consultant has agreed to perform certain
professional consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of
this Task Order, dated August 12, 2022, as directed by the City.
David Parisi shall be the Project Manager for Consultant for this Task Order. Additional professional
services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Exhibit A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Rafat Raie as the person at the City responsible for monitoring performance
under this Task Order.
b.Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Rev. May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
Task Order budget.
2. Date of completion, Work hours estimate, Cost estimate and budget;_Fee schedule.
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order.
Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terms, Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
4. Amendment of Task Order; Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
5. Signatures. The parties have executed this Task Order, as of the date fust written above.
2
Rev. May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
CITY OF N RAF
By:
J' Sch tz, City Ma ager
Contents approved:
By.
April Miller, Public Works Director
Review341y
By: Lblwb✓•
Ro ert F. Epstein, Attorney
i
CONSULTANT
By:,
N'1)
r
r
(if Consultant is a corporation, add signature
of second corporate officer)
�-1
By:4
Name:
Title: 7
Exhibits:
A Scope of work dated August 12, 2022, time of completion, work hours estimate, cost
estimate and budget, and fee schedule (Consultant's current hourly rate)
3
Rev. May 2021
Exhibit A 8/12/2022
Attachment A
Scope of Services
Preparation of Highway Safety Improvement Project (HSIP) Cycle 11 Grant Applications for
Freitas Parkway, from Northgate Drive to Del Presidio Boulevard and
Lincoln Avenue, from Prospect Drive to Mission Street
Parisi Transportation Consulting (Parisi) will prepare HSIP Cycle 11 Grant Applications for two proposed
projects in the City of San Rafael:
1. Freitas Parkway from Northgate Drive to Del Presidio Boulevard/ US 101 Southbound Ramps
(two intersections): The previously prepared conceptual designs will be refined to convert the
existing signalized intersections to one or two modern roundabouts. The conceptual designs will
account for curb and curb ramp modifications, multimodal pathways and sidewalks, above
ground utility relocations, street lighting, pavement markings, and signage.
2. Lincoln Avenue from Prospect Drive to Mission Street: The conceptual designs to be developed
will add intersection safety improvements that will include new corner curb extensions (bulb -
outs), traffic signal system upgrades, (e.g., new mast arm poles and signal heads), intersection
lighting, pedestrian crossing beacons, and high -visibility crosswalk markings and signs.
Our proposed scope of work, which will satisfy the requirements of the HSIP application, will consist of
the following:
1) Project management, progress reports and administration. Parisi will attend one kick-off conference
call to summarize the project scope and receive background studies from the City, including existing
base mapping, signal as-builts and existing improvement plans, if any. Parisi will provide biweekly
(once every two weeks) progress check -ins via email with City staff and written progress reports and
invoices on a monthly basis.
2) Existing conditions analysis. Parisi will prepare a brief memorandum, with sketches, summarizing the
issues at each project location by drawing from previously prepared reports, including the Marin
County Systemic Safety Analysis Report (SSAR, 2018), recent collision records, and recent traffic
studies. New traffic counts and operational analyses are not included in this proposed scope of
work.
3) Develop project conceptual plans and cost estimate. Parisi will prepare refined conceptual plans for
the Freitas Parkway improvements and new conceptual plans for the Lincoln Avenue improvements
showing existing conditions and proposed improvements on an aerial photo base. Right of way will
be approximated using Marin Map or other publicly available sources. Topographic and/or boundary
surveys will not be collected. We will identify applicable HSIP countermeasures in the plans and
develop a cost estimate with City input on planning -level costs and non -construction (soft) costs
according to HSIP guidelines.
4) Ident if y a pp Iication a pproach. Parisi will work with the City to identify whether the HSIP application
for each project location will be prepared under either the Benefit Cost Ratio (BCR) or Funding Set-
aside (SA) categories. Based on our preliminary review, both proposed projects would likely be most
competitive under the BCR category, which may apply a combination of countermeasures within the
HSIP toolkit. Maximum HSIP funds under the BCR category is $10 million.
The City may submit multiple funding applications for the same project with modifications to project
extent and scope (e.g., expanding or reducing project extents for different BCRs and budgets)
and/or under both the BCR and SA funding categories. Parisi's proposed scope and cost assumes an
initial baseline of one application for project location; additional grant applications for the same
project would be subject to additional cost.
5) Prepare HSIP application. Parisi will prepare one HSIP application for each project location by filling
out the narrative questions and preparing necessary application attachments that include:
a) Local Roadway Safety Plan (LRSP Certification). Parisi will complete the LRSP certification form
indicating that the Marin County Systemic Safety Analysis Report (SSAR, 2018) is less than five
years old.
b) Engineer's Checklist. Parisi will be the engineer of "responsible charge" of the preparation of the
HSIP application.
c) Vicinity map. Exhibits showing the proposed project locations in relation to the City limits.
d) Project plans and maps. Conceptual plans will follow the HSIP Engineer's Checklist criteria in
showing the improvements at an appropriate scale to allow verification of the project and
construction limits. The plans will show
i) the full scope of the proposed project,
ii) the influence area for each safety countermeasure,
iii) changes to existing lanes and shoulder widths,
iv) limits of roadway excavation / demolition,
v) City, State, railroad and other approximate agency rights of way,
vi) Project cross-sections, if applicable.
e) Collision diagrams. Exhibit to demonstrate patterns of collisions and whether proposed
countermeasures would address such collisions.
f) Collision list. Table matching the collisions shown in the collision diagram and used for the BCR
calculation in the HSIP analyzer form.
g) Detailed Engineer's Estimate and Project Cost Estimate for all likely construction costs. Main
project elements broken out into separate construction items.
h) HSIP analyzer. Fillable form relating to site conditions and proposed countermeasures.
i) Pictures of existing conditions. Photos showing existing safety concerns to be altered by the
proposed project.
j) Letter of support from Caltrans. Required when projects encroach on State right of way, are
subject to joint funding with Caltrans, or propose changes to intersections on State highways.
Attachment B
Schedule and Estimate
Preparation of Highway Safety Improvement Project (HSIP) Cycle 11 Grant Applications for
Freitas Parkway, from Northgate Drive to Del Presidio Boulevard and
Lincoln Avenue, from Prospect Drive to Mission Street
Parisi Transportation Consulting (Parisi) will complete the tasks described in Attachment A in accordance
with the following schedule based on a Notice to Proceed date of August 15, 2022:
Task 8/15 8/22 8/29 9/5 9/12
Project management and reporting E WI
Existing conditions analysis
Develop project scope and estimate
Identify application approach
Prepare HSIP application
HSIP Deadline Sept 12
Parisi's work hour and cost estimate are as follows:
Task
CLW
u
C
d
$300
on
C L
y
C C
G W
$220
L
i y
O C
H W
$155
L
N
E
W
y
v 0
N +L+
a V
$150
Hours
Total
Budget
$135
1
Freitas Parkway
6
18
10
41
4
79
$
13,445
1.0
PM / Admin
1
2
4
7
$
1,340
1.1
Application
4
4
$
540
1.2
LRSP Cert
1
1
$
135
1.3
Engineer's Checklist
1
2
4
7
$
1,360
1.4
Vicinity Map / Location Map
2
2
$
270
1.5
Project Maps / Plans
2
4
6
16
28
$
4,570
1.6
Photos of Existing Conditions
2
2
4
1 $
710
1.7
HSIP Analyzer & Detailed CE
2
4
8
14
$
2,560
1.8
Collision Diagram
2
4
6
$
980
1.9
Collision List
2
2
4
$
710
1.10
Letters of Support
2
2
$
270
2
Lincoln Avenue
8
24
28
93
4
157
$
25,175
2.0
PM / Admin
1
2
4
7
$
1,340
2.1
Application
8
8
$
1,080
2.2
LRSP Cert
1
1
$
135
2.3
Engineer's Checklist
1
4
8
13
1 $
2,420
2.4
Vicinity Map / Location Map
1
2
8
10
1 $
1,520
The total estimated fee for preparing both applications is $38,620.
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Hours
$135
$I50
Task $300 $220 $155
Total
Budget
2.5
Project Maps/ Plans
4
8
20
40
72
$
11,460
2.6
Photos of Existing Conditions
2
4
6
$
980
2.7
HSIP Analyzer & Detailed CE
2
4
24
30
$
4,720
2.8
Collision Diagram
1
4
5
$
760
2.9
Collision List
1
23
$
490
2.10
Letters of Support
2
2
$
270
The total estimated fee for preparing both applications is $38,620.
Attachment C
Fee Schedule
Preparation of Highway Safety Improvement Project (HSIP) Cycle 11 Grant Applications for
1. Freitas Parkway, from Northgate Drive to Del Presidio Boulevard and
2. Lincoln Avenue, from Prospect Drive to Mission Street
1RIRSMArAf1[A (DArBMURG
HOURLY SERVICE RATES FOR PROFESSIONAL SERVICES
January 1, 2022 - December 31,, 202-2
Prirmipal Consultarrrt $250.00 - $310.,00
Managing Consultant $200.00 - $,2:50.00
Senrior Consultant $160.00 - $200,430
CorkSUltant $12.5.00 - $160.00
Associate Consultant $100.00 - $130.00
Technician $95.Oo - $110.00
Notes
Hourly service rates a -e effective through December 31, 2022. Subsequent
annual increases veil generally be 5% or less,
Reimbursable charges include, but are not limited to transportation charges.,
reproduction services, shipping expenses, and subconsultant fees. Mileage
charges mill be charged at the prevailing TRS rate per mile.
Monthly invoices are due wiithin 30 days from the date of the invoice. interest of
1.0% per month will be charged on past due invoices.
RAFq�C
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann for Rafat Raie Extension: 3473
Contractor Name: Parisi Transportation Consulting
Contractor's Contact: David Parisi Contact's Email: david@parisi-associates.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED REVIEWER
DEPARTMENT
DATE Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
_
Click here to EX'
enter a date.
b. Email contract (in Word) and attachments to City
8/16/2022
Attorney c/o Laraine.Gittens@cityofsanrafael.org
` ❑X AD
2
City Attorney
a. Review, revise, and comment on draft agreement
9/14/2022
and return to Project Manager
9/14/2022
❑X GC�
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
❑X GC_
3
Department Director
Approval of final agreement form to send to
9/15/2022
❑X AM
Project Manager
contractor
4
Forward three (3) originals of final agreement to
9/15/2022
❑X
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑X N/A
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
_ PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
Project Manager Forward signed original agreements to City
AD
6
9/26/2022
Attorney with printed copy of this routing form
City Attorney Review and approve hard copy of signed
7
_ I /
+�Z�
U
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
hs
City Manager/ Mayor
(for Public Works Contracts)
9
Agreement executed by City Council authorized
h L-
official
6 _?d
City Clerk
Attest signatures, retains original agreement and
10
JkRw�-
forwards copies to Project Manager