HomeMy WebLinkAboutPublic Art Review Board 2022-10-18 Agenda PacketPUBLIC ART REVIEW BOARD
AGENDA
Tuesday, October 18, 2022
6:00 P.M.
Watch on Zoom:
https://tinyurl.com/PARB-10-18-2022
Meeting ID: 859 6792 5341
SWEARING IN CEREMONY
•City Clerk's Office
CALL TO ORDER
•Roll Call
AGENDA AMENDMENTS
MINUTES
1.Approve Minutes from last meeting (None)
MEETING OPEN TO THE PUBLIC
2.Introductions/Awards/Recognitions/Presentations
•Presentation: An introduction to the Brown Act: Genevieve Coyle, Deputy City Attorney
•Overview of the Public Art Review Board: Catherine Quffa, Library & Recreation Director
3.Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
4.Selection of One (1) Representative to Serve as Chair and One (1) Representative to serve as
Vice-Chair of the Public Art Review Board
5.Adopt the 2023 Public Art Review Board Meeting schedule
COMMISSION REPORTS AND COMMENTS
6.Other brief reports on any meetings, conferences, and/or seminars attended by the
Commission members.
STAFF COMMENTS
7.Schedule of Upcoming Meetings and Events of Interest
NEXT MEETING - TBD
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Commission less than 72 hours before the
meeting, shall be available for inspection online. Sign Language interpreters may be requested by calling (415) 485-3066
(voice), emailing Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”,
at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request.
Public Art Review Board Agenda Page 2 of 2 October 18, 2022
PUBLIC ART REVIEW BOARD
AGENDA REPORT
October 18, 2022
Item #4
TITLE: NOMINATION AND APPOINTMENTMENT OF CHAIR AND VICE CHAIR
FOR THE PUBLIC ART REVIEW BOARD
RECOMMENDATION:
That the Public Art Review Board nominate and appoint a Chair and Vice Chair for the
period January 2023 – December 2023.
BACKGROUND:
As part of the Public Art Review Board (Board) bylaws, the Board is responsible for
appointing one representative as Board Chair, and one representative as Vice-Chair to
the Board.
The Chair and Vice Chair shall serve a term of one (1) year, but not more than two (2)
consecutive terms. However, if there is a vacancy, the Board has the authority to extend
the current representative’s term at their discretion.
DISCUSSION
Since this is a new Board, Staff Liaison Veramay is acting as the Board Chair for the
inaugural meeting. The Board Chair and Vice Chair have distinct responsibilities from
those of other Board Members and must be appointed.
The duties of the Chair include:
1. Ensure that consideration of items on the agenda move along without delay.
2. Ensure that petitioners, proponents, and opponents are heard.
3. Ensure that decorum is maintained at the meeting.
4. In presiding over agendized matters where the public has provided testimony
and/or raised questions, the Chair should do the following:
a. Direct questions or comments requiring a response to staff for a response.
b. If necessary, help keep Commissioners’ questions relevant to the matter
being considered by the BCC.
c. If necessary, consider calling for a brief recess if orderly conduct of the
meeting is being disrupted.
5. Announce the decision of the BCC on all subjects.
6. Ensure that each member of the BCC is provided an opportunity to completely
express their views on items of business, the Chair should see that each
Commissioner has been recognized by the Chair and given the opportunity to
provide feedback.
Page 2 of 2
7. Correspond to the City Council on behalf of the BCC, provided that opinions
expressed on behalf of the BCC or City government are consistent with the
consensus of the BCC.
In the absence of the Chair, a Vice-Chair shall possess all powers of the Chair and be
subject to all prescribed duties for that position during the meeting.
Nomination of Board Members to serve as Chair and Vice-Chair for the coming year
can be made by any of the current Commissioners in attendance at the meeting when
nominations are made.
FISCAL IMPACT:
None
ALTERNATIVE ACTION
Any other action as determined by the Public Art Review Board
Submitted by:
Craig Veramay
Assistant Library and Recreation Director
PUBLIC ART REVIEW BOARD
AGENDA REPORT
October 18, 2022
Item #5
TITLE: REVIEW OF THE PUBLIC ART REVIEW BOARD MEETING SCHEDULE FOR
2023
RECOMMENDATION:
That the Board review, revise as necessary, and adopt a meeting schedule for 2023.
BACKGROUND:
The Public Art Review Board is a new board and has not adopted a routine meeting schedule.
According to Article 3, Section 3.1 of the Public Art Review Board Bylaws, public meetings shall
be held a minimum of four (4) times per year but may meet more frequently or on an ad hoc
basis, as needed. Quarterly meetings shall be scheduled annually with the quarterly meeting
schedule for the upcoming year will be set by November of the previous year.
DISCUSSION:
City Staff have developed a draft meeting schedule for review and discussion, below. The Board
may elect to adopt the schedule as shown or choose to modify the dates, times, or locations or
the schedule.
Date Time Location
Tuesday, October
18, 2022 6:00 p.m. Zoom – Virtual Meeting
Wednesday,
January 11, 2023 6:00 p.m. TBD
Wednesday, April
12, 2023 6:00 p.m. TBD
Wednesday, July
12, 2023 6:00 p.m. TBD
Wednesday,
October 11, 2023 6:00 p.m. TBD
Meetings scheduled in person may be switched to Zoom meetings to adhere to public health
code at the time. The meeting dates may also be changed based on the following factors:
• Meetings typically held on a Wednesday the second week of each month each quarter
unless dates conflict with a holiday.
• Meeting dates may be cancelled due to lack of quorum or agenda items.
Page 2 of 2
• Additional ad-hoc meetings may be scheduled as needed.
FISCAL IMPACT:
None
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Craig Veramay
Assistant Library and Recreation Director
Item 6
MEMORANDUM
Date: October 18, 2022
To: Public Art Review Board
From: Craig Veramay, Assistant Library & Recreation Director
Subject: Schedule of Upcoming Meetings and Events of Interest
Date Time Meeting/Event Location
Oct 14 -
Nov. 18 NA California Watercolor Show Falkirk Cultural Center
October 20 6pm Park and Recreation Commission
Meeting Virtual - Zoom
October 20 11am 40th Annual Arbor Day Tree Planting
Ceremony Bret Harte Park
October 22 11am Arbor Park Mural Unveiling Arbor Park
October 22 3pm Día De Los Muertos Car Procession Downtown San Rafael
November 5 3pm-9pm Día De Los Muertos Celebration Albert J. Boro Community
Center
November 7 7pm City Council Meeting City Hall Council Chambers
November 17 6pm Park and Recreation Commission
Meeting Virtual – Zoom
November 21 7pm City Council Meeting City Hall Council Chambers
December 5 7pm City Council Meeting City Hall Council Chambers
December 9 5pm-8pm 2nd Friday Art Walk Downtown San Rafael
December 14 5:30pm Boards and Commissions Reception Falkirk Cultural Center
December 19 7pm City Council Meeting City Hall Council Chambers
December 17 6pm San Rafael Lighted Boat Parade San Rafael Canal