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HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 94 Lincoln Avenue Bridge HBP SubmittalCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED JUNE 20, 2023 WITH MARK THOMAS & COMPANY, INC. TASK ORDER NO. 94 Structural Discipline Project title: Lincoln Ave Bridge HBP Submittal Contract Amount: $6,634 THIS TASK ORDER is entered into on Jul 13, 2023 between the City of San Rafael, a municipal corporation ("City"), and Mark Thomas & Company, Inc., ("Consultant") RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated June 20, 2023 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated May 31, 2023, as directed by the City. Jason Hickey shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Theo Sanchez as the person at the City responsible for monitoring performance under this Task Order. b. Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2021 City of San Rafael Master Consultant Services Agreement Task Order 2. Date of completion,• Work hours estimate,• Cost estimate and budget; Fee schedule With regard to each project given to Consultant that is subject to this Task Order, the scope of work and cost estimate are set forth in Exhibit A to this Task Order. 3. Authorization to proceed. The City wil l give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms,• Conflicts Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order, Conflicts Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev May 2021 City of San Rafael Master Consultant Services Agreement Task Order CITY OF SAN RAFAEL By: -4� April Miller, Public Works Director Reviewed By By: Robert F. Epstein, City Attorney CONSULTANT By: Name: Sasha Dansky Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) By: Matt Brogan (Jul 10, 202314:36 PDT) Name: Matt Brogan Title: Secretary Exhibits: A Scope of work dated May 31, 2023, and cost estimate 3 Rev May 2021 Exhibit A \I MARK THOMAS May 31, 2023 Mr. Theo Sanchez Project No.: SA-19179 City of San Rafael 111 Morphew Street San Rafael, CA 94901 RE: MASTER CONSULTANT SERVICES AGREEMENT FOR STRUCTURAL SERVICES Dear Mr. Sanchez: Mark Thomas would like to submit a proposal for the Lincoln Ave Bridge project. The scope is as follows: • Funding Assistance — update Caltrans funding documents including LAPG 6-A form and supporting documents for the Lincoln Ave Bridge (Bridge No. 27C0077). The fee for this work will be charged on a lump sum basis, with a total cost for our services of $6,634. Please let me know if our proposal is acceptable to you so that we can discuss an agreement for proceeding with the work. In the meantime, if you have any questions, please feel free to give me a call (916) 595-7025. Sincerely, MARK THOMAS & COMPANY, INC. Jason Hickey Project Manager MARKTHOMAS.COM CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Nataly Torres (for Theo Sanchez) Extension: 3353 Contractor Name: Mark Thomas & Company, Inc. Contractor's Contact: Jason Hickey Contact's Email: jhickey@markthomas.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 6/21/2023 City Attorney Attorney c/o Laraine.Gittens@cityofsanrafael.org a. Review, revise, and comment on draft agreement 6/21/2023 ❑X NT 2 and return to Project Manager 6/21/2023 ❑X NIT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 6/21/2023 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to 6/21/2023 Cj contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services EX Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Task Order No.94 - Lincoln Ave Bridge - HBP Submittal Final Audit Report Created: 2023-06-21 By: Nataly Torres (nataly.torres@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAfMYzvnRIPIRtGeaqu5xdkZuXg6ZWuH4p 2023-07-13 "Task Order No.94 - Lincoln Ave Bridge - HBP Submittal" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2023-06-21 - 10:56:09 PM GMT ► Document emailed to Sasha Dansky (sdansky@markthomas.com) for signature 2023-06-21 - 11:13:03 PM GMT Email viewed by Sasha Dansky (sdansky@markthomas.com) 2023-07-10 - 8:52:28 PM GMT 6o Document e-signed by Sasha Dansky (sdansky@markthomas.com) Signature Date: 2023-07-10 - 9:35:15 PM GMT - Time Source: server E'' Document emailed to Matt Brogan (mbrogan@markthomas.com) for signature 2023-07-10 - 9:35:16 PM GMT Email viewed by Matt Brogan (mbrogan@markthomas.com) 2023-07-10 - 9:35:51 PM GMT b© Document e-signed by Matt Brogan (mbrogan@markthomas.com) Signature Date: 2023-07-10 - 9:36:25 PM GMT - Time Source: server E'y Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2023-07-10 - 9:36:26 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2023-07-11-11:49:53 PM GMT bo Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2023-07-12 - 10:23:21 PM GMT - Time Source: server r^ SAN RAFAEL Powered by 1 Adobe mi „ .,. .. I Acrobat Sign 1-7y Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2023-07-12 - 10:23:22 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2023-07-12 - 10:55:21 PM GMT 60 Document e-signed by Genevieve Coyle(genevieve.coyle@cityofsanrafael.org) Signature Date: 2023-07-12-10:55:31 PM GMT - Time Source: server El Document emailed to city.clerk@cityofsanrafael.org for approval 2023-07-12 - 10:55:32 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2023-07-12 - 11:01:20 PM GMT 60 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2023-07-12 - 11:01:31 PM GMT 6© Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2023-07-12 - 11:01:33 PM GMT - Time Source: server C'-, Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2023-07-12 - 11:01:35 PM GMT Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2023-07-13 - 1:54:07 PM GMT &0 Document e-signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2023-07-13 - 1:54:28 PM GMT - Time Source: server ® Agreement completed. 2023-07-13 - 1:54:28 PM GMT �1 SAN RAFAEL Adobe Acrobat Sign