HomeMy WebLinkAboutPark & Rec Commission 2022-10-20 Agenda PacketSAN RAFA E L PARK AND RECREATION
COMMISSION AGENDA
THE CITY WITH A MISSION
CALL TO ORDER
Roll Call
October 20, 2022
6:00 P.M.
Watch on Zoom:
https ://ti ny u rl . co m/P R G-10-20-2 022
Telephone: Telephone: (669) 900-9128
Meeting ID: 841 0672 5048
AGENDA AMENDMENTS
MINUTES
Approve regular meeting minutes of September 15, 2022
MEETING OPEN TO THE PUBLIC
2. Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
3. Introductions/Awards/Recognitions/Presentations
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
4. Marin Bocce Federation Prototype Shade Structure
5. San Rafael Girls Softball Agreement Annual Report
6. Park Projects and Maintenance Biannual Status Report
COMMISSION REPORTS AND COMMENTS
7. Other brief reports on any meetings, conferences, and/or seminars attended by the
Commission members.
STAFF COMMENTS
8. Schedule of Upcoming Meetings and Events of Interest
NEXT MEETING: November 17, 2022
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Commission less than 72 hours before the
meeting, shall be available for inspection online. Sign Language interpreters may be requested by calling (415) 485-3066
(voice), emailing Lindsay.taro@cr yofsanrofaeLorg or using the California Telecommunications Relay Service by dialing 711';
at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request.
Park and Recreation Commission Agenda Page 1 of 1 October 20, 2022
SACCI RAFAE L PARK AND RECREATION COMMISSION
THE CITY WITH A MISSION September 15, 2022 — 6:00 p.m.
DRAFT MINUTES
Watch on Zoom:
https://tinyuri.com/PRC-08-02-2022
Telephone: (669) 900-9128
Meeting ID: 841 0672 5048
CALL TO ORDER
Chair Emerson called the meeting to order at 6:03 p.m.
ROLL CALL
Present: Commissioner Cabrales
Chair Emerson
Commissioner Gutierrez
Commissioner Machado
Commissioner Sandoval
Absent:
Also Present: Catherine Quffa, Library & Recreation Director
Craig Veramay, Assistant Library & Recreation Director
Becky Ordin, Senior Administrative Assistant
Lauren Ivey -Thomas, RHAA
Barbara Lundburg, RHAA
AGENDA AMENDMENTS
None.
MINUTES
1. Approve regular meeting minutes of August 2, 2022
Commissioner Machado moved, and Commissioner Gutierrez seconded, to approve the
meetings minutes of August 2, 2022.
AYES: Commissioners: Cabrales, Emerson, Gutierrez, Machado, Sandoval
NOES: Commissioners: None
Page 1 of 5
ABSENT: Commissioners: None
ABSTAINED: Commissioners: None
Minutes approved as submitted.
MEETING OPEN TO THE PUBLIC
2. Public Comment from the audience regarding items not listed on the agenda
None
3. Introductions/Awards/Recognitions/Presentations
Catherine Quffa, Library & Recreation Director, introduced Lauren Ivey -Thomas and
Barbara Lundburg from RHAA, the City's lead consultants on the Citywide Parks &
Recreation Master Plan process. Ms. Ivey -Thomas presented the Parks & Recreation
Master Plan update.
Staff and consultants responded to questions and comments from the Commission.
Public Comment: None
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time limits for
the presentations by individual speakers.
4. Sponsorship of Minor Park Amenities Draft Policy
Craig Veramay, Assistant Library & Recreation Director, presented the draft of the Minor
Park Amenity Sponsorship Policy.
Staff responded to questions from the Commission.
Public Comment: Maura addressed the Commission.
Commissioner Gutierrez moved, and Commissioner Machado seconded to recommend
that City Council approve the draft policy Regulating Sponsorship of Minor Park
Amenities.
AYES:
Commissioners:
NOES:
Commissioners:
ABSENT:
Commissioners:
ABSTAINED:
Commissioners:
Motion passes.
Cabrales, Emerson, Gutierrez, Machado, Sandoval
None
None
None
COMMISSION REPORTS AND COMMENTS
5. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
Commissioner Gutierrez thanked staff for the movie night events at the parks.
Commissioner Emmerson shared that Coleman Elementary Carnival was moved to
Saturday, October 1 st to not compete with the Headsup Carnival.
Commissioner Cabrales shared the San Rafael High School homecoming parade would
be happening this year, but they have changed the route since parades cannot cross
the train tracks.
Public Comment: None
STAFF COMMENTS
9. Schedule of Upcoming Meetings and Events of Interest
Mr. Veramay began with scheduled events. California Coastal Cleanup is happening
September 17th. Porchfest on September 18th. Monday the 19ffi is the City Council
meeting and the Measure A Work Plan will be discussed. The next Movies in the Park
is on September 23rd at Pickleweed Park. Prior to the movie there will be several City
Departments at the event, games, fire trucks, popcorn and snow cones. The
Pickleweed Park improvement project will also be shared with the community. The next
movie in the park will be October 7th at the Terra Linda Park.
Mr. Veramay gave personnel updates. In August, we welcomed Darcie Chellew as our
newest Recreation Supervisor — Darcie has worked for the City for more than 6 years,
and was most recently the Program Coordinator responsible for Falkirk Cultural Center
and our Community Gardens, and was promoted to become the San Rafael Community
Center Recreation Supervisor. In addition, we just recommended two applicants for hire
into our Program Coordinator classification. One of those vacancies is to backfill for
Darcie's promotion, and the other will be responsible for programming at San Rafael
Community Center. Those applicants are expected to start sometime in October.
Mr. Veramay continued with program highlights. Our school age child-care program
and Youth Enrichment programs are off to a great start, and staff have been evaluating
our summer programs in preparation for next year.
Our aquatics program has received many comments from the public asking us to
expand and extend swim hours. Typically, Terra Linda Pool closes for the season
sometime in mid-September. We're excited to announce that, pending City Council
approval, we intend to extend the Terra Linda Swimming Pool season through the Fall
to offer lap swim, water gym and private group rentals for our community. We have
heard from many pool users that there is strong demand to continue lap swim during the
Fall season, and we are excited to trial an extended swim schedule on a pilot program
basis. Our operating expenses during the fall season will be higher than during the
summer months, so we are recommending a fee increase for Fall Season programs to
help offset the cost of operating the pool. These were developed based upon
anticipated demand, projected operating costs, and current staffing capabilities. We are
submitting the proposed fees to City Council for review on Monday, October 3, 2022. If
approved, the new Fall Season fees will go into effect on Tuesday, October 4, 2022. We
will operate Terra Linda pool through at least October 30, 2022 and will assess our
ability to continue operating beyond October based on demand, weather, and available
staffing.
Staff shared in a recent meeting that the City has been recommended for award of a
$4.24 million Land and Water Conservation Fund Federal Grant, which will help fund
the Pickleweed Park improvement project. This week, we were notified that the Library
has received two new grants from the California State Library Building Forward Grant.
$1 million would be for the Downtown Carnegie Library to be used towards
infrastructure and life safety improvements. A second $1 million will be for the
Pickleweed Library for renovation of the interior layout to expand staff and patron space.
The Falkirk Cultural Center's current exhibit is Art to Amuse & Delight, a Juried
Exhibition curated by Susan Press August 19 - September 23. Our next exhibit will be
the California Watercolor Show, with an Opening Reception on October 14, 2022 at
5pm.
Coincidentally, we received information recently that the Downtown San Rafael Arts
District (DSRAD) is expecting to receive State funds from the State Cultural Art
Committee, and we are excited about an upcoming legislative visit to the DSRAD on
October 14th.
Public Comment: None
ADJOURNMENT
Chair Emerson adjourned the meeting at 7:29 p.m.
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS DAY OF 2022
CATHERINE QUFFA, Library & Recreation Director
4
SAN RAFA E L
THE CITY WITH A MISSION
PARK AND RECREATION COMMISSION
AGENDA REPORT
October 20, 2022
Item 4
TITLE: APPROVAL TO INSTALL A PROTOTYPE SHADE STRUCTURE AT
THE MARIN BOCCE FEDERATION
RECOMMENDATION
That the Commission approve the installation of a prototype shade structure at the
Marin Bocce Federation.
BACKGROUND
Since 1994, the Marin Bocce Federation (The Federation), in partnership with the City
of San Rafael, has provided public bocce ball facilities and programs in Albert Park. The
Federation is a non-profit organization dedicated to promoting the sport of bocce for all
local citizens to enhance their social and physical well-being.
The City of San Rafael and the Federation have a current agreement through
November 30, 2030. Under the City of San Rafael and Marin Bocce Federation
Agreement, any improvements to the Complex are subject to initial review by the Park
and Recreation Commission, and must also comply with the California Building Code
Title 24, and Title III of the ADA.
The Federation desires to install one prototype shade structures on the east end of
court D to provide shade to participants. Per the Federation's Agreement with the City,
the Federation is required to seek support of the commission when adding permanent
structures / additions to the facility and is required to comply with applicable building
codes and other regulatory requirements.
DISCUSSION
Marin Bocce Federation is providing the Park and Recreation Commission with a
schematic of the proposed prototype permanent shade structure at their facility
(Attachment 1). The new shade structure is proposed for installation at the end of Court
D and will have a retractable 12' tan colored awning that extends 10'-12'. If approved,
they intend to place an order in November, with delivery expected in January 2023, and
installation completed before league play begins in March, 2023. Ghilotti Construction
Company will perform the installation of the shade structure and Mike's welding will
fabricate and powder -coat the steel frame, which takes approximately three weeks. The
Federation has shared that the estimated cost of installation per shade structure awning
is $10,000.
Following installation of the prototype, the Federation Board intends to evaluate whether
the shade structure prototype is well received by the community and the Federation
Board. If response is positive, the Federation may return to the Park and Recreation
Commission to seek approval to install an additional 15 shade structures throughout the
facility at a future date.
If the Park and Recreation Commission approves this action, it would allow the Marin
Bocce Federation to install a single prototype structure. Installation of additional
structures would require the Federation to return to the Park and Recreation
Commission, and may require more extensive City review and approvals, in accordance
with their existing agreement with the City and applicable building and planning codes.
FISCAL IMPACT
There is no fiscal impact to the City.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Darcie Chellew
Recreation Supervisor
Attachments:
1. Shade Structure Site Plan
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SAN RAFAEL
THE CITY WITH A MISSION
PARK AND RECREATION COMMISSION
AGENDA REPORT
October 20, 2022
Item #5
TITLE: SAN RAFAEL GIRLS SOFTBALL AGREEMENT ANNUAL REPORT
RECOMMENDATION:
That the Park and Recreation Commission receive the San Rafael Girls Softball report and
provide comment.
BACKGROUND:
In 1997, the Miller Creek School District (then known as the Dixie School District) notified the
City of their intent to sell a parcel of surplus school property known as the Bernard Hoffman
Field. Finding that there were no comparable facilities in the Terra Linda Valley for girls softball,
no neighborhood park facilities in the immediate area, and very high community interest in
preserving the facility, the City purchased Bernard Hoffman Field from the Miller Creek School
District.
As part of the purchase of Bernard Hoffman Field, the City came to an agreement with San
Rafael Girls Softball (SRGS) that they would absorb a significant portion of the maintenance
and upkeep of the field in exchange for priority use of the fields. This agreement has been in
place since 1997. The City has an existing agreement with San Rafael Girls Softball that expires
on June 30, 2026.
Through their annual programming, SRGS serves an estimated 700 San Rafael youth and
provides them with critical recreational and skill -building opportunities. They strive to offer
inclusive programming and have committed to providing scholarships and equipment for any
youth that want to participate.
DISCUSSION:
The SRGS League has been in existence for more than 25 years and is the local district league
for Girls Fastpitch Softball. The League utilizes Bernard Hoffman Field year-round, and their
existing agreement with the City requires them to maintain the fields throughout the year.
The SRGS mission is to provide a safe and positive learning environment where young and
developing players can learn about and participate in the sport of fastpitch softball, while
boosting their self-esteem, self-confidence, and learning about being part of a team. Their goal
is to provide each of their participants with a positive youth sports experience that they can carry
with them into high school, college, and for years to come.
SRGS is part of a larger Marin Girls Softball network, which is made up of districts in San
Rafael, Novato, Tiburon, Kentfield, Mill Valley, San Anselmo, and Twin Cities. They host games
with not only their own teams, but also with 700+ players from around the county. SRGS hosts
the 10 and under (10u) All Star Tournament every year at Bernard Hoffman which brings the
best players at that age group together for a full weekend tournament. SRGS hosts 10u/12u/15u
playoff games for the league at Bernard Hoffman.
SRGS provides every player who wants to play the opportunity to do so. Players experiencing
financial hardship are given a scholarship and access to equipment depending on their needs.
San Rafael has a very economically diverse population and SRGS has had years where 18% of
the league is on full scholarship. This past 2022 season, 5% of participants were on full
scholarship.
SRGS provides free clinics to all players from January through the end of season. Kat
Lawrence, who was a four-year Division 1 pitcher for St. John's University and former head
coach for Terra Linda High School softball, runs the pitching clinics for the players. SRGS hires
female coaches for their skills clinics in an effort to give the players a positive female role model.
This past season SRGS had their first full women coached All Star Team at the 10u level. This
team went on to win the County All Star Tournament.
Field Maintenance
The Bernard Hoffman fields are booked for the entire Summer and Fall with locally formed
teams who want to continue competing in tournaments or local league style games. This past
Summer there were seven different teams on the fields seven days a week and during Fall six
different teams will be using the fields seven days a week.
A standard year of field maintenance would include:
1) Yearly "Field Day" where all coaches and families are invited to participate before the
season to help with extra maintenance and push to opening day.
2) Continuous playing surface maintenance. Dragging the fields to keep the playing surface
well maintained and even distribution of dirt.
3) Continuous playing surface weeding.
4) Replacing the clay in the batters' boxes, pitching circles, and bullpen areas a couple
times a year.
5) Adding yards of dirt to the playing surface as it blows off during the year.
6) Weeding fence lines and bullpens.
7) Clearing of the drainage ditch in the outfield as it fills with weeds.
8) Repainting fences, benches, and storage containers every season.
9) Mowing the grass.
10) Contracting with a gopher service.
11) Providing a port -a -potty year-round.
12) Prepping the fields before each game. This includes dragging and lining of the fields for
each game.
The field is constantly maintained to be playable all year. The standard field surface
maintenance and mowing is ongoing, and the next large volunteer project will be mid-October to
re -clay both infields and all four bullpens. Extra work will be done to level any low spots on the
infields that have formed during rains over the last few years. The grass infield lips are also
being removed and smoothed out for a fully level playing surface. This is a full volunteer project.
So far in Fiscal Year 2022, SRGS has documented $7,127 in receipts for maintenance and
supplies for field maintenance. The Field Coordinator anticipates documenting approximately
$5,000 of additional receipts to close out the year, totaling approximately $12,000 in annual field
maintenance costs. These expenses are for things such as field dirt, clay, paint, netting, field
Page 2 of 3
tools, gasoline, gopher abatement, refuse dumpsters, tractor maintenance, locks and key
replacement, and skilled labor when necessary.
SRGS had 40 volunteers for the 2022 season from field maintenance to coaching to Board
members and everything needed to keep the league running smoothly.
Field Maintenance Costs: $12,000
Clinics Provided Free to Players: $2,250
Scholarships: $2,035
Equipment Upgrade: $1,169
Volunteer Hours: 1,279 so far this year.
Future Plans:
1) Infield maintenance already scheduled for October 2022
2) Continued free skills clinics for all players
3) Update, extend, and cover the dugouts
4) Improved bleachers and fan seating
5) Increase player registration now that we are post COVID
6) Upgrade bathrooms
7) Continue to support amazing young players
FISCAL IMPACT:
Receipt of this report has no fiscal impact. The current agreement between the City and San
Rafael Girls Softball recognizes San Rafael Girls Softball's ongoing maintenance of the Field
and relevant equipment at a cost of approximately $10,000 annually through direct expenses
and an additional 800-1,000 hours of volunteer and staff time, and their longstanding
contribution to recreational programming for San Rafael youth, the City waived facility use fees
for the Field for the term of the Agreement.
ALTERNATIVE ACTIONS:
None.
Submitted by:
Darcie Chellew
Recreation Supervisor
Attachments:
Site Area Map; Preferred play equipment as chosen by the community
Page 3 of 3
SAN RAFAE L PARK AND RECREATION COMMISSION
AGENDA REPORT
THE CITY WITH A MISSION
October 20, 2022
Item 6
TITLE: PARK PROJECTS AND MAINTENANCE BIANNUAL STATUS REPORT FOR
APRIL 2022 THROUGH SEPTEMBER 2022
SUMMARY:
This report is submitted for informational purposes. The intent of the report is to summarize for
the Commission the status of ongoing parks projects and maintenance during the past quarter.
RECOMMENDATION:
It is recommended that the Park and Recreation Commission receive and provide comment.
r-TeltlTL ;j neff el&I
SHORELINE PARK RESTROOM
The original development of the properties along the
Francisco Blvd near the Richmond -San Rafael Bridge
required the installation of the Shoreline Pathway. In
addition, a small restroom facility was installed when the
area was subdivided; it was subsequently closed shortly
after installation due to illicit activities.
The San Francisco Bay Conservation and Development
District (BCDC), who has jurisdiction over this area along
the waterfront, has requested that the restroom be
reopened to the public. As a result of the restroom being
closed for many years, reopening the facility to the public
requires improvements to the mechanical, electrical and
accessibility access.
.L7 r fir:
This project is noted in the Capital Improvement Program and will be funded through the
Building Fund. The interior renovation is estimated to be $70,000; however, with additional
mechanical/plumbing work to be completed, the total cost is estimated to be at least $125,000.
Project Status
• Over the last several months, DPW has worked with an accessibility expert to assist with
the internal and external modification needed for the facility. In addition, the City is
working directly with BCDC staff regarding the review of the proposed improvements.
Additional modifications to the electrical and plumbing for this facility will also be needed.
Construction will not start at this location for several months based on the review time
Page 1 of 8
needed from BCDC.
■ The construction drawings to be utilized by contractors are complete and a City -issued
building permit secured. The project has been combined and advertised to contractors
with the San Rafael Community Center Restroom Renovation project to take advantage
of economies of scale.
• After reviewing contractor bids for the interior renovation, staff recommended not
combining this restroom remodel with the San Rafael Community Center Restroom
Renovation project. We anticipate this project moving forward during summer/fall 2020.
A project budget of $140,000 in Building Maintenance Funds have been set aside to
accommodate construction expenses.
While the Capital Improvement Program includes funding for this project, this project has
not advanced into construction as a result of staffing shortages caused by the on-going
pandemic. An estimated timeline of when the improvements will be built is not known at
this time. However, the Capital Improvement Program has set aside $150,000 in funding
for this next fiscal year on top of approximately $40,000 used to rehabilitate the interior
of the restroom. The total project cost will be approximately $190,000-$200,000.
The contractor has completed the accessibility upgrades to the restroom; however, the
building will need new utility service connections. Based on feedback from utility
companies, construction is anticipated later this fiscal year.
■ In order to receive utility connections, the restroom had to get an address associated
with it. DPW worked with the building department to establish an address. The City is
working with PG&E, SRSD, and MMWD to complete the utility connections this year.
❖ Installation of the lift pump and lateral for the sanitary sewer connection was completed
in May 2022. A new water backflow device and service line will be installed after setting
of the water meter by MMWD, which is scheduled for October 2022. City staff is working
with DC Electric to trench for the electrical conduit in preparation for the electric service
drop by PG&E.
SUN VALLEY PARK PLAYGROUND RENOVATION
The playground structure at this park is more than 20
years old and needs replacement. This project includes
the removal and the replacement of the existing
playground structures at this park but does not expand
the footprint of the original play area. In addition, this
project includes the removal of the sand surface and
replaces it with compliant engineered wood fiber. ADA
access improvements will also be included in this
project.
Project Status
■ Staff anticipate design and public outreach occurring in the spring/summer of 2021.
■ In March 2021, the City entered into a contract with Gates + Associates to provide
Page 2of8
conceptual design exhibits and support public outreach efforts. The current contract is
for $16,000. Once community feedback is received over the next several months, the
City will move into the design phase.
• Gates + Associates created an accessibility report of the park, conceptual sketch, and
estimate to be used to apply for Grant Funding for the project. The design will not begin
until the grant is approved and there is outreach to the community. This is anticipated to
begin early next year.
■ The City was informed in November 2021 that we successfully received the Prop 68 Per
Capita Grant.
❖ In June 2022, the City conducted a survey and outreach event where residents were
able to vote on preferred play structures, color palettes, and provide any additional
comments. Conceptual design for the playground improvements were approved in July
2022, and final design documents were completed at the end of August 2022.
❖ In anticipation of long wait times for playground equipment, the City directly contracted
with Ross Recreation, the community's preferred playground equipment manufacturer,
to initiate the purchasing process and order the equipment in advance of receiving bids.
❖ The project was advertised for construction bids and bid proposals are due to the City by
mid-October 2022.
❖ Project construction is anticipated to commence end of 2022 or early 2023. The City is
targeting to complete the project by Spring 2023.
ALBERT PARK FIELD — ADA RAMP,
RESTROOMS, AND NETTING
This project includes the installation of a new
ramp to the bleachers area of the Albert Park
Field. Currently, no ADA access to the grand
stand area at the field is available. Furthermore,
the restrooms serving the stadium are not
compliant with current accessibility standards.
This project will install a prefabricated restroom
facility with up to four stalls. The proposed
project will no longer renovate the existing
restrooms due to excessive costs. The project
will also install taller netting along the first and
third base lines to ensure the safety of patrons
and protect vehicles from foul balls.
Page 3 of 8
Project Status
• Public Works has prepared a Request for
Proposals to solicit design and
architectural services associated with not
only an ADA wheelchair lift/ramp but also
family -style ADA compliant restrooms.
Consultant proposals are due back to the
City in early November 2019.
In the Fall of 2020, the City retained BKF
Engineers to assist with the design of an ADA compliant wheelchair ramp rather than
pursuing a wheelchair lift as well as performing the design for a prefabricated restroom
facility with utility hookups. The project is tentatively scheduled for construction in the
Fall of 2021.
• Over the past few months, staff have Worked with the design team to select a
prefabricated restroom, confirm costs, and understand utility impacts. Furthermore,
staff have retained a geotechnical engineering firm to collect soil samples for use in
foundation design for the tall netting to be installed along the first and third base lines.
This project has been split into several smaller projects in order to expedite the
improvements. After receiving five informal bids, the City signed a contract with the
lowest responsible bidder, Structures Cast, for the prefabricated restroom. The
company has started manufacturing and we anticipate delivery sometime this winter.
The Netting project will be going out to bid in September and depending on funding
construction is anticipated to begin in November. The ADA compliant ramp project will
go out to bid later this year with construction to occur after the restroom is in place.
• The Netting Project has gone out to Bid twice. The first time no bids were received, and
the second time there was one bid received that came in significantly over budget. The
City has been working with the design consultant on ways to modify the foundation
design to reduce the cost of the project. Construction of the Netting project has been
delayed until after the baseball season.
❖ City staff continues to work with the design consultant on developing alternative
designs and targets to readvertise the Netting Project for construction bids end of 2022
or early 2023.
❖ The Restroom and Ramp project started construction in March 2022 and was
completed in July 2022. This project delivered a new prefabricated restroom building
with four stalls, repaved walkway, new utility connections, and an ADA accessible ramp
that provides access between the baseball stands and new restrooms.
Page 4 of 8
PICKLEWEED PARK ENHANCEMENTS / FIELD RENOVATION
The conversion of the fields at Pickleweed
Park from turf to synthetic materials has
long been a priority for the City and the
Canal neighborhood. Typically, the heavily
used sports fields are closed for six
months of the year to repair. By converting
the fields to synthetic turf, the City could
more than double community access to
this critical recreation resource. The City
has also gathered input on additional
improvements that the community would
like to see made at the park, including a
basketball/sport court, fitness equipment,
a playground for children under 5, a
gazebo, renovated bathroom and
community mural, as well as improved
lighting and security cameras.
Project Status
In 2020, the City received public input on features the community would like to see in the
park for year-round activities. Through community input, the City pursued a Proposition
68 Statewide Park Program competitive grant. In early 2022, the City learned that we
were unsuccessful in our submission. In March 2022, City staff applied for another
competitive grant, the Statewide Natural Resources Agency Land and Water
Conservation Fund.
■ In anticipation of using either grant funds or city funds, the City has started the design
and permitting of Phase 1, which is the synthetic turf field.
❖ In June 2022, the City was informed that the Pickleweed Park project has been selected
for grant funding through the Land and Water Conservation Fund Program and initiated
the process to obtain Section 106 compliance. City staff is working with California State
Parks to ensure compliance with the grant requirements.
❖ Public Works prepared a Request for Proposals to solicit landscape architectural and
engineering design services for park enhancement improvements (e.g., basketball
court/sport court, fitness equipment, restroom renovation, and more), but excluded the
field renovation which is already under design. The City has received consultant
proposals and are in the process of selecting a consultant team.
Page 5 of 8
ARBOR PARK PUBLIC ART
The San Rafael Social Justice
Community Art Group and the City of
San Rafael had many discussions and
brainstorming meetings about social
justice and community issues before
presenting Arbor Park as the location for
a permanent art installation. The
existing park consists of seating area,
paved walkway, and grassy open
space. This project will enhance the
park by creating a safe and inviting
public space for art expression. The San
Rafael Social Justice Community Art
Group, City staff, and a local architect
had worked collaboratively to develop �.
the project design, which includes installation of the public artwork, ADA accessible viewing area,
bench, and drought resistant plantings and trees.
Project Status
■ The project was funded by the City of San Rafael, County of Marin, San Francisco
Foundation, Safeway Foundation, Terra Linda HOA, and various individual donors
through grants and crowd source fundraising. Youth In Arts (YIA) served as the lead
community partner in programming and fundraising efforts.
In 2021, YIA and a mentor artist hosted a six-week emerging artist workshop with ten
teenage artists to develop art concept for Arbor Park using Freedom, Justice, and
Liberty as the three guiding pillars. The artwork was presented to and approved by City
Council in Fall of 2021. City staff worked with the community group and a local architect,
Blue Mountain Architecture, to develop the construction drawings for the project, which
were completed in Spring 2022.
❖ Construction of the public art project commenced in Summer 2022 and is anticipated to
be completed by mid-October 2022 prior to the project's unveiling event, which is
scheduled for October 22, 2022 at Arbor Park.
Page 6 of 8
MAINTENANCE UPDATE:
In cooperation with the Fire Department, Parks Division staff removed the BBQ from the upper
area at Victor Jones Park. The BBQ was located near significant vegetation and deemed a fire
risk. Working with the Fire Departement, Parks Division Staff identified other BBQs that posed a
potential fire risk and removed themincluding BBQs at Gerstle and Sun Vally Parks. In the
photo, you will see Parks Supervisor Aaron Tubbs observing Parks Mechanic Jim O'Hagan in
the process of removing the BBQ at Victor Jones Park.
Irrigation Repairs
Parks maintenance have been busy all summer repairing Parks irrigation systems. Most of the
systems have reached their end of life and require constant attention. Keeping on top of leaks
Page 7 of 8
has becomes especially important with the ongoing drought conditions and water use restrictions.
In the photos you will see Parks Lead worker Matt Scales performing repairs at Bernard Hoffman
Field and Alberts Field.
Regular Maintenance Note
Come winter, most Parks Division staff are required to combine with streets division staff to
inspect the City's stormwater system to prepare for storms and to meet Marin County
Stormwater Pollution Protection Program requirements. The combining of divisions is due to the
current maintenance staffing levels. This causes reduced maintenance of City parks and
increased response time for service requests. Staff is combined through the winter, usually
ending in March.
FISCAL IMPACT
There are no costs associated with accepting this report.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
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April Miller
Public Works Director/City Engineer
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Ryan Montes
Operations and Maintenance Manager
Page 8 of 8
`' SAN RAFAEL
THE CITY WITH A MISSION
MEMORANDUM
Date: October 20, 2022
To: Park and Recreation Commission
From: Catherine Quffa, Library & Recreation Director
Subject: Schedule of Upcoming Meetings and Events of Interest
Date T mi a Meeting/Event
October 20 11:00am 401h Annual Arbor Day Tree Planting
Ceremony
October 22 11:00am Arbor Park Mural Unveiling
Oct 14— NA C California Watercolor Show
Nov. 18
October 22 3pm Dia De Los Muertos Car Procession
I 1
November 5 3pm-9pm Dia De Los Muertos Celebration
Item 8
Location
Bret Harte Park
Arbor Park
1 Falkirk Cultural Center
Downtown San Rafael
1 Albert J. Boro Community
Center