HomeMy WebLinkAboutFin Interim Financial Update and Budget Amendments to Reflect Operational Activity; Mid-Year Personnel Changes____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: February 6, 2023
Disposition: Resolution 15189
Agenda Item No: 6.a
Meeting Date: February 6, 2023
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Nadine Atieh Hade,
Administrative Services Director
City Manager Approval: _____________
TOPIC: INTERIM FINANCIAL UPDATE AND BUDGET AMENDMENTS TO REFLECT
OPERATIONAL ACTIVITY; MID-YEAR PERSONNEL CHANGES
SUBJECT: (1) FISCAL YEAR 2022-2023 INTERIM FINANCIAL UPDATE
(2) RESOLUTION ADOPTING AMENDMENTS TO THE 2022-2023 BUDGET AND
APPROVING MID-YEAR PERSONNEL CHANGES
RECOMMENDATION: Adopt the Resolution.
BACKGROUND: The Finance Department performs an ongoing review of the City’s financial
performance and provides updates on the City’s financial condition to City Management. This report
presents the City’s financial condition in the current fiscal year (2022-2023) based on actual revenue and
expenditure performance for the period July 1 through December 31, 2022, and City Council budget
actions taken through December 19, 2022, as compared to the budget approved by City Council on
June 21, 2022.
Based on this review and analysis, revisions are recommended to address the following categories:
(1)Revenue projections
(2)Expenditure plan changes
In addition, personnel changes are being recommended for mid-year implementation.
ANALYSIS:
GENERAL FUND:
Revenues and Other Sources:
There have been no recommended changes to revenue and other funding sources since the budget was
approved. Based on the activity of the first six months of the fiscal year, staff is forecasting increased
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
revenues of approximately $1,500,000. This increase is directly attributable to the updated sales tax
forecast performed by our sales and use tax consultants and larger than anticipated first quarter receipts.
During the first quarter of fiscal year 2022-23, the City benefitted from a large taxpayer correction related
to the allocation of sales tax dollars from the County pools that resulted in an additional $1 million
allocation to the City. Although there is cause for caution given certain macro-economic conditions, the
state economy is still trending positive through the first part of our fiscal year and any economic pull-back
is projected to impact fiscal year 2023-24 more than the current year.
Expenditures and Other Uses:
As a result of staffing shortages experienced in public safety due to vacant positions, injury, and illness,
the departments are projected to require further appropriations for overtime by fiscal year end. Staff
recommends appropriating an additional $1,000,000 to ensure adequate funding for public safety.
We are seeing trends of expenditures outpacing revenues in the areas of Childcare, Parking, and
Liability programs through the first half of the year. Should these trends persist, we may seek
additional appropriations to bolster the respective fund balances at year-end.
Operating Results:
The proposed increase to revenues of $1,500,000, in addition to the proposed increase in appropriations
of $1,000,000, brings the recommended revised budget to a net positive result of $1,765,099 for Fiscal
Year 2022-23. With the replenishment to the Emergency Reserve Fund in the amount of $322,570, net
unassigned funds, otherwise known as surplus, at year-end are expected to increase by $1,442,529.
Given the positive activity in revenues, staff will continue to financially plan for and invest in the City’s
goals and objectives. This may result in the request of additional appropriations throughout the remainder
of the year. See Table 1 for additional details.
Table 1 – Status of the General Fund
The changes to General Fund Resources and Appropriations are summarized in Tables I and II of
Exhibit I to the attached Resolution.
General Fund
Adopted Budget
FY 2022-23
Approved
Changes Current Budget
Proposed
Changes Revised Budget
Revenues 95,870,730 - 95,870,730 1,500,000 97,370,730
Transfers in 1,770,072 1,770,072 - 1,770,072
Total Resources 97,640,802 - 97,640,802 1,500,000 99,140,802
Expenditures 91,943,644 - 91,943,644 1,000,000 92,943,644
P.O. Rollover - 475,859 475,859 - 475,859
Operating Transfer out 3,307,000 649,200 3,956,200 - 3,956,200
Total Appropriations 95,250,644 1,125,059 96,375,703 1,000,000 97,375,703
Net Result 2,390,158 (1,125,059) 1,265,099 500,000 1,765,099
Allocations
Use/(Source) of Emergency
Reserves (165,454) - (165,454) (157,116) (322,570)
Unassigned Funds Available 2,224,704 (1,125,059) 1,099,645 342,884 1,442,529
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
OTHER FUNDS:
The adopted budgeted appropriations for Other Funds, including carryforward of funds approved in prior
years and changes approved since July 1, 2022, total $92,334,483. Approved changes to appropriations
of $15,781,361 have increased this total to $108,115,844 as of December 31, 2022. These expenditures
are primarily in the areas of infrastructure and maintenance (e.g., streets, storm drain and buildings). Key
projects contributing to the use of funds are San Quentin Pump Station Reconstruction, Third Street
Rehabilitation, and construction on Fire Stations 54 and 55.
Table 2 presents the adopted budget, approved changes and proposed changes to the FY 2022-23
Other Funds budget.
Table 2 – Other Funds Adopted Budget and Proposed Changes
These proposed changes to Other Fund Sources and Appropriations are presented in Table III of
Exhibit I to the attached Resolution.
CITY-WIDE APPROPRIATIONS SUMMARY:
The following table summarizes the impact of the recommended appropriation and transfer out changes
across all funds. The approved changes reflect the updates made during the fiscal year by specific
staff reports and resolutions approved by Council.
Table 3
Status of American Rescue Plan Act (ARPA) Funds
In March of 2021, ARPA was enacted into law which provided State and Local Fiscal Recovery Funds
to state and local governments. San Rafael was awarded a total of $16 million as its allocated share of
proceeds from ARPA. To date the City has spent or earmarked funds of approximately $9.3 million to
specific projects of which $7.4 million is for the San Quentin pump station and the remaining amounts
falling into the categories of homelessness, economic vitality, and equity.
Other Funds
Adopted Budget
FY 2022-23
Approved
Changes Current Budget
Proposed
Changes Revised Budget
Revenues 77,022,806 4,531,026 81,553,832 - 81,553,832
Transfers in 3,392,000 649,200 4,041,200 - 4,041,200
Total Resources 80,414,806 5,180,226 85,595,032 - 85,595,032
Expenditures 90,479,411 15,781,361 106,260,772 - 106,260,772
Transfers out 1,855,072 - 1,855,072 - 1,855,072
Total Appropriations 92,334,483 15,781,361 108,115,844 - 108,115,844
Net Results (11,919,677) (10,601,135) (22,520,812) - (22,520,812)
All Funds
Adopted Budget
FY 2022-23
Approved
Changes Current Budget
Proposed
Changes Revised Budget
General Fund 95,250,644 1,125,059 96,375,703 1,000,000 97,375,703
Other Funds 92,334,483 15,781,361 108,115,844 - 108,115,844
Total Expenditures and
transfers 187,585,127 16,906,420 204,491,547 1,000,000 205,491,547
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Proposed Personnel Changes:
This section of the report seeks Council consideration of recommended personnel actions. Periodically,
the Human Resources Department seeks to establish, reallocate, or delete positions to reorganize or
restructure staffing to most effectively and efficiently serve the community and city goals.
During this mid-year budget review, Staff is recommending:
1. The approval of the current Supervising Librarian position in the SEIU bargaining unit to be
reclassified to the Unrepresented Mid-Management unit. Upper management in the Library and
Recreation department requested a study of the Supervising Librarian position to determine the
appropriate classification for this position based on the responsibility and management duties
they uphold. The City contracted with Municipal Resource Group (MRG) to conduct a class and
compensation study for this classification. After discussing department needs, goals and
objectives with management, and meeting with the incumbents to discuss their duties and
responsibilities, MRG recommends that the City remove the Supervising Librarian classification
and positions from SEIU and place them in the Mid-Management employee group and revise
the job description to reflect the changes to the classification.
MRG conducted a salary survey of the City’s comparator agencies. Based on the findings of the
internal and external equity analysis, MRG is recommending that the City increase the
Supervising Librarian’s salary range to align it with Recreation Supervisor. This change results
in no increase to headcount and in an annual expense increase of approximately $60,000 for
the three positions held under this classification. For Fiscal Year 2022-23, the amount would be
absorbed by the Library budget and does not require an increase in appropriations. The SEIU
bargaining unit has been noticed of this intent of personnel change and staff will meet all
requirements of the Meyers Milias Brown Act (MMBA) prior to implementing this change. Staff
requests the City Council approve this recommendation knowing it will not be implemented until
City management and the SEIU bargaining unit have further discussions and come to an
agreement.
2. The approval of an updated job description and related salary creating a journey level series for
the current single classification Police Administrative Technician position. The Police
Administrative Technician series will now include a Police Administrative Technician I (entry) / II
(journey level) series. Over the years and through various staffing changes, the duties and
responsibilities for this position have evolved requiring an advanced classification. This change
results in no increase in headcount and in an annual expense increase of approximately
$13,500. For Fiscal Year 2022-23, the amount will be absorbed by the police department
budget and does not require an increase in appropriations. The SRPA bargaining unit has been
noticed of this intent of personnel change and staff will meet all requirements of the Meyers
Milias Brown Act (MMBA) prior to implementing this change.
3. The Community Development department is proposing the creation of a permanent full time
Senior Management Analyst unrepresented position focused on housing. This position would
report to the Assistant Community Development Director and support the City Council Goals
and Objectives related to housing. This role currently exists as a Fixed Term Management
Analyst and given the need for ongoing work in housing related matters, CDD is proposing to
make this position a full-time permanent position. This change results in no increase to
headcount as it will convert from a fixed term position to a permanent position. There will be an
annual expense increase of approximately $47,000. For Fiscal Year 2022-23, the amount will
be absorbed in part by the General Plan implementation fund (50%) and in part by the General
Fund (50%).
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
4. The Fire department is requesting one additional headcount of a full-time Training Captain. The
need for ongoing training is necessary as in recent years, the department has transitioned to a
higher number of new firefighter/paramedics. As an all-risk mitigation agency, the San Rafael
Fire Department’s members are required to maintain proficiency through training, drills and
exercises utilizing realistic scenarios that are developed and implemented by an internal training
coordinator. These trainings range from fireground operations to gas and electric powered vehicle
extrication, wildfire response, shore-based rescue, ventilation of structures with solar panels,
firefighter survival training, and refresher training on Hazardous Materials response, Emergency
Medicine, and much more.
This change results in an increase to headcount of one and there will be an associated annual
expense of approximately $279,000. The position will be funded 50% by the paramedic tax fund
as a large portion of the training pertains to Emergency Medical Services (EMS) and the
remaining 50% by the general fund. For Fiscal Year 2022-23, the amount will be absorbed by
the current budgets. The SRFA bargaining unit has been noticed of this intent of personnel
change and staff will meet all requirements of the Meyers Milias Brown Act (MMBA) prior to
implementing this change.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolution as presented.
2. Adopt resolution with modifications.
3. Direct staff to return with more information.
4. Take no action.
RECOMMENDED ACTION: Adopt Resolution.
ATTACHMENTS:
• Resolution with attached Exhibit “I”
• Proposed personnel changes
o Unrepresented Mid-Management salary schedule
o Supervising Librarian job description
o SEIU salary schedule
o SRPA salary schedule
o Police Administrative Technician job description (with redline updates)
Page 1 of 2
RESOLUTION NO. 15189
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL ADOPTING AMENDMENTS TO THE 2022-2023 BUDGET AND
APPROVING MID-YEAR PERSONNEL CHANGES
WHEREAS, the City Council approved Resolution No. 15100 adopting the fiscal year
2022-2023 budget; and
WHEREAS, changes in available funding sources and operational needs require
adjustments to some City budgets; and
WHEREAS, existing and anticipated staffing vacancies provide opportunities to address
changing personnel needs and, following a review by departments and human resources, have
resulted in proposed staffing and position changes; and
WHEREAS, it is the intention of this Council to review recommendations from staff
regarding the City's financial and operational condition, including revenue projections,
expenditure plan changes, and staffing considerations; and
WHEREAS, after examination, deliberation and due consideration, the City Council has
approved the staff report and recommendations and directs the City Manager to proceed with the
implementation of these recommendations;
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that Resolution
No. 15100 for fiscal year 2022-2023 is amended to increase total general fund revenues to
$97,370,730, and general fund expenditures to $93,419,503; increase other fund revenues to
$81,553,832; and increase other fund expenditures to $106,260,772 as well as transfers in and
transfers out, as represented on Exhibit I Tables I, II and III attached hereto. These changes result
in City-wide General Fund appropriations of $97,375,703 and other fund appropriations of
$108,115,844 as summarized on Exhibit I Table IV; and
BE IT FURTHER RESOLVED, by the San Rafael City Council that the following personnel
actions are approved and authorized:
Effective on or after February 6, 2023 -
A. The creation of a journey level series for the current position of Police Administrative
Technician with an updated job description and updated salary schedule.
B. The addition of a Senior Management Analyst headcount and deletion of a Fixed-Term
headcount resulting in no increase to headcount.
C. The addition of a Training Captain position resulting in one increase to headcount.
D. Effective on or after February 6, 2023, pending further discussion with the SEIU bargaining
unit – The reclassification of the Supervising Librarian position from the SIEU bargaining unit
to the Unrepresented Mid-Management unit with a new job description and updated salary
schedule.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of said
City on Monday, the 6th of February 2023, by the following vote, to wit:
Page 2 of 2
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
EXHIBIT I
TABLE I
CHANGES TO GENERAL FUND REVENUES AND OTHER SOURCES
General Fund
Adopted Budget
FY 2022-23
Approved
Changes Current Budget Proposed Changes
Revised Budget
Revenues 95,870,730 - 95,870,730 1,500,000 97,370,730
Transfers in 1,770,072 1,770,072 - 1,770,072
FY 22-23 Resources 97,640,802 - 97,640,802 1,500,000 99,140,802
FY 21-22 Rollover - - - - -
Total Resources 97,640,802 - 97,640,802 1,500,000 99,140,802
TABLE II
CHANGES TO GENERAL FUND EXPENDITURES AND OTHER USES
General Fund
Adopted Budget
FY 2022-23
Approved
Changes Current Budget Proposed Changes
Revised Budget
Expenditures 91,943,644 475,859 92,419,503 1,000,000 93,419,503
Transfer out 3,307,000 649,200 3,956,200 - 3,956,200
Transfer out‐CIP - - - - -
Total Appropriations 95,250,644 1,125,059 96,375,703 1,000,000 97,375,703
TABLE III
CHANGES TO OTHER FUND EXPENDITURES AND OTHER USES
Other Funds
Adopted Budget
FY 2022-23
Approved
Changes Current Budget Proposed Changes
Revised Budget
Revenues 77,022,806 4,531,026 81,553,832 - 81,553,832
Transfers in 3,392,000 649,200 4,041,200 - 4,041,200
FY 22-23 Resources 80,414,806 5,180,226 85,595,032 - 85,595,032
FY 21-22 Rollover - - - - -
Total Resources 80,414,806 5,180,226 85,595,032 - 85,595,032
Expenditures 90,479,411 15,781,361 106,260,772 - 106,260,772
Transfer out 1,855,072 ‐ 1,855,072 - 1,855,072
Total Appropriations 92,334,483 15,781,361 108,115,844 - 108,115,844
Net Results (11,919,677) (10,601,135) (22,520,812) - (22,520,812)
TABLE IV
CITY‐WIDE APPROPRIATION SUMMARY
All Funds
Adopted Budget
FY 2022-23
Approved
Changes Current Budget Proposed Changes Revised Budget
General Fund 95,250,644 1,125,059 96,375,703 1,000,000 97,375,703
Other Funds 92,334,483 15,781,361 108,115,844 - 108,115,844
Total Expenditures 187,585,127 16,906,420 204,491,547 1,000,000 205,491,547
Grade Position A B C D E
7315 Accounting Manager 9,692$ 10,177$ 10,685$ 11,220$ 11,781$
2303 Assistant Community Development Director 12,218$ 12,829$ 13,470$ 14,144$ 14,851$
2400 Assistant Library and Recreation Director 10,971$ 11,519$ 12,095$ 12,700$ 13,335$
2202 Assistant Public Works Director 12,450$ 13,073$ 13,726$ 14,413$ 15,133$
2302 Chief Building Official 11,570$ 12,149$ 12,756$ 13,394$ 14,064$
4203 Civic Design Manager 10,068$ 10,572$ 11,100$ 11,655$ 12,238$
2122 Code Enforcement Supervisor 7,674$ 8,057$ 8,460$ 8,883$ 9,327$
4204 Data & Infrastructure Manager 11,149$ 11,707$ 12,292$ 12,907$ 13,552$
1105 Deputy City Attorney I 10,485$ 11,010$ 11,560$ 12,138$ 12,745$
1109 Deputy City Attorney II 11,561$ 12,139$ 12,746$ 13,383$ 14,052$
7125 Deputy Director of Emergency Management 12,450$ 13,073$ 13,726$ 14,412$ 15,133$
7127 Deputy Fire Chief 14,099$ 14,804$ 15,544$ 16,321$ 17,137$
2120 Deputy Fire Marshall 9,848$ 10,340$ 10,857$ 11,400$ 11,970$
2135 Deputy Public Works Director 11,311$ 11,877$ 12,470$ 13,094$ 13,749$
7313 Economic Development Coordinator 9,502$ 9,977$ 10,476$ 11,000$ 11,550$
2128 Economic Development Manager 10,448$ 10,971$ 11,519$ 12,095$ 12,700$
7117 Emergency Services Manager 9,271$ 9,734$ 10,221$ 10,732$ 11,269$
2138 Housing Manager 10,743$ 11,281$ 11,845$ 12,437$ 13,059$
2107 Human Resources Operations Manager 9,403$ 9,873$ 10,366$ 10,885$ 11,429$
2208 Operations and Maintenance Manager 10,251$ 10,763$ 11,301$ 11,867$ 12,460$
2208 Operations and Maintenance Manager (SRSD) 10,251$ 10,763$ 11,301$ 11,867$ 12,460$
2703 Parking Services Manager 9,502$ 9,977$ 10,476$ 11,000$ 11,550$
7312 Parks Superintendent 9,360$ 9,829$ 10,320$ 10,836$ 11,378$
2116 Planning Manager 10,743$ 11,281$ 11,845$ 12,437$ 13,059$
4206 Product Manager 10,068$ 10,572$ 11,100$ 11,655$ 12,238$
8103 Recreation Supervisor 7,964$ 8,362$ 8,780$ 9,219$ 9,680$
2206 Senior Civil Engineer (SRSD) 11,011$ 11,562$ 12,140$ 12,747$ 13,384$
7317 Senior Code Enforcement Supervisor 8,470$ 8,893$ 9,338$ 9,805$ 10,295$
2101 Senior Management Analyst I 7,677$ 8,061$ 8,464$ 8,888$ 9,332$
2105 Senior Management Analyst II 9,141$ 9,598$ 10,078$ 10,582$ 11,111$
2203 Senior Project Manager 9,446$ 9,918$ 10,414$ 10,935$ 11,481$
8102 Senior Recreation Supervisor 8,790$ 9,229$ 9,690$ 10,175$ 10,684$
7310 Sewer Maintenance Superintendent 9,360$ 9,829$ 10,320$ 10,836$ 11,378$
7311 Street Maintenance Superintendent 9,360$ 9,829$ 10,320$ 10,836$ 11,378$
7245 Supervising Librarian* 7,964$ 8,362$ 8,780$ 9,219$ 9,680$
2150 Sustainability Program Manager 7,704$ 8,090$ 8,494$ 8,919$ 9,365$
*New position per 2/6/2023 Council action
SAN RAFAEL UNREPRESENTED MID-MANAGEMENT
SALARY SCHEDULE
Effective February 6, 2023
Grade Position A B C D E
7315 Accounting Manager 10,080$ 10,584$ 11,113$ 11,668$ 12,252$
2303 Assistant Community Development Director 12,646$ 13,278$ 13,942$ 14,639$ 15,371$
2400 Assistant Library and Recreation Director 11,355$ 11,923$ 12,519$ 13,145$ 13,802$
2202 Assistant Public Works Director 12,886$ 13,530$ 14,207$ 14,917$ 15,663$
2302 Chief Building Official 11,975$ 12,574$ 13,202$ 13,863$ 14,556$
4203 Civic Design Manager 10,229$ 10,741$ 11,278$ 11,842$ 12,434$
2122 Code Enforcement Supervisor 7,796$ 8,186$ 8,595$ 9,025$ 9,477$
4204 Data & Infrastructure Manager 11,328$ 11,894$ 12,489$ 13,113$ 13,769$
1105 Deputy City Attorney I 10,852$ 11,395$ 11,965$ 12,563$ 13,191$
1109 Deputy City Attorney II 11,965$ 12,564$ 13,192$ 13,852$ 14,544$
7125 Deputy Director of Emergency Management 12,886$ 13,530$ 14,207$ 14,917$ 15,663$
7127 Deputy Fire Chief 14,663$ 15,396$ 16,166$ 16,974$ 17,823$
2120 Deputy Fire Marshall 10,193$ 10,702$ 11,237$ 11,799$ 12,389$
2135 Deputy Public Works Director 11,707$ 12,292$ 12,907$ 13,552$ 14,230$
7313 Economic Development Coordinator 9,834$ 10,326$ 10,842$ 11,385$ 11,954$
2128 Economic Development Manager 10,814$ 11,355$ 11,923$ 12,519$ 13,145$
7117 Emergency Services Manager 9,595$ 10,075$ 10,579$ 11,108$ 11,663$
2138 Housing Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
2107 Human Resources Operations Manager 9,779$ 10,268$ 10,781$ 11,320$ 11,886$
2208 Operations and Maintenance Manager 10,661$ 11,194$ 11,754$ 12,341$ 12,958$
2208 Operations and Maintenance Manager (SRSD) 10,661$ 11,194$ 11,754$ 12,341$ 12,958$
2703 Parking Services Manager 9,834$ 10,326$ 10,842$ 11,385$ 11,954$
7312 Parks Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
2116 Planning Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
4206 Product Manager 10,229$ 10,741$ 11,278$ 11,842$ 12,434$
8103 Recreation Supervisor 8,242$ 8,654$ 9,087$ 9,541$ 10,019$
2206 Senior Civil Engineer (SRSD) 11,397$ 11,966$ 12,565$ 13,193$ 13,853$
7317 Senior Code Enforcement Supervisor 8,605$ 9,036$ 9,487$ 9,962$ 10,460$
2101 Senior Management Analyst I 7,985$ 8,384$ 8,803$ 9,243$ 9,705$
2105 Senior Management Analyst II 9,507$ 9,982$ 10,481$ 11,005$ 11,555$
2203 Senior Project Manager 9,729$ 10,216$ 10,726$ 11,263$ 11,826$
8102 Senior Recreation Supervisor 9,097$ 9,552$ 10,030$ 10,531$ 11,058$
7310 Sewer Maintenance Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
7311 Street Maintenance Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
7245 Supervising Librarian 8,242$ 8,654$ 9,087$ 9,541$ 10,019$
2150 Sustainability Program Manager 8,013$ 8,413$ 8,834$ 9,275$ 9,739$
SAN RAFAEL UNREPRESENTED MID-MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2023
DRAFT
City of San Rafael
Job Class Specification
Job Title: Supervising Librarian
SUMMARY:
Plans, organizes, and oversees the operation, activities, and staff of assigned library functions
and/or programs; performs a wide variety of complex management, administrative, and
problem-solving duties related to public library programs and services; serves as a community
liaison and works with community stakeholders and partner agencies; and supervises
professional, paraprofessional, and support staff.
DISTINGUISHING CHARACTERISTICS:
This multi-position, mid-management classification is responsible for the operation, activities,
and staff of assigned library function and/or programs. Incumbents in this class require mastery
of library services and programs; demonstrate professional, service-oriented leadership and
interpersonal skills; and provide recommendations to departmental upper management for
consideration. This class is distinguished from the Assistant Library and Recreation Director/City
Librarian in that the latter has overall management responsibility for all Library functions,
programs, facilities, and consortia and stakeholder relationships. It is distinguished from lower-
level Librarian classifications by the responsibility for managing day-to-day operations, directly
supervising staff, and overseeing the development and implementation of innovative library
programs, activities, and services.
SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the Assistant Library and Recreation Director/City Librarian. Exercises
direct supervision over professional, paraprofessional, and support staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list is meant to be illustrative and does not represent an exhaustive list of duties and
responsibilities. Incumbents may not perform all duties and responsibilities listed. Other duties
may be assigned.
• Plans, organizes, reviews, and evaluates the operation and activities of assigned library
functions and/or programs.
• Serves as a member of the Library Division as well as the Library and Recreation
Department leadership teams; assists in the development and implementation of division
and department goals, objectives, policies, and priorities; ensures that programs and services
support City, departmental, and Library goals.
• Plans, schedules, supervises, coordinates, reviews, and evaluates the work of assigned
professional, paraprofessional, and support staff; interviews, selects, trains, motivates,
coaches, and disciplines staff; ensures and coordinates staff development, training, and
education.
DRAFT
• Develops, promotes, and monitors library programs, activities, services, and special events.
• Manages and monitors funds for the assigned functions and/or programs.
• Develops and implements procedures, processes, and work standards for the assigned
functions and/or programs.
• Responds to and resolves difficult, complex, and sensitive patron complaints and inquiries.
• Plans, develops, and implements the public relations, outreach, and social media strategies
for the assigned functions and/or programs; coordinates the dissemination of information to
library patrons and the community through newsletters, emails, flyers, social media, and the
library web page.
• Oversees and coordinates the development, selection, purchase, organization, maintenance,
repair, and discarding of library materials.
• Maintains order in the observance of library rules and regulations.
• Assesses library service needs in a diverse community; develops and implements programs,
activities, and services in response to community needs.
• Prepares and presents oral and written reports to the Director, Assistant Director, City
Council, other City bodies, and community groups.
• Represents the library at community and professional meetings; seeks input from local
groups and individuals regarding library policy and collections.
• Ensures that physical spaces and configurations at library facilities meet the needs of the
community and staff.
• Applies for, obtains, and implements grants to supplement existing revenue sources to offer
new and improved services to the community.
• Performs related duties as required.
KNOWLEDGE OF:
• Principles, practices, and techniques for provision of customer service.
• Practices, procedures, programs, services, administration, and community needs of modern
public libraries.
• Principles, practices, and techniques of human-centered design.
• Principles and practices of staff supervision, including selection, scheduling, coaching,
evaluation, counseling, and motivation of employees.
• Modern public library operational systems, including integrated library systems, automated
cataloging and processing systems, electronic resources and databases, reciprocal
borrowing systems, automated materials management systems, materials selection systems
and processes, and modern electronic recordkeeping systems.
• Principles and practices of program development, implementation, and evaluation.
• Selection and organization of library materials to meet community needs.
• Techniques for collecting data on key performance indicators, records maintenance, and
report preparation.
• Standard office practices and procedures, including the operation of standard office
equipment.
• Basic budgetary principles and practices.
• Online searching, database usage, modern and traditional library customer service
techniques and practices.
• Library classification and circulation.
• Basic facility management practices.
DRAFT
ABILITY TO:
• Actively contribute to a work culture of innovation, inclusiveness, and customer service.
• Plan, organize, and coordinate public library services and resource development programs.
• Plan, organize, supervise, review, and evaluate the work of assigned staff.
• Train, mentor, coach, and counsel staff.
• Identify and analyze data-driven community needs and develop effective programs
responsive to those needs based on measurable outcomes.
• Develop and promote library programs and services.
• Perform technical library tasks and operate computerized and other library equipment with
speed and accuracy.
• Interpret, apply, and explain established City and Library policies and procedures.
• Establish and maintain cooperative and effective relationships with those contacted in the
course of the work.
• Identify problems and develop effective solutions.
• Set priorities, meet deadlines, and make sound decisions.
• Prepare clear and concise reports, correspondence, procedures, and other written
materials.
• Use online resources and computing devices.
• Advise patrons of library services and selection of materials.
• Communicate clearly, effectively, and professionally, both orally and in writing, in all formats
and media.
• Lead resource development activities to support library programs and services; develop
effective grant proposals independently and as a team member.
• Coordinate and collaborate effectively with others to identify and achieve shared goals.
• Make effective presentations to public groups.
• Develop and implement improvements to systems, organization, and operations within the
library.
EDUCATION and/or EXPERIENCE:
Any combination of experience and training that would likely provide the required knowledge,
skills, and abilities may qualify. A typical way to obtain the knowledge, skills, and abilities is:
Equivalent to a bachelor’s degree with major coursework in library science or a related field. A
master’s degree in library science or library and information services issued by a college or
university accredited by the American Library Association is preferred.
AND
Five (5) years of increasingly responsible professional library experience, including two (2)
years of experience in a lead or supervisory role that may have been obtained in a position
other than a professional librarian.
CERTIFICATES, LICENSES, REGISTRATIONS:
Possession of a valid California driver’s license by the date of appointment.
DRAFT
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use
hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is
occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee
must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25
pounds. Specific vision abilities required by this job include close vision and ability to adjust
focus.
WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to video display and
regularly works in inside environmental conditions. The employee occasionally works with use
of personal vehicle. The employee occasionally works in evenings or on weekends. The noise
level in the work environment is usually quiet.
FLSA Status: Exempt
Prepared By: MRG and Library & Recreation Management
Prepared Date: September 2022
Approved By: City of San Rafael Human Resources
Approved Date: February 2023
Grade Position A B C D E
7241 Accountant I 6,213$ 6,524$ 6,850$ 7,193$ 7,553$
7240 Accountant II 6,525$ 6,851$ 7,194$ 7,553$ 7,931$
7200 Accounting Assistant I 4,526$ 4,752$ 4,990$ 5,239$ 5,501$
7201 Accounting Assistant II 4,985$ 5,234$ 5,496$ 5,771$ 6,059$
7300 Senior Accounting Assistant 5,496$ 5,771$ 6,059$ 6,362$ 6,681$
7299 Accounting Technician 6,215$ 6,526$ 6,853$ 7,195$ 7,555$
7205 Administrative Analyst 5,859$ 6,152$ 6,460$ 6,783$ 7,122$
7211 Administrative Assistant I 4,691$ 4,925$ 5,172$ 5,430$ 5,702$
7212 Administrative Assistant II 5,172$ 5,431$ 5,702$ 5,987$ 6,287$
7295 Senior Administrative Assistant 5,569$ 5,848$ 6,140$ 6,447$ 6,769$
7216 Administrative Assistant to the City Clerk 5,569$ 5,848$ 6,140$ 6,447$ 6,769$
7210 Assistant Planner 6,627$ 6,958$ 7,306$ 7,671$ 8,055$
7208 Associate Planner 7,314$ 7,679$ 8,063$ 8,466$ 8,890$
7217 Building Inspector I 6,005$ 6,305$ 6,621$ 6,952$ 7,299$
7218 Building Inspector II 6,627$ 6,958$ 7,306$ 7,672$ 8,055$
7220 Business License Examiner 5,233$ 5,495$ 5,770$ 6,058$ 6,361$
7222 Code Enforcement Official I 4,811$ 5,051$ 5,304$ 5,569$ 5,848$
7223 Code Enforcement Official II 5,308$ 5,574$ 5,852$ 6,145$ 6,452$
7380 Code Enforcement Official III 6,304$ 6,619$ 6,950$ 7,298$ 7,663$
2119 Construction Inspector - SRSD 6,527$ 6,854$ 7,196$ 7,556$ 7,934$
7224 Custodian 4,470$ 4,693$ 4,928$ 5,174$ 5,433$
4210 Data Analyst I 6,769$ 7,108$ 7,463$ 7,836$ 8,228$
4211 Data Analyst II 7,446$ 7,819$ 8,209$ 8,620$ 9,051$
4212 Data Analyst III 8,191$ 8,600$ 9,030$ 9,482$ 9,956$
7226 Deputy City Clerk 5,709$ 5,994$ 6,294$ 6,609$ 6,939$
7120 Emergency Management Coordinator 5,413$ 5,684$ 5,968$ 6,266$ 6,580$
7121 Environmental Management Coordinator 5,413$ 5,684$ 5,968$ 6,266$ 6,580$
7232 Facility Repair Supervisor 7,116$ 7,471$ 7,845$ 8,237$ 8,649$
7291 Facility Repair Worker I 5,049$ 5,302$ 5,567$ 5,845$ 6,137$
7233 Facility Repair Worker II 5,569$ 5,847$ 6,139$ 6,446$ 6,769$
7294 Facility Repair Worker III 5,993$ 6,293$ 6,607$ 6,938$ 7,284$
7108 Fire Prevention Inspector I 7,588$ 7,968$ 8,366$ 8,784$ 9,223$
7107 Fire Prevention Inspector II 8,365$ 8,783$ 9,223$ 9,684$ 10,168$
7298 IT Help Desk Supervisor 7,446$ 7,819$ 8,210$ 8,620$ 9,051$
7243 Librarian I 5,808$ 6,098$ 6,403$ 6,723$ 7,059$
7244 Librarian II 6,101$ 6,406$ 6,726$ 7,062$ 7,415$
2404 Library Aide 2,784$ 2,923$ 3,069$ 3,223$ 3,384$
7246 Library Assistant I 3,824$ 4,015$ 4,216$ 4,427$ 4,648$
7247 Library Assistant II 4,325$ 4,541$ 4,768$ 5,006$ 5,256$
2405 Library Tech Services Supervisor 5,529$ 5,806$ 6,096$ 6,401$ 6,721$
7292 Literacy Program Supervisor 6,731$ 7,067$ 7,421$ 7,792$ 8,181$
7249 Mail and Stores Clerk 4,054$ 4,256$ 4,469$ 4,693$ 4,927$
7255 Network Analyst 6,771$ 7,109$ 7,464$ 7,838$ 8,230$
7274 Network Support Technician 5,179$ 5,438$ 5,709$ 5,995$ 6,295$
City of San Rafael
SEIU - SALARY SCHEDULE
Effective February 6, 2023
7285 Office Assistant I 3,860$ 4,053$ 4,256$ 4,469$ 4,692$
7284 Office Assistant II 4,361$ 4,579$ 4,808$ 5,048$ 5,300$
7256 Park Equipment Mechanic 5,849$ 6,141$ 6,448$ 6,771$ 7,109$
7257 Parking Attendant I 2,210$ 2,320$ 2,436$ 2,558$ 2,686$
7275 Parking Attendant II 2,434$ 2,555$ 2,683$ 2,817$ 2,958$
6208 Parking Enforcement Officer 5,391$ 5,661$ 5,944$ 6,241$ 6,553$
6212 Parking Equipment Technician 5,176$ 5,435$ 5,706$ 5,992$ 6,291$
6209 Parking Maintenance & Collections 5,176$ 5,435$ 5,706$ 5,992$ 6,291$
6211 Parking Operations Supervisor 7,115$ 7,471$ 7,845$ 8,237$ 8,649$
7258 Parks & Graffitti Worker 4,694$ 4,929$ 5,176$ 5,434$ 5,706$
2123 Parks Lead Maintenance Worker 5,993$ 6,293$ 6,607$ 6,938$ 7,284$
7271 Parks Maintenance Supervisor 7,116$ 7,471$ 7,845$ 8,237$ 8,649$
7236 Parks Maintenance Worker I 4,930$ 5,176$ 5,435$ 5,707$ 5,992$
7238 Parks Maintenance Worker II 5,176$ 5,435$ 5,707$ 5,992$ 6,292$
7296 Permit Services Coordinator 7,153$ 7,511$ 7,887$ 8,281$ 8,695$
7396 Permit Services Supervisor*8,048$ 8,451$ 8,873$ 9,317$ 9,783$
7196 Permit Technician I 4,963$ 5,212$ 5,472$ 5,746$ 6,033$
7197 Permit Technician II 5,459$ 5,732$ 6,019$ 6,320$ 6,636$
7198 Permit Technician III 6,006$ 6,306$ 6,621$ 6,952$ 7,300$
7261 Planning Technician 5,179$ 5,438$ 5,709$ 5,995$ 6,295$
9453 Principal Planner 9,573$ 10,051$ 10,554$ 11,082$ 11,636$
7234 Printing Press Operator 5,047$ 5,300$ 5,565$ 5,843$ 6,135$
1201 Program Coordinator 5,442$ 5,714$ 6,000$ 6,300$ 6,615$
7290 Public Works Dispatcher 5,176$ 5,435$ 5,707$ 5,992$ 6,292$
7253 Public Works Inspector 5,934$ 6,231$ 6,542$ 6,869$ 7,213$
7263 Revenue Supervisor 7,928$ 8,324$ 8,740$ 9,177$ 9,636$
2309 Senior Building Inspector 7,867$ 8,260$ 8,673$ 9,107$ 9,562$
7265 Senior Library Assistant 4,541$ 4,768$ 5,007$ 5,257$ 5,520$
7264 Senior Planner 8,276$ 8,690$ 9,124$ 9,581$ 10,060$
2204 Sewer Lead Maintenance Worker 6,608$ 6,939$ 7,286$ 7,650$ 8,032$
7266 Sewer Maintenance Worker I 5,304$ 5,569$ 5,847$ 6,140$ 6,447$
7267 Sewer Maintenance Worker II 5,708$ 5,993$ 6,293$ 6,607$ 6,938$
7281 Sewers Supervisor 7,470$ 7,844$ 8,236$ 8,648$ 9,080$
7269 Shop & Equipment Supervisor 7,116$ 7,471$ 7,845$ 8,237$ 8,649$
7280 Street Lead Maintenance Worker 5,993$ 6,293$ 6,607$ 6,938$ 7,284$
7209 Street Maintenance Supervisor 7,116$ 7,471$ 7,845$ 8,237$ 8,649$
7250 Street Maintenance Worker I 4,930$ 5,176$ 5,435$ 5,707$ 5,992$
7251 Street Maintenance Worker II 5,176$ 5,435$ 5,707$ 5,992$ 6,292$
7283 Street Sweeper Operator 5,435$ 5,707$ 5,992$ 6,292$ 6,606$
7245 Supervising Librarian 6,731$ 7,067$ 7,421$ 7,792$ 8,181$
8523 Supervising Parking Enforcement Officer 6,063$ 6,366$ 6,684$ 7,018$ 7,369$
7288 Supervising Vehicle/Equipment Mechanic 6,295$ 6,609$ 6,940$ 7,287$ 7,651$
7286 Vehicle/Equipment Mechanic I 5,304$ 5,569$ 5,848$ 6,140$ 6,447$
7287 Vehicle/Equipment Mechanic II 5,849$ 6,141$ 6,448$ 6,771$ 7,109$
2131 Volunteer Program Assistant 5,248$ 5,510$ 5,785$ 6,075$ 6,378$
*New classification approved with mid-year budget on 3/7/2022
Grade Position A B C D E
7241 Accountant I 6,400$ 6,720$ 7,056$ 7,409$ 7,779$
7240 Accountant II 6,720$ 7,057$ 7,409$ 7,780$ 8,169$
7200 Accounting Assistant I 4,661$ 4,895$ 5,139$ 5,396$ 5,666$
7201 Accounting Assistant II 5,134$ 5,391$ 5,661$ 5,944$ 6,241$
7300 Senior Accounting Assistant 5,661$ 5,944$ 6,241$ 6,553$ 6,881$
7299 Accounting Technician 6,402$ 6,722$ 7,058$ 7,411$ 7,782$
7205 Administrative Analyst 6,050$ 6,352$ 6,670$ 7,003$ 7,353$
7211 Administrative Assistant I 4,832$ 5,073$ 5,327$ 5,593$ 5,873$
7212 Administrative Assistant II 5,327$ 5,594$ 5,873$ 6,167$ 6,475$
7295 Senior Administrative Assistant 5,736$ 6,023$ 6,324$ 6,640$ 6,972$
7216 Administrative Assistant to the City Clerk 5,736$ 6,023$ 6,324$ 6,640$ 6,972$
7210 Assistant Planner 6,842$ 7,184$ 7,544$ 7,921$ 8,317$
7208 Associate Planner 7,551$ 7,929$ 8,325$ 8,741$ 9,179$
7217 Building Inspector I 6,200$ 6,510$ 6,836$ 7,178$ 7,536$
7218 Building Inspector II 6,842$ 7,184$ 7,544$ 7,921$ 8,317$
7220 Business License Examiner 5,390$ 5,660$ 5,943$ 6,240$ 6,552$
7222 Code Enforcement Official I 4,967$ 5,215$ 5,476$ 5,750$ 6,038$
7223 Code Enforcement Official II 5,481$ 5,755$ 6,043$ 6,345$ 6,662$
7380 Code Enforcement Official III 6,509$ 6,835$ 7,176$ 7,535$ 7,912$
2119 Construction Inspector - SRSD 6,739$ 7,076$ 7,430$ 7,802$ 8,192$
7224 Custodian 4,626$ 4,857$ 5,100$ 5,355$ 5,623$
4210 Data Analyst I 6,989$ 7,339$ 7,706$ 8,091$ 8,496$
4211 Data Analyst II 7,688$ 8,073$ 8,476$ 8,900$ 9,345$
4212 Data Analyst III 8,457$ 8,880$ 9,324$ 9,790$ 10,280$
7226 Deputy City Clerk 5,880$ 6,174$ 6,483$ 6,807$ 7,147$
7120 Emergency Management Coordinator 5,603$ 5,883$ 6,177$ 6,486$ 6,810$
7121 Environmental Management Coordinator 5,603$ 5,883$ 6,177$ 6,486$ 6,810$
7232 Facility Repair Supervisor 7,365$ 7,733$ 8,119$ 8,525$ 8,952$
7291 Facility Repair Worker I 5,226$ 5,487$ 5,762$ 6,050$ 6,352$
7233 Facility Repair Worker II 5,764$ 6,052$ 6,354$ 6,672$ 7,006$
7294 Facility Repair Worker III 6,203$ 6,513$ 6,838$ 7,180$ 7,539$
7108 Fire Prevention Inspector I 7,835$ 8,226$ 8,638$ 9,070$ 9,523$
7107 Fire Prevention Inspector II 8,637$ 9,069$ 9,522$ 9,998$ 10,498$
7298 IT Help Desk Supervisor 7,688$ 8,073$ 8,476$ 8,900$ 9,345$
7243 Librarian I 5,996$ 6,296$ 6,611$ 6,942$ 7,289$
7244 Librarian II 6,299$ 6,614$ 6,945$ 7,292$ 7,656$
2404 Library Aide 2,874$ 3,018$ 3,169$ 3,327$ 3,494$
7246 Library Assistant I 3,948$ 4,146$ 4,353$ 4,571$ 4,799$
7247 Library Assistant II 4,465$ 4,688$ 4,923$ 5,169$ 5,427$
2405 Library Tech Services Supervisor 5,709$ 5,994$ 6,294$ 6,609$ 6,939$
7292 Literacy Program Supervisor 6,949$ 7,297$ 7,662$ 8,045$ 8,447$
7249 Mail and Stores Clerk 4,175$ 4,384$ 4,603$ 4,833$ 5,075$
7255 Network Analyst 6,991$ 7,340$ 7,707$ 8,092$ 8,497$
7274 Network Support Technician 5,347$ 5,614$ 5,895$ 6,190$ 6,499$
City of San Rafael
SEIU - SALARY SCHEDULE
Effective July 1, 2023
7285 Office Assistant I 3,976$ 4,175$ 4,383$ 4,603$ 4,833$
7284 Office Assistant II 4,491$ 4,716$ 4,952$ 5,199$ 5,459$
7256 Park Equipment Mechanic 6,054$ 6,356$ 6,674$ 7,008$ 7,358$
7257 Parking Attendant I 2,276$ 2,390$ 2,509$ 2,635$ 2,767$
7275 Parking Attendant II 2,507$ 2,632$ 2,764$ 2,902$ 3,047$
6208 Parking Enforcement Officer 5,553$ 5,830$ 6,122$ 6,428$ 6,749$
6212 Parking Equipment Technician 5,357$ 5,625$ 5,906$ 6,201$ 6,512$
6209 Parking Maintenance & Collections 5,357$ 5,625$ 5,906$ 6,201$ 6,511$
6211 Parking Operations Supervisor 7,364$ 7,733$ 8,119$ 8,525$ 8,951$
7258 Parks & Graffitti Worker 4,859$ 5,102$ 5,357$ 5,625$ 5,906$
2123 Parks Lead Maintenance Worker 6,203$ 6,513$ 6,838$ 7,180$ 7,539$
7271 Parks Maintenance Supervisor 7,365$ 7,733$ 8,119$ 8,525$ 8,952$
7236 Parks Maintenance Worker I 5,102$ 5,357$ 5,625$ 5,906$ 6,202$
7238 Parks Maintenance Worker II 5,357$ 5,625$ 5,906$ 6,202$ 6,512$
7296 Permit Services Coordinator 7,386$ 7,755$ 8,143$ 8,550$ 8,978$
7396 Permit Services Supervisor*8,310$ 8,725$ 9,161$ 9,620$ 10,101$
7196 Permit Technician I 5,125$ 5,381$ 5,650$ 5,933$ 6,229$
7197 Permit Technician II 5,637$ 5,919$ 6,215$ 6,525$ 6,852$
7198 Permit Technician III 6,201$ 6,511$ 6,836$ 7,178$ 7,537$
7261 Planning Technician 5,347$ 5,614$ 5,895$ 6,190$ 6,499$
9453 Principal Planner 9,884$ 10,378$ 10,897$ 11,442$ 12,014$
7234 Printing Press Operator 5,199$ 5,459$ 5,732$ 6,018$ 6,319$
1201 Program Coordinator 5,619$ 5,900$ 6,195$ 6,505$ 6,830$
7290 Public Works Dispatcher 5,357$ 5,625$ 5,906$ 6,202$ 6,512$
7253 Public Works Inspector 6,127$ 6,433$ 6,755$ 7,092$ 7,447$
7263 Revenue Supervisor 8,166$ 8,574$ 9,002$ 9,453$ 9,925$
2309 Senior Building Inspector 8,122$ 8,528$ 8,955$ 9,403$ 9,873$
7265 Senior Library Assistant 4,689$ 4,923$ 5,170$ 5,428$ 5,700$
7264 Senior Planner 8,545$ 8,972$ 9,421$ 9,892$ 10,387$
2204 Sewer Lead Maintenance Worker 6,840$ 7,182$ 7,541$ 7,918$ 8,314$
7266 Sewer Maintenance Worker I 5,489$ 5,764$ 6,052$ 6,355$ 6,672$
7267 Sewer Maintenance Worker II 5,907$ 6,203$ 6,513$ 6,839$ 7,180$
7281 Sewers Supervisor 7,732$ 8,118$ 8,524$ 8,950$ 9,398$
7269 Shop & Equipment Supervisor 7,365$ 7,733$ 8,120$ 8,525$ 8,952$
7280 Street Lead Maintenance Worker 6,203$ 6,513$ 6,838$ 7,180$ 7,539$
7209 Street Maintenance Supervisor 7,365$ 7,733$ 8,119$ 8,525$ 8,952$
7250 Street Maintenance Worker I 5,102$ 5,357$ 5,625$ 5,906$ 6,202$
7251 Street Maintenance Worker II 5,357$ 5,625$ 5,906$ 6,202$ 6,512$
7283 Street Sweeper Operator 5,625$ 5,906$ 6,202$ 6,512$ 6,837$
7245 Supervising Librarian 6,949$ 7,297$ 7,662$ 8,045$ 8,447$
8523 Supervising Parking Enforcement Officer 6,245$ 6,557$ 6,885$ 7,229$ 7,590$
7288 Supervising Vehicle/Equipment Mechanic 6,515$ 6,841$ 7,183$ 7,542$ 7,919$
7286 Vehicle/Equipment Mechanic I 5,490$ 5,764$ 6,052$ 6,355$ 6,673$
7287 Vehicle/Equipment Mechanic II 6,054$ 6,356$ 6,674$ 7,008$ 7,358$
2131 Volunteer Program Assistant 5,418$ 5,689$ 5,973$ 6,272$ 6,586$
*New classification approved with mid-year budget on 3/7/2022
Grade*Position
Entry Level
Step A1 A B C D E
Annually 65,482$ 68,756$ 72,194$ 75,803$ 79,593$ 83,573$
Monthly 5,457$ 5,730$ 6,016$ 6,317$ 6,633$ 6,964$
Hourly 31.4816$ 33.0557$ 34.7085$ 36.4439$ 38.2661$ 40.1794$
Annually 87,726$ 92,112$ 96,718$ 101,554$ 106,631$ 111,963$
Monthly 7,310$ 7,676$ 8,060$ 8,463$ 8,886$ 9,330$
Hourly 42.1759$ 44.2847$ 46.4989$ 48.8238$ 51.2650$ 53.8283$
Annually 67,079$ 70,432$ 73,954$ 77,652$ 81,534$ 85,611$
Monthly 5,590$ 5,869$ 6,163$ 6,471$ 6,795$ 7,134$
Hourly 32.2493$ 33.8618$ 35.5549$ 37.3326$ 39.1992$ 41.1592$
Annually 73,954$ 77,652$ 81,534$ 85,611$ 89,892$ 94,386$
Monthly 6,163$ 6,471$ 6,795$ 7,134$ 7,491$ 7,866$
Hourly 35.5549$ 37.3326$ 39.1992$ 41.1592$ 43.2172$ 45.3780$
Annually 30,613$ 32,144$ 33,751$ 35,439$ 37,211$ 39,071$
Monthly 2,551$ 2,679$ 2,813$ 2,953$ 3,101$ 3,256$
Hourly 14.7180$ 15.4539$ 16.2266$ 17.0379$ 17.8898$ 18.7843$
Annually 63,034$ 66,186$ 69,495$ 72,970$ 76,618$ 80,449$
Monthly 5,253$ 5,515$ 5,791$ 6,081$ 6,385$ 6,704$
Hourly 30.3048$ 31.8200$ 33.4110$ 35.0815$ 36.8356$ 38.6774$
Annually N/A 99,642$ 104,625$ 109,856$ 115,349$ 121,116$
Monthly N/A 8,304$ 8,719$ 9,155$ 9,612$ 10,093$
Hourly N/A 47.9050$ 50.3002$ 52.8153$ 55.4560$ 58.2288$
Annually 55,008$ 57,758$ 60,646$ 63,678$ 66,862$ 70,205$
Monthly 4,584$ 4,813$ 5,054$ 5,307$ 5,572$ 5,850$
Hourly 26.4459$ 27.7682$ 29.1567$ 30.6145$ 32.1452$ 33.7525$
Annually 68,770$ 72,208$ 75,819$ 79,610$ 83,590$ 87,770$
Monthly 5,731$ 6,017$ 6,318$ 6,634$ 6,966$ 7,314$
Hourly 33.0625$ 34.7156$ 36.4514$ 38.2740$ 40.1877$ 42.1970$
Annually N/A 77,625$ 81,506$ 85,581$ 89,860$ 94,353$
Monthly N/A 6,469$ 6,792$ 7,132$ 7,488$ 7,863$
Hourly N/A 37.3195$ 39.1855$ 41.1448$ 43.2020$ 45.3621$
Annually N/A N/A N/A 112,639$ 118,271$ 124,184$
Monthly N/A N/A N/A 9,387$ 9,856$ 10,349$
Hourly N/A N/A N/A 54.1532$ 56.8609$ 59.7039$
Annually 68,770$ 72,208$ 75,819$ 79,610$ 83,590$ 87,770$
Monthly 5,731$ 6,017$ 6,318$ 6,634$ 6,966$ 7,314$
Hourly 33.0625$ 34.7156$ 36.4514$ 38.2740$ 40.1877$ 42.1970$
Annually 92,678$ 97,312$ 102,178$ 107,287$ 112,651$ 118,283$
Monthly 7,723$ 8,109$ 8,515$ 8,941$ 9,388$ 9,857$
Hourly 44.5568$ 46.7846$ 49.1239$ 51.5801$ 54.1591$ 56.8670$
Annually 80,022$ 84,023$ 88,224$ 92,635$ 97,267$ 102,130$
Monthly 6,668$ 7,002$ 7,352$ 7,720$ 8,106$ 8,511$
Hourly 38.4719$ 40.3955$ 42.4153$ 44.5360$ 46.7628$ 49.1010$
Annually 68,770$ 72,208$ 75,819$ 79,610$ 83,590$ 87,770$
Monthly 5,731$ 6,017$ 6,318$ 6,634$ 6,966$ 7,314$
Hourly 33.0625$ 34.7156$ 36.4514$ 38.2740$ 40.1877$ 42.1970$
Annually 64,410$ 67,631$ 71,012$ 74,563$ 78,291$ 82,205$
Monthly 5,368$ 5,636$ 5,918$ 6,214$ 6,524$ 6,850$
Hourly 30.9664$ 32.5147$ 34.1405$ 35.8475$ 37.6399$ 39.5219$
Annually N/A N/A N/A 128,798$ 135,237$ 141,999$
Monthly N/A N/A N/A 10,733$ 11,270$ 11,833$
Hourly N/A N/A N/A 61.9219$ 65.0180$ 68.2689$
Annually 98,301$ 103,216$ 108,377$ 113,796$ 119,486$ 125,460$
Monthly 8,192$ 8,601$ 9,031$ 9,483$ 9,957$ 10,455$
Hourly 47.2603$ 49.6233$ 52.1044$ 54.7097$ 57.4451$ 60.3174$
*Entry Level Pay Grade is 1XXXX (e.g., Entry Level Police Officer grade code is 16107)*see Exhibit C side letter as part of the MOU for changes made to the police cadet position
4524 POLICE SECURITY OFFICER
6104 POLICE SERGEANT
9525 YOUTH SERVICES PROGRAM SUPERVISOR
6107 POLICE OFFICER
6109 POLICE RECRUIT
6111 POLICE REGULATORY OFFICER
6215 POLICE LEAD COMMUNICATIONS DISPATCHER
6106 POLICE CORPORAL
6206 POLICE EVIDENCE & PROPERTY TECHNICIAN
6201 POLICE SUPPORT SERVICES SUPERVISOR
9622 POLICE COMMUNICATIONS DISPATCH TRAINEE
6205 POLICE COMMUNICATIONS DISPATCHER
TBD POLICE ADMINISTRATIVE TECHNICIAN II
9420 POLICE CADET*
2121 POLICE CALL TAKER & RECORDS SPECIALIST
6220 MENTAL HEALTH LIAISON
6202 POLICE ADMINISTRATIVE TECHNICIAN
SAN RAFAEL POLICE ASSOCIATION
SALARY SCHEDULE
Effective February 6, 2023
6203 COMMUNITY SERVICE OFFICER
Grade*Position
Entry Level
Step A1 A B C D E
Annually 66,529$ 69,856$ 73,349$ 77,016$ 80,867$ 84,910$
Monthly 5,544$ 5,821$ 6,112$ 6,418$ 6,739$ 7,076$
Hourly 31.9853$ 33.5846$ 35.2638$ 37.0270$ 38.8783$ 40.8222$
Annually 89,129$ 93,586$ 98,265$ 103,178$ 108,337$ 113,754$
Monthly 7,427$ 7,799$ 8,189$ 8,598$ 9,028$ 9,480$
Hourly 42.8507$ 44.9932$ 47.2429$ 49.6050$ 52.0853$ 54.6895$
Annually 68,152$ 71,559$ 75,137$ 78,894$ 82,839$ 86,981$
Monthly 5,679$ 5,963$ 6,261$ 6,575$ 6,903$ 7,248$
Hourly 32.7653$ 34.4036$ 36.1237$ 37.9299$ 39.8264$ 41.8177$
Annually 75,137$ 78,894$ 82,839$ 86,981$ 91,330$ 95,896$
Monthly 6,261$ 6,575$ 6,903$ 7,248$ 7,611$ 7,991$
Hourly 36.1237$ 37.9299$ 39.8264$ 41.8177$ 43.9086$ 46.1041$
Annually 31,103$ 32,658$ 34,291$ 36,006$ 37,806$ 39,697$
Monthly 2,592$ 2,722$ 2,858$ 3,000$ 3,151$ 3,308$
Hourly 14.9535$ 15.7012$ 16.4862$ 17.3105$ 18.1761$ 19.0849$
Annually 64,042$ 67,245$ 70,607$ 74,137$ 77,844$ 81,736$
Monthly 5,337$ 5,604$ 5,884$ 6,178$ 6,487$ 6,811$
Hourly 30.7896$ 32.3291$ 33.9456$ 35.6428$ 37.4250$ 39.2962$
Annually N/A 101,237$ 106,299$ 111,613$ 117,194$ 123,054$
Monthly N/A 8,436$ 8,858$ 9,301$ 9,766$ 10,254$
Hourly N/A 48.6715$ 51.1051$ 53.6603$ 56.3433$ 59.1605$
Annually 55,888$ 58,682$ 61,616$ 64,697$ 67,932$ 71,328$
Monthly 4,657$ 4,890$ 5,135$ 5,391$ 5,661$ 5,944$
Hourly 26.8691$ 28.2125$ 29.6232$ 31.1043$ 32.6595$ 34.2925$
Annually 69,870$ 73,364$ 77,032$ 80,884$ 84,928$ 89,174$
Monthly 5,823$ 6,114$ 6,419$ 6,740$ 7,077$ 7,431$
Hourly 33.5915$ 35.2711$ 37.0346$ 38.8863$ 40.8307$ 42.8722$
Annually N/A 78,867$ 82,810$ 86,950$ 91,298$ 95,863$
Monthly N/A 6,572$ 6,901$ 7,246$ 7,608$ 7,989$
Hourly N/A 37.9167$ 39.8125$ 41.8031$ 43.8933$ 46.0879$
Annually N/A N/A N/A 117,707$ 123,593$ 129,772$
Monthly N/A N/A N/A 9,809$ 10,299$ 10,814$
Hourly N/A N/A N/A 56.5901$ 59.4196$ 62.3906$
Annually 69,870$ 73,364$ 77,032$ 80,884$ 84,928$ 89,174$
Monthly 5,823$ 6,114$ 6,419$ 6,740$ 7,077$ 7,431$
Hourly 33.5915$ 35.2711$ 37.0346$ 38.8863$ 40.8307$ 42.8722$
Annually 96,849$ 101,691$ 106,776$ 112,114$ 117,720$ 123,606$
Monthly 8,071$ 8,474$ 8,898$ 9,343$ 9,810$ 10,301$
Hourly 46.5618$ 48.8899$ 51.3344$ 53.9012$ 56.5962$ 59.4260$
Annually 81,302$ 85,367$ 89,635$ 94,117$ 98,823$ 103,764$
Monthly 6,775$ 7,114$ 7,470$ 7,843$ 8,235$ 8,647$
Hourly 39.0874$ 41.0418$ 43.0939$ 45.2486$ 47.5110$ 49.8866$
Annually 69,870$ 73,364$ 77,032$ 80,884$ 84,928$ 89,174$
Monthly 5,823$ 6,114$ 6,419$ 6,740$ 7,077$ 7,431$
Hourly 33.5915$ 35.2711$ 37.0346$ 38.8863$ 40.8307$ 42.8722$
Annually 65,441$ 68,713$ 72,148$ 75,756$ 79,544$ 83,521$
Monthly 5,453$ 5,726$ 6,012$ 6,313$ 6,629$ 6,960$
Hourly 31.4619$ 33.0350$ 34.6867$ 36.4210$ 38.2421$ 40.1542$
Annually N/A N/A N/A 134,593$ 141,323$ 148,389$
Monthly N/A N/A N/A 11,216$ 11,777$ 12,366$
Hourly N/A N/A N/A 64.7084$ 67.9438$ 71.3410$
Annually 99,874$ 104,868$ 110,111$ 115,617$ 121,398$ 127,468$
Monthly 8,323$ 8,739$ 9,176$ 9,635$ 10,116$ 10,622$
Hourly 48.0164$ 50.4173$ 52.9381$ 55.5850$ 58.3643$ 61.2825$
*Entry Level Pay Grade is 1XXXX (e.g., Entry Level Police Officer grade code is 16107)*see Exhibit C side letter as part of the MOU for changes made to the police cadet position
6111 POLICE REGULATORY OFFICER
4524 POLICE SECURITY OFFICER
6104 POLICE SERGEANT
9525 YOUTH SERVICES PROGRAM SUPERVISOR
6206 POLICE EVIDENCE & PROPERTY TECHNICIAN
6107 POLICE OFFICER
6109 POLICE RECRUIT
6205 POLICE COMMUNICATIONS DISPATCHER
6215 POLICE LEAD COMMUNICATIONS DISPATCHER
6106 POLICE CORPORAL
2121 POLICE CALL TAKER & RECORDS SPECIALIST
6201 POLICE SUPPORT SERVICES SUPERVISOR
9622 POLICE COMMUNICATIONS DISPATCH TRAINEE
6220 MENTAL HEALTH LIAISON
TBD POLICE ADMINISTRATIVE TECHNICIAN II
9420 POLICE CADET*
6202 POLICE ADMINISTRATIVE TECHNICIAN I
SAN RAFAEL POLICE ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2023
6203 COMMUNITY SERVICE OFFICER
DRAFT
City of San Rafael
Job Class Specification
Job Title: Police Administrative Technician I/II
SUMMARY
Performs a variety of police department business office functions related to budgeting, accounting and
payroll, personnel and benefits.
General supervision is provided by the Police Civilian Support Services Supervisor. Responsibilities
may include training and/or indirect supervision of lower level personnel.
This is an entry and journey level specialized police civilian classification and performs all duties
required to effectively conduct business office operations. This classification is distinguished from the
Police Civilian Supervisor classification, which is assigned as a unit supervisor.
DISTINGUISHING CHARACTERISTICS
Police Administrative Technician I - This is the entry level class in the series. Positions in this
class typically have little or no directly related work experience and work under general
supervision while learning job tasks, progressing in their assignment of more complex tasks
as procedures and processes of duties are learned.
Police Administrative Technician II - This is the full journey level class in the series and is
distinguished from the I level by the ability to perform the full range of duties assigned with
only occasional instruction or assistance as unusual or unique situations arise. Incumbents in
this classification are expected to exercise a high degree of initiative and independent
judgment in performing confidential and complex tasks.
These positions are not flexibly staffed, and advancement is not automatic from one level to
the next. Incumbents will be required to apply for advancement as vacancies exist or may be
promoted per Department Director recommendation and Administrative Services Director and
City Manager approval.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties described are representative of those that must be met by an employee to successfully
perform essential job functions. Additional duties may be performed as required. Reasonable
accommodations may be made to enable individuals with a disability to perform the essential duties.
• Processes, maintains and disseminates a wide variety of confidential Police Department personnel
records and files; organizes and prepares documents for employee salary adjustments.
• Prepares and audits payroll data submitted for accuracy of employee paychecks and enters
information into the computer; responds to inquires regarding payroll and employee benefits.
• Assists in management of workers compensation claims for department employees.
• Compiles and completes data used in the development of the departmental budget.
• Receives, codes and processes invoices and purchase orders for payment; verifies account
numbers and amounts; prepares requisitions for purchase orders; contacts City staff and vendors
regarding invoices and reconciles accounts.
• Prepares invoices for various billings and receipts in revenue.
• Operates a computerized office support system.
• Prepares identification cards for all City Employees.
• Issues and maintains Petty Cash.
• Performs a variety of secretarial and clerical duties for department personnel, such as screening
calls and routing mail.
• Prepares a variety of periodic reports and other general correspondence.
• Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
• Verifies and posts details of transactions, such as funds received and disbursed, and totals accounts
to ledgers or computer spreadsheets and databases.
• Prepares vouchers, invoices, checks, account statements, reports, and other records and reviews
for accuracy. Reconciles discrepancies, resolves problems.
• Reviews computer printouts against manually kept ledgers and makes corrections.
• Acts as a liaison with Payroll and Human Resources on employee-related items such as time sheet
reporting, benefits enrollment & questions, leave of absence tracking, etc.
• Performs related duties as required.
KNOWLEDGE OF:
• General bookkeeping, basic accounting, data entry and clerical functions
• City and Department policies and procedures.
• Information technology, personal computers and related software applications.
• Payroll systems and procedures
ABILITY TO:
• Work independently in the completion of assignments
• Keyboard at a speed sufficient to perform job duties
• Prepare and maintain a variety of organized accounting records
• Operate modern office equipment including a PC and related software
LANGUAGE, MATHEMATICAL AND REASONING SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write
simple correspondence. Ability to effectively present information in one-on-one and small group
situations to public other employees of the organization. Ability to calculate figures and amounts such
as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic
algebra. Ability to apply common sense understanding to carry out instructions furnished in written,
oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized
situations.
EDUCATION, CERTIFICATION AND EXPERIENCE
Police Administrative Technician I: High school diploma or general education degree (GED).
Bookkeeping training or college courses in accounting preferred. Four years experience in preparation
and maintenance of accounting, payroll, or financial records; or equivalent combination of education
and experience.
Police Administrative Technician II: in addition to the requirements for the Police Administrative
Technician I, this level requires at least 5 years of experience at the Police Administrative Technician I
level or demonstrated ability to successfully complete the essential duties and responsibilities at the full
journey level with a high degree of autonomy.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. While performing the duties of
this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to
25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. While performing the
duties of this job, the employee is regularly exposed to video display and regularly works in inside
environmental conditions. The noise level in the work environment is usually quiet.
Hazards: Hazards are moderate, fairly predictable and protected against.
Department: Police
FLSA Status: Non-Exempt
Prepared By: SRPD Succession Planning Committee
Prepared Date: November 2008
Approved By: City of San Rafael & San Rafael Police Association
Approved Date: April 2010
Revised: February 2023
Approved: February 2023