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Home My WebLink AboutAS Update to the Unrepresented Executive Management Salary Schedule____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: November 7, 2022 Disposition: Resolution 15158 Agenda Item No: 7.c Meeting Date: November 07, 2022 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Administrative Services Prepared by: Nadine Atieh Hade Administrative Services Director City Manager Approval: ______________ TOPIC: UPDATE TO THE UNREPRESENTED EXECUTIVE MANAGEMENT SALARY SCHEDULE SUBJECT: RESOLUTION APPROVING THE ADJUSTMENT OF THE COMPENSATION SCHEDULE FOR THE CITY MANAGER POSITION AND RECRUITMENT RECOMMENDATION: Adopt a Resolution to set the salary range for the City Manager position for the upcoming recruitment and apply to the current fiscal year effective retroactively to July 1, 2022. BACKGROUND: The City of San Rafael is managed by its Executive Team, led by a City Manager, Assistant City Manager, and Department Directors. The only City staff position solely appointed by the City Council is the City Manager. The City Manager serves as the Chief Executive Officer of the municipal corporation of the City of San Rafael. General Fund revenues in the prior fiscal year exceeded $100 million and the City has about 425 regular employees in addition to over 200 temporary and seasonal employees. San Rafael is a full-service, Charter city with its own police, dispatch, fire, and all other traditional city departments. San Rafael’s current City Manager recently announced his retirement effective in July 2023. The City Manager’s contract requires six months’ advance notice of retirement and with the announcement, the City is fortunate to have approximately eight months of notice. In response to his retirement, the City is engaging Bob Murray & Associates to conduct an executive recruitment to find the next City Manager for San Rafael. As a minority and woman-owned firm, Bob Murray & Associates’ places diversity, equity, and inclusion at the forefront of each recruitment. The firm has placed over 200 City Managers since inception in 2000. As a part of this recruitment, Bob Murray & Associates advised that San Rafael review City Manager compensation in the region to ensure the City’s ability to recruit and retain highly qualified candidates for the position, especially during this time where vacancies for government agencies have more than doubled since 2012 creating a highly competitive job market for recruitment of these positions among regional peers. ANALYSIS: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Based on an assessment completed by Administrative Services staff, the City Manager in San Rafael is currently compensated slightly less than regional peers of similar size and scope of services. Staff analyzed several comparable cities and found that the “base annual salary” for the City Manager position ranged from $273,072 to $307,000. City staff are recommending an increase of 4% to the current salary to bring the salary up from $273,072 to $283,995, an annual salary increase of $10,923. Increasing the annual salary by 4% will set the base compensation slightly under the average compensation of the peer cities analyzed by staff. There are three executive positions (Assistant City Manager, Police Chief, and Fire Chief) where the City Council has given the City Manager the authority to adjust the salary ranges based on their relationship to the City Manager salary range. All three salary bands can be adjusted at the discretion of the City Manager to a maximum of 15% less than the City Manager base salary for the Assistant City Manager and up to a maximum of 18% less than the City Manager’s base salary for the Police and Fire Chief positions, as set forth in Resolution 14954. That discretion will remain unchanged with this action, though the maximum compensation levels would increase. Earlier this year, the City Manager adjusted the salary for the Assistant City Manager within his authority and that salary is now reflected in the Executive Management Salary Schedule table. At this time, there are no additional adjustments planned to these positions. FISCAL IMPACT: The total fiscal impact from increasing the City Manager’s salary to $283,995 results in an annual total compensation increase of $17,125. This amount will be absorbed through the Department’s current general fund budget. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt the resolution as presented; 2. Adopt resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt a Resolution to set the salary range for the City Manager recruitment and apply to the current fiscal year effective retroactively to July 1, 2022. ATTACHMENTS: 1. Resolution 2. Executive Management Salary Schedule RESOLUTION NO. 15158 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE ADJUSTMENT OF THE COMPENSATION SCHEDULE FOR THE CITY MANAGER POSITION AND RECRUITMENT WHEREAS, the City Manager provides crucial executive leadership for the entire City; and WHEREAS, the City currently has a City Manager annual salary that is lower than other City Manager roles in regional peer cities of similar scope and size; and WHEREAS, the City is beginning a recruitment process for a new City Manager in which it wants to ensure its ability to recruit and retain highly qualified candidates; and WHEREAS, the City Manager’s current monthly salary is $22,756; NOW, THEREFORE, BE IT RESOLVED the City Council of the City of San Rafael hereby approves the City Manager’s monthly compensation to be increased by 4% to $23,666 and apply to the current fiscal year effective retroactively to July 1, 2022. I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify foregoing resolution was duly and regularly introduced and adopted at a regular meeting on the City Council of said City held on Monday, the 7th day of November 2022, by the following vote to wit: AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None LINDSAY LARA, City Clerk Grade Position A B C D E 2142 Administrative Services Director 13,835$ 14,527$ 15,253$ 16,016$ 16,817$ 2501 Assistant City Attorney 13,151$ 13,809$ 14,499$ 15,224$ 15,986$ 2001 Assistant City Manager 16,280$ 17,094$ 17,948$ 18,846$ 19,788$ * 2300 Community Development Director 14,375$ 15,093$ 15,848$ 16,640$ 17,472$ 4205 Director of Digital Service & Open Government 13,151$ 13,809$ 14,499$ 15,224$ 15,986$ 2801 Director of Economic Development & Innovation 13,151$ 13,809$ 14,499$ 15,224$ 15,986$ 2205 District Manager/Engineer (SRSD)13,151$ 13,809$ 14,499$ 15,224$ 15,986$ 2140 Finance Director 13,151$ 13,809$ 14,499$ 15,224$ 15,986$ 7101 Fire Chief 14,804$ 15,544$ 16,321$ 17,137$ 17,994$ * 1106 Human Resources Director 13,151$ 13,809$ 14,499$ 15,224$ 15,986$ 2406 Library and Recreation Director 13,814$ 14,505$ 15,230$ 15,991$ 16,791$ 6101 Police Chief 14,804$ 15,544$ 16,321$ 17,137$ 17,994$ * 2201 Public Works Director 14,514$ 15,239$ 16,001$ 16,801$ 17,642$ 23,666$ * Based on language in the executive resolution, steps can be at a maximum per the below based on City Manager discretion pertaining to performance evaluation Assistant City Manager 16,930$ 17,777$ 18,666$ 19,599$ 20,579$ Fire Chief 16,500$ 17,325$ 18,191$ 19,101$ 20,056$ Police Chief 16,500$ 17,325$ 18,191$ 19,101$ 20,056$ City Manager (Appointed) SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT SALARY SCHEDULE Effective November 7, 2022 Position Monthly Salary (Per resolution, this City Manager salary would start 7/1/22) Grade Position A B C D E 2142 Administrative Services Director 14,389$ 15,108$ 15,863$ 16,657$ 17,489$ 2501 Assistant City Attorney 13,677$ 14,361$ 15,079$ 15,833$ 16,625$ 2001 Assistant City Manager 16,849$ 17,691$ 18,576$ 19,504$ 20,480$ * 2300 Community Development Director 14,878$ 15,621$ 16,403$ 17,223$ 18,084$ 4205 Director of Digital Service & Open Government 13,677$ 14,361$ 15,079$ 15,833$ 16,625$ 2801 Director of Economic Development & Innovation 13,677$ 14,361$ 15,079$ 15,833$ 16,625$ 2205 District Manager/Engineer (SRSD) 13,677$ 14,361$ 15,079$ 15,833$ 16,625$ 2140 Finance Director 13,677$ 14,361$ 15,079$ 15,833$ 16,625$ 7101 Fire Chief 15,396$ 16,166$ 16,974$ 17,823$ 18,714$ * 1106 Human Resources Director 13,677$ 14,361$ 15,079$ 15,833$ 16,625$ 2406 Library and Recreation Director 14,366$ 15,085$ 15,839$ 16,631$ 17,462$ 6101 Police Chief 15,396$ 16,166$ 16,974$ 17,823$ 18,714$ * 2201 Public Works Director 15,094$ 15,849$ 16,641$ 17,474$ 18,347$ 24,494$ * Based on language in the executive resolution, steps can be at a maximum per the below based on City Manager discretion pertaining to performance evaluation Assistant City Manager 17,523$ 18,399$ 19,319$ 20,285$ 21,299$ Fire Chief 17,077$ 17,931$ 18,828$ 19,769$ 20,758$ Police Chief 17,077$ 17,931$ 18,828$ 19,769$ 20,758$ City Manager (Appointed) SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT SALARY SCHEDULE Effective July 1, 2023 Position Monthly Salary