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HomeMy WebLinkAboutPD Selective Traffic Enforcment Program (STEP) 2022-23State of California — Office of Traffic Safety GRANT AGREEMENT GRANT NUMBER PT23063 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF AGENCY 3. Grant Period San Rafael From: 10/01/2022 To: 09/30/2023 4. AGENCY UNIT TO ADMINISTER GRANT San Rafael Police Department 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $138,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A — Problem Statement, Goals and Objectives and Method of Procedure • Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable) • Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable) • Exhibit A — Certifications and Assurances • Exhibit B* — OTS Grant Program Manual • Exhibit C — Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME: Justin Graham ADDRESS: Jim Schutz TITLE: Sergeant City Manager EMAIL: 494@srpd.org jim.schutz@cityofsanrafael.org PHONE: (415) 485-3000 (415) 485-3070 ADDRESS: 1400 Fifth Avenue 1400 Fifth Avenue San Rafael, CA 94901 San Rafael, CA 94901 ld!p : s 04"1P1n- 71 Sep 7, 2022 Sep 21, 2022 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Beth Minka ADDRESS: Barbara Rooney Police Business Office Administrator Director 412@srpd.org barbara.rooney@ots.ca.gov (415)485-3040 (916)509-3030 1375 Fifth Avenue 2208 Kausen Drive, Suite 300 San Rafael, CA 94901 Elk Grove, CA 95758 3 Sep 21, 2022 fa w•. Sep 25, 2022 (Signature) (Date) (Signature) (Date) 8/26/2022 9:55:57 AM Page 1 of 20 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 1 9. SAM INFORMATION NAME: Carolyn Vu SAM #: CRDWQSJB4AR1 ADDRESS: 2208 KauSen Drive, Suite 300 REGISTERED Elk Grove, CA 95758 ADDRESS: 1400 Fifth Avenue CITY: San Rafael, CA 94901-1942 ZIP+4: San Rafael 94901-1942 10. PROJECTED EXPENDITURES FUND CFDA ITEMIAPPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 164AL-23 20.608 0521-0890-101 2022 43/22 BA/22 $80,000.00 402PT-23 20.600 0521-0890-101 2022 43/22 BA/22 $58,000.00 AGREEMENT $138,000.00 TOTAL AMOUNT ENCUMBERED BY THIS DOCUMENT $138,000.00 1 CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and PRIOR AMOUNT ENCUMBERED FOR THIS purpose of the expenditure stated above. AGREEMENT $ 0.00 OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE Sep 22, 2022 $138,000.00 8/26/2022 9:55:57 AM Page 2 of 20 State of California — Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT23063 Schedule A 1. PROBLEM STATEMENT The San Rafael Police Department serves the people that live and work in the City of San Rafael. San Rafael serves as the seat of Marin County and has a population of approximately 57,912 people (US Census 2020). San Rafael also has ten of the top fifteen employers in Marin County. Business and commerce bring people and traffic into San Rafael from other areas of the San Francisco Bay Area. The service population of San Rafael during the day swells to well over 100,000 people. US Highway 101 and Interstate 580 intersect in San Rafael, providing a substantial volume of traffic during morning and evening commute hours along with steady traffic flow during non -commute hours. As in other parts of the San Francisco Bay Area, the traditional commute hours start earlier and conclude well into the evening. Additionally, 1-580 serves as an alternate route for commuters when Highway 37 is closed due to flooding or crashes and an alternate route for the San Francisco Bay Bridge when it faces similar circumstances. These frequent events significantly increase traffic volumes far beyond the surface street's engineered capabilities. Much of the traffic is concentrated in the downtown area, which is congested by on -ramps and off -ramps connecting northbound and southbound US 101, plus eastbound/westbound 1-580. The surrounding streets have an arterial effect, serving commuters from two neighboring cities and communities on the west side of Marin County. San Rafael has served as a service hub and stopping point between the Wine Country to the north and San Francisco to the south for restaurants, gas stations, and other amenities. The San Rafael Transit Center, the largest transit center in the County and the North Bay Area, is in Downtown San Rafael. Starting in July of 2017, the Sonoma Marin Area Rail Transit (SMART Train) began operating 38 daily trips from the Sonoma County Airport, through Santa Rosa and Petaluma into Downtown San Rafael and on to Larkspur Landing, where commuters connect with the Golden Gate Ferry Terminal that takes commuters into the City of San Francisco. The addition of the SMART train expanded the transit center's footprint and increased surrounding congestion. Pedestrian traffic to and from the train station crosses some of the busiest streets in San Rafael. San Rafael has an additional SMART train station located at the Marin Civic Center. There are 10 grade crossings within the jurisdiction. This is a significant safety concern for the community and the department because there have been numerous fatal and major injury crashes involving the train with pedestrians, bicyclists, and vehicles in San Rafael and the communities north of San Rafael. With the downtown SMART train station, the San Rafael Transit Center, the US 101 ramps into downtown San Rafael, and the arterial streets of Second Street and Third Street that provide routes to neighboring cities and communities, has caused significant congestion with vehicle, bicycle, and pedestrian traffic. Additionally, all these identified locations are within a block of each other. The proximity of these specific points has made the intersections that border them the busiest in the city. One of those is the intersection of Third Street and Netherton Street. On January 3, 2019, a major SF Bay Area news radio station, KCBS, reported that the Third and Hetherton Streets intersection is the most dangerous for pedestrians and bicyclists in the North Bay Area. See https://omny.fm/shows/kcbsam-on- demand/marin-county-is-among-most-dangerous-for-pedestrian for details. This article was published almost a year before the SMART train extension south into Larkspur Landing was operational. SMART train operations have increased congestion in the area. The intersection of Second Street and Hetherton Street, located on the San Rafael Transit Center's southeast corner and provides access to southbound US -101, was determined to be the busiest intersection in San Rafael by the Public Works Traffic Engineering Team. Pre-COVID, in March of 2020, the intersection had a daily count of 44,413 cars, 42 bicycles, and 481 pedestrian crossings. During the current COVID stay-at-home restrictions and the most recent count done in December of 2020, the intersection had a daily count of 35,934 vehicles, 48 bicycles, and 327 pedestrian crossings. 8/26/2022 9:55:57 AM Page 3 of 20 In addition, San Rafael High School and Davidson Middle School are located within 0.5 miles of the transit center. Most of the student population from both schools walk to the transit center to take public transit or walk through the downtown area. In 2021, the traffic engineering team also identified the top busiest routes in San Rafael. The study showed that the #1 route continued to be the east -west running Second and Third Streets, which provide access between downtown and the neighboring cities of San Anselmo and Fairfax. Second and Third Streets had a daily average count of 42,672 vehicles combined. It should be noted that Second Street and Third Street are three -lane one-way streets. The #2 route was Bellam Boulevard between Francisco Boulevard East and Andersen Drive (located in the southeast portion of the city), with a daily average vehicle count of 29,468 vehicles. In November of 2019, the Richmond -San Rafael Bridge bike/pedestrian path opened, and the Department has seen an ongoing increase in bicycle traffic from downtown into the east end of the city. The city's service satisfaction surveys continue to show that the public's #1 concern is traffic congestion and traffic safety. Traffic safety concerns mostly revolve around speed, red-light running, vehicles violating pedestrian right of ways, DUI, and reckless driving. Due to the COVID-19 Pandemic and employers allowing their employees to work from home, traffic complaints have significantly increased since people are able to witness daily activity in their neighborhoods. In addition to the concerns expressed in the satisfaction surveys, ongoing community traffic complaints have focused on speeding concerns in four consistently identified locations. Those locations have been identified as Point San Pedro Road in the city's east end, the Miracle Mile (eastbound Fourth and Second Streets) in the west end, Third Street and Mission Street at San Rafael High School, and Nova Albion Way at Terra Linda High School. These traffic complaint locations have also received the attention of the City Council. City Council members have committed to partnering with the police department to conduct community outreach in the hopes of generating community awareness that hold citizens and neighbors accountable to each other. To further assist with outreach and enforcement, the Motor/Traffic Unit is currently using its two RADAR feedback trailers full-time between these top four complaint locations. While this has been beneficial for the most highly complained about locations, it has left the Department deficient in being able to deploy the RADAR feedback trailers to other complaint locations that deserve attention. The police department has identified that an additional RADAR feedback trailer would allow the Department to extend and support outreach/awareness efforts for these other complaint locations. Crash data from years 2020 through 2021 indicated that most of the city's crashes occur due to unsafe turns, excessive/unsafe speed, red-light violations, driving under the influence, and unsafe starting. For 2021 specifically, the primary crash factor of driving under the influence moved from the #4 position to the #3 position. The community and the police department has also struggled for several years to reduce fatal and injury crashes involving pedestrians and bicyclists. According to the 2019 OTS Crash Ranking Results, San Rafael was ranked 33 of 105 for total fatal and injury crashes, 15 of 105 for crashes involving bicyclists, 2 of 102 for crashes involving pedestrians, and 1 of 102 for crashes involving pedestrians age 65+. These statistics reflect that San Rafael has a disproportionate number of crashes involving bicyclists and pedestrians. Unfortunately, no city wants to be ranked in the top tier of any category where its population is identified as being at risk. In the calendar year 2019 and 2020, 19 sworn officers separated from the police department, and hired 11 new officers. In the calendar year 2021, 5 more sworn officers separated from the Police Department while hiring 3 more. The fluctuation of the employment numbers is unprecedented for a police department of this size. The police department has put together an aggressive recruitment campaign and team to try and stay ahead of vacated positions. Most of the newly hired officers are new to law enforcement and face a learning curve, especially in traffic safety and DUI investigations. The ongoing ability to send officers to SFST/ARIDE DUI classes and RADAR/LIDAR classes will be essential to meeting the goals of DUI enforcement and traffic enforcement operations. 8/26/2022 9:55:57 AM Page 4 of 20 There are currently two motor officers assigned to the Traffic Unit. At times, they are asked to assist with essential patrol staffing. This increase in workload has resulted in a significant decrease in proactive traffic enforcement by motor officers. Police Chief David Spiller has assessed current department staffing and the ability to match the demand for services important to the community and determined that the department needs to add eight additional sworn personnel. The addition of eight sworn personnel is beyond the current authorized positions approved by the city. One of the main priorities for the added personnel would be to increase the traffic/motor officer unit from two to four personnel. However, budget constraints limit the ability for the additional personnel to be added to the police department at this time. The current option for the police department to expand traffic enforcement and pedestrian/bicycle enforcement operations is to provide extra duty overtime assignments/shifts. Since every police department's priority is to respond to 9-1-1 emergency calls, respond to crimes -in -progress, and investigate criminal violations; this limits free and available time with minimal staff to work proactively on certain important issues, such as, traffic related enforcement programs. Since speeding was ranked as a significant primary cause in crashes for 2019, 2020, and 2021, the San Rafael Police Department has identified that it needs to expand and improve its tools and equipment to conduct focused traffic enforcement on speeding vehicles. Considering current events, such as the COVID-19 pandemic, and civil unrest related to police -community relations, concerns have been raised about operating DUI checkpoints. Case in point, as I am currently writing this statement the department has placed a moratorium on events and enforcement activities that cause large amount of police personnel to gather due to the COVID-19 Omicron variant outbreak. In the interest of safety for the public and personnel, the police department command staff would prefer to avoid assembling large amounts of personnel to conduct DUI checkpoints. However, SRPD has been able to conduct DUI saturation patrol operations, which are safer for the public and personnel due to the limited general exposure to each other. Statistically speaking, the police department has found that DUI saturation patrol operations are more effective in locating and apprehending DUI drivers. The police department has also used press releases and social media platforms to highly publicize the DUI saturation patrol operations and raise awareness about DUI with the public. During the 2018-2019 STEP Grant (PT19132) there were two DUI Checkpoint operations that yielded 21 field sobriety tests being conducted resulting in 2 arrests. In comparison, there were 48 DUI Saturation Patrol operations yielding 62 field sobriety tests and 13 arrests. During the 2020- 2021 STEP Grant (PT21141) there was one DUI Checkpoint operation that yielded 7 field sobriety tests being conducted resulting in 2 arrests. A second scheduled checkpoint was attempted and had to be canceled three separate times due to lack of staffing and COVID-19 concerns. In comparison, there were 19 DUI Saturation Patrol operations yielding 29 field sobriety tests and 12 arrests. The San Rafael Police Department is focusing on pedestrian/bicycle enforcement operations, traffic enforcement operations specifically directed at reducing excessive/unsafe speed, red light running, distracted driving violations, and DUI enforcement campaigns. The police department will also continue to promote community awareness and education. The SRPD have planned and will continue to plan more aggressive enforcement strategies to reduce the number of pedestrians injured and killed by conducting highly publicized crosswalk enforcement stings and pedestrian enforcement saturation patrols in heavily traveled areas. The San Rafael Police Department has committed to continuing partnership with city traffic engineers with goal to adjusting infrastructure that increases pedestrian/vehicle visibility and safety. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of bicyclists killed in traffic crashes. 6. Reduce the number of bicyclists injured in traffic crashes. 7. Reduce the number of persons killed in alcohol -involved crashes. 8/26/2022 9:55:57 AM Page 5 of 20 8. Reduce the number of persons injured in alcohol -involved crashes. 9. Reduce the number of persons killed in drug -involved crashes. 10. Reduce the number of persons injured in drug -involved crashes. 11. Reduce the number of persons killed in alcohol/drug combo -involved crashes. 12. Reduce the number of persons injured in alcohol/drug combo -involved crashes. 13. Reduce the number of motorcyclists killed in traffic crashes. 14. Reduce the number of motorcyclists injured in traffic crashes. 15. Reduce hit & run fatal crashes. 16. Reduce hit & run injury crashes. 17. Reduce nighttime (2100 - 0259 hours) fatal crashes. 18. Reduce nighttime {2100 - 0259 hours) injury crashes. B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The 1 kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. Participate and report data (as required) in the following campaigns; Quarter 1: 10 National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month. 3. Develop (by December 31) and/or maintain a "DUI BOLO" program to notify patrol 12 and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOS should be distributed to patrol and traffic officers monthly. 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety 5 Testing SFST) (minimum 16 hours POST -certified training. 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired 5 Driving Enforcement (ARIDE) 16 hour POST -certified training. 6. Send law enforcement personnel to the Drug,Recognition Expert DRE training. 1 7. Send law enforcement personnel to the DRE Recertification training. 1 8. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted 2 during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre -approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained. 9. Conduct DUI Saturation Patrol operation(s). 29 10. Conduct Traffic Enforcement operation(s), including but not limited to, primary 20 crash factor violations. 11. Conduct highly publicized Distracted Driving enforcement operation(s) targeting 10 drivers using hand held cell phones and texting. 12. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or 2 during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations b motoryclists and other drivers. 13. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in 8 areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 8/26/2022 9:55:57 AM Page 6 of 20 14. Conduct Traffic Safety educational presentation(s) with an effort to reach 2 community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger 15. Participate in highly visible collaborative DUI Enforcement operations. 3 16. Participate in highly visible collaborative Traffic Enforcement operations. 3 3. METHOD OF PROCEDURE A. Phase 1 — Program Preparation (111 Quarter of Grant Year) ■ The department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. • In order to develop/maintain the "DUI BOLOs," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations. • Media Reguirementslssue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO. B. Phase 2 — Program Operations (Throughout Grant Year) • The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements The following requirements are for all grant -related activities: • Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant -related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator. • Pre -approval is not required when using any OTS -supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS -supplied educational material. However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS -supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public. • If an OTS -supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time -sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and vour Coordinator should still be notified when the arant-related activitv is 8/26/2022 9:55:57 AM Page 7 of 20 happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.). • Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with "INTERNAL ONLY: DO NOT RELEASE" message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date. • Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant -related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval. ■ Submit a draft or rough -cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval prior to the production or duplication. ■ Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant -funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format -appropriate logos, or if space does not permit the use of the OTS logo. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant -related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant - related event or program. Media and program highlights are to be reflected in QPRs. • Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. • Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted. C. Phase 3 — Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30) 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30) • Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant -funded items, and significant media activities. Include status of grant -funded personnel, status of contracts, challenges, or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. • Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT 8/26/2022 9:55:57 AM Page 8 of 20 This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 8/26/2022 9:55:57 AM Page 9 of 20 State of California — Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT23063 Schedule B FUND NUMBER CATALOG 1 NUMBER (CFI 164AL-23 20.608 402PT-23 1 20.600 COST CATEGORY A. PERSONNEL COSTS Straight Time Overtime DUI/DL Checkpoints DUI Saturation Patrols Collaborative DUI Enforcement Benefits AL @ 1.45% Traffic Enforcement Distracted Drivin Motorcycle Safety Pedestrian and Bicycle Enforcement Traffic Safety Education Collaborative Traffic Enforcement Benefits Traffic P, 1.45% Category Sub -Total B. TRAVEL EXPENSES In State Travel Category Sub -Total C. CONTRACTUAL SERVICES Category Sub -Total D. EQUIPMENT Radar Trailer Category Sub -Total E. OTHER DIRECT COSTS DUI Checkpoint Supplies Category Sub -Total F. INDIRECT COSTS FUND DESCRIPTION I_ Minimum Penalties for Repeat Offenders for Driving While I ntoxicated State and Community Highway Safety I FUND UNIT COST OR UNITS NUMBER RATE I 164AL-23 $9,850.00 2 164AL-23 $1,840.00 29 164AL-23 $1,840.00 3 164AL-23 $78,580.00 1 402PT-23 $920.00 20 402PT-23 $920.00 10 402PT-23 $920.00 2 402PT-23 $920.00 8 402PT-23 $920.00 2 402PT-23 $920.00 3 402PT-23 $41.400.00 1 402PT-23 1 $3,000.00 1 1 402PT-23 1 $13,000.001 1 164AL-23 1 $280.591 1 TOTAL AMOUNT $80,000.00 $58,000.00 TOTAL COST TO GRANT $19,700.00 $53,360.00 $5,520.00 $1,139.00 $18,400.00 $9,200.00 $1,840.00 $7,360.00 $1,840.00 $2,760.00 $600.00 $121,719.00 $3,000.00 $0.00 $3,000.00 $0.00 $0.00 $13,000.00 $13,000.00 $281.00 $281.00 $0.00 Category Sub -Total $0.00 GRANT TOTAL $138,000.00 8/26/2022 9:55:57 AM Page 10 of 20 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule B-1 GRANT NUMBER PT23063 BUDGET NARRATIVE PERSONNEL COSTS DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel Benefits AL @ 1.45% - Total Benefits 1.45% Medicare Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. _ Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate de _ artment personnel. Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel. Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel Benefits Traffic @ 1.45% - Total Benefits 1.45% Medicare TRAVEL EXPENSES In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES EQUIPMENT Radar Trailer -Trailer with radar to measure and display the speed of vehicles. Costs may include trailer, computer software, and modifications such as generator, paint, graphics and li_ htinq. OTHER DIRECT COSTS DUI Checkpoint Supplies - On -scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti -fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping). INDIRECT COSTS STATEMENTS/DISCLAIMERS Program Income default statement: There will be no program income generated from this grant. 8/26/2022 9:55:57 AM Page 11 of 20 Enforcement Grant Quota Disclaimer: Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under. Benefits Disclaimer: Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant. 8/26/2022 9:55:57 AM Page 12 of 20 State of California — Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT23063 Exhibit A CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: GENERAL REQUIREMENTS • 23 U.S.C. Chapter 4 — Highway Safety Act of 1966, as amended • Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94 • 23 CFR part 1300 — Uniform Procedures for State Highway Safety Grant Programs • 2 CFR part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards • 2 CFR part 1201 — Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards NONDISCRIMINATION (applies to all subrecipients as well as States) The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); • The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally -funded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100). The Subgrantee - 8/26/2022 9:55:57 AM Page 13 of 20 • Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally -assisted; • Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non- Discrimination Authorities identified in this Assurance; • Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; • Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non -Discrimination Authorities and this Assurance; ■ Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: o "During the performance of this contract/funding agreement, the contractor/funding recipient agrees— a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non- discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in every solicitation for a subcontract or sub -agreement, that receives Federal funds under this program. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 81031 The Subgrantee will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about: 1. The dangers of drug abuse in the workplace; 2. The grantee's policy of maintaining a drug-free workplace; 3. Any available drug counseling, rehabilitation, and employee assistance programs; 4. The penalties that may be imposed upon employees for drug violations occurring in the workplace; 5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will – 1. Abide by the terms of the statement; 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an 8/26/2022 9:55:57 AM Page 14 of 20 employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted — 1. Taking appropriate personnel action against such an employee, up to and including termination; 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above. POLITICAL ACTIVITY HATCH ACT (applies to all subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to all subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The signed certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to all subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to all subrecipients as well as States) 8/26/2022 9:55:57 AM Page 15 of 20 Instructions for Primary Tier Participant Certification (States) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.clovl). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier Covered Transactions (1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment 8/26/2022 9:55:57 AM Page 16 of 20 rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Participant Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.clov ) . 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 8/26/2022 9:55:57 AM Page 17 of 20 Certification Regarding Debarment. Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA ACT (applies to all subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally -owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately -owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 8/26/2022 9:55:57 AM Page 18 of 20 State of California — Office of Traffic Safety OTS -55 Grant Electronic Management System (GEMS) Access Exhibit C INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS GRANT NUMBER PT23063 1. Each agency is allowed a total of FIVE (5) GEMS Users. 2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims. 3. Complete the form if adding, removing or editing a GEMS user(s). 4. The Grant Director must sign this form and return it with the Grant Agreement. GRANT DETAILS Grant Number: PT23063 Agency Name: San Rafael Police Department Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $138,000.00 Authorizing Official: Jim Schutz Fiscal Official: Beth Minka Grant Director: Justin Graham CURRENT GEMS USER(S) 1. Justin Graham Title: Sergeant Media Contact: Yes Phone: (415) 485-3000 Email: 494@srpd.org 8/26/2022 9:55:57 AM Page 19 of 20 Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No[-] Name Job Title Email address Phone number GEMS User 2 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Phone number GEMS User 3 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Phone number GEMS User 4 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Phone number GEMS User 5 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Form completed b ' -f?!L Phone number Date: Sep 7, 2022 As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. Justin S. Graham Signature Name Sep 7, 2022 Grant Director Date Title 8/26/2022 9:55:57 AM Page 20 of 20 Grant Agreement - PT23063 Final Audit Report 2022-09-26 Created: 2022-08-26 By: Mark Talan (mark.talan@ots.ca.gov) Status: Signed Transaction ID: CBJCHBCAABAAeDbHcET9f8TKzn-uYOcIOkT247VQ9q-t "Grant Agreement - PT23063" History Document created by Mark Talan (mark.talan@ots.ca.gov) 2022-08-26 - 4:56:09 PM GMT Document emailed to 494@srpd.org for signature 2022-08-26 - 4:56:16 PM GMT Email viewed by 494@srpd.org 2022-08-26 - 10:27:38 PM GMT Email viewed by 494@srpd.org 2022-09-02 - 7:26:20 PM GMT New document URL requested by 494@srpd.org 2022-09-07 - 10:18:05 PM GMT Email viewed by 494@srpd.org 2022-09-07 - 10:18:19 PM GMT i' q Signer 494@srpd.org entered name at signing as Justin S. Graham 2022-09-07 - 10:25:30 PM GMT 66 Document e -signed by Justin S. Graham (494@srpd.org) Signature Date: 2022-09-07 - 10:25:32 PM GMT - Time Source: server P4 Document emailed to 494@srpd.org for signature 2022-09-07 - 10:25:34 PM GMT Email viewed by 494@srpd.org 2022-09-07 - 10:26:44 PM GMT 69 Signer 494@srpd.org entered name at signing as Justin S. Graham 2022-09-07 - 10:27:47 PM GMT I Powered by TRAFFIC Adobe SAFETY Acrobat Sign Oe Document e -signed by Justin S. Graham (494@srpd.org) Signature Date: 2022-09-07 - 10:27:48 PM GMT - Time Source: server Document emailed to Beth Minka (412@srpd.org) for signature 2022-09-07 - 10:27:50 PM GMT Email viewed by Beth Minka (412@srpd.org) 2022-09-21 - 10:37:26 PM GMT d© Document e -signed by Beth Minka (412@srpd.org) Signature Date: 2022-09-21 - 10:38:01 PM GMT - Time Source: server Document emailed to jim.schutz@cityofsanrafael.org for signature 2022-09-21 - 10:38:02 PM GMT Email viewed by jim.schutz@cityofsanrafael.org 2022-09-21 - 10:39:27 PM GMT 60 Signerjim.schutz@cityofsanrafael.org entered name at signing as Jim Schutz 2022-09-22 - 0:41:00 AM GMT 6© Document e -signed by Jim Schutz Qim.schutz@cityofsanrafael.org) Signature Date: 2022-09-22 - 0:41:01 AM GMT - Time Source: server Document emailed to Carolyn Vu (carolyn.vu@ots.ca.gov) for signature 2022-09-22 - 0:41:03 AM GMT Email viewed by Carolyn Vu (carolyn.vu@ots.ca.gov) 2022-09-22 - 3:33:18 PM GMT GS0 Document e -signed by Carolyn Vu (carolyn.vu@ots.ca.gov) Signature Date: 2022-09-22 - 3:33:25 PM GMT - Time Source: server Document emailed to Barbara Rooney (barbara.rooney@ots.ca.gov) for signature 2022-09-22 - 3:33:27 PM GMT Email viewed by Barbara Rooney (barbara.rooney@ots.ca.gov) 2022-09-26 - 3:30:02 AM GMT bO Document e -signed by Barbara Rooney (barbara.rooney@ots.ca.gov) Signature Date: 2022-09-26 - 3:30:12 AM GMT - Time Source: server Q Agreement completed. 2022-09-26 - 3:30:12 AM GMT Powered Adobe i Acrobat Sign