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HomeMy WebLinkAboutFin Final Citywide Proposed Budget for Fiscal Year 2023-24, Capital Improvement Program, Measure A Work Plan and Legal Spending Limit PPTJune 5, 2023 FY 2023-2024 Proposed Budget and Three-Year Capital Improvement Program June 5, 2023 •FY 2022-23 Update •Three -Year Capital Improvement Program •Measure A Work Plan •FY 2023-24 Proposed Citywide Budget •Personnel •FY 2023-24 Appropriations (Gann) Limit •Recommend Adoption of Resolutions Presentation Agenda June 5, 2023 FY 2022-23 Budget Status •Updates from February 6, 2023, mid -year presentation •General Fund •Projected increase in total revenues – 0.3% •No change to projected total expenditures •One time salary savings projected •Projected net result of $700,000 for FY 2022-23 June 5, 2023 Follow Up For FY 2022-2023 Budget •September 2023 – update on results (unaudited) •November/December 2023 – Year-end financial/audit reports June 5, 2023 Proposed Three-Year Capital Improvement Plan June 5, 2023 Capital Improvement Program (CIP) Overview ▪Three-year capital improvement planning tool ▪Projects & funding updated annually through the city budget process ▪Identifies & prioritizes projects based on: June 5, 2023 June 5, 2023 Maintenance, ADA, and Current Standards City Council Goals & Objectives + Community Priorities Safety & Liability Considerations Joint Projects, Grant Funding, and Current Development Regional Priorities and Regulatory mandates General Plan + Precise Plan 2040 + Bike & Ped MP Capital Improvement Program (CIP) TRANSPORTATION STORM DRAIN PUMP STATIONS BUILDINGS LIBRARIES FIRE STATIONS PARKS & RECIMPLEMENTATION YEAR ONE PLANNING YEAR TWO PLANNING YEAR THREE Capacity of each year depends on: Number, Size, Complexity, Budget, Funding, Staffing, etc. Funding Priorities CIP Roadmap EMERGENCY ASSESSMENT DISTRICTS June 5, 2023 Public Works Team Public Works (55 FTEs) Administration/ Analysts Maintenance CIP Land Development Traffic Parks-12 Streets & SD-12 Facilities -3 Fleet-3 Engineers -5 Project Manager SW Office Aide Dean Allison intern Engineers -3 Inspector Traffic Eng. Traffic Tech. Admin Analyst Admin-2 O&M Manager Office Aide Deputy DirectorSr. Mgmt. Analyst 3-yr Temp Engineer June 5, 2023 Accomplishments: Maintenance Team June 5, 2023 Accomplishments: CIP projects Freitas Sidewalk Repairs Bungalow Ave Resurfacing Fire Stations 54 & 55 Sun Valley PlaygroundSpinnaker Pt Parking Mods Third St Projects June 5, 2023 Fund 205: Stormwater Fund 206: Gas Tax Fund 240: Parkland Dedication Fund 241: Measure A - Parks Fund 246: Traffic Mitigation Fund 420: Essential Facilities Fund 603: Building Maintenance June 5, 2023 ▪Grand Avenue Cycle Track ▪TFCA, Bay Trail, and LPP funding ▪2nd/4th Street intersection + W. Crescent ▪OBAG 3 funding ▪Canal Transportation Experience & Canal Crossing Project ▪ATP funding ▪Lincoln Avenue Rehabilitation ▪Partial HSIP funding ▪Multi-Use Path Civic Center Station Phase 1 ▪Padilla earmark pending ▪Downtown & Pickleweed Library ▪California State Library Grants ▪Pickleweed Park Renovation ▪LWCF (pending approval) and Clean CA grant (application submitted) Grant Funding June 5, 2023 Funding Sources for Transportation Projects FY 2022-23 Grant Activities for Transportation Projects ▪Active Transportation Program (ATP) Cycle 6 ……………………. $8,048,000 ▪Local Partnership Program (LPP)…………………………………... $656,000 ▪One Bay Area Grant 3 (OBAG3)……………………………………. $4,645,000 ▪San Francisco Bay Trail……………………………………………… $225,000 ▪Transportation Fund for Clean Air…………………………………... $335,000 ▪Local Highway Safety Improvement Program …………………..... $250,000 June 5, 2023 Fund 206: Gas Tax Total Available for FY 2023 -24: $11.3m Revenues: $6.9 million -State Gas Tax -TAM Measure A, AA -Refuse Regulatory Fee -Construction Impact Fee -Road Maintenance &Rehabilitation Account (RMRA) Usage Restricted: -Public Right-of-Way -Road Rehab / Storm Drains FY 23 -24 Key Proposed Projects: -Intersection Improvement: Fourth St & Second St Fourth St & W Crescent -2023 Storm Damage Projects -Lincoln Ave Rehabilitation -Canal Active Transportation Experience Improvements Operating Budget: -Maintenance -Traffic signal -Streets -Annual Programs -Sidewalk Repair -Pavement Management -CMP Replacement June 5, 2023 June 5, 2023 FY 2023-24 Proposed Operating Budget Program/Maintenance Fund Budget CMP Pipe Replacement within Public R/W 206 $500,000 Pavement Management Program 206 $1,480,600 Sidewalk Repair Program 206 $450,000 Sidewalk Remove & Replacement 206 $200,000 Traffic Signal Maintenance 206 $340,000 Maintenance of Streets & Improvements 206 $200,000 Contractual Services & Nonbudgeted Projects 206 $550,000 Bike and Pedestrian Master Plan: Grant Conceptual Design 246 $50,000 Crosswalk Improvements 246 $125,000 SMART City Implementation 246 $150,000 Traffic Signal Battery Backup Systems 246 $75,000 June 5, 2023 Fund 246: Traffic Mitigation Revenues: $350k estimated Traffic Mitigation Fee - Driven by development Usage Restricted: -Traffic Mitigation projects Operating Budget: -Annual Programs -Crosswalk Improvements -Traffic Signal Improvements FY 23-24 Proposed Projects: -Grand Ave Class IV Cycle Track -Bike & Ped Master Plan -update -projects Total Available for FY 2023-24: $1,575,000 June 5, 2023 June 5, 2023 Fund 603: Building Maintenance Total Available for FY 2023-24: $6,030,000 Revenues: $1m Internal Service Charge Usage Restricted: -Projects within City-owned property Operating Budget: -Misc. informal projects FY 23-24 Proposed Projects: -Childcare Portable Building Replacement -Downtown Library Modernization -Pickleweed Library -AJ Boro Community Center Repairs -Building Maintenance Master Plan June 5, 2023 June 5, 2023 Operating Budget Maintenance 520,000 Electric Bill 140,000 Annual Program: CMP Replacement 100,000 Water Board Annual Permit Fee 35,000 County Administrative Fee 15,000 Internal Service Charge - Tech 26,000 Misc. Nonbudgeted Projects 70,000 Fund 205: Stormwater Activity Fee Revenues: $830k -Stormwater Activity Fee Usage Restricted: -Drainage Improvements / Replacements -Pump Stations Total Available for FY 2023 -24: $1,260,000 June 5, 2023 June 19, 1995 – Ordinance No. 1680 Adoption - Establishment of Clean Stormwater Activity Fee July 17, 1995 – Resolution No. 9420 - Rate established at $15 per RU August 5, 1996 – Resolution No. 9657 - Rate increase over 5 years → 1996 – Prop. 2018 passed - regulated how property taxes could be increased, requiring a 2/3 vote - Rate based on DPW report showing total drainage infrastructure costs - Future Storm Drain Master Plan Fund 205: Stormwater Activity Fee June 5, 2023 June 5, 2023 Proposed Measure A Work Plan FY2023 -2024 Measure A Background Measure A re-approved in June 2022 The Measure imposes a 9-year ¼ of one percent retail transaction and use tax Supports the preservation of Marin County parks, open space preserves, and farmland The City anticipates receipt of $550,000 annually from Measure A proceeds June 5, 2023 Proposed FY 2023-24 Measure A Workplan Type of Project Project Description Estimated Expenditures for FY 2023-2024 Park Planning Develop a new Master Plan for the Terra Linda Park and Community Center $150,000 Park Improvements Design new play areas at Peacock Gap Park.$130,000 Field Improvements Design and construction for improved fencing at Albert Park Field $285,000 Trail Planning Develop a Trails Existing Condition & Feasibility Study as part of a proposed Open Space and Trails Master Plan.$100,000 FY 2023-2024 Total $665,000* June 5, 2023 Proposed Budget FY 2023 -2024 June 5, 2023 Budget Calendar •January – Budget kickoff with departments and introduction of expenditure assumptions •February – Receipt of MCERA contribution rates •March – Budgets are received from departments and analyzed by the Finance Department •April/May – Finalize special revenue funds, operations, internal service funds and CIP •Develop City Council Goals and Objectives •June – Budget is presented June 5, 2023 City Council Goals & Objectives for FY 23-24 and FY 24-25 •Four Policy Focus Areas and Five City Service Areas •Presented and discussed on May 8 at City Council study session and on May 15 at the City Council meeting •Supported by performance metrics and measurement •Included in staff report as an attachment Economic Growth Housing & Homelessness Diversity, Equity, Inclusion & Belonging Sustainability, Climate Change, & Disaster Preparedness Neighborhood & Economic Vitality Quality of Life Public Safety Public Assets Foundational Services June 5, 2023 Citywide FY 2023-24 Proposed Budget Summary Fund Sources (Revenues and Transfers In) Uses (Expenditures and Transfers Out) General Fund $100,017,059 $100,041,140 General Plan $2,611,969 $2,344,820 Special Revenue/Grant/Trust $41,189,966 $60,334,713 Enterprise (Parking)$4,600,010 $4,973,454 Internal Service/ Capital Replacement $20,983,113 $25,305,787 Public Safety Facilities -$2,550,000 Adjustment for Internal Service Fund Charges/ Transfers $(23,850,879)$(23,850,879) Citywide Total $145,551,239 $171,699,035 June 5, 2023 General Fund - Revenues •Year over year increase in revenues of 0.8% •Projected property tax increase of 3% •Sales and use tax projected to decrease by 4% •Most other revenues such as permits, licensing, development fees and plan review projected to increase by a cumulative 2.8% Property Tax, 26% Sales and Use Taxes , 46% Franchise Fees, 4% Business Tax, 3% Transient Occupancy Tax, 3% Other Agencies, 12% Other Revenues, 7% June 5, 2023 General Fund - Expenses •Year over year increase in expenditures of 2.7% •Pension expenses projected to increase by 2.7% compared to the previous year •Inflationary pressures result in increased cost of doing business •Increases particularly noted in contractual services, utilities, and supplies •On track to expend ARPA funds toward the City’s key policy focus areas and infrastructure projects City Council, Clerk, Attorney, Economic Development, 6% Administration, Technology, Internal Services, 6%Community Development, 7%Public Works, 15% Fire, 27% Police, 24%Library and Recreation, 7% Non-Departmental (e.g., debt service), 10% June 5, 2023 Personnel •Total proposed staffing of 425.76 •No new proposed City FTEs above current Council -approved levels •1 FTE increase for SRSD •Most fixed-term growth funded by Measure C 320 340 360 380 400 420 440 460 2004-2005 2009-2010 2014-2015 2019-2020 Regular Fixed Term June 5, 2023 PROJECTED FY 2022 -2023 $9.7 million PROPOSED FY 2023-2024 $10.0 million 10% 10% Emergency Reserves June 5, 2023 Other Funds •Emergency Medical Services (increased approved April 17) •Capital Project Funds •Measure A – Open Space •Measure D – Library Parcel Tax (7th year) •Measure C – Marin Wildfire Prevention (4th year) •Parking Enterprise Fund •Community Services – Recreation •Community Services – Childcare/Preschool June 5, 2023 Gann Appropriations Limit •New calculated limit: $179,385,992 •Appropriations subject to limit: $102,494,532 •Under the legal limit: $76,891,460 June 5, 2023 What's Next •Remain focused and committed to advancing the City’s Goals and Objectives while measuring and reporting on progress •Provide exceptional service to the community while ensuring long-term fiscal health and sustainability •Monitor economic trends and signs of recession June 5, 2023 Recommended Actions •Accept report and resolutions adopting: •FY 2023-24 Budget •Three-Year Capital Improvement Program •Measure A Work Plan •Adjustments to the Elected City Clerk resolution June 5, 2023 Thank you!