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Home My WebLink AboutPW Master Services Agreement; Task Order No. 28.3 Albert Park Field ADA Barthroom ProjectCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 28.3 (Amendment to Task Order No. 28) Surveying + Utilities Discipline Albert Park Field ADA Bathroom Project Contract Amount: $9,000 THIS AMENDMENT TO TASK ORDER No. 28 is entered into on Ger-& A-4 between the City of San Rafael, a municipal corporation ("City"), and BKF Engineers, ("Consultant") RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform professional Surveying + Utilities services for the City. B. Pursuant to the Agreement, on January 14, 2021, the City and Consultant entered into "Task Order No. 28" under which Consultant agreed to perform Surveying + Utilities services in connection with City's Albert Park Field ADA Bathroom Project (the "Project"), as specified in Exhibit A attached to and included in Task Order No. 28, for a total not to exceed $33,800. C. Pursuant to the Agreement, on February 26, 2021, the City and Consultant entered into "Task Order No. 28.1" under which Consultant agreed to perform additional Surveying + Utilities services in connection with the Project, as specified in Exhibit A attached to and included in Task Order No. 28. 1, for a total not to exceed $21,200, changing the total of Task Order 28 not to exceed $55,000. D. Pursuant to the Agreement, on September 24, 2021, the City and Consultant entered into "Task Order No. 28.2" under which Consultant agreed to perform additional Surveying + Utilities services in connection with the Project, as specified in Exhibit A attached to and included in Task Order No. 28.2, for a total not to exceed $6,000, changing the total of Task Order 28 not to exceed $61,000. E. City now requires additional design services for the Project, and the Consultant is willing to provide such services. NOW, THEREFORE, City and Consultant agree to amend Task Order No. 28 as follows: AGREEMENT TO AMEND TASK ORDER NO. 28 1. Section 1 of Task Order No. 28, entitled "Scope of Services," is hereby amended to include the additional services set forth in Consultant's proposal dated August 16, 2021, attached to this Amendment to Task Order No. 28 as Exhibit A and incorporated herein by reference. Rev. May 2013 City of San Rafael Master Consultant Sen ices Agreement Task Order 2. Section 2 of Task Order No. 28, entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Consultant's proposal dated August 16, 2021, attached to this Amendment to Task Order No. 28 as Exhibit A, for an amount of $9,000, changing the total not to exceed to $70,000. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 28 dated January 14, 2021, as amended by Task Orders 28.1 and 28.2, shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment to Task Order No. 28, as of the date first written above. CITY SAN RAF EL By: 4Jimhutx,cit a zagerr Contents approved: � I Me � =11�� April Miller, Public Works Director Reviewe AV, - By: Ro rf F. Epstein, 4ity Attorney Exhibits: CONSULTANT By:� Name: Jason Kirchmann Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) By: Name: Jean Chen Title: Chief Financial Officer A — Proposal for Albert Park Field ADA Bathroom Project, dated August 16, 2021 2 Rev. Jan 2019 Exhibit A Project Name: Albert Park Field BKF Job No. C20191470-13 Date: August 16, 2021 Amendment #03 Client: City of San Rafael Consultant: BKF Engineers 111 Morphew Street 200 Fourth Street, Suite 300 San Rafael, CA 95901 Santa Rosa, CA 95401 Contact: April Miller Project Manager: Becky Dower This contract addendum is attached to the Master Consulting Services Agreement between BKF Engineers and City of San Rafael dated December 12, 2019 and Task Order no. 28 dated January 14, 2021 and is governed by the terms and conditions therein. Approved BKF Engineers Jason Kirchmann Vice President City of San Rafael Jim Schutz City Manager 200 4111 Street, Suite 300, Santa Rosa, CA 95401 1707.583.8500 DESCRIPTION: City is seeking Consultant's input on foundation alternatives and associated long-term maintenance considerations for the baseball netting system and foundation design, in an attempt to reduce installation costs. In general, the applicability of the following alternatives will be analyzed and discussed in memorandum format: Ability to use different foundation design details for corner poles vs interior poles, including spread footings for interior poles TASK NO. 4 ➢ Adjust pole spacing to reduce foundation depth/size ➢ Other value engineering solutions to reduce costs associated with foundation installation The memorandum will include a discussion of anticipated long-term maintenance considerations, such as netting re -tensioning or pole rotation correction. Additionally, this amendment covers additional time geotechnical consultation, both previously -provided as the City's request, and additional coordination to support the foundation alternatives analysis. SERVICES TO BEGIN: Upon receipt of written authorization, DELIVERABLES: Alternatives Analysis Memorandum ORIGINAL CONTRACT VALUE: $ 33,800.00 (Time & Materials, NTE) PREVIOUS AMENDMENT VALUE(S): Amend. 01: $21,200.00 (T&M, NTE); Amend. 02: $6,000 (T&M, NTE) CURRENT AMENDMENT VALUE: $9,000 (T&M, NTE) NEW TOTAL: $70,000 (T&M, NTE) Approved BKF Engineers Jason Kirchmann Vice President City of San Rafael Jim Schutz City Manager 200 4111 Street, Suite 300, Santa Rosa, CA 95401 1707.583.8500 RAFq�� 1� h0 r�rr WITH ITH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann (for April) Extension: 3352 Contractor Name: BKF Engineers Contractor's Contact: Becky Dower Contact's Email: bdower@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 8/23/2022 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X AD 2 City Attorney a. Review, revise, and comment on draft agreement 9/14/2022 and return to Project Manager 9/14/2022 NGC b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor Z GC 3 Department Director Approval of final agreement form to send to 9/15/2022 ❑x AM Project Manager contractor 4 Forward three (3) originals of final agreement to 9/15/2022 ❑X contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services I Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. _ PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 9/26/2022 AD Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement City Attorney Review and approve insurance in PINS , and bonds 8 9 (for Public Works Contracts) 1 9 City Manager/ Mayor Agreement executed by City Council authorized Q �� 7 official Attest signatures, retains original agreement and 10 City Clerk D forwards copies to Project Manager