HomeMy WebLinkAboutCD Downtown Streets, Inc. Agreement____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: June 20, 2023
Disposition: Approved authorization to City Manager to execute agreement
Agenda Item No: 4.b
Meeting Date: June 20, 2023
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community Development
Prepared by: Chris Hess, Assistant Director
City Manager Approval: ______________
TOPIC: DOWNTOWN STREETS, INC. AGREEMENT
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH
DOWNTOWN STREETS, INC. NOT TO EXCEED $200,000 PER FISCAL YEAR FOR
IMPLEMENTATION AND MANAGEMENT OF A VOLUNTEER WORK PROGRAM
SERVING INDIVIDUALS EXPERIENCING HOMELESSNESS
RECOMMENDATION:
Authorize the City Manager to Execute an Agreement with Downtown Streets, Inc. Not to Exceed
$200,000 Per Fiscal Year for Implementation and Management of a Volunteer Work Program Serving
Individuals Experiencing Homelessness.
BACKGROUND:
The Downtown Streets Team (DST) is a nonprofit organization that addresses homelessness by
providing employment opportunities, case management, and supportive services to individuals
experiencing homelessness. DST has been working closely with our business community to ensure a
clean and inviting downtown area since its launch in San Rafael in July of 2013. Their dedicated team
responds to reports of trash dumping and actively engages individuals experiencing homelessness in
clean-up efforts. Through their unique approach, they not only address cleanliness concerns but also
provide opportunities for individuals experiencing homelessness to regain stability and improve their
quality of life. DST has been a critical resource for helping people experiencing homelessness regain
self-sufficiency while also providing volunteer opportunities to improve and beautify our local community.
DST has operated under an agreement with the City for $100,000 per year in FY 2021-22 and FY 2022-
23, expiring June 30, 2023. Staff evaluated DST’s program and determined that it provides key and
unique benefits to the City as follows:
• DST's prompt response to trash dumping calls plays a crucial role in maintaining a clean and
welcoming environment for businesses and visitors in the downtown area.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
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• The organization's partnership with the business community fosters a collaborative approach to
address cleanliness concerns and contribute to economic development.
• Providing basic life necessities to individuals participating in clean-ups, supports their immediate
needs, and demonstrates the City's commitment to their well-being.
• DST's focus on housing and gainful employment creates a pathway for individuals experiencing
homelessness to achieve self-sufficiency, leading to long-term positive outcomes.
DST provides regular progress reports, detailing the number of clean-ups conducted, trash dumping
incidents addressed, and outcomes achieved in terms of housing placements and employment
opportunities. Its results over the last eleven months (slightly less than one complete contract year) have
included:
• 6,112 hours of cleanup services volunteered by as many as 23 team members (actual volunteer
team size fluctuates)
• More than 100,000 gallons of trash removed from Downtown and the Canal neighborhood
• 16 net jobs (10 of these new jobs during the period) lasting more than 3 months
• An 85% retention rate (at least six months)
Modification from prior agreement.
Staff negotiated a new agreement with DST for $200,000 for FY 2023-24. Staff worked with DST to
revise and expand the scope of work to prioritize two goals: 1) engagement of individuals in encampments
into housing-focused case management, and 2) placement of cleanup teams to improve environmental
conditions within those encampments. City funding of $200,000 would be combined with other DST
funding sources including a $713,336 contribution from the County of Marin Health and Human Services,
and $83,535 from private contracts to pilot this effort for one year.
The additional scope of work addresses encampments, waste-related issues, and provides housing-
focused case management to individuals experiencing homelessness. At least 20 team members will
focus on encampment “hot spots” while maintaining cleanup efforts in the City’s downtown and Canal
neighborhoods. DST will be evaluated according to targeted outcomes that include housing-focused
case management as a core competency, in addition to its existing employment-focused initiatives. City
staff will continue to conduct periodic meetings and evaluations with DST to assess their progress, review
monthly progress reports, review the allocation of funds, and ensure alignment with the City's goals and
objectives.
FISCAL IMPACT:
The $200,000 for this agreement is included in the Community Development Department’s existing FY
2023-24 budget.
OPTIONS:
1. Authorize the new agreement with Downtown Streets, Inc.
2. Direct staff to renegotiate terms of the agreement.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
4891-3255-4346 v1
RECOMMENDED ACTION
Authorize the City Manager to Execute an Agreement with Downtown Streets, Inc. Not to Exceed
$200,000 Per Fiscal Year for Implementation and Management of a Volunteer Work Program Serving
Individuals Experiencing Homelessness.
ATTACHMENTS:
1. Agreement with Downtown Streets, Inc.
AGREEMENT FOR PROFESSIONAL SERVICES
BY AND BETWEEN
THE CITY OF SAN RAFAEL
AND
DOWNTOWN STREETS, INC.
FOR IMPLEMENTATION AND MANAGEMENT OF A VOLUNTEER
WORK PROGRAM SERVING THE HOMELESS
j
THIS AGREEMENT is made and entered into this / day of w, 2023, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and DOWNTO N STREETS, INC., a
501(c)(3) organization (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the 2022 Marin County Homeless Point -in -Time Count indicated there were
1,121 people experiencing homelessness throughout the County, including 348 people
experiencing homelessness in San Rafael; and
WHEREAS, the CITY, the Downtown Business Improvement District and other members of
the community desire to assist persons experiencing homelessness to rebuild their lives and
engage in a meaningful contribution to the San Rafael community; and
WHEREAS, the CONTRACTOR has the experience and expertise to implement and
manage a volunteer work experience program in partnership with the CITY, its business community
and local non -profits that serve the homeless; and
WHEREAS, the CITY entered into an agreement with the CONTRACTOR in June 2013 to
implement and manage a volunteer work program for persons experiencing homelessness, called
"The Downtown Streets Team"; and
WHEREAS, the CITY has in subsequent years entered into successive agreements with
the CONTRACTOR for management of the Downtown Streets Team program; and
WHEREAS, the CITY now desires to enter into an agreement with CONTRACTOR to
implement and manage the Downtown Streets Team program for fiscal years 2023-2024;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION
A. CITY. The City Manager shall be the representative of the CITY for all
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purposes under this Agreement. The CITY's homelessness program manager is hereby
designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise
all aspects of the progress and execution of this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR for any reason; the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR
CONTRACTOR shall perform the duties and/or provide services as described in
Exhibit "A" attached and incorporated herein.
3. DUTIES OF CITY
CITY shall cooperate with CONTRACTOR in the performance of this Agreement and
shall compensate CONTRACTOR as provided herein.
4. COMPENSATION
For the full performance of the services described herein by CONTRACTOR, CITY
shall pay CONTRACTOR an amount NOT to exceed $200,000 per fiscal year, including
reimbursement of the cost of local business license taxes as described in Section 20.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
5. TERM OF AGREEMENT
The term of this Agreement shall commence on July 1, 2023, and shall end on June
30, 2024.
6. TERMINATION
A. Discretionary. Either party may terminate this Agreement without cause
upon thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon ten (10)
days written notice mailed or personally delivered to the other party, and the notified party's failure
to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party
giving such notice, within thirty (30) days of the receipt of said notice.
C. Effect of Termination. Upon receipt of notice of termination, neither party
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shall incur additional obligations under any provision of this Agreement without the prior written
consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents described
in paragraph 7 below, shall be delivered to CITY as soon as possible, but not later than thirty (30)
days after termination.
7. OWNERSHIP OF DOCUMENTS
The written documents and materials prepared by the CONTRACTOR in connection
with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY
may use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent,
for inspection and audit, all documents directly related to CONTRACTOR'S performance of its
duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any
such audit or inspection.
9. ASSIGNABILITY
The parties agree that they shall not assign or transfer any interest in this Agreement
nor the performance of any of their respective obligations hereunder, without the prior written
consent of the other party, and any attempt to so assign this Agreement or any rights, duties or
obligations arising hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death,
bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount
of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to
cover any claims arising out of the CONTRACTOR's performance of services under this
Agreement. Where CONTRACTOR is a professional not required to have a professional license,
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CITY reserves the right to require CONTRACTOR to provide professional liability insurance
pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following
requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance policies
shall be "primary and noncontributory" with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
"primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as
ISO form CG20 01 04 13.
3. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a
waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against
CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
4872-1018-6602 v1 4
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements
and/or limits shall be available to CITY or any other additional insured party. Furthermore, the
requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy
or proceeds available to the named insured; whichever is greater. No representation is made that
the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the
CONTRACTOR under this agreement.
C. Deductibles and SIR's. Any deductibles or self -insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney and shall not reduce the limits of liability. Policies containing any
self -insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self -insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in
this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by
PROJECT MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold
harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations
or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply
regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification
obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active
negligence or willful misconduct. In addition, the acceptance or approval of the
CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees
4872-1018-6602 v1 5
shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the
City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONTRACTOR'S performance of or operations under this Agreement,
CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in
defense of such claims.
B. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery,
or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given
as follows:
TO CITY: Chris Hess, Assistant Community Development Director
City of San Rafael
4872-1018-6602 v1 6
1400 Fifth Avenue
San Rafael CA 94915-1560
TO CONTRACTOR: Chris Richardson, Chief Program Officer
Downtown Streets Team
1671 The Alameda Suite #301
San Jose, CA 95126
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the
CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR,
its officers, agents and employees be that of an Independent Contractor and not that of an
employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to
the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by
reference, the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR
under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks
or other amounts.
19. WAIVERS.
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The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for
any work performed under this Agreement, until CONTRACTOR has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
22. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled and shall apply to both Parties' respective
successors and assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of
counterparts, each of which shall be deemed an original, but all of which together shall constitute
one document. Counterpart signature pages may be delivered by telecopier, email or other means
of electronic transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
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CRISTINE ALILOVICH, City Manager
ATTEST:
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
cvj, Cla,&
ROBERT F. EPSTEIN, Ci ttomey
4872-1018-6602 v1
By: .
JV
Name: 0 Y'i m a nan
Title:! z 4 r/ /nar iG l G 7cr-
[If
CONTRACTOR is a corporation, add signature of second
corporate officer]
and
By:
Name:
Title: CFI�r
EXHIBIT A
SCOPE OF SERVICES
Programs and Services covered under this contract:
Downtown Streets Team (Program Outcomes and Measures. Contractor will achieve the
following outcomes for the Volunteer Work Experience and Workforce Development Services:
1. Contractor will maintain a Team size of 20 Team Members, with at least 10 based in
Downtown and 6 based in the Canal neighborhood, 4 Team Members will target "hotspots"
and encampment areas deemed by City of San Rafael Staff.
2. Contractor will remove a minimum of 100,000 gallons of blight from areas throughout
San Rafael as demonstrated by before and after photos and quantified trash statistics.
3. Contractor will continue weekly collaboration with SAFE Team to ensure street
outreach needs are being met throughout San Rafael.
4. Contractor will assist at least 15 Team Members in obtaining employment.
Contractor will measure and report on employment retention and strive to achieve that 75% of
such Team Members will retain employment for at least (3) months.
5. Contractor will assist 15 Team Members in finding secured housing placements.
6. Contractor will assist Team Members in removing at least 500 barriers to self-
sufficiency (i.e. retrieving vital documents, completing resumes, accessing healthcare,
enrolling in substance abuse treatment programs, record expungement, etc.)
7. Contractor will conduct quarterly anonymous surveys to collect self -reported data
from Team Members:
a. Goal: 50% of Team Members with a mental health condition will seek out or
remain in treatment.
b. Goal: 50% of Team Members with a substance use disorder will seek out or
remain in treatment.
c. Goal: 50% of Team Members who have had an interaction with law
enforcement/the criminal justice system will have reduced, or zero interactions
after joining the Team.
d. Goal: 75% of Team Members will feel respected and heard by staff.
e. Goal: 75% of Team Members will report improved self-esteem and feelings of
self-worth.
9. Contractor will provide monthly progress reports using a template provided by the
City of San Rafael.
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Operations. Contractor will meet the following requirements in operations of the Downtown
Streets Team's Volunteer Work Experience Program in San Rafael:
A. Contractor will continue the Volunteer model and Workforce Development Services
launched in 2013 in San Rafael.
B. Contractor will provide at least two full-time staff members (1 FTE Project Manager
and 1 FTE Case Manager/Employment Specialist) to supervise and administer the Volunteer
Program and Workforce Development Services in San Rafael. Contractor will submit payroll
summaries with monthly invoicing.
C. Contractor will provide a minimum of 10,000 hours of community cleanup services
through the Street Beautification Program. A minimum of 15 and up to 20 individuals will be
involved in the program at one time, with those individuals being people experiencing
homelessness and/or people who are facing imminent housing insecurity (hereinafter referred
to as "Team Members"). Contractor must maintain backup documentation, including but not
limited to, a reconciliation of volunteer hours to stipends issued.
D. Contractor will continue operations of the Volunteer Work Experience Program in
Downtown San Rafael, the Canal Neighborhood, as well as targeted "hot spots" and
encampments as determined by the City of San Rafael within city limits.
E. Contractor will conduct outreach to individuals residing in encampments in San
Rafael in preparation of encampment closures. Team Members may choose not to be present
during encampment closure activities to maintain trusted relationships between Team
Members and their peers residing in encampments. If additional cleanup is deemed necessary
after encampment closure, Contractor may conduct debris removal at closed encampment site
after closure has completed.
F. Contractor will operate the Volunteer Work Experience Program five days a week in
agreed upon project areas. Team Members may not volunteer in inclement weather because
of the increased health risk due to lack of housing. Inclement weather includes rain, extreme
heat or cold, snow, or air quality. Team Members also do not volunteer during observed
holidays.
G. Contractor will coordinate with the City of San Rafael on special projects including
quarterly check -ins to determine the most appropriate deployment sites for Downtown Streets
Team's services (e.g., Mahon Path, Canal Marsh, etc.).
H. Contractor will provide transportation for Team Members to deploy to cleanup sites
throughout San Rafael when necessary.
I. Contractor will work closely with staff from City of San Rafael Community
Development, San Rafael Police Department, and San Rafael Business Improvement District
to identify encampments and other priority outreach and cleanup locations.
J. Contractor will provide workforce development services to assist Team Members
transitioning to permanent employment. Such services may include job search classes and
personalized job search support, resume and interview prep, developing internship
placements, and developing mentor opportunities.
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K. Contractor will conduct outreach to businesses to expedite hiring processes for Team
Members.
L. To the extent possible, contractor will make general employment services, such as
job search classes and employment leads, available to all persons experiencing homelessness
in San Rafael, as well as people recently housed or sheltered in local programs.
M. Contractor will provide support services to assist Team Members with barriers to
stable housing and employment. Such services may include enrolling in County benefits,
record expungement, securing identification documents, completing work histories, providing
transportation, referrals to hygiene services, and other similar support services.
N. Contractor will work collaboratively with case managers at partner agencies
including, but not limited to, SAFE Team, St. Vincent de Paul Society of Marin, Community
Action Marin, Homeward Bound of Marin, Ritter Center, Marin Community Clinics, and the
County of Marin to provide wraparound support and care for Team Members.
O. Contractor will ensure it is complying with state and federal policies, guidance, and
laws regarding Human Resource best practices and requirements for creating a safe and
professional workplace for staff members and Team Members.
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