HomeMy WebLinkAboutCC Resolution 15221 (Final Citywide Proposed Budget for Fiscal Year 2023-24, Capital Improvement Program, Measure A Work Plan and Legal Spending Limit)1
RESOLUTION NO. 15221
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING THE CITYWIDE BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR THE FISCAL YEAR 2023-24 AND PROVIDING FOR THE
APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN
THE BUDGET IN THE AMOUNT OF $171,699,035
WHEREAS, on June 5, 2023, City staff presented to the San Rafael City
Council at its regular meeting the proposed City-wide Operating budget and a Capital
Improvement Program for the fiscal year July 1, 2023 – June 30, 2024; and
WHEREAS, after examination, deliberation and due consideration of the
Goals and Objectives, Capital Improvement Program, City-wide Operating Budget and
corresponding staff recommendations, the San Rafael City Council provided direction to the
City Manager, and the City Manager has submitted a Final Proposed Budget; and
WHEREAS, it is the intention of this Council to adopt the Proposed Budget
submitted by the City Manager as the approved budget for the fiscal year 2023-2024; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2022-2023 to complete the balance of these projects
in the 2023-2024 fiscal year; and
WHEREAS, it is the intention of this Council to carry forward unspent
operational funds from fiscal year 2022-2023 encumbered through approved, active
purchase orders to complete the balance of these purchases in the 2023-2024 fiscal year;
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that:
1. The City Manager’s proposed one-year budget for the City of San Rafael for the fiscal
year July 1, 2023 through June 30, 2024, is hereby adopted, with net appropriations of
$171,699,035. General Fund operational uses total $100,041,140 as presented in
Exhibit II attached hereto and incorporated herein. A total of $2,344,820 is appropriated
for General Plan support, $57,774,613 is appropriated for special revenue and grant
activities, $ 4,391,306 for the parking enterprise, $2,550,000 for capital projects, and
$24,625,474 for internal service funds and asset replacement as presented in Exhibit I
attached hereto and incorporated herein.
2. The sums of money therein set forth are hereby appropriated from the revenues of the
City to the departments, functions, programs and funds therein set forth for expenditure
during the fiscal year 2023-2024.
3. The Capital Improvement Program and projects presented for implementation in fiscal
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year 2023-2024 are hereby approved.
4. The budget recommends maintaining headcount at 425.76 full-time equivalent
authorized positions, as presented in Exhibit III, attached hereto and incorporated herein.
5. The Unrepresented Mid-Management and Executive Management positions, covered
by Resolutions 14955 and 14954, are at-will and as such serve at the pleasure of the
appointing authority and may be removed at any time without cause and without right
of appeal.
6. The City of San Rafael will carry forward unspent capital project funds from fiscal year
2022-2023 and reappropriate these funds in fiscal year 2023-2024 to be used solely to
pay for the remaining portion of City Council authorized expenditures for street, facility,
storm drain, traffic mitigation, park and other long-term capital projects started in the
2022-2023 or prior fiscal years.
7. Transfers are authorized from the General Fund to the San Rafael Essential Facilities
capital project from Measure E revenues for the purpose of funding the San Rafael
Essential Facilities projects.
8. Funds set aside in the Emergency Medical Services Fund balance for the purpose of
funding future capital expenditures necessary to support the facilities used to deliver
emergency medical transportation and related paramedic services will be made
available to qualifying capital projects.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the Council
of said City on Monday, the 5th day of June 2023, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
EXHIBIT I
CITY OF SAN RAFAEL
346,929.00 346,929.00 298,012.00
Total Total
FY 2023-24 PROJECTED BUDGET Est.Actual Operating Operating June 30, 2024
FUND FUND June 30, 2023 and Capital Transfers Total and Capital Transfers to Total Projected
#NAME Balance Revenue In Resources Budget Other Funds Appropriations Balance
GENERAL OPERATING FUNDS:
001 General Fund Available Balance $2,224,704 $98,189,599 $1,827,461 $100,017,059 97,834,140 $2,207,000 $100,041,140 $2,200,623
218 General Plan Special Revenue Fund 1,054,748 2,611,969 2,611,969 2,344,820 2,344,820 1,321,897
SPECIAL REVENUE & GRANT FUNDS:
205 Storm Water Fund 7,890,546 830,000 830,000 8,699,777 8,699,777 20,769
206 Gas Tax 7,388,488 12,896,327 12,896,327 19,140,000 650,000 19,790,000 494,815
207 Development Services 1,285 - - 1,285
208 Child Care 19,639 3,261,400 3,261,400 3,254,963 3,254,963 26,076
210 Paramedic/EMS 1,235,785 8,949,660 8,949,660 9,693,072 9,693,072 492,373
216 Cannabis 703,541 225,000 225,000 180,245 180,245 748,296
217 State Lands Fund 335,815 39,000 39,000 - - 374,815
222 Recreation Revolving 196,249 2,141,345 2,207,000 4,348,345 4,523,006 4,523,006 21,588
223 Household Haz. Waste Fund 398,110 - - 119,103 119,103 279,007
228 Hazardous Materials Fund 55,251 - - - - 55,251
234 Pt. San Pedro A.D. Maintenance Portion 88,713 158,000 158,000 183,186 183,186 63,527
235 Baypoint Lagoons L & L Assessment District 200,692 25,368 25,368 212,700 212,700 13,360
236 Loch Lomond CFD #10 762,873 25,000 25,000 18,855 18,855 769,018
237 Loch Lomond Marina CFD #2 402,244 223,119 223,119 135,030 135,030 490,333
240 Parkland Dedication - - - - -
241 Measure A Open Space 305,000 549,878 549,878 665,000 665,000 189,878
242 Measure C Wildfire Prevention 902,260 1,956,238 1,956,238 2,449,469 2,449,469 409,029
495 Low and moderate Income Housing Fund 1,145,304 - 95,760 95,760 1,049,544
LIBRARY AND FALKIRK:
214 Library Revolving 1,462,290 1,024,814 1,910,100 2,934,914 4,120,000 4,120,000 277,204
215 Library Special Assessment Fund 998,165 1,167,507 1,167,507 1,628,626 1,628,626 537,046
Library Fund 2,460,455 2,192,321 1,910,100 4,102,421 5,748,626 - 5,748,626 814,250
PUBLIC SAFETY:
200 Abandoned Vehicle 21,569 80,000 85,000 165,000 175,720 175,720 10,849
202 Asset Seizure 1,637 - - 1,637
204 Crime Prevention 5,573 - - 5,573
230 Youth Services - Police 80,609 15,000 15,000 40,005 40,005 55,604
Public Safety Fund 109,388 95,000 85,000 180,000 215,725 - 215,725 73,663
TRAFFIC AND HOUSING:
243 Affordable Housing in lieu 3,799,032 866,051 866,051 302,000 302,000 4,363,083
245 Housing & Parking In-lieu 362,558 - - 362,558
246 East S.R. Traffic Mitigation 2,366,484 575,000 575,000 725,000 725,000 2,216,484
Traffic & Housing Mitigation Funds 6,528,075 1,441,051 - 1,441,051 1,027,000 - 1,027,000 6,942,126
GRANT:
201 A.D.A.. Access Projects - - - - - -
260 Pickleweed Childcare Grant 128,942 598,207 598,207 674,495 674,495 52,654
281 Public Safety Grants 513,037 538,000 538,000 595,395 595,395 455,642
283 Grant-Other 75,146 842,952 842,952 143,206 143,206 774,892
Grant Funds 717,124 1,979,159 - 1,979,159 1,413,096 - 1,413,096 1,283,187
SPECIAL REVENUE & GRANT FUND TOTAL 31,846,837 36,987,866 4,202,100 41,189,966 57,774,613 650,000 58,424,613 14,612,190
CONSOLIDATED FUNDS
I I
EXHIBIT I
CITY OF SAN RAFAEL
346,929.00 346,929.00 298,012.00
Total Total
FY 2023-24 PROJECTED BUDGET Est.Actual Operating Operating June 30, 2024
FUND FUND June 30, 2023 and Capital Transfers Total and Capital Transfers to Total Projected
#NAME Balance Revenue In Resources Budget Other Funds Appropriations Balance
CONSOLIDATED FUNDS
ASSESSMENT DISTRICTS:
Var.Assessment District Projects 305,088 - - 305,088
ASSESSMENT DISTRICT TOTAL 305,088 - - - - - - 305,088
CAPITAL PROJECT FUNDS:
401 Capital Improvement 1,317,492 - 300,000 300,000 1,017,492
405 Open Space Acquisition 116,842 - - - 116,842
406 Bedroom Tax 103,275 - - 103,275
407 Parks Capital Projects 14,809 - - 14,809
420 Measure E - Public Safety Facilities 8,100,559 - - 2,250,000 2,250,000 5,850,559
CAPITAL PROJECT FUND TOTAL 9,652,978 - - - 2,550,000 - 2,550,000 7,102,978
ENTERPRISE FUND:
501 Parking Services 7,613,312 4,600,010 4,600,010 4,391,306 582,148 4,973,454 7,239,868
ENTERPRISE FUND TOTAL 7,613,312 4,600,010 - 4,600,010 4,391,306 582,148 4,973,454 7,239,868
INTERNAL SERVICE FUNDS:
227 Sewer Maintenance - 3,152,947 3,152,947 3,152,947 3,152,947 -
600 Vehicle Replacement 5,770,787 1,024,336 1,024,336 3,531,000 3,531,000 3,264,123
601 Technology Replacement 3,073,327 2,369,933 2,369,933 3,459,183 3,459,183 1,984,077
602 Fire Equipment Replacement 1,054,187 131,000 131,000 131,000 131,000 1,054,187
603 Building Improvement 3,594,948 2,000,000 2,000,000 800,000 800,000 4,794,948
604 Employee Benefits 855,550 1,000,000 1,000,000 1,181,309 1,181,309 674,241
605 Liability Insurance 1,016,699 2,364,880 2,364,880 3,373,816 3,373,816 7,763
606 Workers Compensation Insurance 326,132 3,676,730 3,676,730 3,523,455 3,523,455 479,407
607 Dental Insurance 449,526 548,690 548,690 495,000 495,000 503,216
608 Radio Replacement 532,424 450,001 450,001 410,000 410,000 572,425
609 Telephone/Internet 179,863 773,763 773,763 773,764 773,764 179,862
611 Employee Retirement 2,428,159 - - 4,000 680,313 684,313 1,743,846
612 Retiree Health Benefit OPEB 838,627 3,450,833 3,450,833 3,660,000 3,660,000 629,460
613 Police Equipment Replacement 450,330 40,000 40,000 130,000 130,000 360,330
INTERNAL SERVICE FUND TOTAL 20,570,558 20,983,113 - 20,983,113 24,625,474 680,313 25,305,787 16,247,884
TRUST AND AGENCY FUNDS:
712 Library Fiduciary 2,407,165 - - - 1,910,100 1,910,100 497,065
TRUST & AGENCY FUND TOTAL 2,407,165 - - - - 1,910,100 1,910,100 497,065
-
COMBINED FUNDS TOTAL 75,675,391 163,372,557 6,029,561 169,402,117 189,520,353 6,029,561 195,549,914 49,527,594
LESS:INTERFUND TRANSFER (6,029,561) (6,029,561) (6,029,561) (6,029,561)
LESS:INTERNAL SERVICE CHARGES (17,821,318) (17,821,318) (17,821,318) (17,821,318)
NET TOTALS FY 2023-2024 75,675,391 145,551,239 - 145,551,239 171,699,035 - 171,699,035 49,527,594
I I
GENERAL FUND
PROPOSED BUDGET FY 2023-24
EXHIBIT II
REVENUES & OTHER OPERATIONAL SOURCES
Taxes
Property Tax and related 25,351,496$
Sales Tax 25,414,990
Sales Tax -Measure E 14,487,000
Sales Tax -Measure R 4,829,000
Franchise Tax 4,270,000
Business Tax 2,602,000
Transient Occupancy Tax 3,100,000
Other Agencies
CSA #19 Fire Service 2,515,788
VLF Backfill 7,000,000
Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies)1,853,633
Other Revenues
Permits & Licenses (building, electrical, encroachment, use, alarm)2,855,788
Fine & Forfeitures (traffic, vehicle, etc.)212,740
Interest & Rents (investment earnings, rents, etc.)456,900
Charges for Services (includes dev't fees and plan review)2,645,764
Other Revenue (damage reimbursements, misc income)594,500
Sub-total: Revenues 98,189,599$
TRANSFERS IN
from Gas Tax 650,000
from Parking Services Fund - Admin. cost 497,148
from Employee Retirement Fund - POB debt payment 680,313
Sub-total: Transfers In 1,827,461$
TOTAL SOURCES 100,017,060$
EXPENDITURES AND OTHER OPERATIONAL USES
Expenditures by Department
Finance 3,033,755
Non-Departmental 9,578,384
City Manager/City Council 3,247,605
City Clerk 581,169
Digital Service 1,949,021
Human Resources 724,561
City Attorney 1,211,301
Community Development 6,686,645
Police 26,818,491
Fire 23,570,766
Public Works 15,125,015
Library 3,392,971
Economic Development 814,456
Sub-total: Expenditures 96,734,140$
OPERATIONAL TRANSFERS OUT
to Recreation Fund - Operating support 2,207,000
to Internal Service Funds 1,100,000
Sub-total: Transfers Out 3,307,000$
TOTAL USES 100,041,140$
NET OPERATING RESULTS (24,080)$
Exhibit III
Final Final Final Final Final Final Final Final Final
Proposed
Budget
Departments 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024
Community Development 17.80 19.80 20.00 21.00 21.00 20.75 20.75 22.00 23.00 23.00
Community Services 59.31 59.33 59.43 59.43 60.90 54.90 54.90 54.90 56.90 56.90
City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50
City Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
City Manager/Council 14.56 14.56 14.56 15.56 11.56 11.56 11.56 10.56 11.56 11.56
Economic Development (former RDA)- - - - 2.00 2.00 2.00 1.00 1.00 1.00
Finance 11.00 11.72 11.72 9.72 9.72 9.72 9.72 11.00 11.00 11.00
Fire 79.00 79.00 79.00 78.00 78.00 78.00 78.00 80.00 82.00 82.00
Library 23.41 23.41 23.41 23.41 23.41 21.66 21.66 21.66 21.66 21.66
Human Resources 3.00 3.50 4.00 4.00 4.00 4.00 4.00 3.00 4.00 4.00
Digital Services (Formerly IT)5.70 5.70 6.70 6.70 9.70 8.70 8.00 8.00 8.00 8.00
Parking Services 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63
Police 88.00 89.00 90.00 90.00 92.00 92.00 94.00 93.00 93.00 93.00
Public Works 62.00 62.00 62.00 62.00 61.00 63.00 64.00 65.00 65.00 66.00
Fixed-Term 7.98 12.26 13.06 18.53 17.16 16.81 21.01 27.51 25.51 25.51
Citywide Positions 393.89 402.41 406.01 410.48 412.58 405.23 411.73 419.76 424.76 425.76
Note: Growth in Fixed-Term employees largely due to new Fire Department staff supported by Measure C funding.
City of San Rafael
Authorized Positions
General Notes:
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as negotiated in employee agreements. The totals by department reflect a
combination of full-time or permanent part-time, or fixed term positions that are entitled to all or pro-rated benefits in accordance with the negotiated agreements for employees or individuals who are
under contract. The totals reflected above, or in the detail department program sections, do not include temporary or seasonal employees that are utilized for short-term or specific reasons during the
year.
Figure 1: Graph of Regular and Fixed-Term Staff, 2004 to 2024
320
340
360
380
400
420
440
460
Regular Fixed Term
SAN RAFAEL
THE CITY WITH A M ISS ION
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