HomeMy WebLinkAboutHR Personnel Changes____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: July 10, 2023
Disposition: Resolution 15236
Agenda Item No: SM 3.c
Meeting Date: July 10, 2023
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Human Resources
Prepared by: Marissa Sanchez, HR Director City Manager Approval: ______________
TOPIC: PERSONNEL CHANGES
SUBJECT: ADOPT RESOLUTION APPROVING THE FOLLOWING PERSONNEL CHANGES:
RETITLING OF THE SENIOR CIVIL ENGINEER (SRSD) JOB CLASSIFICATION,
CORRECTING DEPUTY BUILDING OFFICIAL SALARY RANGE, DELETING
ADMINISTRATIVE SERVICES DIRECTOR AND ADDING ASSISTANT CITY
MANAGER POSITION, AND AMENDING THE UNREPRESENTED MID-
MANAGEMENT AND EXECUTIVE MANAGEMENT SALARY SCHEDULES.
RECOMMENDATION:
Adopt the resolution and approve changes to the unrepresented mid-management and executive
management salary schedules.
BACKGROUND:
Periodically, the Human Resources Department seeks to establish, reallocate, amend or delete positions
to reorganize or restructure staffing to most effectively and efficiently serve the community and City goals.
This staff report outlines the current recommendations.
ANALYSIS:
The Senior Civil Engineer a single classification and is an unrepresented mid-management position
employed by the San Rafael Sanitation District (SRSD). This position has been vacant for more than a
year despite multiple efforts to recruit for the position. The SRSD District Manager recently worked with
MRG Consultants to conduct a comprehensive classification and compensation study, and it was
determined that the salary for this position is significantly below market in comparison to others with the
same specialized and certified skillset at comparable agencies. Based on the recommendations from
MRG, the San Rafael Sanitation District Board has approved an increase to the salary range for this
position, which is fully funded by the San Rafael Sanitation District. Staff also recommends retitling this
unrepresented mid-management position from Senior Civil Engineer (SRSD) to Principal Engineer
(SRSD) to distinguish it from the City of San Rafael Department of Public Works Senior Civil Engineer
which is a WCE-represented position.
In addition, there is an item that is cleanup in nature. It was discovered that there was a typo in the Deputy
Building Official salary range listed on the unrepresented mid-management salary schedule which was
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
approved with the fiscal year 2023-24 budget. City Council action for this item is only required to codify
this correction.
The City Manager’s Office staffing and organizational structure has changed over the years. Prior to the
recession in 2008 the City Manager’s team included a City Manager, an Assistant City Manager, a Deputy
City Manager, and an Assistant to the City Manager. Position cuts as a response to the great recession
resulted in the deletion of the Assistant to the City Manager position. While the Assistant to the City
Manager position played a key leadership role in managing citywide policy initiatives and supporting the
departments in executing on their high priority projects, insufficient resources were available at that time
to dedicate staff to these efforts.
Currently there is a City Manager position and one Assistant City Manager position. As part of an ongoing
restructuring in 2021, staff recommended the creation of an Administrative Services Department Director
to oversee both the Finance and Human Resources Departments. The incumbent in the Administrative
Services Director position has since left the city, leaving this position vacant. At the time of the
Administrative Services Director staff members’ departure, it was determined that the optimal recruitment
strategy based on the challenges in recruiting top talent would be to hire for the Finance Director and
Human Resources Director vacant positions. The City successfully hired exceptionally qualified
individuals into those director level positions, who will work together to ensure the continued collaboration
between the two departments.
In the current climate of increasing demand for services, a need for a second Assistant City Manager
position has emerged to help continue and lead inclusive engagement efforts with our community while
effectively managing the organization and keeping pace in implementing the City Council’s goals and
objectives. There are also new programs in local government that have grown significantly since 2020,
namely the work of diversity, equity, inclusion and belonging (DEIB). These programs require leadership
and consistent efforts to convene staff, create enthusiasm and commitment, and develop programs both
internally and externally.
Following a thorough analysis of the organizational structure of the administrative functions of the City,
staff recommends the deletion of the Administrative Services Director position and the addition of an
Assistant City Manager position.
FISCAL IMPACT:
Although the net cost to increase the salary for the Senior Civil Engineer (SRSD) is approximately
$45,000, there is no increase to the City of San Rafael’s General Fund as this position is fully funded by
the San Rafael Sanitation District. The total cost for the Assistant City Manager position is approximately
$54,728 higher than for the Administrative Services Director. Adding the Assistant City Manager position
will increase the City’s total authorized headcount by 1.0, for a citywide total of 426.76 FTEs. The costs
associated with creating the new Assistant City Manager position will be absorbed by the existing FY
2023-24 budget, and staff will return at mid-year should any additional General Fund appropriations be
needed.
OPTIONS:
The City Council has the following options to consider on this matter:
• Approve the resolution as presented.
• Request changes to the recommendations.
• Direct staff to develop alternatives to the recommendation.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
RECOMMENDED ACTION:
Staff recommends that the City Council adopt the resolution as presented and approve the
amendments to the unrepresented mid-manager and executive management salary schedules.
ATTACHMENTS:
Attachment A: Resolution
Attachment B: Unrepresented Mid-Management Salary Schedule
Attachment C: Unrepresented Executive Management Salary Schedule
RESOLUTION NO. 15236
A RESOLUTION APPROVING THE FOLLOWING PERSONNEL CHANGES:
RETITLING OF THE SENIOR CIVIL ENGINEER (SRSD) JOB CLASSIFICATION,
CORRECTING DEPUTY BUILDING OFFICIAL SALARY RANGE, DELETING
ADMINISTRATIVE SERVICES DIRECTOR AND ADDING ASSISTANT CITY
MANAGER POSITION, AND AMENDING THE UNREPRESENTED MID-
MANAGEMENT AND EXECUTIVE MANAGEMENT SALARY SCHEDULES
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications,
job specifications, and/or compensation in order to satisfy the changing needs and
demands of the workforce and to more closely match the duties which need to be
performed by employee positions in the City's various departments; and
WHEREAS, the Mid-Management Senior Civil Engineer (SRSD) position has been
challenging to fill for more than a year and the San Rafael Sanitation District Board has
approved funding to adjust the salary range for this position and retitle the position to be
better aligned with the level of work and responsibility of the role; and
WHEREAS, there was an administrative error in the salary range posted for the Mid-
Management Deputy Building Official; and
WHEREAS, staff recommends the elimination of an Administrative Services Director
position and add an Assistant City Manager position and increase the City’s total
authorized headcount by 1.0, for a citywide total of 426.76 FTEs, in order to effectively
manage the current climate of increasing demand for services and shift responsibilities
and focus to allow the organization to strategically take on new objectives and challenges,
including diversity, equity, inclusion and belonging;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael
hereby approves the recommended personnel compensation, title, and classification
changes included with the Staff Report for this Resolution.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify foregoing resolution was
duly and regularly introduced and adopted at a special meeting on the City Council of
said City held on Monday, the 10th day of July 2023, by the following vote to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Llorens Gulati
LINDSAY LARA, City Clerk
Grade Position A B C D E
7315 Accounting Manager 10,080$ 10,584$ 11,113$ 11,668$ 12,252$
2303 Assistant Community Development Director 12,646$ 13,278$ 13,942$ 14,639$ 15,371$
2400 Assistant Library and Recreation Director 11,355$ 11,923$ 12,519$ 13,145$ 13,802$
2202 Assistant Public Works Director 12,886$ 13,530$ 14,207$ 14,917$ 15,663$
2302 Chief Building Official 11,975$ 12,574$ 13,202$ 13,863$ 14,556$
4203 Civic Design Manager 10,229$ 10,741$ 11,278$ 11,842$ 12,434$
2122 Code Enforcement Supervisor 7,796$ 8,186$ 8,595$ 9,025$ 9,477$
4204 Data & Infrastructure Manager 11,328$ 11,894$ 12,489$ 13,113$ 13,769$
2115 Deputy Building Official*10,778$ 11,317$ 11,882$ 12,477$ 13,100$
1105 Deputy City Attorney I 10,852$ 11,395$ 11,965$ 12,563$ 13,191$
1109 Deputy City Attorney II 11,965$ 12,564$ 13,192$ 13,852$ 14,544$
7125 Deputy Director of Emergency Management 12,886$ 13,530$ 14,207$ 14,917$ 15,663$
7127 Deputy Fire Chief 14,663$ 15,396$ 16,166$ 16,974$ 17,823$
2120 Deputy Fire Marshall 10,193$ 10,702$ 11,237$ 11,799$ 12,389$
2135 Deputy Public Works Director 11,707$ 12,292$ 12,907$ 13,552$ 14,230$
7313 Economic Development Coordinator 9,834$ 10,326$ 10,842$ 11,385$ 11,954$
2128 Economic Development Manager 10,814$ 11,355$ 11,923$ 12,519$ 13,145$
7117 Emergency Services Manager 9,595$ 10,075$ 10,579$ 11,108$ 11,663$
2138 Housing Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
2107 Human Resources Operations Manager 9,779$ 10,268$ 10,781$ 11,320$ 11,886$
2208 Operations and Maintenance Manager 10,661$ 11,194$ 11,754$ 12,341$ 12,958$
2208 Operations and Maintenance Manager (SRSD)10,661$ 11,194$ 11,754$ 12,341$ 12,958$
2703 Parking Services Manager 9,834$ 10,326$ 10,842$ 11,385$ 11,954$
7312 Parks Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
2116 Planning Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
2143 Principal HR Analyst 9,779$ 10,268$ 10,781$ 11,320$ 11,886$
4206 Product Manager 10,229$ 10,741$ 11,278$ 11,842$ 12,434$
8103 Recreation Supervisor 8,242$ 8,654$ 9,087$ 9,541$ 10,019$
2206 Principal Civil Engineer (SRSD)*13,404$ 14,074$ 14,778$ 15,517$ 16,293$
7317 Senior Code Enforcement Supervisor 8,605$ 9,036$ 9,487$ 9,962$ 10,460$
2101 Senior Management Analyst I 7,985$ 8,384$ 8,803$ 9,243$ 9,705$
2105 Senior Management Analyst II 9,507$ 9,982$ 10,481$ 11,005$ 11,555$
2203 Senior Project Manager 9,729$ 10,216$ 10,726$ 11,263$ 11,826$
8102 Senior Recreation Supervisor 9,097$ 9,552$ 10,030$ 10,531$ 11,058$
7310 Sewer Maintenance Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
7311 Street Maintenance Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
7245 Supervising Librarian 8,242$ 8,654$ 9,087$ 9,541$ 10,019$
2150 Sustainability Program Manager 8,013$ 8,413$ 8,834$ 9,275$ 9,739$
*adjusted per Council action
SAN RAFAEL UNREPRESENTED MID-MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2023
Grade Position A B C D E
2142 Administrative Services Director **14,389$ 15,108$ 15,863$ 16,657$ 17,489$
2501 Assistant City Attorney 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
2001 Assistant City Manager 16,849$ 17,691$ 18,576$ 19,504$ 20,480$ *
2300 Community Development Director 14,878$ 15,621$ 16,403$ 17,223$ 18,084$
4205 Director of Digital Service & Open Government 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
2801 Director of Economic Development & Innovation 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
2205 District Manager/Engineer (SRSD) 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
2140 Finance Director 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
7101 Fire Chief 15,396$ 16,166$ 16,974$ 17,823$ 18,714$ *
1106 Human Resources Director 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
2406 Library and Recreation Director 14,366$ 15,085$ 15,839$ 16,631$ 17,462$
6101 Police Chief 15,396$ 16,166$ 16,974$ 17,823$ 18,714$ *
2201 Public Works Director 15,094$ 15,849$ 16,641$ 17,474$ 18,347$
** adjusted per Council action
24,494$
* Based on language in the executive resolution, steps can be at a maximum per the below based
on City Manager discretion pertaining to performance evaluation
Assistant City Manager 17,523$ 18,399$ 19,319$ 20,285$ 21,299$
Police Chief 17,077$ 17,931$ 18,828$ 19,769$ 20,758$
Fire Chief 17,077$ 17,931$ 18,828$ 19,769$ 20,758$
SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2023
Position Monthly Salary
City Manager (Appointed)