HomeMy WebLinkAboutPark & Rec Commission 2023-03-16 Agenda PacketPARK AND RECREATION
COMMISSION AGENDA
March 16, 2023
6:00 P.M.
Hybrid Meeting:
Attend in Person at 618 B St, San Rafael CA, 94901
-OR –
Watch on Zoom:
https://tinyurl.com/PRC-03-16-2023
Telephone: Telephone: (669) 900-9128
Meeting ID: 841 0672 5048
CALL TO ORDER
• Roll Call
AGENDA AMENDMENTS
MINUTES
1. Approve regular meeting minutes of February 16, 2023
MEETING OPEN TO THE PUBLIC
2. Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
3. Introductions/Awards/Recognitions/Presentations
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
4. Albert J Boro Community Center and Pickleweed Advisory Committee Annual Reports
5. Marin Bocce Federation Annual Report
COMMISSION REPORTS AND COMMENTS
6. Other brief reports on any meetings, conferences, and/or seminars attended by the
Commission members.
STAFF COMMENTS
7. Other brief program updates and schedule of upcoming meetings and events of interest
NEXT MEETING: April 20, 2023
Park and Recreation Commission Agenda Page 1 of 2 March 16, 2023
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Commission less than 72 hours before the
meeting, shall be available for inspection online. Sign Language interpreters may be requested by calling (415) 485 -3066
(voice), emailing Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”,
at least 72 hours in advance of the meeting. Copies of documents are available in acces sible formats upon request.
Park and Recreation Commission Agenda Page 2 of 2 March 16, 2023
Page 1 of 4
PARK AND RECREATION COMMISSION
February 16, 2022 – 6:00 p.m.
DRAFT MINUTES
__________________________________________________________________
Watch on Zoom:
https://tinyurl.com/PRC-02-16-2023
Telephone: (669) 900-9128
Meeting ID: 841 0672 5048
CALL TO ORDER
Vice Chair Sandoval called the meeting to order at 6:00 p.m.
ROLL CALL
Present: Commissioner Cabrales
Commissioner Emerson
Commissioner Machado
Commissioner Sandoval
Absent: Chair Gutierrez
Also Present: Craig Veramay, Assistant Library & Recreation Director
Becky Ordin, Senior Administrative Assistant
Steve Mason, Senior Recreation Supervisor
Darcie Chellew, Recreation Supervisor
AGENDA AMENDMENTS
None.
MINUTES
1. Approve regular meeting minutes of January 19, 2023
Commissioner Machado moved, and Commissioner Sandoval seconded, to approve the
meetings minutes of January 19, 2023.
AYES: Commissioners: Cabrales, Emerson, Machado, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Gutierrez
ABSTAINED: Commissioners: None
2
Minutes approved as submitted.
MEETING OPEN TO THE PUBLIC
2. Public Comment from the audience regarding items not listed on the agenda
None
3. Introductions/Awards/Recognitions/Presentations
None
MATTERS BEFORE THE COMMISSION
If necessary, to assure completion of the following items, the Chairperson may establish time limits for
the presentations by individual speakers.
4. San Rafael Community Center and Albert Field Annual Report
Craig Veramay introduced Steve Mason, Senior Recreation Supervisor and Darcie
Chellew, Recreation Supervisor. Ms. Chellew presented the San Rafael Community
Center and Albert Field Annual Report.
Staff responded to questions from the Commission.
Public Comment: None
Commissioner Machado moved, and Commissioner Cabrales seconded to accept the
San Rafael Community Center and Albert Field Annual Report.
AYES: Commissioners: Cabrales, Emerson, Machado, Sandoval
NOES: Commissioners: None
ABSENT: Commissioners: Gutierrez
ABSTAINED: Commissioners: None
Motion passes.
COMMISSION REPORTS AND COMMENTS
5. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
Commissioner Machado attended the Pickleweed Advisory Committee meeting. The
Marin YMCA presented a request for a fee reduction for Summer Camp. There was a
fundraiser for the 10 families that were displaced by the fire at 400 Canal Street. Over
the holiday the community center was deep cleaned by their custodian and a few
3
community service workers. There were a lot of leaks in the building due to the heavy
rains as well. There was an Intro to Pickleball class, a dance class, open gym and a
new ballet class that started in January.
Public Comment: None
STAFF COMMENTS
6. Schedule of Upcoming Meetings and Events of Interest
Mr. Veramay noted on Tuesday, February 21st the City Council will receive an update
on the Parks and Recreation Master Plan. The hope is to have a final Parks and
Recreation Master Plan by the end of March or early April.
A few calendar events were mentioned. The Falkirk 2023 Winter exhibition is still going
on through February 24th. On February 19th the Age Friendly San Rafael organization is
having a celebration for ages 85 and older. March 10th is the 2nd Friday Art Walk.
Staff is continuing to work on the Pickleweed Park enhancement project. They are in
the planning and design phases.
The Sun Valley park playground replacement project is ongoing. Once there is an
official date for a grand re-opening ribbon cutting ceremony the Commission will be
notified.
The Terra Linda Pool is planning to open for lap swim on February 21st. Last Fall and
Winter we had a pilot program to extend the seasonal hours for the Fall. It will be
continued for the Spring.
The Spring 2023 Activities guide arrived in San Rafael residents' mailboxes during the
last week of January and we're excited that people are already registering for classes
that will begin in March. We've also opened up Summer Camps registration as people
are ready to schedule summer activities for kids.
Staff attended the CPRS banquet where Carol Jacobs-Courtz was acknowledged as
well as Tiffany Haley was elected to Director at large.
On February 2, a team of California Parks and Recreation Society (CPRS) District 1
volunteers from neighboring Cities assisted the City of San Rafael at a community
service day at Albert Field! More than 15 volunteers helped clear the dugouts, paint the
baseball and softball dugouts, and help prepare the baseball stadium for the upcoming
season.
4
There was some water damage to the Pickleweed Preschool. The scope was
significant, and the entire building will need to be demolished. The Public Works team
started to clear out the vegetation and prepped the building for demolishing, and the
recreation staff went in and cleared out the inside of the building. Demo will take place
next week and there will be a temporary portable module in place to get staff through
the remainder of the school year.
Public Comment: None
ADJOURNMENT
Vice Chair Sandoval adjourned the meeting at 6:35 p.m.
___________________________________________
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2023
___________________________________________
CATHERINE QUFFA, Library & Recreation Director
PARK AND RECREATION COMMISSION
AGENDA REPORT
March 16, 2023
Item #4
TITLE: 2022 ANNUAL REPORT OF THE PICKLEWEED ADVISORY COMMITTEE
AND ALBERT J. BORO COMMUNITY CENTER/PICKLEWEED PARK
PROGRAM REPORT
RECOMMENDATION:
That the Parks and Recreation Commission receive the 2022 Annual Pickleweed Advisory
Committee and Albert J. Boro Community Center/Pickleweed Park Program Report and
comment.
BACKGROUND:
Annually, the Park and Recreation Commission is to receive reports on both the Pickleweed
Advisory Committee and the general operation of the Albert J. Boro Community Center &
Pickleweed Park. As the two are greatly intertwined, staff has prepared a joint report that
includes both areas. Additionally, the presentation provides an opportunity for members of the
Commission and the Committee to meet one another.
The purpose of the Pickleweed Advisory Committee is to provide valuable input in representing
and advocating for Canal area resident’s needs and wishes for programs and services, and is a
primary public networking resource between Canal residents, representatives from
governmental and non-profit agencies, and other stakeholders. The duties of the Committee
include responsibility for advising the Park and Recreation Commission, City Council, and City
Staff on all matters pertaining to the facilities, programs, and services for the Albert J. Boro
Community Center and Pickleweed Park. They are to make recommendations on policies and
procedures governing the use of the Center and Park in accordance with the mission of the City
of San Rafael. Added to their responsibilities in 2022, the Pickleweed Advisory Committee will
serve as an additional layer of review in the City’s new Public Art Review Process for all
proposals related to the Albert J. Boro Community Center and Pickleweed Park. The Committee
also promotes the use and support of the facility within the Canal neighborhood, including
working in cooperation with citizen and business organizations, foundations, school districts,
and other governmental agencies. The Committee, however, does not have authority to direct
City staff, officials, or volunteers.
For years, the Albert J. Boro Community Center and Pickleweed Park have been referred to as
the center of the Canal as they serve as a gathering place for the Canal neighborhood. The
Community Center provides classes, activities, and events for preschoolers to older adults. In
addition to City run programs, the Center partners with local organizations to provide programs
as well as space for non-profits, private businesses, and individuals to rent and hold activities
for the community or their families. The Center is also home to San Rafael’s popular Día de los
Muertos Celebration.
Page 2 of 5
While information in the report reflects the calendar year of 2022, budget figures reflect the
City’s 2021/2022 Fiscal Year.
DISCUSSION:
Pickleweed Advisory Committee
The Pickleweed Advisory Committee continues to be an essential part of the operation of the
Albert J. Boro Community Center. Through the Committee, the Center is able to co-sponsor
vital programs being offered to the community by providing space, which also saves the City
staffing expense had the City implement the proposed program itself. The Pickleweed Advisory
Committee has the authority to accept or reject rental fee reduction/waiver requests for the
Center and Park, not exceeding a combined total of $140,000 annually, through the co-
sponsorship program. This ability, combined with the City Council setting the Boro Community
Center’s nonprofit and resident rental rates at approximately half the cost of the City’s other
community centers, has proven successful in allowing multiple agencies to also provide a
variety of programs to the community.
The Committee also makes sure a balance of programs is being offered to all ages, toddlers to
older adults, and interests, as well as discussing community issues relating to the Center, Park,
and Canal neighborhood.
The Pickleweed Advisory Committee is currently comprised with 10 members (7 voting),
including a vacant alternate position that is currently under recruitment by the City Clerk. These
members include: Jairo Ceballos, Miguel Hau-Gutierrez (Youth Member), Nancy Palacios, Kate
Sprague, Janet Tanchez, Rosa Vasquez, Louise Yost, Mark Machado (Park & Recreation
Commission Representative), and Steve Mason (Staff/Chair). Five regular meetings are
scheduled annually on the first Wednesday of February, April, June, August, and October at
7:00 pm, with additional meetings scheduled if necessary due to pressing matters.
Co-sponsorship applications are accepted twice a year to accommodate program seasons so
that the Committee can more fairly evaluate the applications against each other.
Season Application Due Application
Presentation
Award
Announcement
Summer (June – Aug) January 10, 2022 February Board Meeting April Board Meeting
School Year (Sept. –
May)
March 14, 2022 April Board Meeting June Board Meeting
Applications approved by the Pickleweed Advisory Committee in 2022 include:
Program Organization Co-Sponsorship Amount
Afterschool Program
(Winter/Spring 2022)
YMCA/SRCS $20,437
Canal FC Canal Alliance/Marin Football
Club
$9,000
Youth Summer Day Camp YMCA/SRCS $23,560
Troop 2000 Boy Scouts $4,140
DrawBridge Weekly
Expressive Art Group
DrawBridge $1,410
Page 3 of 5
Tamalpais Adult School ESL Tamalpais Adult School/Bahia
Vista Elementary School
$2,057
Afterschool Program
(2022/2023 School Year)
YMCA/SRCS $61,020
Aprendiendo Juntos Parent Services Project $10,260
Zumba Vivalon $2,060
Total Co-Sponsorship 2022 $133,944
In addition to co-sponsorship application review during the year, on August 3, 2022, the
Pickleweed Advisory Committee received a presentation on the Public Art Review Board by
Assistant Library & Recreation Director Craig Veramay, as well as a presentation from Canal
Arts on their proposed Public Mural for the front of the Albert J. Boro Community Center.
Committee Member Kate Sprague served as the Committee’s liaison to the City’s Parks and
Recreation Master Plan Steering Committee.
Albert J. Boro Community Center & Pickleweed Park
The Albert J. Boro Community Center and Pickleweed Park provide a variety of recreational
opportunities to the Canal community, greater San Rafael, Marin County and beyond through
staff led activities, collaborative programs and events, co-sponsored programs, and through
rentals to organizations and individuals.
In 2022, the Center offered the following contract and staff led programs:
• Adult Introduction to Merengue, Salsa, and Bachata – 15 participants
• Adult Open Gym Sports (Basketball and Volleyball) - 479 participants
• Ballroom, Latin & Fitness Camp – 8 participants
• Canal Karate (8 sessions) - 347 participants
• Canal Mini Soccer League (3 seasons) – 349 participants
• Champions Soccer Camp – 11 participants
• Introduction to Ballroom and Latin Dance (4 sessions) – 45 participants
• Junior Giants Baseball Program - 91 participants
• Pickleball classes - 5 participants
• San Rafael Basketball Academy (2 sessions) – 54 participants
• Technology Classes (multiple topics) – 12 students
• Weekly Multicultural Older Adult Program and Lunch - 227 participants
• Voice Over Classes – 5 students
• Volleystart Summer Camp (2 sessions) - 77 participants
• Weekly Multicultural Older Adult Program and Lunch - 227 participants
Additional programs were provided though co-sponsored programs and rentals.
Staff were also involved in special events held at the Center and Park in 2022, most notably:
• Movies in the Park: Traditionally Pickleweed Park hosts one of the Department’s
Movies in the Park series dates and has partnered with the Pickleweed Library to read
a story or conduct an activity prior to the sunset showtime. This year the event coupled
with the City’s Community Outreach Event and was an even bigger success. The
Canal community received updates from nearly every department on City projects and
resources while enjoying free popcorn, snow cones, drinks, and snacks. Youth
participated in making crafts and shooting baskets before watching Encanto in Spanish
under the stars.
Page 4 of 5
• Día de los Muertos: San Rafael’s 34th Annual Day of the Dead Celebration was held on
Saturday, November 5, 2022. The free event hosted art workshops for the entire family;
28 altars for public viewing; traditional food was sold; music by Pan Rafael (steel pans),
Enriching Lives through Music, Cascada de Flores, and dancing to Sang Matiz; cultural
performances by Danza Azteca Mixcoatl and Ballet Folklorico Netzahualcoyotl; and a
walking procession though the Canal neighborhood. Thirteen additional altars were
placed in downtown storefront windows and a Día de los Muertos car procession was
held through downtown San Rafael on Saturday, October 22nd.
During the year, the Community Center and Park also waived fees and provided space for
SF/Marin Food Bank’s weekly food distribution, Marin County’s COVID-19 vaccinations clinics,
and served as a polling center for eight days (two elections) for the Marin County Elections
Department.
The Albert J. Boro Community Center also started a collaboration with the City’s Parking
Services Department, where office space is being shared allowing Parking Services to have
office hours in the Canal with bilingual staff on Mondays and Fridays from 10:00 am to 5:00 pm.
This collaboration has been so successful that the City’s Community Development’s Code
Enforcement division began having a presence in the Center on Wednesdays in 2023.
In 2022, the Recreation Division was approved to transition the two part-time clerical positions
at each community center to one full-time office assistant per center. This has greatly helped
with both staff retention as well as consistency in our customer service.
Recreation Division staff, along with staff from the Department of Public Works, pursued a Land
and Water Conservation Fund grant in 2022 to help fund the Pickleweed Park Enhancement
Project. This community identified/supported project will convert the Pickleweed Soccer Fields
to all-weather turf, allowing them to stay open and better serve the community year-round, as
well as the construction of a new outside basketball court, an additional playground feature,
fitness area, a gazebo, renovation of the park restroom facilities, additional parking spaces,
lighting and landscaping. The State has recommended that the City receive this $4.2 million
grant, and the City is optimistic that the National Park Service will officially announce the award
in 2023. The City has contracted with GATES +Associates landscape architecture, land
planning and urban design to lead the project with construction potentially beginning in
September of 2023. Another round of community outreach for the project is expected to take
place virtually in late March and early April 2023, and in person surveys will be performed at
events at the facility on April 1 and April 8, 2023. A specific project update to the Parks and
Recreation Commission is scheduled for the Parks and Recreation Commission’s April 20,
2023, meeting.
Fiscal Analysis
Below, for comparison, are the expense and revenues for the Albert J. Boro Community Center
and Pickleweed Park for the past four fiscal years. It is important to note that the totals are
based on the fiscal year (July-June), not the calendar year.
Revenue FY 2019 FY 2020 FY 2021 FY 2022
Classes, Rentals, and
Fees
$276,551 $195,742 $137,168 $205,080
Page 5 of 5
Expense FY 2019 FY 2020 FY 2021 FY 2022
Personnel Costs $516,820 $524,089 $485,057 $494,825
Services $101,199 $65,425 $47,703 $77,904
Supplies $4,600 $1,260 $456 $1,604
Utilities $37,684 $34,839 $30,426 $38,241
Total Expenses $660,303 $625,613 $563,642 $612,574
Expenses and revenues both show a rebounding trend from the hit received as a result of the
COVID-19 pandemic.
FISCAL IMPACT:
There are no costs associated with accepting this report.
ALTERNATIVE ACTION:
Any other action as determined by the Commission.
Submitted by:
Steve Mason
Senior Recreation Supervisor
PARK AND RECREATION COMMISSION
AGENDA REPORT
March 16, 2023
Item #5
TITLE: 2022 MARIN BOCCE FEDERATION ANNUAL REPORT
RECOMMENDATION
That the Commission receives the Marin Bocce Federation 2022 Annual Report and
provide comment.
BACKGROUND
In 1993, City Council approved a Masterplan Amendment for Albert Park including the
installation of a new bocce facility, playground, and formal garden features. In 1994, the
City established a partnership with the Marin Bocce Federation (Federation), a non-profit
corporation which is dedicated to promoting the sport of bocce for all local citizens to
enhance their social and physical well-being. The facility includes 10 premier, state of the
art bocce courts and operates year-round, serving over 5,000 visitors per month during
the peak season, March-November.
As part of the original agreement, the Federation was approved to install equipment,
furnishings, and facilities for the sport of bocce in Albert Park with the provision that it
made those facilities accessible for public use. The Federation installed $1.1 million in
improvements to the Bocce Complex (Complex) between 1994 and 2012. During that
time, the Federation and the City amended and extended the original Agreement to add
site improvements and an enhanced program scope.
In 2011, the City entered into a new Agreement with Marin Bocce with a term expiration
of November 30, 2030. Upon expiration, the term of the Agreement may be renewed for
an additional 15 years.
In accordance with the Agreement, the Federation has several responsibilities, includi ng:
• Maintaining its private, non-profit corporation status
• Assuming responsibility for managing the Complex at its sole expense
• Organizing, promoting, and conducting all programs, event management, rules,
procedures, fees, rentals, personnel, permits, and plans
Under the Agreement, the City permits the Federation to use the Complex for its
organized activities pursuant to the submitted schedules and subject to the provisions
outlined in the Agreement. The City cooperates with the Federation in the promotion and
supervision of is organized activities and would be responsible for rebuilding and/or
repairing the Complex in the event it is damaged by acts of God, vandalism or intentional
or negligent acts of third parties in excess of $25,000 . Both parties understand,
acknowledge, and agree that because of fiscal constraints of the City, agreed repairs are
contingent upon the City having funds available for this purpose.
The Federation reports annually to the Park and Recreation Commission to review the
organization’s financial statements, program status, attendance, and facility issues.
DISCUSSION
Federation leagues, programs, and activities are popular and successful. League
participation consistently remains at capacity with 160 teams and 1,600 players, plus a
waitlist. Open-play days often drew lines of participants and new players continued to
register for formal and informal clinics. The Federations hosted on site bocce tournaments
for league players, United States Bocce Federation Tournaments fundraisers, and private
rental events.
Marin Bocce Federation has provided the Park and Recreation Commission with an
Annual Program and Financial Report for 2022 (Attachment 1). These reports include
more detailed information on the Federation’s program status and attendance, facility
improvement/repair projects, and financials.
A few of the highlights noted in the Annual Report (Attachment 1, addendum 1) are:
• Facility upgrades including court refinishing, court drainage and improved signage
• Presented a proto-type shade structure to the Parks and Recreation Commission
and was approved for installation
• New classes including bocce bootcamp
• Player survey
• Employee benefits enhanced
• Cloud-based storage for documents
2022 Participation Statistics:
• Hosted 5 In-House Tournaments and 3 United States Bocce Federation
Tournaments
• The Bocce Facility was reserved for 18 contracted events.
• Open Play attracted 125 players a week from June-December.
• Leagues were full in the beginning of 2022’s Spring season with 160 teams
across 5-night leagues and 3-day leagues. Leagues dropped to 152 by the fall
due to COVID and new teams dropping out last minute.
Contracted Events for 2022:
• Weekly standing reservation for Jewish Family Services Memory Care.
• Special Olympics practice. 2 courts every Saturday are donated for practice for
15 players.
The Federation’s Financial Report (Attachment 1, addendum 2) provides the financial
summary illustrating a net gain of $49,660 for 2022.
Table 1: Summary of Federation’s Expenses and Revenue – 2018-2022
2018 2020 2021 2022
Operational Income $262,815.51 $87,725 $179,983 $269,412
Covid Relief Income - $19,335 $62,573 $0
Other Revenue/Interest - - - $119
Expenses $191,647.48 $113,436 $152,126 $219,870
Net (Gain/Loss) $71,168.03 (-$6,376) $90,431 $49,660
FISCAL IMPACT
In exchange for the Federation’s contribution of park improvements and ongoing
maintenance of the Complex, the City waives facility use fees for the Complex for the
term of the agreement.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Darcie Chellew
Darcie Chellew
Recreation Supervisor
Attachments:
1. Marin Bocce Federation 2022 Annual Program and Financial Report
pg. 1
The Marin Bocce Federation
2022 Annual Report
Presented to City of San Rafael
Park and Recreation Commission
Presented By
Brian Johnson, Board President
Jessica Libien, General Manager
March 16, 2023
The Marin Bocce Federation is a 501(c)-3 nonprofit organization dedicated to
promoting the sport of bocce with all local residents to enhance their social and
physical well-being.
Marin Bocce is a special place. We boast 10 premiere, state-of-the-art
bocce courts nestled amid beautifully landscaped surroundings. Our facilities are
open year-round. We feature active leagues from March through October, public
open play all year, host tournaments, and rent out our facilities on weekends to
nonprofits and local businesses.
FACILITY UPGRADES
Court Refinishing – Originally scheduled for October, our court refinishing project
began in November 2022 because the 10 pallets of materials shipped from Italy
were delayed in transit. A great deal of prep work to the courts was completed
before rains and cold weather stopped work. The workers from Italy will return in
early March to finish the prep and apply the new surface coating. Weather
permitting, they expect to fully complete the work before the start of league play.
The outdoor court surfaces were seven years old and the indoor courts 15 years
old. It is our intention to refinish the outdoor courts every five years to improve
play and lessen the repairs needed.
pg. 2
Court Drainage – Along with refinishing of the court services, we also brought in
contractors in October to replace the drains at the ends of each court. The new
drains are a substantial upgrade.
Along with the new drains, we are also having improved steel platforms installed
at the ends of each court to cover the expanded drains. These platforms are
being custom made and should greatly reduce tripping hazards over the prior
configuration. The steel platforms are being manufactured now and will also be
installed before leagues start.
Increased Shade – Another priority has been to increase the amount of shade
available for players. We have designed a shade structure with a retractable
awning attached to a permanently installed metal frame. This new prototype
structure will be installed at the end of court D , the court nearest the children’s
playground, prior to leagues starting in March.
In addition, we have purchased large, rectangular umbrellas to augment the
umbrellas that were already at each table.
OTHER HIGHLIGHTS OF 2022
Classes – Jessica created and conducted new classes including basic skills,
advanced skills, and strategy. There was even a bocce bootcamp that people
thoroughly enjoyed. Feedback has been great, and the caliber of play continues
to improve.
Signage – Improved signage has been installed at each entrance to the courts
with the intention to make Marin Bocce more welcoming to local residents.
Player Survey – We conducted our first online satisfaction survey among our
players, and the results showed high levels of satisfaction. Areas needing
attention included court surfaces (in progress) and good sportsmanship between
teams (to be addressed in annual Captain’s meeting). We intend to conduct
additional surveys every year in October.
Employee Benefits Enhanced – Marin Bocce employees one full-time General
Manager and five part-time staff. All employees now have a SIMPLE IRA with a 3%
match. Our one full-time employee now has a health reimbursement plan funded
by the organization.
pg. 3
Cloud-based Storage – We have implemented a cloud-based online storage
system for all essential organizational documents.
CONTRACTED EVENTS FOR 2023
The bocce courts are a great resource for local nonprofit organizations, social
clubs and businesses. On most weekends you will find the facility being used for
fundraisers, social events, or tournaments.
The following organizations are signed up to hold events at Marin Bocce this year.
1. Central Marin Sanitary
2. St. Vincent de Paul
3. God Squad
4. Mattuecci’s
5. Salesian Boys and Girls Club
6. SFIAC
7. Scacciapensieri
8. Marin Tip Club
9. Women’s Council of Realtors
10. Glenwood School Fundraiser
11. Casa Allegra
12. Curry Senior Center
13. Golden Gate Breakfast Club
14. Gilead House
15. Rotoplast
16. San Rafael HS Boosters
17. Davidson Middle School
18. Dominican University
19. Good Shepard Lutheran School
20. Coleman School Fundraiser
21. SIRS Bocce Party
22. Ross Valley Women’s League
23. Gerstle Park Neighborhood Day
24. Salesian’s Kids Camp
25. Our Lady of Loretto Fundraiser
26. Equator Coffee Staff Appreciation Day
27. San Domenico Fundraiser
28. Shurig Center Fundraiser
More events will be added as the year progresses.
• We also have a weekly standing reservation for Jewish Family Services Memory Care.
Bocce helps Alzheimer’s and dementia patients with motor skills and is vital to their
recovery as well as fun!
• The Special Olympics is back this year from March 25-June 5. We donate two courts
every Saturday to the Special Olympics for practice. We have about 15 players.
• We donate 10 gift certificates per year to local charities and school fundraisers. The
certificate is worth $275 and includes two courts for three hours plus a propane
barbecue. This is a highly sought-after silent auction item in Marin County.
pg. 4
TOURNAMENTS FOR 2023
Marin Bocce is hosting four United States Bocce Federation sanctioned
tournaments this year and seven in-house tournaments. The USBF tournaments
bring players in from all over Northern California. The in-house tournaments are
limited to our own league players.
MBF In-House:
1. Mixed Singles
2. Men’s Singles
3. Women’s Singles
4. Mixed Doubles
5. Dolly Nave Day (fundraiser for SRHS Athletic Dept)
6. Battle of the Sexes
7. End of Year Night League Tournament
USBF
1. Mixed Singles
2. Men's Doubles
3. Women's Doubles
4. Mixed Doubles
ACTIVITY RECAP BY YEAR
2021 2022 2023 Est
In-house Tournaments 5 5 7
USBF Tournaments 3 3 4
Open Play Players/Week 100 125 130
Contracted Events 15 18 30+
• Leagues were full in the beginning of 2022’s spring session with 160 teams
across 5 night leagues and 3 day leagues. However, we were down to 152
teams by the fall session due to Covid and new teams dropping out.
• We are starting 2023 with 160 teams again this year and are taking steps to
build up a waiting list in case new teams drop.
ADDITIONAL INFORMATION
Appendix 1 - Results of 2023 Planning Session – Our Board met in February to
establish aspirational goals for 2023.
Appendix 2 - 2022 Financials – Preliminary financials as prepared by our accounting
firm.
pg. 5
Appendix 1 - Results of Marin Bocce Board 2023 Planning Session
Executive Committee – Brian, Jim, Larry, Jeff & Julie
• Succession Planning – Establish a plan to replace Board officers and key staff when
turnover happens.
• Revise Bylaws – Update MBF bylaws to reflect current operations and staffing
• Board/GM Roles – Better define the roles and responsibilities of Board Members and
the General Manager. What functions are fully turned over to the GM to manage and
where should the Board be focused?
• Legal Review – Review potential legal liabilities and insurance coverage.
• Boost Diversity – Explore ways to increase diversity within the Bocce community, staff
and the Board. How can we make MBF more welcoming and how can we increase
outreach across all sectors of Marin County?
Human Resources Committee – Steve & Larry
• Human Resource Procedures – Review our existing employee manual and HR
procedures to ensure they are in compliance with state and federal regulations.
Recommend changes.
Outreach Committee – Brent, Debbie, Jessica & Brian
• Event Promotions – Staff tables at community events (such as senior fairs, farmer’s markets,
town carnivals) to raise awareness of Marin Bocce.
• Neighborhood Open Day – Plan an open house day featuring free bocce to introduce bocce
to Gerstle Park residents. Alternatives would include senior facility free day, Canal
neighborhood day, etc..
• E-Newsletter – Launch of a monthly newsletter via email. Topics to be included and
review process to be put in place.
• Press Releases – Increase number of press releases issued by Marin Bocce. Determine
review process.
• Senior Homes – Contact senior facilities and invite them to make Marin Bocce a weekly
activity for their residents.
• Website Redo – Update website content and integrate with league management system.
• Video Social Media – Create a series of videos introducing Marin Bocce, covering rules,
tournaments, etc.
Merchandise – Larry & Jessica
• Merchandise - Supply merchandise that promotes Marin Bocce brand.
pg. 6
General Manager - Jessica
• League Mgmt System – Roll out new league management system. Require captains and
encourage players to participate. Build reporting and cash controls.
• Increase Events – Outreach to nonprofits and corporations to increase the number of
events held at MBF.
• Youth Program – Evaluate potential youth programing, solicit feedback from
community, determine liability issues, promote, and execute.
• Skills Classes – Expand available skills and strategy classes and increase number of
individuals capable of delivering the classes.
Finance Committee – Jeff, Brian, Jessica, Stuart, Tom and Jolene
• Internal Controls – Review controls over handling of cash, payroll, and player
information.
• Sustainability – Review long-term viability of MBF facilities and financials.
Facilities and Grounds – Jessica, Steve, Rich, Jim, Ralph& Julie
• Court Safety – What can be done to reduce tripping hazards? Are we prepared for other
medical emergencies?
• Beautification – Improving the facility in ways which are consistent with current style.
Rules Committee – Al Brewster & Steve
• Mini Leagues – Launch new afternoon league. Draft new rules, establish pricing, and
solicit players.
• New Team Mentors – Assign an experienced captain to mentor a new captain and/or
new team.
• Code of Conduct – Draft guidelines addressing sportsmanship and code of conduct for league
play.
Fundraising Committee - Brian & Jessica
• Corporate Sponsors – How can we solicit local businesses to sponsor teams, sponsor
tournaments, and donate goods, services and cash?
• Scholarships – So that no players are turned away for lack of funds, establish a
scholarship program which will use donated funds to subsidize league and daily use fees.
• Planned Giving – Design and rollout opportunity for players to include Marin Bocce in
their wills.
• Fundraising – Should we solicit donations from our bocce community and local
businesses? Are grants available?
pg. 7
Appendix 2 – 2022 Financials
For management use only
Management Report
Marin Bocce Federation
For the period ended December 31, 2022
Prepared by
Accountiful
Prepared on
January 13, 2023
2/6
Table of Contents
Financial Statements:1. Statement of Activity by Month .......................................................................................3
Financial Statements:2. Statement of Financial Position ......................................................................................5
Marin Bocce Federation 3/6
Financial Statements:1. Statement of Activity by Month
January - December 2022
Jan 2022 Feb 2022 Mar 2022 Apr 2022 May 2022 Jun 2022 Jul 2022 Aug 2022 Sep 2022 Oct 2022 Nov 2022 Dec 2022 Total
REVENUE
Bocce Fees (fee for service)0.00
Clinics 1,390.00 150.00 520.00 190.00 70.00 2,320.00
Daily Fees 2,274.00 4,113.00 4,191.00 997.00 1,567.00 1,977.00 640.00 6,100.00 1,586.00 1,421.00 24,866.00
Events - Contracted 150.00 2,417.50 2,425.00 2,880.00 960.00 3,045.00 1,050.00 1,950.00 1,305.00 16,182.50
Lessons 200.00 350.00 150.00 700.00
Morning Leagues 1,650.00 8,775.00 5,835.00 275.00 4,125.00 12,380.00 11,280.00 275.00 44,595.00
Night Leagues 2,325.00 22,650.00 21,486.00 10,465.00 27,750.00 1,820.00 34,525.00 3,185.00 455.00 124,661.00
Passes purchased 350.00 1,150.00 1,450.00 700.00 510.00 800.00 300.00 620.00 400.00 150.00 6,430.00
Reservations - No Contract 1,555.00 1,645.00 1,155.00 2,280.00 2,435.00 1,965.00 2,385.00 1,620.00 4,370.00 19,410.00
Tournaments 200.00 865.00 790.00 885.00 1,085.00 1,290.00 1,120.00 665.00 -80.00 6,820.00
Tournament Event Expenses -500.00 -1,771.48 -1,068.44 -400.00 -708.00 -80.00 -4,527.92
Total Tournaments 200.00 865.00 790.00 885.00 585.00 -481.48 51.56 265.00 -788.00 -80.00 2,292.08
Total Bocce Fees (fee for service)6,599.00 38,593.00 39,279.50 6,492.00 23,232.00 47,077.00 7,488.52 56,431.56 9,431.00 6,458.00 375.00 241,456.58
Donor Contributions 0.00
Other 20.00 500.00 91.80 25.00 2,395.00 50.00 3,081.80
Total Donor Contributions 20.00 500.00 91.80 25.00 2,395.00 50.00 3,081.80
Other Income 0.00
Merchandise 50.00 2,378.00 445.00 654.00 741.00 212.00 91.00 1,395.50 5,966.50
Raffles 1,224.00 3,213.00 2,364.00 2,210.00 1,873.00 2,815.00 2,831.00 2,129.00 18,659.00
Vending Machine 11.00 80.00 45.00 20.00 37.00 42.00 13.00 248.00
Total Other Income 11.00 1,354.00 5,591.00 2,854.00 2,884.00 2,651.00 3,069.00 2,922.00 3,537.50 24,873.50
Total Revenue 6,630.00 38,593.00 41,133.50 12,174.80 26,111.00 49,961.00 10,139.52 61,895.56 12,353.00 10,045.50 0.00 375.00 269,411.88
GROSS PROFIT 6,630.00 38,593.00 41,133.50 12,174.80 26,111.00 49,961.00 10,139.52 61,895.56 12,353.00 10,045.50 0.00 375.00 269,411.88
EXPENDITURES
62800 Facilities and Equipment 0.00
Facilities Drinking Water 186.65 97.89 44.95 329.49
Furnishings and Eqpt 1,406.49 145.07 649.00 3,337.29 5,537.85
Maintenance and Repairs 929.45 650.00 756.87 2,207.69 2,151.36 1,648.45 1,442.22 2,153.59 3,012.65 1,430.45 128.20 128.20 16,639.13
Maintenance Supplies 144.84 138.33 626.89 594.52 686.13 350.86 604.12 482.93 906.08 340.04 182.46 5,057.20
Security 9.99 9.99 9.99 9.99 39.96
Total 62800 Facilities and Equipment 1,074.29 788.33 2,790.25 2,802.21 2,837.49 1,999.31 2,191.41 3,285.52 4,115.37 5,215.66 183.14 320.65 27,603.63
65000 Operations 0.00
65030 Printing and Copying 198.38 63.87 262.25
Awards and Gifts 185.68 185.68
Board Meals 61.37 2,500.00 2,561.37
Computer Expenses 1,135.06 85.02 1,220.08
Dues and subscriptions 376.00 164.00 172.99 108.99 362.99 380.31 281.76 101.69 101.69 94.00 94.00 210.17 2,448.59
Interest Paid 108.48 108.48
Merchant Fees 79.89 574.51 625.15 104.21 525.86 749.91 96.70 692.35 61.86 1.46 13.50 3,525.40
Square Fees 0.00 0.00 538.81 54.87 155.03 748.71
Total Merchant Fees 79.89 574.51 625.15 104.21 525.86 749.91 96.70 1,231.16 116.73 156.49 13.50 4,274.11
Office Supplies 1,024.27 89.52 412.96 224.66 212.97 246.14 48.43 37.06 108.65 2,404.66
Permits and Fees 30.00 -45.00 30.00 75.00 90.00
Raffle ticket purchase 251.91 28.30 45.76 68.64 133.41 528.02
Total 65000 Operations 2,645.22 783.03 1,524.38 664.54 1,211.45 1,445.00 486.94 1,629.71 255.48 359.14 169.00 2,909.35 14,083.24
65100 Insurance 0.00
Liability and D&O 1,547.53 5,279.00 1,937.00 8,763.53
Total 65100 Insurance 1,547.53 5,279.00 1,937.00 8,763.53
66000 Payroll Expenses 0.00
65160 Work Comp. Insurance 421.69 305.21 -1,389.90 -663.00
Benefits Health (QSHERA)416.67 416.67 416.67 416.67 416.67 416.67 416.67 416.67 416.67 416.67 4,166.70
Benefits Retirement (SIMPLE IRA)84.46 172.11 173.87 178.19 178.16 178.40 183.64 242.35 196.88 388.46 1,976.52
Payroll Fees 81.00 63.00 63.00 99.00 93.00 93.00 93.00 93.00 93.00 93.00 93.00 93.00 1,050.00
Payroll Taxes 483.88 493.08 633.94 711.82 732.63 828.35 1,122.74 985.13 916.71 909.06 509.85 1,021.33 9,348.52
Staff Payroll 6,325.10 6,445.70 8,286.86 9,305.06 9,577.09 10,827.96 9,314.21 10,357.72 10,058.06 10,614.56 6,630.16 13,248.66 110,991.14
Total 66000 Payroll Expenses 7,311.67 7,306.99 8,095.03 10,704.66 10,993.26 12,344.17 11,124.78 12,030.92 11,668.08 12,275.64 7,846.56 15,168.12 126,869.88
Contributions 500.00 3,476.18 3,976.18
Landscape 0.00
Maintenance 1,035.00 1,750.00 1,035.00 2,080.00 1,625.00 1,300.00 2,300.00 2,125.00 1,300.00 14,550.00
Materials 423.99 423.99
Total Landscape 1,035.00 1,750.00 1,035.00 2,503.99 1,625.00 1,300.00 2,300.00 2,125.00 1,300.00 14,973.99
Legal & Professional Fees 0.00
Accounting Fees 950.00 950.00 950.00 710.00 710.00 710.00 710.00 710.00 710.00 710.00 3,260.00 710.00 11,790.00
Website and IT Contractors 1,125.00 25.00 1,150.00
Total Legal & Professional Fees 950.00 950.00 950.00 1,835.00 710.00 735.00 710.00 710.00 710.00 710.00 3,260.00 710.00 12,940.00
Promotions 0.00
Meetings/Conferences 75.00 75.00
Marin Bocce Federation 4/6
Jan 2022 Feb 2022 Mar 2022 Apr 2022 May 2022 Jun 2022 Jul 2022 Aug 2022 Sep 2022 Oct 2022 Nov 2022 Dec 2022 Total
Promotional Video 350.00 350.00
Total Promotions 75.00 350.00 425.00
Service Charge/Late Fee 10.00 5.00 5.00 5.00 5.00 5.00 78.90 5.00 5.00 5.00 35.00 15.00 178.90
Special Olympics Expense 95.69 95.69
Suspense 300.00 -300.00 0.00
Unapplied Cash Bill Payment Expense 0.00 500.00 -500.00 0.00
Uncategorized Expense -28.00 66.70 38.70
Utilities 0.00
Electric 328.09 473.86 327.61 726.14 43.39 1,202.08 349.21 273.19 361.98 4,085.55
Telephone 284.38 195.03 200.91 200.76 200.76 211.03 401.81 201.05 200.96 200.96 299.96 2,597.61
Water 388.97 194.54 476.50 856.73 570.87 750.96 3,238.57
Total Utilities 284.38 523.12 1,063.74 395.30 1,004.87 1,582.87 254.42 401.81 1,974.00 550.17 1,225.11 661.94 9,921.73
Total Expenditures 14,933.09 12,106.47 15,963.40 16,706.71 16,557.76 20,587.34 21,817.15 21,299.96 21,527.93 20,740.61 14,368.81 23,261.24 219,870.47
NET OPERATING REVENUE -8,303.09 26,486.53 25,170.10 -4,531.91 9,553.24 29,373.66 -11,677.63 40,595.60 -9,174.93 -10,695.11 -14,368.81 -22,886.24 49,541.41
OTHER REVENUE
45000 Interest 0.00
45030 Interest - Savings 8.04 7.26 9.51 10.74 11.10 10.73 11.10 11.10 10.74 11.09 10.37 7.28 119.06
Total 45000 Interest 8.04 7.26 9.51 10.74 11.10 10.73 11.10 11.10 10.74 11.09 10.37 7.28 119.06
Total Other Revenue 8.04 7.26 9.51 10.74 11.10 10.73 11.10 11.10 10.74 11.09 10.37 7.28 119.06
OTHER EXPENDITURES
Reconciliation Discrepancies 0.09 0.09
Total Other Expenditures 0.00 0.00 0.09 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.09
NET OTHER REVENUE 8.04 7.26 9.42 10.74 11.10 10.73 11.10 11.10 10.74 11.09 10.37 7.28 118.97
NET REVENUE $ -8,295.05 $26,493.79 $25,179.52 $ -4,521.17 $9,564.34 $29,384.39 $ -11,666.53 $40,606.70 $ -9,164.19 $ -10,684.02 $ -14,358.44 $ -22,878.96 $49,660.38
NOTE
1. Donations - Other consists of donations in honor of Dolly Nave; the amount of these donations has been reclassified from Unrestricted to Restricted, but this is probably not necessary, we will discuss in meeting and please note that all Square Donations in August were also classified as Dolly Nave donations
2. 65150 Work Comp. Insurance: credit is a premium reimbursement due to audit
3. Contributions consists of a donation of a portion of remaining Dolly Nave funds donated to another nonprofit organization.
4. Accounting Fees: November includes $2,550.00 expense for CPA
Accountiful has prepared the accompanying financial statements of as of December 31, 2022 for the December 2022 period then ended. This presentation is limited to preparing in the form of financial statements information that is the representation of management. We have not audited, reviewed, or compiled the accompanying financial
statements. We do not express an opinion or any other form of assurance on them. We are not required to be licensed by the California Board of Accountancy for the preparation of these financial statements.
Marin Bocce Federation 5/6
Financial Statements:2. Statement of Financial Position
As of December 31, 2022
Total
As of Dec 31, 2022 As of Dec 31, 2021 (PY)
ASSETS
Current Assets
Bank Accounts
Bank of Marin/Checking x4464 137,633.51 145,511.56
BoM/Savings-Facility Improvements x6928 190,383.56 210,264.50
Total Bank Accounts 328,017.07 355,776.06
Other Current Assets
Inventory Asset 9,254.99 750.00
Receivable SS Credit - COVID-19 Relief 0.00 -4,627.80
Total Other Current Assets 9,254.99 -3,877.80
Total Current Assets 337,272.06 351,898.26
Fixed Assets
1Buildings 645,783.51 645,783.51
1Equipment 67,706.51 67,706.51
1Facilities
Courts 590,216.67 590,216.67
Grounds 154,634.61 154,634.61
Total 1Facilities 744,851.28 744,851.28
2022 - Bocce Balls 3,966.61
2022 - Court Resurfacing 60,020.09
2022 – Shade Station Prototype 2,604.00
Accumulated Depreciation 0.00 0.00
Accum Depr Buildings -250,406.00 -250,406.00
Accum Depr Courts -488,676.00 -488,676.00
Accum Depr Equipment -60,595.00 -60,595.00
Accum Depr Grounds -147,073.00 -147,073.00
Total Accumulated Depreciation -946,750.00 -946,750.00
Total Fixed Assets 578,182.00 511,591.30
TOTAL ASSETS $915,454.06 $863,489.56
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Credit Cards
2300 Bank of Marin Credit Card x2403 757.30
Total Credit Cards 757.30 0.00
Other Current Liabilities
24000 Payroll Liabilities
Health Payable 235.63
Retirement Payable 569.66
Total 24000 Payroll Liabilities 805.29
Marin Bocce Federation 6/6
Total
As of Dec 31, 2022 As of Dec 31, 2021 (PY)
Loans (unidentified PG&E payment)741.53 0.00
Total Other Current Liabilities 1,546.82 0.00
Total Current Liabilities 2,304.12 0.00
Total Liabilities 2,304.12 0.00
Equity
32000 Unrestricted Net Assets 862,672.62 818,127.31
Restricted Assets-LaVerne Schultz Memorial Bench 27.80
Restricted Assets-Special Olympics 789.14 789.14
Net Revenue 49,660.38 44,573.11
Total Equity 913,149.94 863,489.56
TOTAL LIABILITIES AND EQUITY $915,454.06 $863,489.56
NOTE
1. Bank of Marin Savings: account reconciled bi-monthly (when statements are available); last reconciled on 12/31/22;
next reconciliation on 2/28/2023.
2. Inventory Asset account: to be reconciled per Jessica's email in year end close
3. Restricted Assets-Special Olympics is a the total collected and restricted for use related to Special Olympics - verified
balance at 12/31/18
4. Restricted Assets-LaVerne Schultz Memorial Bench: bench has been purchased. Please advise on remaining funds
Accountiful has prepared the accompanying financial statements of as of December 31, 2022 for the December 2022
period then ended. This presentation is limited to preparing in the form of financial statements information that is the
representation of management. We have not audited, reviewed, or compiled the accompanying financial statements. We
do not express an opinion or any other form of assurance on them. We are not required to be licensed by the California
Board of Accountancy for the preparation of these financial statements.
Item 6
MEMORANDUM
Date: March 16, 2023
To: Park and Recreation Commission
From: Craig Veramay, Assistant Library & Recreation Director
Subject: Schedule of Upcoming Meetings and Events of Interest
Date Time Meeting/Event Location
March 20 7pm City Council Meeting City Hall Council Chambers
April 3 7pm City Council Meeting City Hall Council Chambers
April 5 7pm Pickleweed Advisory Committee
Meeting
Albert J Boro Community
Center / Virtual
April 3-7 NA California Park & Recreation Society
Conference and Symposium San Diego, CA
April 12 6pm Public Art Review Board Meeting San Rafael Community
Center / Virtual
April 14 5-8pm 2nd Friday Art Walk Downtown San Rafael
April 18 4-5pm Sun Valley Playground Ribbon-Cutting
Ceremony Sun Valley Park
Mar 10-Apr 21 NA Articulation: The Art of Playing with
Form (Opening reception 3/10, 5-8pm) Falkirk Cultural Center