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Home My WebLink AboutPD Crime Analyst Services____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: June 20, 2023 Disposition: Resolution 15226 Agenda Item No: 4.d Meeting Date: June 20, 2023 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Police Department Prepared by: Glenn McElderry, Captain City Manager Approval: ___________ TOPIC: CRIME ANALYST SERVICES SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR CRIME ANALYSIS SERVICES WITH LEXISNEXIS RISK SOLUTIONS, INC., IN AN AMOUNT NOT TO EXCEED $149,609, AND APPROPRIATING THIS AMOUNT FROM THE SAFETY GRANT FUND TO SUPPORT THE AGREEMENT RECOMMENDATION: Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an agreement for crime analysis services with LexisNexis Risk Solutions, Inc., in an amount not to exceed $149,609, and appropriating this amount from the safety grant fund to support the agreement. BACKGROUND: In 2011, California Governor Brown signed Assembly Bill 109 (AB 109), establishing the California Prison Realignment Plan, under which low-level offenders and parole violators are sent to county jail instead of state prison to serve their sentence. In FY 2012-13, the Board of State and Community Corrections (BSCC) allotted funds to cities throughout the state to address front-line law enforcement needs arising from AB 109 offenders in our communities. Each county was to elect one city/town to be the fiscal agent for the funds. The City of San Rafael is the fiscal agent for Marin County. The goal of the funding is to enable a collective effort by municipal law enforcement agencies in each county to address criminal activity and an increase in calls for service due to realignment. Law enforcement agencies in Marin County are challenged with fighting crime in a time of shrinking resources. As a result, the law enforcement agencies in Marin County face the challenge of deploying patrol resources and crime prevention units in the most effective manner possible, focusing on those locations and times when crimes are most likely to occur. One means of addressing this challenge has been to create a regional information sharing crime analyst position where participating agencies can share crime data to analyze trends, build crime pattern predictions and execute regional – as opposed to jurisdictional – response strategies SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 while collaborating with resources. All parties share their crime information for a regional approach to recognizing trends and collaborating on solutions. Accordingly, the Marin County Police Chiefs agreed in 2014 to use the BSCC funds, with additional funds from the Marin County Probation Department’s AB 109 funds, to hire a regional crime analyst who provided crime data analysis to all the Marin law enforcement agencies. On March 3, 2014, the City Council approved a resolution authorizing an agreement, using these AB 109 funds, for professional services with BAIR Analytics, Inc. to provide a crime analyst for one year as a countywide resource. Each year since 2014, on request of the Police Chiefs and the recommendation of staff, the City Council has approved a resolution authorizing the City Manager to sign an amendment to the professional services agreement with LexisNexis Risk Solutions, Inc. (“LexisNexis”), the legal successor to BAIR Analytics, to extend the crime analyst services under the agreement through the following year. The current agreement expires on June 30, 2023. ANALYSIS: The Crime Analyst accomplished the following over the past fiscal year: • Conducted research and strategic crime analysis and identified crime patterns and trends; • Analyzed long-term crime patterns and trends using probability studies and complex statistical analyses; • Developed and tested hypotheses; developed victim and suspect profiles; • Forecasted future criminal activity; • Prepared strategic action plans; • Assisted operations and management personnel in planning deployment of resources; • Made written and oral presentations; • Identified series of crimes; • Gathered data on criminal activity, probation and parole information to analyze crime trends; • Used and maintained general and specialized computer applications to gather, categorize and analyze crime data as well as assist in dissemination of information pertinent to law enforcement; and • Coordinated and participated in regional meetings of law enforcement management and crime analysis professionals to share information on crime patterns, risk analysis of known offenders, new methodologies and developing tools. Each of Marin County’s police agencies, as well as the Sheriff’s Office and Adult Probation, have shared their records management data (including report narratives) with the Crime Analyst via secure computer links. The data has been used to compile different analytic reports such as: Predictive Analysis, Hot Spot Analysis, Trend Analysis, Space-Time Predication Analysis, and Geographic Profile Analysis. The Marin County Police Chiefs have again decided to use the Marin County Police Chief’s BSCC and the Marin County Probation AB 109 funds to renew the contract for the LexisNexis Crime Analyst position for a new term of twelve months, beginning July 1, 2023 through June 30, 2024 (Attachment 2). SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 FISCAL IMPACT: There is no direct fiscal impact to the City’s budget because the contract is funded by Marin County Probation AB 109 funds and the Marin County Police Chiefs’ BSCC funds. The funds to support this agreement will be deposited to and appropriated from the Safety Grant Fund. The current agreement is not to exceed $146,675. The proposed new agreement is not to exceed $149,609. OPTIONS: The City Council has the following options to consider relating to this item: 1. Approve the Resolution authorizing the City Manager to executive a new agreement with LexisNexis. 2. Give direction to staff for changes to the recommendations. 3. Direct staff to develop alternatives to the recommendations. RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute an agreement with LexisNexis Inc. for crime analyst services from July 1, 2023, through June 30, 2024, in an amount not to exceed $149,609. ATTACHMENTS: 1. Resolution 1 RESOLUTION NO. 15226 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR CRIME ANALYSIS SERVICES WITH LEXISNEXIS RISK SOLUTIONS, INC., IN AN AMOUNT NOT TO EXCEED $149,609, AND APPROPRIATING THIS AMOUNT FROM THE SAFETY GRANT FUND TO SUPPORT THE AGREEMENT WHEREAS, in 2011, California Governor Brown signed Assembly Bill 109 (AB 109), establishing the California Prison Realignment Plan, under which low-level offenders and parole violators are sent to county jail instead of state prison to serve their sentence; and WHEREAS, in Fiscal Year 2012-13, the California Board of State and Community Corrections (BSCC) allotted funds to cities throughout the state to enable a collective effort by municipal law enforcement agencies in each county to address criminal activity and an increase in calls for service due to realignment; and WHEREAS, each county was to elect one city/town to be the fiscal agent for the funds and the City of San Rafael was chosen as the fiscal agent for Marin County; and WHEREAS, in 2014, the Marin County Police Chiefs agreed to use their departments’ BSCC funds, with additional funds from the Marin County Probation Department’s AB 109 funds, to hire a regional crime analyst to provide crime data analysis to all Marin County law enforcement agencies; and WHEREAS, on March 3, 2014, the City Council approved a resolution authorizing an agreement to use these funds to obtain professional crime analyst services from BAIR Analytics, Inc. for a period of one year, as a countywide resource; and the agreement has been renewed with BAIR Analytics, Inc. and subsequently to that company’s successor, LexisNexis Risk Solutions, Inc. (LexisNexis), continuously since; and WHEREAS, the current agreement with LexisNexis is scheduled to expire on June 30, 2023 and the Marin County Police Chiefs wish to renew the agreement for another one-year term; and 2 WHEREAS, the City of San Rafael will again act as the fiduciary agent and project manager for the agreement, on behalf of the law enforcement agencies in Marin County; and WHEREAS, the cost of the crime analysis services under the renewed agreement will again be supported by funds provided by Marin County Probation AB 109 funds and the Marin County Police Chiefs’ BSCC funding, to be deposited in the City’s Safety Grant Fund. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby approves and authorizes the City Manager to execute an Analyst for Hire Agreement with LexisNexis Risk Solutions Inc., in an amount of $149,609, subject to final approval as to form by the City Attorney. BE IT FURTHER RESOLVED, that the City Council of the City of San Rafael appropriates $149,609 from the City’s Safety Grant Fund to support this Agreement. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City on the 20th day of June 2023, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Lindsay Lara, City Clerk