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HomeMy WebLinkAboutPW Channel Dredging Contractor Procurement-Contrstruction Management Services; First AmendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH HALEY & ALDRICH, INC. FOR CONTRACTOR PROCUREMENT AND CONSTRUCTION MANAGEMENT SERVICES FOR CHANNEL DREDGING THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and HALEY & ALDRICH, INC. (hereinafter "CONSULTANT"), is made and entered into as of the day of Apr 21, 2023 , 202 . RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated June 29, 2022 to perform professional services in connection with CITY'S maintenance dredging of the non-federal navigation areas on San Rafael Creek, for an amount not to exceed $61,500 (the "Agreement"); and WHEREAS, CITY requires additional professional services from the CONSULTANT, and the CONSULTANT is willing to provide such services. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Article II of the Agreement, entitled "DUTIES OF CONSULTANT" is hereby amended to include the additional services set forth in CONSULTANT's proposal dated January 24, 2023, attached to this First Amendment as Exhibit A and incorporated herein by reference. 2. Article IV of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit A to this First Amendment, on a time and materials basis in accordance with the Exhibit A, in a not -to -exceed amount of $43,700, and to change the total not -to -exceed amount under the Agreement to $105,200. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. 1 L Schutz (Apr 21. rIn 08:29 PDT) JIM SCHUTZ, City Manager ATTEST: Fi-mw N wi Brenna Nurmi (for) (Apr 24, 2023 7:48 DT) LINDSAY LARA, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, City Attorney 0a CONSULTANT &I elklG1Gi /Li Amp By:Patriva Mckee (Mar 8, 2023 12:39 PST) Name: Patricia Mckee Title:General Counsel [If Contractor is a corporation, add signature of second corporate officer] By: Name: Scott Zorn Title: General Manager Haley & Aldrich, Inc. 2033 N. Main Street _M1591NCH Exhibit A WalnutOCreek, CA 94596 925.949.1012 24 January 2023 File No. 200493-002 City of San Rafael Department of Public Health 111 Morphew Street San Rafael, CA 94901 Attention: Mr. Stephen Acker Senior Management Analyst Subject: PSA Amendment Request No. 1 for: Contractor Procurement and Construction Management Services Dear Stephen. Haley & Aldrich is submitting this request to amend the Haley & Aldrich Professional Services Agreement (PSA) for Channel Dredging Contractor Procurement and Construction Management Services, which was executed on 29 June 2022: The additional funding as summarized in the proposed cost table below became necessary to carry out the following tasks: • TASK 1 o Incorporation of multiple unanticipated individual dock updates to the design plans and specifications, o Subsequent cost calculations for each individual dock as they were added or subtracted from the project, o Post -dredge volume calculations for each individual dock, • TASK 2: Redesign to account for integrating USACE lateral and vertical design discrepancies reported by the contractor with the City plans and calculations • TASK 3 o Extension of construction management support services up to eight weeks past the originally expected completion date of 30 November 2022, and o Preparation of a second work window extension request (to be prepared in late December). CHANGE / ADDITION TO SCOPE Task Description Total Cost 1 Updated plans/calculations for individual dock modifications $17,700 2 Updated plans to account for integrating USACE design anomalies $9,500 3 Extended construction management support $16,500 Total New Funding Necessary $43,700 City of San Rafael PSA Amendment Request 24 January 2023 AUTHORIZED BUDGET (INCLUDING PROPOSED AMENDMENTS) Proposal / Change Order Date Authorized Amount Professional Services Agreement: Contractor Procurement and Construction Management Services for Channel Dredging 29 June 2022 $61,500 Amendment No. 1 (Proposed) 9 December 2022 $43,700 Total Authorized Amount $105,200 FORM OF COMPENSATION The services included in this change order will be provided on the following basis: Time and Materials Fixed Price / Lump Sum Unit Price TERMS AND CONDITIONS The services included in this change order will be provided in accordance with the terms and conditions specified in: Professional Services Agreement dated: 29 June 2022 Proposal or change order (provide name and date): Other (please describe): If this amendment request is acceptable to you, please indicate your acceptance by signing and returning one copy of this document. We understand that City will likely issue a City generated PSA amendment for Haley & Aldrich to sign and return. Sincerely yours, HALEY & ALDRICH, INC. Scott Bodensteiner Client Leader This PSA amendment is understood and accepted: City of San Rafael By By Title Date (authorized signature) (print or type name) RAFq�` 1 s -? F ,Ty WITH Per`y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Nataly Torres (for Stephen Acker) Contractor Name: Haley & Aldrich Contractor's Contact: Scott Bodensteiner ❑ FPPC: Check if Contractor/Consultant must file Form 700 Extension: 3353 Contact's Email: SBodensteiner@haleyaldrich.com Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 1/25/2023 City Attorney Attorney c/o Laraine.Gittens@cityofsanrafael.org 3/3/2023 ZINT 2 a. Review, revise, and comment on draft agreement and return to Project Manager 3/3/2023 Z - GC-b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ® _Gc_ 3 Department Director Approval of final agreement form to send to 3/7/2023 X❑ AM contractor 4 Project Manager Forward three (3) originals of final agreement to 3/8/2023 Project Manager contractor for their signature 5 When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services 0 Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT Project Manager CONTINUE ROUTING PROCESS WITH HARD COPY 6 Forward signed original agreements to City City Attorney Attorney with printed copy of this routing form 7 Review and approve hard copy of signed City Attorney agreement 8 Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager First Amendment - Haley & Aldrich - Contractor Procurement and Construction Management Services Final Audit Report Created: 2023-03-08 By: Nataly Torres (nataly.torres@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAEBoUSgFyPABOMZVnwjx5ly7N_aM4LTKh 2023-04-24 "First Amendment - Haley & Aldrich - Contractor Procurement an d Construction Management Services" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2023-03-08 - 7:30:31 PM GMT P-4 Document emailed to Patricia Mckee (pmckee@haleyaldrich.com) for signature 2023-03-08 - 7:38:36 PM GMT Email viewed by Patricia Mckee (pmckee@haleyaldrich.com) 2023-03-08 - 8:35:00 PM GMT A Document e-signed by Patricia Mckee (pmckee@haleyaldrich.com) Signature Date: 2023-03-08 - 8:39:53 PM GMT - Time Source: server E<4 Document emailed to Scott Zorn (szorn@haleyaldrich.com) for signature 2023-03-08 - 8:39:54 PM GMT Email viewed by Scott Zorn (szorn@haleyaldrich.com) 2023-03-16-10:57:10 PM GMT E-�, New document URL requested by Scott Zorn (szorn@haleyaldrich.com) 2023-03-23 - 11:04:04 PM GMT Email viewed by Scott Zorn (szorn@haleyaldrich.com) 2023-03-23 - 11:04:21 PM GMT &o Document e-signed by Scott Zorn (szorn@haleyaldrich.com) Signature Date: 2023-03-23-11:05:05 PM GMT - Time Source: server SAN RAFAEL P—eredby Adobe "E ;"""'r" a ss'°" Acrobat Sign 61 C-"y Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2023-03-23 - 11:05:06 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2023-03-23 - 11:07:13 PM GMT &0 Document approved by Laraine Gittens(laraine.gttens@cityofsanrafael.org) Approval Date: 2023-03-23 - 11:08:32 PM GMT - Time Source: server El Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2023-03-23 - 11:08:33 PM GMT t Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2023-04-20 - 6:56:41 PM GMT do Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2023-04-20 - 6:56:57 PM GMT - Time Source: server 'y Document emailed to city.clerk@cityofsanrafael.org for approval 2023-04-20 - 6:56:59 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2023-04-20 - 7:00:55 PM GMT bo Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2023-04-20 - 7:01:08 PM GMT bo Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2023-04-20 - 7:01:10 PM GMT - Time Source: server C'* Document emailed to jim.schutz@cityofsanrafael.org for signature 2023-04-20 - 7:01:12 PM GMT Email viewed by jim.schutz@cityofsanrafael.org 2023-04-21 - 3:29:12 PM GMT do Signer jim.schutz@cityofsanrafael.org entered name at signing as Jim Schutz 2023-04-21 - 3:29:35 PM GMT do Document e-signed by Jim Schutz(jim.schutz@cityofsanrafael.org) Signature Date: 2023-04-21 - 3:29:37 PM GMT - Time Source: server C'.. Document emailed to city.clerk@cityofsanrafael.org for signature 2023-04-21 - 3:29:39 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2023-04-24 - 2:48:03 PM GMT J SAN RAFAEL Powered Ad.b.ey 1► � � � Adobe Acrobat Sign 6© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi (for) 2023-04-24 - 2:48:25 PM GMT ` 4 Document e-signed by Brenna Nurmi (for)(city.clerk@cityofsanrafael.org) Signature Date: 2023-04-24 - 2:48:27 PM GMT - Time Source: server Agreement completed. 2023-04-24 - 2:48:27 PM GMT Names and email addresses are entered into the Acrobat Sign service by Acrobat Sign users and are unverified unless otherwise noted. M (u by SAN RAFAEL I APdob r `"` °'" """' S51ON Acrobat Sign