HomeMy WebLinkAboutFin Proposed Master Fee Schedule PPTFinance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 1 Updates to the City’s Master Fee Schedule Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 2 Overview of the Master Fee Schedule and Proposed Changes Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 3 About City Fees How they are calculated •Includes: –Staff time –Infrastructure (buildings, utilities) –Technology –Administrative support •Maximum of fully-burdened cost recovery for most fees Goals •Effectiveness •Efficiency •Transparency •Equity •Community Benefit Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 4 Local Government Fees in California •Restricted by State law, including Propositions 26 and 218 •Fee may not exceed reasonable estimate of the cost of doing business –Exception for Library, Recreation and Parking fees related to entrance to or rental of public property •Noticing requirements for some fees Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 5 Public Engagement Groups Engaged •Chamber of Commerce •Local developers •Marin Builder’s Association •Marin Association of Realtors •Insights from public engagement included: –Impacts of the pandemic and possible recession –Consider a slow roll out –Improve fee transparency –Encourage the construction of more affordable housing –Appreciate great customer service and the ongoing improvements that staff is trying to make Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 6 Summary Fiscal Impacts Department/ Division Annual Cost Annual Revenue - Current Annual Revenue - Proposed Proposed Subsidy Public Works $779,000 $555,000 $667,000 14% Building and Safety $2,533,000 $1,971,000 $2,533,000 0% Planning $696,000 $350,000 $570,000 18% Fire $228,000 $115,000 $228,000 0% Total $4,236,000 $2,991,000 $3,998,000 5.6% •Increase in revenue of approximately $1M •Cost recovery levels not to exceed 100% •Most subsidies in Public Works and Planning fees •Total subsidy of 5.6% •Revenue highly variable depending on economy Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 7 Implementation Timeline •All updates to the Master Fee Schedule go into effect in the new fiscal year on July 1, 2023 •Parking citation changes go into effect on January 1, 2023 Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 8 Community Development Planning Division Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 9 Focus of Planning Fee Recommendations 1.Greater Transparency & Fiscal Responsibility 2.Increased Efficiencies 3.Encourage Development in support of Housing &Economic Vitality 4.Ensure Inclusion and Accessibility, physically and within the public process Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 10 Planning Fees –Flat-Rate (sample) Service Name Current Fee Current Recovery % Proposed Fee Proposed Recovery % Lot Line Adjustment $3,131 52%$6,075 100% Use Permit –Administrative/Temporary $1,420 77%$1,840 100% Variance -Planning Commission $3,767 43%$8,815 100% Exception (Hillside) -New Fee --$2,742 100% Design Review –Over the Counter (Staff/Administrative)$398 103%$387 100% Design Review –Planning Commission $8,523 56%$15,152 100% Sign Review –Major Exception $4,220 52%$8,038 100% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 11 Planning Fees –Deposit Based (sample) Service Name Current Initial Deposit Current Initial Recovery % Proposed Initial Deposit Proposed Deposit Recovery % Tentative Map $7,293 41%$17,588 100% Development Agreement $ 11,534 40%$28,606 100% General Plan Amendment $8,646 48%$17,889 100% Rezoning/Pre-Zoning $7,176 40%$17,889 100% Planned District $ 11,194 59%$18,879 100% Neighborhood Meeting $1,440 52%$2,796 100% Small Cell Permit $2,000 40%$4,970 100% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 12 Planning Fees –Change from Deposit to Flat-Rate (sample) Service Name Current Initial Deposit Current Recovery %Proposed Fee Proposed Recovery % Small Subdivision Map $3,735 28%$13,457 100% Map Amendments and Extensions $2,239 29%$7,833 100% Use Permit -Planning Commission $4,305 49%$8,815 100% Design Review –All Others (Planning Commission)$8,523 56%$15,152 100% Sign Program –Major (Planning Commission)$4,303 54%$8,038 100% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 13 Planning Fees –Subsidized Fees Service Name Current Fee Current Recovery % Proposed Fee Proposed Recovery % Pre-Application Meeting/Letter $1,191 17%$2,086 30% Conceptual Review $1,750 35%$3,000 60% Multi-family Building Permit Plan Check Fee hourly rate 100%10% building permit fee 50% Use Permit -Zoning Administrator​$2,476 55%​$2,707​60%​ Reasonable Accommodation for Disabled $964 26%$964 26% Appeals to Planning Commission/City Council -Non-Applicant (Resident)$300 4%$350 5% Appeals to City Council -Applicant or Non- Resident $4,476 51%$5,000 57% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 14 Community Development Building Division Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 15 Fees Current Fee Proposed Fee Proposed % Recovery Building Plan Review 65%65%100% Energy Plan Review 10%10%100% Additional Review (per hour)$125 $179 100% MEPs Unchanged Building Fees Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 16 Valuation-Based Permit Fees Valuation Current Fee Proposed Fee Proposed Recovery % $2,000 $104 $247 100% $25,000 $587 $799 100% $50,000 $947.50 $1,087.75 100% $100,000 $1,483 $1,891.25 100% $500,000 $4,837 $4,835.25 100% $1,000,000 $8,386 $11,615.25 100% $5,000,000 $24,976 $28,375.25 100% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 17 Building Fees Valuation Proposed Fee Up to $2,000.00 $247 $2,000.01 to $25,000.00 $247.00 for the first $2,000.00 plus $24.00 for each additional $1,000 or fraction thereof, up to and including $25,000.00 $25,000.01 to $50,000.00 $799.00 for the first $25,000.00 plus $11.55 for each additional $1,000 or fraction thereof, up to and including $50,000.00 $50,000.01 to $100,000.00 $1,087.75 for the first $50,000.00 plus $16.07 for each additional $1,000 or fraction thereof, up to and including $100,000.00 $100,000.01 to $500,000.00 $1,891.25 for the first $100,000.00 plus $7.36 for each additional $1,000 or fraction thereof, up to and including $500,000.00 $500,000.01 to $1,000,000.00 $4,835.25 for the first $500,000.00 plus $13.56 for each additional $1,000 or fraction thereof, up to and including $1,000,000.00 $1,000,000.01 to $5,000,000.00 $11,615.25 for the first $1,000,000.00 plus $4.19 for each additional $1,000 or fraction thereof, up to and including $5,000,000.00 Greater than $5,000,000.01 $28,375.25 for the first $1,000,000.00 plus $4.19 for each additional $1,000 or fraction thereof. Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 18 Residential Building Report Fees Fee Type Current Fee Full Cost Recovery Level Proposed Fee Proposed Recovery % Single Family/duplex (per unit)$290 $463 $350 75% Multi-family first unit $270 $463 $330 71% each additional unit $30 $40 $40 100% Condominiums (per unit)$255 $463 $350 75% Appeal $100 $200 $100 50% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 19 Fee Type Current Fee Proposed Fee Proposed % Recovery Permit Renewal Fee N/A 15%100% Board of Appeals Fee N/A $1,000 17% Administrative Review Fee N/A $194 100% Reinspection Fee N/A $179 100% Inspections outside normal work hours: Early or late inspections on normal workdays (per hour) N/A $269 100% Inspections outside normal work hours: Weekend or Holidays inspections (per hour) N/A $359 100% Building Fees -New Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 20 Public Works Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 21 Public Works Fees Types of Fees •Encroachment Permits •Review of Building and Planning Permits •Right-of-Way Plan Check and Inspection •Grading Permits Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 22 Encroachment Permit Fees Service Name Current Fee Proposed Fee Proposed Recovery % Minor Continuing $368 $493 100% Major Continuing $2,394 $2,435 100% Utility/Special District Base fee (1 Traffic Control Plan [TCP])$919 $986 100% Each additional TCP -$411 100% Temporary Small (Debris Box Placement)$246 $50 29% Standard $246 $358 100% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 23 Fees to Review Planning and Building Permits Service Name Current Fee Proposed Fee Proposed Recovery % Full Review N/A $454 100% Over the Counter Review N/A $113 100% Flood Zone Project N/A $340 100% Hydrology Study N/A $454 100% Traffic Study: Assumptions memo N/A $817 100% Traffic Study: Impact report N/A $4,086 100% Regulated Project/ Stormwater Control Plan N/A $1,134 100% Geotechnical Study N/A $680 100% Third-Party Consultant Review N/A Consultant Cost + Admin Fee 100% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 24 Grading Permit Fees Current Fee Proposed Fee Proposed Recovery % Permit & Plan Check $869 $782 100% Seasonal Grading Inspections / Rainy Season N/A $1,563 100% Right-of-Way Plan Check and Inspection Current Fee Proposed Fee Proposed Recovery % $20K -$50K $246 $618 100% $50K -$100K $246 $1,235 100% $100K+ $246 $4,942 100% Other Fees Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 25 Housing Division Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 26 Affordable Housing In-Lieu Fee In-lieu fee for one (1) affordable unit Current (last updated February 2019)$343,969.47 Recommended $362,817.00 Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 27 Fire Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 28 Fire Fees Inspections •Apartments •Schools •Businesses •New construction •Wildfire Mitigation Operational permits •Fireworks •Temporary structures •Hazardous Materials •Aviation Facilities Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 29 Operational Permit Current Fee Proposed Fee Proposed % Recovery Various (48 categories)$240 $251 100% Public Fireworks Display $770 $2,138 100% Temporary Membrane Structures and Tents $240 $251 100% Commercial Life Safety Current Fee Proposed Fee Proposed % Recovery Business type I $24 $31 100% Business type 2 $63 $63 100% Business type 3 $109 $126 100% Business type 4 $200 $251 100% Reinspection (after 2nd reinspection)$61 $126 100% Fire Inspections and Operational Permits Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 30 Construction Permits Current Fee Proposed Fee Proposed % Recovery Automatic fire-extinguishing systems $300 $314 100% Fire sprinkler system single family dwelling $300 $314 100% Fire sprinkler systems with 10 sprinklers or less $300 $314 100% Fire sprinkler systems with 11 sprinklers or more $450 $314 100% Backflow Preventer Assembly $150 $126 100% Fire Alarm and Detection Systems and Related Equipment $300 $314 100% Vegetation Management Fire Protection Plan $300 $377 100% Fire Construction Permits/Inspections Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 31 New Fees –Fire Development Review Development Review Current Fee Proposed Fee Proposed % Recovery Consultation N/A $251 100% Plans review N/A $251 100% Inspection N/A $251 100% Reinspection N/A $251 100% Inspections outside normal work hours: Early or late inspections on normal work days N/A $359 100% Inspections outside normal work hours: Call back or weekend inspections N/A $717 100% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 32 New Fees –Other Other Current Fee Proposed Fee Proposed % Recovery Exemption from the Vegetation Ordinance $0 $126 100% Multi-Family dwelling inspections $0 $153 100% Short-Term Rental Inspection $0 $126 100% Excessive Public Assist Calls $0 $413 100% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 33 Parking Services Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 34 Overview •Parking Services is an Enterprise fund wholly reliant on revenue from 2 sources –parking violations and revenue from daily/monthly parkers. •Revenue is down significantly,and the fund is not solvent. Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 35 Impact of Citation Changes •Citation rate increases are forecast to generate $268,000 annually. •Fund will still need to generate additional sources of revenue to remain solvent. •Parking Services has engaged a consulting firm to determine if our business model is sustainable long term and to offer alternatives. Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 36 Methodology •Staff has surveyed other cities in Marin to determine their citation rates. •Averages were calculated and used to determine our recommendations. •Staff conducted community outreach, including with the Chamber of Commerce and BID. •California Vehicle Code 40203.5 states "to the extent possible,issuing agencies within the same county shall standardize parking penalties." Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 37 Proposed Changes Description Code Current Rate Proposed Rate Change in Rate Expired Meter 5.60.050(E)$35 $40 14% Red Zone 5.48.020-R $65 $80 23% Abandoned Vehicle or Parked Over 72hrs 5.40.030 $150 $205 37% Expired Registration -Correctable 4000 A $165 $215 30% No Current Tab -Correctable 5204-A $93 $135 45% Compliance With Signs/Curb Markings 5.48.020 $35 $50 43% Overtime Parking Zone 2hr 5.48.020(02)$35 $45 29% No Plates -Correctable 5200 $93 $114 23% Wrong Way/18 Inches from Curb 22502-A $35 $55 57% Failure to Comply With Space Markings 5.48.030 $35 $45 29% Blue Zone Physically Handicapped 22507.8 $275 $335 22% Finance, Public Works, Community Development, Fire, Recreation and Parking Departments Master Fee Schedule Update December 19, 2022 https://www.cityofsanrafael.org/master-fee-schedule/ Slide 38 Questions?