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Home My WebLink AboutPW Master Services Agreement; Task Order No. 74.1 Pickleweed Park Field RenovationDocuSign Envelope ID: D9DB2B75-E988-42FF-BD25-F49CCD92D119 City of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED JANUARY 30, 2020 WITH WRA, INC. TASK ORDER NO. 74.1 (Amendment to Task Order No. 74) Environmental Discipline Pickleweed Park Field Renovation Contract Amount: $28,960 THIS AMENDMENT TO TASK ORDER No. 74 is entered into on ! T (.� , 20_0&2 - between the City of San Rafael, a municipal corporation ("City"), and WRA, Inc., ("Consultant"). RECITALS A.- The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated January 30, 2020 under which Consultant has agreed to perform professional Environmental services for the City. B. Pursuant to the Agreement, on April 14, 2022, the City and Consultant entered into "Task Order No. 74" under which Consultant agreed to perform Environmental services in connection with City's Pickleweed Park Field Renovation project (the "Project"), as specified in Exhibit A attached to and included in Task Order No. 74, for a total not to exceed $11,200.00. C. City now requires additional Environmental services for the Project, and the Consultant is willing to provide such services. NOW, THEREFORE, City and Consultant agree to amend Task Order No. 74 as follows: AGREEMENT TO AMEND TASK ORDER NO. 74 1. Section 1 of Task Order No. 74, entitled "Scope of Services," is hereby amended to include the additional services set forth in Consultant's proposal dated August 24, 2022, attached to this Amendment to Task Order No. 74 as Exhibit A and incorporated herein by reference. 2. Section 2 of Task Order No. 74, entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Consultant's proposal dated August 24, 2022, attached to this Amendment to Task Order No. 74 as Exhibit A, for an amount of $28,960.00, changing the total not to exceed to $40,160.00. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 74 dated April 14, 2022, shall remain valid and shall be in full force. Rev. May 2013 DocuSign Envelope ID: D9DB2B75-E988-42FF-BD25-F49CCD92D119 City of San Rafael Master Consultant Services Agreement Task Order 4. Signatures. The parties have executed this Amendment to Task Order No. 74, as of the date first written above. CIT L-A Contents approved: By: -.190—k April Miller, Public Works Director Review By: e ay LC Roe t F. Epstein, C Attoi-ney CONSULTANT F-n-11rF210680C u51yned by: By: X S—,,cA 391487... Name: Geoff Smick Title: President & CEO (if Consultant is a corporation, add signature of second corporate officer) �D"Mgnca by: By: J J��s" 5+..,�:.of. 31B""'28048D... Name: Justin Semion Principal & Technical Services Title: Director Exhibits: A — Proposal for Pickleweed Park Field Renovation, dated August 24, 2022. 2 Rev. Jan 2019 DocuSign Envelope ID: D9DB2B75-E988-42FF-BD25-F49CCD92D119 Exhibit A CHANGE ORDER Pickleweed Park Enhancement Project Prepared for: April Miller City of San Rafael Public Works Department 111 Morphew Street San Rafael, CA 94901 April. Miller@cityofsanrafael.org August 24, 2022 WRA Project No. 30112-3 PURPOSE 03wra ENVIRONMENTAL CONSULTANTS The purpose of this Change Order is to authorize additional budget for WRA, Inc. (WRA) to update the draft BCDC permit application package for the Pickleweed Park Enhancement Project (Project) and provide documentation to support consultation under Section 106 of the National Historic Preservation Act (NHPA) for the City of San Rafael (City; applicant). ADDITIONAL WORK PRODUCTS • Draft Area of Potential Effect (APE) map • Draft SHPO Letter • Archaeological Survey Report • Finding of Effect letter • Expanded BCDC permit application ADDITIONAL SCOPE OF WORK Task 1: BCDC Permittin WRA was notified via email on July 19, 2022 that the scope of the proposed Project had been expanded to include additional park elements. As a result, WRA now requires additional budget to revise the draft BCDC application package WRA prepared for the original scope to include the elements added by this expanded scope. The additional budget requested herein would be used to revise the existing draft application for the expanded scope, including re -calculating the size of proposed Project elements within and outside of BCDC's jurisdiction. NEW Task 2: Strategic Support WRA understands the City is applying for federal grant funding for the Project from the National Park Service via the Land and Water Conservation Fund (LWCF), which requires the City provide 2169-G East Francisco Blvd, San Rafael, CA 94901 (415) 454-8868 info@wra-ca.com www.wia-ca.uuiii DocuSign Envelope ID: D9DB2B75-E988-42FF-BD25-F49CCD92D119 documentation to support consultation with the State Historic Preservation Officer (SHPO) under Section 106 of the NHPA. To date, WRA has assisted with the preparation of documentation, including a draft APE and draft SHPO letter, as required by the LWCF grant application. At this time, WRA seeks addition funds to cover costs incurred by WRA's out -of -scope effort supporting the City's Section 106 consultation obligations, including WRA's effort preparing a draft APE map and SHPO letter as required under Step 3 of the Procedure for Section 106 provided by the Department of Parks and Recreation Office of Grants and Local Services (OGALS) as part of the LWCF grant application process. Preparation of these materials was authorized by the City via email on July 19, 2022. The budget requested under this task would also allow WRA to continue to provide Section 106 consultation support to the City to ensure completion of the remaining steps outlined in OGALS' Procedure for Section 106, including management of a technical cultural resources subconsultant (scoped under Task 3, below). In addition, WRA would use this task to continue to provide the City with strategic input on the project, including the review of preliminary project design plans and advice on how to phase work to avoid impacts to special -status species. WRA's effort under this task will be billed on a time and materials basis up to the authorized amount. If additional effort is requested of WRA, a change order will be submitted to the City to authorize additional funds. NEW Task 3: Cultural Resources WRA will enlist a qualified cultural resources subconsultant to . prepare the cultural resources documentation required by the LWCF grant program. The cultural resources subconsultant will assist WRA and the City with the steps outlined in OGALS' Procedure for Section 106. First, the qualified sub -consultant will advise WRA on the preparation of a draft APE and SHPO Letter (Step 3 of the OGALS Procedure for Section 106). Once OGALS provides the City with written confirmation that Steps 1 -4 are complete, the qualified subconsultant will prepare an archaeological survey report. As part of this report, the qualified subconsultant will request an expedited records search from the California Historical Resources Information System (CHRIS), contact the Native American Heritage Commission (NAHC) for input on resources that may be present within the Project site and a list of local Native American Tribes, and contact the Federation Indians of the Graton Rancheria (FIGR) to solicit input on the proposed Project. Due to the known cultural sensitivity of the Project site, the qualified subconsultant will also perform a field survey that includes subsurface exploration of the Project site. The results of the records search, outreach, and field survey will be documented in the archaeological survey report. In addition, the qualified subconsultant will prepare a Findings of Effect letter for consultation with the SHPO. Together, the archaeological survey report and the Finding of Effect letter are expected to meet the City's obligations under Section 106 of the NHPA as outlined in OGALS' Procedure for Section 106 checklist. SCHEDULE Work can begin upon execution of this Change Order. STAFFING Justin Semion will continue to be the principal in charge of the Project. Liz Allen will continue to be the Project manager. Other staff will be assigned to the project as necessary. ASSUMPTIONS • No cultural resource evaluations or recordations will be necessary Change Order Pickleweed Field — 30112-3 — August 2022 DocuSign Envelope ID: D9DB2B75-E988-42FF-BD25-F49CCD92D119 • In order to meet Finding of Effect timeline outlined in LWCF's Federal Requirements Timeline, which indicates that the City needs to submit the Finding of Effect to the LWCF/ OGALS by the end of October 2022, WRA must receive authorization from the City to proceed with steps 5-7 by September 1, 2022. ESTIMATED COST The estimated cost for the services described in this Change Order is provided below. This cost is based on the assumptions above and in the original Scope of Work. Costs may be reallocated between tasks, but the total cost will not be exceeded without authorization. f 1. BCDC Permitting 2. Strategic Support s. cultural Kesources Task Cost — $6,270 $10,070 $12,620 Total: $28,960 Change Order Pickleweed Field — 30112-3 — August 2022 3 RAFq�` 1� a yo QTY WITH Ply CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Ashley Dohrmann (for Joanna) Extension: 3352 Contractor Name: WRA Environmental Consultants Contractor's Contact: Justin Semion Contact's Email: semion@wra-ca.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to enter a date. b. Email contract (in Word) and attachments to City 8/30/2022 Attorney c/o Laraine.Gittens@cityofsanrafael.org NAD 2 City Attorney a. Review, revise, and comment on draft agreement 9/22/2022 and return to Project Manager 9/22/2022 ® GC_ b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ® —GC— 3 Department Director Approval of final agreement form to send to 9/26/2022 ® AM contractor 4 Project Manager Forward three (3) originals of final agreement to 9/26/2022 X❑ contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services 0 Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 9/28/2022 AD Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed Co i(PI l -Z;2- agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized (i official f 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager